HomeMy WebLinkAbout2003.05.13_Worksession Agenda
3. Discussion Relating to Police Items.
A. Uniform Cleaning Contract Extension
B. Records Fees
Chief Yancey
Attachment #3
2. Discussion of Public Works Items
A. Stormwater Management
B. Street Repairs Bid
C. Cemetery Fence Bid
D. Other Items
Mr. Carr
Attachment #2
1. Call to Order
Mayor Cochran
AGENDA
Hall bulletin
on the
and
Notice and agenda filed in the office of the
at 4:00 p.m. on Friday, May 9, 2003.
Special
May 13, 2003
6:00 p.m.
Owasso City Hall
Main Conference Room
TYPE OF MEETING:
DATE:
TIME:
PLACE:
PUBLIC NOTICE OF THE MEETING OF THE
OW ASSO CITY COUNCIL
7. Report from Assistant City Manager.
Mr. Rooney
6. Discussion Relating to Drainage Channel Bid.
Mr. Rooney
Attachment #6
5. Discussion Relating to Planning Items.
A. INCOG Administrative Services Agreement
B. Lot Splits (4)
C. Rezonings (4)
D. Site Plans (2)
E. Preliminary Plat
F. Final Plats (2)
G. Other Items
Mr. Wiles
Attachment #5
4. Discussion Relating to Support Services Items.
A. 800 Radio System
Fleet Fuel Services Contract
Mr. White
Attachment #4
Owasso City Council
May 13,2003
Page 2
9. Adjournment
8. Report from City Manager
Interlocal Jail Agreement with Collinsville
Review of Budget Issues
CIP Report
Other Items
Council/Manager
Owasso City Council
May 13,2003
Page 3
The Phase II regulations require that the regulated community submit a Notice ofIntent (NOI) to
apply for coverage under the Oklahoma Stormwater General Permit (OKR04) along with a
Stormwater Management Program document (SWl.'vIP) that specifies for each MCM what
Cities and counties included in this second phase of regulations (designated as the "Phase II"
Stormwater program) must develop a comprehensive Stormwater Management Program and that
six "Minimum Control Measures" (MCMs) must be addressed in implementing a successful
program. These are:
ill Public Education and Outreach
ill Public Participation and Involvement
III Illicit Discharge Detection and Elimination
III Construction Site Stormwater Runoff Control
III Post Construction Management in New Development and Re-Development
III Pollution Prevention and Good Housekeeping
Each Minimum Control Measure has a number of Best Management Practices (BMPs) that
constitute the core activities pertaining to each.
In 1990 the U.S, Environmental Protection Agency (EPA) promulgated regulations for
establishing water quality based municipal stormwater programs to address stonnwater runoff
from municipal separate storm sewer systems (MS4s). These regulations were incorporated into
the existing wastewater treatment permits under National Pollutant Discharge Elimination
System (NPDES) rules. On December 8, 1999, EPA published regulations that required
permitting of cities and towns under 100,000 population towns with at least 10,000 population
and a minimum density of l,OOO people per square mile (designated as small MS4s)(refer to
Attachment 1 for a summary of the requirements). Owasso was not originally included, but was
evaluated using secondary criteria, such as discharge to sensitive waters, high growth or growth
potential, high population density, contiguity to an urbanized area and significant contribution of
pollutants to waters of the United States. As a result of this evaluation, the City of Owasso has
been notified that the city meets the conditions to be designated as a regulated small MS4 (see
Attachment 2).
BACKGROUND:
May 7,2003
DATE:
FEE
MANAGEMENT
SCHEDULE RESOLUTION
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~A
F. ROBERT CARR, JR.,
PUBLIC DIRECTOR
FROM:
TO: THE HONORABLE I\IIA YOR AND CITY COUNCIL
CITY OF OW ASSO
lVIElVJ ORAND UlVI
Amounts of impervious area are expected to vary considerably between properties. Therefore,
charges should generally be expected to vary from one parcel to the next. To a large degree,
The proposed ordinance also includes establishment of a Stormwater System Service Charge. As
defined in the ordinance, the service charge is based on the amount of impervious area on
individual parcels of land. Typically, impervious areas cause water to run off the surface in
greater quantities or at an increased rate of flow than was present under natural conditions, thus
creating potential impacts of storrnwater. Types of areas include, but are not limited to, rooftops,
asphalt or concrete sidewalks, paving, driveways and parking lots, walkways, patio areas and
storage areas.
STORMW ATER SYSTEM SERVICE CHARGE:
As defined in the ordinance, the stormwater management fund is a special fund to be maintained
for the purpose of identifying and controlling all revenues and expenses attributable to
stormwater management services. All loans, grants or funds received for the administration,
operation, construction and improvement of stonnwater management services are to be
deposited in the fund. Disbursements for costs of data collection, planning, maintaining,
operating and improving drainage services and/or facilities are proposed to be made from the
fund.
A Stormwater Management Program is proposed to be established by ordinance (see Attachment
3 - Proposed Ordinance 754). The ordinance includes creation of a stormwater management
fund and stormwater system service charge.
~TORMW ATER MANAGEMENT FUND:
In addition to the above, development and performance of a comprehensive Stormwater Master
Plan is proposed for FY03-04. The plan is a critical element in data collection and is needed in
portions of the Phase II program. Cost of preparing the master plan has been included in the
FY03-04 Public Works Department Engineering Division budget in the amount of $l50,000.
The plan is intended to include, but not be limited to, stonnwater collection system mapping,
drainage area determination, projections of stormwater quantities by drainage basin, assessment
of needed infrastructure, infrastructure requirements and development of a drainage capital
improvements program.
The Indian Nations Council of Governments (INCOG), working with other neighboring Phase II
cities and counties, will provide regional services. Many of the INCOG services are listed as
BMPs for each MCM, thereby enabling the City of Owasso to comply with specific program
requirements using some regionalized infonnation and data. Work elements and proposed costs
to be perfonned by in FY03-04 have been identified. Other work elements are also
required to performed by the City Owasso.
activities will be performed, measurable goals, implementation schedules and estimated annual
costs. An Annual Report is to be submitted to the ODEQ that documents implementation and
BMP effectiveness under each ofthe six MCMs.
Page 2
Stormwater Management
All applicable impervious area data for each individual City of Ow as so stonnwater customer are
not presently available. Therefore, it is proposed that a phased program of service charge
collection be implemented in accordance with the following schedule:
The stormwater system service charge established in Resolution 2003-07 is $2.50 per month per
Equivalent Service Unit. As data are collected, adjustment/refinement of this charge is expected.
Each developed land parcel will be categorized and individually evaluated to calculate the
amount of impervious area on the parcel and the total of ESUs appropriate to each property will
be determined.
A total of $l80,000 is proposed for stormwater management in the FY03-04 budget, including
INCOG services and conducting stormwater master planning. Beyond the FY03-04 budget year,
however, additional Phase II Best Management Practices and stormwater system improvements
identified in the master plan capital improvements program will be needed on an on-going basis.
The proposed charge will be included for the first time in the FY03-04 budget as a means to fund
the work elements needed for compliance with Phase II Stormwater program requirements. The
service charge will be included on water or sewer utility bills for all customers inside the city
limits. The manner to collect the charge will be similar to that used to collect the ambulance fee.
Rural water customers inside the city limits will be included.
PHASED IMPLEMENTATION FOR THE SERVICE CHARGE:
A Resolution adopting the rate to be charged is attached (see Attachment 4 - Resolution 2003-
07). In order to provide flexibility in modification of the rate without necessitating change(s) to
the ordinance, the charge is established by resolution.
To calculate monthly service charges an average residential property is defined in the ordinance
as a base "Equivalent Service Unit (ESU)". Each ESU has been assigned a value of 3,000 square
feet of impervious area. A typical residential parcel would have one (1) ESU. On the other
hand, depending on the impervious area identified for a shopping center, there could be multiple
ESUs associated with this type of use.
The Stormwater System Service Charge is not to be imposed on the following types of
property:
Govermnent-owned highways, streets, rights-of~way, parks and space, and
leased uses on goverrnnent-owned properties;
(2) Privately-owned residential streets and rights-of-way, other driveways; parks
and open space;
(3) Railroad rights-of-way;
(4) Undeveloped parcels of agricultural use consisting of five (5) or more acres and
containing no habitable structures.
smaller parcels, such as residential property, could be expected to contribute considerably less
runoff than a shopping center.
Page 3
Stormwater Management
1. Storm Water Phase II Final Rule - Small MS4 Storm Water Program Overview
(EPA Fact Sheet 2.0)
2. Storm Water Phase II Letter of Designation from DEQ dated December 9,2002
ATTACHMENTS:
Staff recommends Council approval of Resolution 2003-07 adopting a stormwater system
service charge in the amount of $2.50 per month per Equivalent Service Unit and authorizes the
Mayor to sign the resolution.
Staff recommends Council approval of Ordinance 754 establishing a program for stormwater
management, creating a stormwater system service charge, providing for a stormwater
management fund and providing for the establishment of a stormwater fee schedule and
authorizes the Mayor to sign the ordinance.
RECOMMENDATIONS:
In FY03-04, each water/sewer customer will be charged 1 ESU ($2.50 per month). The resultant
revenue collected is projected to be approximately $220,000.
CUlTent water utility billing data indicate the following customer count:
- Residential: 6918 customers (within city limits)
- Commercial 378 customers
7296 total customers
POTENTIAL FY03-04 REVENUE GENERATION:
Residential water/sewer customers will be charged 1 ESU
All non-residential water customers to be charged based on
determined ESU
FY05-06:
Residential water/sewer customers will be charged 1 ESU
Non-residential water customers with meters exceeding
will be charged based on determined ESU
Non-residential water customers with meters less than 2-inch
will be charged 1 ESU
Each water/sewer customer will be charged 1 ESU
Data will be collected to measure impervious surface area of
non-residential developed real estate within the corporate
limits of the City to determine the Equivalent Service Units
to be assigned to such parcels.
FY03-04:
Page 4
Storm water Management
I
The Phase II Rule defincs a small MS4 storm water management program as a program
comprising six clements that, when implemented in concert, are expected to result in
significant reductions of pollutants discharged into receiving waterbodies,
Implementation of the MEP standard will typically require the development and
implementation of BMPs and the achievement of measurable goals to satisfy each of the six
minimum control measures.
operators of regulated small MS4s are required to design their programs to:
o Reduce the discharge of pollutants to the "maximum extent practicable" (MEP);
o Protect water quality; and
o Satisfy the appropriate water quality requirements ofthe Clean Water Act.
What Are the Phase II Small MS4 Program Requirements?
Asmall MS4 is any MS4 not already covered by the Phase I program as a medium or large
MS4. The Phase II Rule automatically covers on a nationwide basis all small MS4s
located in "urbanized areas" (UAs) as defined by the Bureau ofthe Census (unless waived by
the NPDES permitting authority), and on a case-by-case basis those small MS4s located outside
ofUAs that the NPDES permitting authority designates. For more information on Phase II
small MS4 coverage, see Fact Sheets 2.1 and 2.2.
What Is a Phase n Small MS4?
In 1990, EPA promulgated rules establishing Phase I of the National Pollutant Discharge
Elimination System (NPDES) storm water program The Phase I prograrn for MS4s requires
operators of "medium" and "large" MS4s, that is, those that generally serve populations of
100,000 or greater~ to implement a storm water management program as a means to control
polluted discharges from these MS4s. The Storm Water Phase n Rule extends coverage of the
NPDES storm water program to certain "small" MS4s but takes a slightly different approach to
how the storm water management program is developed and implemented.
Polluted storm water runoff is often transported to municipal separate storm sewer systems
(MS4s) and ultimately discharged into local rivers and streams without treatment. EPA's
Storm Water Phase II Rule establishes an MS4 storm water management program that is
intended to improve the Nation's watexways by reducing the quantity of pollutants that storm
water picks up and carries into storm sewer systems during stonn events. Common pollutants
include oil and grease from roadways, pesticides from lawns, sediment from construction sites,
and carelessly discarded trash, such as cigarette butts, paper wrappers, and plastic bottles.
" ' When deposited into nearby watexways through MS4 discharges, these pollutants can impair
the waterways, thereby discouraging recreational use of the resource, contaminating drinking
water supplies, and interfering with the habitat for fish, other aquatic organisms, and wildlife.
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EPA 833.F-00-002
January 2000
Fact Sheet 2.0
United States
Environmental Protection
Agency
Office of Water
(4203)
3.1 - Construction Rainfall
Erosivity Waiver
Industrial "No Exposure"
4.0 - Conditional No Exposure
Exclusion for Industrial Activity
2.9 - Permitting and Reporting:
The Process and Requiremen1s
2.10 - Federal and State-Operated
MS4s: Program Implementation
Construction Program
3,0 - Construction Program
Overview
2.3 - Public Education and
Outreach
2.4 - Public Participation!
Involvement
2.5 - Illicit Discharge Detection
and Elimination
2.6 - Construction Site Runoff
Control
2.7 - Post-Construction Runoff
Control
2.8 - Pollution Prevention/Good
Housekeeping
Minimum Control Measures
'-.
Small MS4 Program
2.0 - Small MS4 Storm Water
Program Overview
2.1 - Who's Covered? Designation
and Waivers of Regulated Small
MS4s
2.2 - Urbanized Areas: Definition
and Description
Overview
1.0 - Storm Water Phase II Final
Rule: An Overview
Storm Water Phase Ii
final Rule
fact Sheet Series
Contact
~ U.S. EPA Office of Wastewater Management
Phone: 202 260-5816
E-mail: SW2@epa.gov
Intemet: www.epa.gov/owm/sw/phase2
Reference Documents
~ Storm Water Phase II Final Rule Fact Sheet Series
lntemet: www.epa.gov/owm/sw/phase2
~ Storm Water Phase II Final Rule (64 FR 68722)
lntemet: www.epa.gov/owm/sw/phase2
Contact the U.S. EPA Water Resource Center
Phone: 202 260-7786
E-mail: center. watcr-rcsource@epa.gov
For Additional Information
Permittees need to evaluate' the effectiveness of their chosen
BMPs to determine whether the BMPs are reducing the
discharge of pollutants from their systems to the "maximum
extent practicable" and to determine if the BMP mix is
satisfying the water quality requirements of the Clean Water
Act. Permittees also are required to assess their progress
in achieving their program's measurable goals. While
monitoring is not required under the rule, the NPDES
permitting authority has the discretion to require monitoring
if deemed necessary. If there is an indication of a need for
improved controls, permittees can revise their mix of BMPs
to create a more effective program. For more infonnation
on program evaluation/assessment, see Fact Sheet 2.9.
What Kind of Program Evaluation/Assessment Is
Required?
rrhe rule identifies a number of implementation options for
regulated small MS4 operators. These include sharing
responsibility for program development with a nearby
regulated small MS4, taking advantage of existing local or
State programs, or participating in the implementation of an
existing Phase I MS4's storm water program as a co-pennittee.
These options are intended to promote a regional approach to
storm water management coordinated on a watershed basis.
the Implementation
What
or NOl, its chosen BMPs and mea..<;urablc goals for cach
minimum control measure. To help permittees identify the
most appropriate BMPs for their programs, EPA will issue a
"menu," ofBMPs to serve as guidance. NPDES permitting
authorities can modify the EP A menu or develop their own
list. For more information on application requirements, see
Fact Sheet 2.9.
The Phase II program for 1\-IS4s is designcd to
accommodate a general penn it approach using a Notice
of Intent (NOI) as the permit application. The operator ofa
regulated small MS4 mllst include in its pennit application,
What Information Must the NPDES Permit
Application Include?
m Pollution Prevention/Good Housekeeping
Developing and implementing a program with the goal of
preventing or reducing pollutant runoff from municipal
operations. The program must include municipal staff
training on pollution prevention measures and techniques
(e.g., regular street sweeping, reduction in the use of
pesticides or street salt, or frequent catch-basin cleaning).
~ Post-C(mstruction Runoff Control
Developing, implementing, and enforcing a program to
address discharges of post-construction storm water
runoff from new development and redevelopment areas.
Applicable controls could include preventative actions
such as protecting sensitive areas (e.g., wetlands) or the
use of structural BMPs such as grassed swales or porous
pavement.
Cmestruction Site Runoff Control
Developing, implementing, and enforcing an erosion and
sediment control program for construction activities that
disturb I or more acres ofland (controls could include
silt fences and temporary storm water detention ponds).
4D Illicit Discharge Detection and Elimination
Developing and implementing a plan to detect and
eliminate illicit discharges to the storm sewer system
(includes developing a system map and informing the
community about hazards associated with illegal
discharges and improper disposal of waste).
Public Participation/Involvement
Providing opportunities for citizens to participate in
program development and implementation, including
effectively publicizing public hearings and/or
encouraging citizen representatives on a storm water
management panel.
Public Education and Outreach
Distributing educational materials and performing
outreach to inform citizens about the impacts polluted
storm water nmoff discharges can have on water quality.
The six MS4 program clements, termed "minimum control
mcasures," arc outlined below. For more information on cach
of U1Cse required control measures, see Fact Sheets 2.3 ~ 2.8.
j'age 2
Fllct Sheet 2.0 - All Overview of the Small MS4 Storm Water Program
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/01 NOR III RORINSON, P,O, BOX 1677, OKLAHOMA CI1Y, OKLAHOMA J:l1 () 1.16/ /
The DEQ has completed its review ofthose cities located outside of an UA. We have
determined that the City of Owasso meets the conditions to be designated as a regulated
small MS4. This letter constitutes your notice that the City of Owasso will be required to
obtain a small MS4 pennit. DEQ is currently developing a gcneral pcrmit for this
purpose. After that permit is finalized, you must submit your application by June 9,
200:1.
The Storm Water Phase II rules required evaluation ofthose cities, outside of an UA,
with a 2000 Census population greater than 10,000 with a density of greater than 1,000
people per square mile. These cities were evaluated by criteria including discharge to
sensitive waters, high growth or growth potential, high population density, contiguity to
an urbanized area, significant contribution of pollutants to waters of the United States.
"
"
Small MS4s are defined as those towns with at least a 10,000 population and a minimum
density of 1,000 people per square mile or those MS4s, that are not regulated under the
Phase I rules, located in an Urbanized Area. The regulations created two methods on
determining what Small MS4s need to be permitted. Those cities that are located within
an US Census Bureau Urbanized Area (VA) are automatically designated and are
required to apply for a permit by March 10,2003. The second method is for the
Department of Environmental Quality (DEQ) to examine and designate those small MS4s
that are located outside of an Urbanized Area. According to the 2000 US Census City of'
Owasso has a population of 18,502 and a density of 1753.74.
On December 8, 1999 the EP A published the Storm Water Phase II final rules. Phase II
included several changes to the storm water program across the state. Under 'the new
Phase II rules regulatory agencies were required to determine and designate those small
Municipal Separate Storm Sewer System (MS4) that required permitting.
Dear Mr. Brogdon
Re: Storm Water Phase II, Letter of Designation
1
Owasso, Oklahoma 1
Mayor
December 2002
rRANK KEATING
Governor
OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
STEVEN A, THOMPSON
Execuliva Diraclor
~JO
OKlAHOMA
01 PAUIMlIlI 01 I NVIRONMfNJAl OIIAIIIY
~
cc. Robert Carr, Public Works Director, City of Ow as so
SW /MD/BR/sw
Mark Dedchsweiler, Manager
Watcrshed Planning and Storm Water Permitting
Water Quality Division
!."
If you have questions or nee,d additional infonnation, feel free to contact Stephen Weber
at (405) 702-8194 or by email at St92hcn.Wcb~illi;,p~
A Copy of the Phase II Designation Final Report and an EPA Fact Sheet on the small
MS4 program arc enclosed.
S/orm W(//('r/>!/(/s(' II, !-d/er (~f Designa/ion
Pg, 2
Scoring:
* Population - 1 point for every 10,000 people (rounded up to the nearest 10,000).
* Density - 1 point for every 100 density increase above 1,000 (rounded up to the
nearest 100).
@ Previous change (percent) - 2 points for between 0 and 1 percent. 3 points for
changes of 1-10%. 4 points for changes of 10-15%. 5 points for changes of 15-
20%. 6 points for changes of20-25%. 7 points for changes of25-30%. 8 points
for changes of30-35%. 9 points for changes of35-40%. 10 points for 40+%
@ Land Size - 5 points if Corporate Land Area is 10-50% larger than what is
necessary to obtain a 1,500 density. 10 points if Corporate Land Area is 50+%
larger than what is necessary to obtain a 1,500 density.
* Contiguity to an Urbanized Area-15 points ifdirectIy adjacent. 10 points if the
city boundaries are within 2 miles of an VA. 5 points if the city boundaries are
within 5 miles of an VA.
1$ 303(d) listed strean1S - 20 points ifthe town would directly discharge to the listed
stream. 10 points if the town is within 5 miles ofthe listed stream.
@ HQW, ORW, SWS, Scenic River or ORW/SWS watersheds - 20 points ifthe city
would discharge directly to a HQW, SWS, or Scenic River. 20 points ifthe city is
located within a SWS watershed. 25 points if the city would discharge directly to
an OR W or is located within an ORW watershed.
OWq 550
(100)
TOTAL:
@ HQW, ORW, Scenic River, SWS, or ORW/SWS Watersheds (25)
Discharge or Potential Discharge to Sensitive Waters
@ 303( d) listed streams for Storm Water related pollutants (20).
Contiguity to an Urbanized Area (15)
(10)
(10)
@) Corporate Land Area
or High Growth
@) Change from Previous
(10)
(10)
Density
Population
Small MS4 Grade Sheet
2. "Detention facilities" shall mean facilities designed to hold stormwater for a short
period and then to release it to the natural watercourse.
3. "Developed real estate" shall mean re\ll property altered from its natural state by the
addition to or construction of any impervious surface such that the hydrology of the property is
affected.
4. "Director" shall mean the Public Works Director ofthe City of Owasso, Oklahoma or
ms/her authorized representative.
5. "Equivalent service unit (ESU)" shall mean three thousand (3,000) square feet of
impervious surface.
6. "Impervious surface" shall mean any hard surfaced area which prevents or retards the
entry of water into the soil in the manner and to the extent that such water entered the soil under
natural conditions, causing water to mn off the surface in greater quantities or at an increased
rate of flow than was present under natural conditions, such as but not limited to rooftops,
asphalt or concrete sidewalks, paving, driveways and parking lots, walkways, patio areas, storage
areas, and gravel, oiled macadam or other surfaces which similarly affect the natural infiltration
or mn-offpattems of real property in its natural state.
7. "Drainage Basin Plan" shall mean the plan adopted by the City for managing surface
and stormwater facilities and features within an individual drainage basin.
8. "Service charge" shall mean the fee levied within the boundaries of the City for the
use of the City of Owasso stormwater drainage facilities.
For the purposes of this Section, the following terms shall have the meanings respectively
ascribed to them herein 1
1. "City" shall mean the City of Owasso, Oklahoma
SECTION 18-101 DEFINITIONS
CHAPTER 1
DEFINITIONS
Chapter I. Definitions
Chapter 2. Stormwater Management Program
18-201 Findings of Fact
18-202 Purpose
Chapter 3 Stormwater System Service Charge
18-301 Introductions and exemptions
18-302 Rate Structure
18-303 Adjustment of Service Charge
18-304 Collection
Chapter 4 Stormwater Management Fund
Chapter 5 Stormwater Fee Schedule
Section One: That Part 18, Stormwater Management of the Code of Ordinances of the City
of Owasso, Oklahoma, is hereby established by adopting the following provisions, same being
codified as set forth below:
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OW ASSO,
OKLAl10MA, TO-WIT:
AN ORDINANCE AMENDING THE CITY OF OW ASSO CODE OF
ORDINANCES BY CREATING PART 18, ESTABLISHING A PROGRAM FOR
STORMWATER MANAGEMENT, CREATING A STORMWATER SYSTEM
SERVICE CHARGE, PROVIDING FOR A STORMWATER MANAGEMENT
FUND, PROVIDING FOR THE ESTABLISHMENT OF A STORMWATER FEE
SCHEDULE, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES
IN CONFLICT HEREWITH, AND DECLARING AN EFFECTIVE DATE.
ORDINANCE NO. 754
CITY OF OW ASSO, OKLAHOMA
Page 2
Ordinance #754 Stonnwater Management
1. In 1990 the U.S. Environmental Protection Agency (EPA) promulgated regulations
for establishing water quality based municipal stormwater programs to address stormwater
runoff from municipal separate storm sewer systems (MS4s);
2. These regulations were incorporated into existing wastewater treatment permits
under National Pollutant Discharge Elimination System (NPDES) rules. Urban runoff from
stOllli events became regulated under the NPDES permitting requirements.
3. On December 8, 1999, EPA published final "Phase II" regulations and state
regulatory agencies (which includes the Oklahoma Department of Environmental Quality
(ODEQ)) were required to determine cities under 100,000 population and designate small MS4s
that require permitting. The small MS4s are defined as those towns with at least 10,000
population and a minimum density of 1,000 people per square mile.
4. The City of Owasso has been notified that the city meets the conditions to be
designated as a regulated small MS4.
5. Both the EPA and Oklahoma regulations require that the six Minimum Control
Measures (MCMs) be addressed in implementing a successful Phase II Stormwater Management
Program. Each Minimum Control Measure has a number of Best Management Practices (BMPs)
that constitute the core activities pertaining to each.
6. A Stormwater Management Program document (SWMP) specifies for each MCM
what activities will be performed, measurable goals, implementation schedules and estimated
annual costs.
7. An Annual Report is to be submitted to the ODEQ that documents implementation
and BMP effectiveness under each of six MCMs, which are:
Q) Public Education and Outreach
Q) Public Participation and Involvement
Q) Illicit Discharge Detection and Elimination
Q) Construction Site Stormwater Runoff Control
Q) Post Construction Management in New Development and Re-Development
Q) Pollution Prevention and Good Housekeeping
8. A comprehensive approach to managing stormwater runoff and floodplain
management is required to address existing and future needs.
9. The existing stormwater drainage facilities of the City of Owasso require
continuous operation, maintenance, renewal and replacement.
10. Drainage conditions may be created by the cumulative effect of increase in
impervious areas due to subdivision, commercial and institutional construction.
11. While the City does not own all drainage facilities within its jurisdiction, it does
own or control a sufficiently comprehensive system in each of the major drainage basins so as
to make a unified approach to stonnwater drainage issues a desirable and administratively
achievable goal.
The City of Owasso, Oklahoma makes the following findings of fact:
~lOtll1i::~~21 FINDINGS OF FACT
CHAPTER 2
STORMW ATER MANAGEMENT PROGRAM
9. "Undeveloped real estate" shall mean real estate unaltered by the construction or
addition of any impervious surface which would change the hydrology of the property from its
natural state.
10. "Retention facilities" shall mean facilities designed to hold stormwater for a
sufficient length of time to provide for it to be consumed by evaporation, infiltration into the soil
or other natural means.
11. "Residential property" shall mean any property designed and used principally for
residential single-family or duplex purposes and developed according to and meeting the bulk
and area requirements for residential single-family or duplex zoned property as set forth in the
Owasso Zoning Code at the time of development of such property.
Page 3
Ordinance #754 Stoml\vater Management
3. The rates established herein shall become effective on July 1, 2003 for all areas
within the City on that date. For areas annexed thereafter, the rates shall become operative
within thirty (30) days following annexation by the City Council.
2. The impervious surface of all other lots, tracts, or parcels of developed real estate
within the corporate limits of the City shall be measured to determine the Equivalent Service
Units to be assigned to such lots, tracts or parcels. The developer shall calculate and report
the p'roposed impervious area to the Director for each new development. The current
Stormwater System Service Charge will be applied to each Equivalent Service Unit or portion
thereof.
1. Single family, residentially used property within the corporate limits of the City is
hereby assigned one Equivalent Service Unit for each developed lot, tract, or parcel of record
with the County Clerk. For purposes of this section, agricultural property, which includes a
single habitable structure shall be considered residential property, and agricultural property
which includes more than one habitable structure shall be assigned one Equivalent Service Unit
for each structure. Provided further, in case of duplex through quadplex developments with
two (2) or more dwelling units on the same lot, tract or parcel, one Equivalent Service Unit
shall be applied to each dwelling unit.
The monthly Stormwater System Service Charge for all tracts with impervious area is
determined as follows:
SECTIONJ8~JQ2 RATE S,TRUCIlJRE
There is hereby established a Service Charge for the use of the City of Owasso
Stormwater System at rates hereinafter established; provided, however, that the Stormwater
System Service Charge shall not be imposed on the following types of property:
1. Government-owned highways, streets, rights-of-way, parks and open space, and
leased uses on government-owned properties;
2. Privately-owned residential streets and rights-of-way, other than driveways; parks
and open space;
3. Railroad rights-of-way;
4, Undeveloped parcels of agricultural use consisting of five (5) or more acres and
containing no habitable structures.
SECTION 18-301 lNTRODllCTIONS AND EXEMJIJIQNS
CHAPTER 3
STORMW ATER SYSTEM SERVICE CHARGE
It is the purpose ofthis ordinance is to improve the promotion of public health, safety and
welfare by providing for, acquiring, constructing, operating, equipping and maintaining within
the City of Owasso a Stormwater Management Program and to provide a source of funding for
the program. The Stormwater Management Program is intended to:
1. Protect human life, health, and property;
2. Minimize public and private storm and flood losses from stormwater runoff in the
City;
3. Provide for development of a Stormwater Master Plan which will define the existing
and future drainage system, identify drainage facilities improvements and project long-range
capital improvements requirements;
4. Comply with the Phase II StOlmwater Management regulations of the U.S.
Environmental Protection Agency/Oklahoma Department of Environmental Quality and the
National Pollutant Discharge Elimination System;
PURPOSE
SECTION 18-202
Page 4
nrrlinoY1C"> #7~4 Stom1wuter Management
A special fund or funds shall be maintained for the purpose of identifying and controlling
all revenues and expenses attributable to stonnwater management services. All loans, grants or
funds received for the administration, operation, construction and improvement of stonnwater
management services shall be deposited in such fund or funds. Disbursements for costs of data
collection, planning, maintaining, operating and improving drainage services and/or facilities
shall be made from the appropriate fund or funds.
SECTION 18-401 FUNDS
CHAPTER 4
STORMW ATER MANAGEMENT FUND
5. All of the proceeds of this Stormwater System Service Charge are deemed to be in
payment for use of, and in receipt of benefits from, the City Stormwater Management Program
by the real property on, and with respect to which, the charge is imposed to the owners.
4. The City may enter into contracts with other public, quasi-public or private utility
companies for the cooperative collection of any or all of the City of Owasso Service Charges.
3. In the case of users of real estate who are not billed for water, sanitary sewer or
collection of solid waste by the City, the owner of the real estate or agent of the owner shall be
billed monthly for the Stormwater System Service Charges herein established.
2. In the event that any utility account shall become delinquent, water services or any
other City utility service may be terminated until all delinquent charges for the use of the City
of Owasso Stormwater System, solid waste service, sanitary sewer service and water service
shall have been paid in full. The provisions for collection provided herein shall be cumulative
to any rights or remedies, which the City may have under the laws of the State of Oklahoma.
1. The Service Charges herein established for use of the City of Owasso Stormwater
System shall be billed to each user monthly, along with any bill for water, sanitary sewer,
solid waste collection, or other utility services provided by the City, and such penalties as are
now or may hereafter be established for the City of Owasso utility service bills. All collecting
agencies authorized by the City to accept payment of any City utility bills are hereby directed
to advise customers of the provisions of this section. In the event that any person, firm or
corporation shall tender as payment of water service, sanitary sewer service, solid waste
service, and/or Stormwater System Service Charge an amount insufficient to pay in full all of
the charges so billed, credit shall be given first to the Service Charge for the use of the
Stormwater System, second to the charges for collection of solid waste, third to the charge for
sanitary sewer service and last to the charges for water service.
S,ECTI01iJjU04 COLLEC1]QJ~
If any person considers the Stormwater System Service Charges to be inaccurate or
erroneous, the owner of the parcel may request a review of the charges by the Director within
thirty (30) days of the bill or statement in question. The Director shall respond to the request
within fifteen (15) days. The property owner shall have ten (10) days to challenge the decision
of the Director to the City Manager. All requests must be in written form ancl no notice of
review shall delay payment by th(': due date. The Director or the City Manager may adjust a
Stormwater System Service Charge and this action shall be accounted for on the next billing
cycle.
ADJUSTMENT OF SERVICE CHARGE
SECTION 18-303
Page 5
Ordinance #754 Stormwater Management
Stephen P. Gray, City Attorney
APPROVED AS TO FORM:
Marcia Boutwell, City Clerk
By:
Gary Cochran, Mayor
ATTEST:
CITY OF OW ASSO, OKLAHOMA
PASSED AND APPROVED this 20th day of May, 2003.
Section Three: The provisions of this ordinance shall become effective thirty (30) days
from the date of first publication as provided by law.
Section Two: The invalidity of any provision, clause or portion of this Ordinance or the
invalidity of the application thereof to any person or circumstance shall not affect the
remainder of this Part or the validity of its application to other persons or circumstances.
Consistent with the requirements defined herein, the monthly storm water system service
charge may be established by the City of Owasso Council by separate resolution for each
Equivalent Service Unit assigned to a lot, tract, or parcel of real estate.
SECTION 18-501 FEE SCHEDULE
CHAPTER 5
STORMW ATER FEE SCHEDULE
Iii. --a \l\1lI4t!f!.~~ l!lI~
Attorney
Stephen P. Gray,
APPROVED AS TO FORM:
Marcia Boutwell, City Clerk
ATTEST:
Gary Cochran, Mayor
APPROVED.AND ADOPTED this 20th day of May, 2003 by the City Council of the City
of Owasso, Oklahoma.
SECTION TWO: The rates hereby approved shall become effective on July 1, 2003.
SECTION ONE: From and after the effective date of this Resolution (as hereinafter set
forth), the charges by the City to its customers for the use of City's Stormwater System shall bc
$2.50 per month per equivalent service unit, such rate established pursuant to Ordinance #754.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OW ASSO, OKLAHOMA THAT:
$2.50 per month per equivalent service unit.
The City Council of the City of Owasso, Oklahoma desires to establish the
following rate for the use of the City of Owasso Stormwater System:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA ADOPTING A STORMWATER SYSTEM SERVICE
CHARGE WITHIN THE CITY LIMITS OF THE CITY OF OW ASSO,
AND ESTABLISHING AN EFFECTIVE DATE.
RESOLUTION NO. 2003~07
CITY OF OW ASSO, OKLAHOMA
Under Oklahoma State law, award of a construction contract does not require award to the
lowest bidder but to the "lowest responsible bidder". It is for the reasons stated above that
staff do not consider JLT as the lowest responsible bidder and recommends award to the
second low bidder (Magnum Construction, Inc.) in the amount of $85, 1 00.00. Magnum has
successfully completed work for the city on previous street repair contracts.
The large difference between the JL T Corporation total bid compared to the second low bid
and Engineer's Estimate raises a concern as to JLT's ability to complete the work to bid
specifications. Although JLT was the contractor for the FY01-02 Street Repair contract, we
had much difficulty in completing some repair sites to the satisfaction ofthe city.
$ 67,064.70
$ 85,100.00
$ 132,365.05
$ 85,950.00
JL T Corporation
Magnum Construction, Inc.
Horizon Construction, Inc.
Apparent Low
Second Low
High
Engineer's Estimate
Bids were opened on April 28, 2003. Three bids were received (see Attachment D) with bid
totals (base bid and additive) as follows:
BID ANALYSIS:
Public Works Department Engineering Division staff compiled street data pertaining to
needed repairs in conjunction with the FY02-03 Street Division Capital Outlay budget
Residential streets throughout the entire city were inventoried and evaluated using a street
management computer program. Sites identified for repair were prioritized ranging from low,
moderate to high priority. A total of275 sites were rated as high priority with an estimated
repair cost of$1,155,000 (see Attachment A). Due to limited funding in the current year,
only the highest rated sixteen (16) sites were adveliised for repair by contract (see
Attachments B and C).
BACKGROUND:
May 9, 2003
DATE:
OF
I1'Y02-03 STREET REF AIR
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OW ASSO
ANA
MEMORANDUM
High Priority Sites Map
B. Contract Sites Maps
Contract Sites List
D. Bid Documentation
Staff recommends Council approval to award the FY02-03 Street Repair contract to Magnum
Constmction, Inc. of Broken Arrow, Oklahoma in the amount of$85,l 00,00.
RECOMMENDATION:
The FY02-03 Capital Improvement Fund Budget included $115,000 for street improvements.
Of this amount, $23,396.50 has been expended by city crews for some of the smaller high
priority repairs leaving a total of$91,603.50 remaining for contract work.
PROJECT FUNDING:
HIGH PRIORITY
STREET REPAIRS
CITY OF OWASSO, OKLAHOMA
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
LEGEND
PROPOSED 2003 REPAIR PROJECTS
FUTURE REPAIR PROJECTS
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HIGH PRIORITY
STREET REPAIRS
CITY OF OWASSO, OKLAHOMA
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
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ATTACHMENT B-2
HIGH PRIORITY
STREET REPAIRS
CITY OF OWASSO, OKLAHOMA
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
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ATTACHMENT B.-]
HIGH PRIORITY
STREET REPAIRS
CITY OF OWASSO, OKLAHOMA
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
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Description Route Back Route Ahead Segment 10 Deficiency
N 95th EAve E 113th St N Cul-de-sac 122AS06 Potholes Multiple 8x12
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N 108th EAve E 96th PI N Cul-de-sac 184AS04 Deterioration 61x6'
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N118thEAve E 815t 5t N E 82nd 5t N 291 A526 3x80
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N 125th EAve N 124th E PI E 86th 5t N 292A511 8x40,4x40
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N 125th EAve N 124th E PI E 86th 5t N 292A511 Utility Patch Failure (3x1)
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N 128th EAve E 85th 5t N E 86th 5t N 292A545 Alligator Cracks 4x28
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N 128th EAve E 85th St N E 86th 5t N 292AS45 3x45
Advanced Cracking 3x3, 3x18,
E 78th St N N 117th EAve N 120th EAve 293A510 4x18,6x6,3x36
E 78th St N N117thEAve N 120th EAve 293AS10 Potholes 3x3
N 121stEAve Cul-de-sac E 78th 5t N 293AS20 Alligator Cracks 12x20
N 121st EAve Cul-de-sac E 78th St N 293AS20 Pothole 12x12
N 121st EAve Cul-de-sac E 78th St N 293AS20 Rutting 3x200
Advanced Cracking & Potholes
N 120th EAve E 80th PI N E 82nd St N 293AS25 12x12
E 80th PI N N 118th EAve Cul-de-sac 293AS26 Potholes (Multiple) 12x14
E 80th PI N N 118th EAve Cul-de-sac 293AS26 Rutting Severe 3x150, 3x175
Advanced Cracking & Rutting
N 1Hth EAve N 117th EAve Cul-de-sac 293AS31 (2x226)
N117thEAve N 117th EAve Cul-de-sac 293AS31 Potholes Multiple 10x19
FY 2002m2003
STREET REPAIR PROJECT
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The staffhas reviewed the submitted bids and the qualifications ofthe apparent low bidder.
Based on that review and a check of references, Premier Crete Products, LLC appears
qualified to perform the work.
$ 65,700.00
$ 73,312.50
Superior Concrete Products (Arlington, TX)
Premier Crete Products, LCC (Dallas, TX)
In April 2003, contract documents and specifications were finalized, and the advertisement for
bids was published in the Owasso Reporter on April 17, 2003. Bids were opened on May 8,
2003 from two (2) companies as shown below, with the lowest bidder listed first.
ANALYSIS OF BIDS:
As proposed, this project is intended to improve the image of the Fairview Cemetery and
block the view of cemetery activities from the adjacent residential neighborhood by providing
approximately 1,270 linear feet of six (6) foot high concrete fencing along the cemetery's east
and north property lines. The new fence, which will be made to resemble red brick, is
prefabricated in 4' -8" long x 1'-0" high x 2" wide sections that slide between slotted concrete
posts. Panel sections can be replaced if they become damaged in the future. The contract
documents provide for the bid to construct the new fence and to provide sufficient spare parts
to replace one entire section (including panels, posts and required appurtenances).
In 1994, an ornamental iron fence was constructed along the south and west boundaries ofthe
cemetery. A similar project was planned at that time to include a screening fence along the
east and nOlih boundaries that would replace the existing chain-link fence with a new
ornamental fence. The screening fence was not constructed at that time.
BACKGROUND:
May 8, 2003
DATE:
PRE-CAST MODULAR
FAIRVIEW CEMETERY
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OW ASSO
MEMORANDUM
1. Drawing
2. Fence samples
3. Bid Form
Staff recommends Council award the contract for the Pre-Cast Modular Concrete Fence
System at Fairview Cemetery to Premier Products, (Dallas, TX) in the amount
$65,700.00.
ATTACHMENTS:
Funds for this project are included in the FY 02-03 Cemetery Care Fund (Line Item 22-l90-
54200).
FUNDING SOURCE:
Page 2
Bid Award
Pre-Cast Modular Concrete Fence System at Fairview Cemetery
SHEET 3 OF 3
CITY OF OWASSO, OKLAHOMA
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
CEMETERY fENCE
PLAN
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A TT ACHMENT 2
.COMPLETE AND ATTACH THE NON-COLLUSION BID AFFIDAVIT TO BID
ATTACH BID SECURITY
BID OPENING: MAY 8, 2003@2:00 P.M.
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Phone 73., 8"';8 tf)
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I hereby acknowledge that I have read the specifications and that I am legally bound by the
statements on the Bid Proposal - Submittal Page.
= ~
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PRE~CAST MODULAR CONCRETE FENCE SYSTEM
AT FAlRVIEW CEMETERY
BID PROPOSAL - SUBMITTAL PAGE
ATTACHMENT 3
1. Contract Extension Agreement
ATTACHMENTS:
Staff recommends that the City Council extend the contract with Yale Cleaners for
uniform cleaning services for the Owasso Police Department for the period July 1, 2003
through June 30, 2004, and that the Mayor be authorized to execute the Contract
Extension Agreement.
RECOMMENDATION:
The Owasso Police Department is satisfied with all work performed by Yale Cleaners,
and supports extension of the current contact for another year. Mr. Bill Rothrock has
agreed to the extension and has executed the extension agreement.
On June 19, 2001, the City Council approved a contract with Yale Cleaners for police
department uniform cleaning for the pedod July 1, 2001 through June 30, 2002. That
contract contains a provision that allows the contract to be extended for successive one~
year terms for a period of up to three years if agreed to by both parties in writing. There
was also an extension approved by the City Council for July 1, 2002 through June 30,
2003.
BACKGROUND:
May 9, 2003
DATE:
REQUEST EXTEND
CI,EANING FOR THE POLICE DEPARTMENT
M.
THE HONORABLE AND CITY
CITY OF
MEMORANDUM
Marcia Boutwell, City Clerk
Date:
ATTEST:
Mayor
By
CITY OF OW ASSO, OKLAHOMA
The City of Owasso, Oklahoma agrees to an extension of the above referenced contract
between the City of Owasso and Yale Cleaners for a period of twelve months between July 1,
2003 and June 30, 2004.
C /{Jd1l.-..~.......
William C Rothrock III
Gt/17 /'7
Date:--1I~ () ~
YALE CLEANERS
Pursuant to tenns a Contract Services between the City of Oklahoma, and
Yale Cleaners, entered into on the 19th day June, 2001 for the period July 1,2001 through June
30, 2002 and extended for the period July 1, 2002 through June 30, 2003, my signature on this
document will serve to fonnally and mutually agree to extend the aforesaid contract with the
same terms and conditions contained therein for the period from July 1, 2003 through June 30,
2004.
UNIFORM CLEANING
FOR
THE n\tVASSO POLICE DEPARTMENT
OF OW ASSO, OKLAHOMA
CONTRACT EXTENSION AGREEMENT
State law allows for a reasonable charge for research which is normally the cost of the
employee's time. The cost ranged up to $17.50 per hour depending on the salary and
benefit cost of employee doing the research.
The cost of crime reports ranged from $0.25 per page to $4.00 for the first page and
$0.25 for each additional page. The number of pages released varies depending on
legal technicalities of the case involved.
The cost of obtaining a traffic accident report ranged from $0.25 per page to $4.00
regardless of the number of pages. Usually, traffic reports are two or three pages in
length. Insurance companies request a number of reports each month and they furnish a
self-addressed stamped envelope to mail the transaction.
A survey of the various fees charged by area police departments has been completed
and we found that the Owasso Police Department charges less than the other
departments for copies of reports and fingerprinting of citizens. The fees now charged
by Owasso, Broken Arrow, Tulsa, Sapulpa, Sand Springs, Skiatook, Bartlesville, and
Edmond Police Departments were compared.
COMPARISON:
The Open Records Act Oklahoma Statute T -5l-0S-24A.5 allows governmental
agencies to charge certain fees for services rendered concerning duplication and
research of records. As part of an annual review, the staff determined that the
department's fee schedule is well below the normal for such services. To confirm the
results of the review, the department surveyed other area law enforcement agencies in
order to recommend an appropriate fee schedule.
BACKGROUND:
April 30,2003
DATE:
FEES CHARGED BY POLICE RECORDS
SUBJECT:
DAN YANCEY
CHIEF OF POLICE
Fee Survey & Proposed Fee Schedule
ATTACHMENT:
Staff recommends approval of the proposed fee charges to bring the police department
in line with other area departments and to offset the cost of providing the service.
RECOMMENDATION:
The request is for changes in the current fee schedule provided, however, the policy of
waiving the fees for governmental agencies continue.
REQUEST:
Attached is a comparison of the fees charges by area law enforcement agencIes
including the current fees charged by Owasso and the proQosed fee changes.
The fee charged for the taking of fingerprint impressions ranged from $3.00 to $lO.OO
with the Tulsa Police not providing this service. Taking fingerprint impressions is done
at the request of citizens for various state and federal license requirements as well as
passports. The Police Depaliment will continue to provide free fingerprinting
to parents who wish to maintain a copy of their children's fingerprints for identification
purposes.
Notarized or certified copies of reports and background checks are universally $l.OO
page.
Background checks on individuals ranged from $3.00 to $5.00. Normally these are at
the request of prospective employers and governmental agencies with the proper
releases attached and require responses on departmental letterhead.
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The Owasso City budget for FY -2003 included a capital outlay allocation to expand the radio
system. With the City Council's approval of this budget, staff began preparation to expand the
radio system and accommodate all City departments requiring two-way radio communication.
During the next eight months the computer based format of the system was analyzed and revised.
The new format allows the additional equipment to expand and improve security of the system.
The existing radios were reprogrammed to accommodate the additional equipment and provide
interoperability. This interoperability between departments will provide safety for all
departments by making available direct radio access to the City's emergency services, and the
necessary communications in time of a disaster. The new equipment would replace all
emergency services, police officers and firefighters, mobile radios, and 70% of all portable
radios, leaving l6 portable radios, which are three years old. These radios could be replaced next
year with the implementation of a radio replacement policy. The radios removed from the
On June 6, 2000, the City Council approved a lease agreement with Titan Towers LP, an Abilene
Texas based company, for the construction of a 250-foot telecommunications tower on property
owned by the City of Owasso and popularly referred to as the Water Storage Tank Site on 96th
Street North. The scope of this agreement recognized the benefit to the City by virtue of its
ability to co-locate antennas thereon, and thereby provided for three mounting surfaces in the
lease agreement. In May of 2002, the relocation of the antenna system was completed making
the system operational with optimal coverage.
On February 16,1999, the Owasso City Council approved the purchase ofa new 800-megahertz
radio system. The system consisted of five repeater base stations, which was a sufficient number
to accommodate all City departments; however, at that time only hand held and mobile radios for
the Police and Fire departments were purchased. By June of 1999, the radio equipment was
operational with the radio system antennas located on the 100-foot Water Storage Tank on 96th
Street North. This site provided marginal coverage, and areas were experienced where no radio
communication was available.
BACKGROUND:
May 5, 2003
DATE:
THE
EXPANSION
SYSTEM
SUBJECT:
&
THE HONORABLE
CITY
MEMORANDUM
Staff recommends that the Owasso City Council authorize purchase of the necessary radios and
associated equipment in the amount not to exceed $100,000.00 from the following vendors:
Motorola, Total Radio of Tulsa, and Hutton Communications.
RECOMMENDATION:
Since it has always been the City's intent to provide 800-megahertz radio capability to all city
departments, staff requests approval for purchase of additional radio equipment to accommodate
all departments.
JillQUEST:
It is recommended the funding for the additional radio equipment for the expansion to other city
departments would be $25,000.00 from the E911 fund, and the balance, approximately
$65,000.00, from the approved capital outlay budget for FY 2003.
FUNDING:
emergency services will then be used to expand the system and provide two-way radios for the
Parks, Public Works, Utility Billing, Community Development, Support Services, and Vehicle
Maintenance departments. The addition of other City departments is expected to increase the
present number of radios by 4l %, which will bring the system to 49% of capacity or 198 radios.
Presently, transition teams the affected departments are meeting to finalize plans for the
implementation the expanded system. The expansion would not exceed the capital
outlay $100,000.00. approved, the expanded system would be operational by August 2003.
TWO-WAY COMMUNICATION SYSTEM
MAY 5,2003
PAGE 2
Unless there are concerns from the Council, staff plans to place this item on the City Council
agenda on May 20th, and will recommend that the City enter into a contract with Fuelman of
Oklahoma for fleet fuel management services for FY 2003-2004 at a margin of 8.5~ per gallon
for gasoline and diesel fuel. A contract is currently being prepared, and will be executed by
Fuelman prior to the May 20th meeting.
RECOMMENDATION:
Section 7-107 (6) of the City of Owasso Code of Ordinances provides that competitive bidding is
not required for "supplies, materials, equipment or contractual services when purchased at price
not exceeding a price set therefore by the State purchasing agency or any other state agency
hereafter authorized to regulate prices for things purchased by the State,"... . Fuelman holds the
State contract for fleet fuel management services at a margin of 9.5~ per gallon, based on the
OPIS average wholesale cost of fuel on a weekly basis. Staff was able to negotiate a contract
with Fuelman at a margin of 8.5~ per gallon, the price currently being paid for fuel.
In September of 1998, GO! Systems was purchased by Fuelman of Oklahoma. Fuelman honored
the GO! Systems contract for the remainder of the fiscal year, and the fleet fuel management
service was re-bid for the 1999-2000 fiscal year. Fuelman was the successful bidder, at a margin
of 8.5~ per gallon. The contract contained a provision that allowed for the contract to be
extended for successive one-year terms for a period of up to three years if agreed to by both
parties in writing. Fuelman extended the contract for FY 2000-2001, FY 2001-2002, and FY
2002-2003. It is necessary that the fuel services contract be re-bid for the fiscal year beginning
July 1,2003.
The first contract for privatized fleet fuel services was awarded to GO! Systems on October 5,
1993, following the bidding practices required by law. Contract terms stated that GO! Systems
would supply fuel for the city fleet twenty-four hours a day, seven days a week, at a margin of7~
per gallon, based on the OPIS average wholesale cost of fuel on a weekly basis. The contract
was re-bid each succeeding year through FY 1997-98, with GO! Systems awarded each bid.
BACKGROUND:
May 8, 2003
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OW ASSO
TO:
MEMORANDUM
Funding for the administrative services will be paid from the CDBG grant.
FUNDING SOURCE:
The cost for services is proposed to be an amount not to exceed $4,000.
Administrative services to be provided by INCOG include the following:
@ Assisting the City in grant documentation
@ Conduct of public hearings
@ Processing requests for payment
@ Close-out of the project
The attached agreement has been prepared in order to expedite completion of the project grant.
Involvement by INCOG in the past has provided the expertise necessary to ensure meeting CDBG
requirements.
AGREEMENT PROVISIONS:
The Indian Nations Council of Governments (INCOG) has provided administrative services for
previous CDBG grants awarded to the City of Owasso. Attached is an agreement for services for the
present award.
The City of Owasso has received a Community Development Block Grant (CDBG) in the amOlmt of
$67,132 from the Oklahoma Department ofCornmerce Small Cities Set-aside. The grant for FY2002-
2003 is for construction of sidewalks, handicap ramps and curb repairs in an area generally bounded on
the south by 5th Avenue, east by U.S. Highway 169, north by E. 86th Street North and west by the
SK&O Railroad.
pACKGROUND:
May 8, 2003
DATE:
THE HONORABLE AND
MEMORANDUM
6,
1 0 Administrative
The staffrecornrnends approval of the Administrative Services Agreement with INCOG in an amount
not to exceed $4,000.00 and authorize the Mayor to execute the agreement.
RECOMMENDATION:
Attached you will find an administrative services agreement for the above
referenced contract. The City has received an annual offer in the amount of
$67,132 from the Oklahoma Department of Commerce (ODOC). The State's
FY-02 Community Development Block Grant Small Cities Set-aside is the
source of funding for the project.
This agreement has been prepared in an effort to expedite the completion of the
Small Cities Sidewalk Improvement Program. The Administrative Services
Agreement will be paid from local funds in an amount not to exceed $4,000.
This is the same contractual amount approved by the City to cover
administrative activities under the current (FY-01) CDBG Program.
In order to maintain progress on the CDBG Project it is the staff
recommendation that the City Council consider the following action at the same
City Council Meeting in which the ODOC/CDBG Contract is considered.
The agenda item should be listed as follows:
1) Discussion and action on INCOG Administrative Services Agreement for
10629 CDBG 02.
FEBRUARY 6, 2003
OWASSO CITY MANAGER AND CITY COUNCIL
INCOG STAFF
ADMINISTRATIVE SERVICES AGREEMENT FOR
10629 CDSG 02 "SMALL CITIES PROJECT"
ERIC WilES, COMMUNITY DEVELOPMENT
DIRECTOR
-
-
-
cc:
DATE:
TO:
FROM:
RE:
Subject to appropriation and disbursement of funds by the Oklahoma
Department of Commerce, and upon presentation by INCOG cost
The CITY agrees to pay INCOG as compensation for the services
rendered in Attachment A the total sum not to exceed Four Thousand
Dollars ------------($4,000.00). INCOG will be reimbursed on a monthly
basis and will charge the CITY on an hourly basis for all services rendered.
Such compensation shall be paid on the basis of the direct and indirect
actual auditable costs incurred in performance of the Scope of Services as
set forth in this AGREEMENT. INCOG personnel shall receive
compensation at a rate established for each class of personnel as set forth in
the approved INCOG Budget and Salary Schedule for the fiscal year 2002.
Such compensation shall be subject to adjustment in the total contract
amount where monitoring reviews or audits indicate that personnel services
were compensated at greater than reasonable rate; or where salary
increases for individual personnel are authorized by the INCOG Board of
Directors.
COMPENSATION TERMS AND CONDITIONS
INCOG agrees to provide management assistance, oversight and
coordination as specified in Attachment "A", Scope of Services, herein
made a part ofthis agreement for the purpose of carrying out the FY-2002
(l0629 CDBG 02) Community Development Block Grant Small Cities
Set-Aside Program".
OF SERVICES
This Agreement shall become effective on the execution date by the
on this Agreement and shall remain in effect through the "Funding Period",
including extensions, of the FY -2002 Community Development Block
Grant 10629 CDBG 02 Small Cities Set-Aside Program between the
Oklahoma Department of Commerce, State of Oklahoma and the CITY.
This agreement between the City of Owasso, hereinafter referred to as and Indian
Nations COlillCil Governments, hereinafter referred to as for the consideration
hereinafter set forth, agrees as follows:
AGREEMENT FOR
ADMINISTRATIVE SERVICES
2
In the event of any disagreement between the CITY and INCOG, relative
to the provisions of this Agreement, the details of such disagreement shall
be forwarded to the legal counsels of both parties for review and
recommendation and such recommendation forwarded to the CITY
Officers who shall make the final determination.
INTERPRETATION, REMEDIES
This contract is subject to modification as may be required by federal or
state law or regulations. The work and services to be performed and the
contract period may be modified only upon written agreement of both
parties.
MODIFICATIONS
None of the work and services covered by this contract may be
subcontracted without written consent ofthe CITY. Any work or services
subcontracted hereunder shall be specified by written agreement and shall
be subject to each provision ofthis agreement.
SUBCONTRACT NOTIFICATION PROVISION
GENERAL TERMS AND CONDrrIONS
The CITY is contract representative, for the purposes of this agreement,
shall be Rodney Ray. INCOG's representative, for the purpose of this
agreement, shall be Andy Armstrong.
CONTRACT REPRESENTATIVES
vouchers and approval thereof by the CITY, the CITY will pay INCOG for
the value of work performed for the completion of each month. It is
expressly understood and agreed that in no event will the total
compensation to be paid hereunder exceed the maximum sum of exceed
Four Thousand Dollars ~-~---------($4,OOO.OO) for all services rendered
unless written amendments to this AGREEMENT are entered into by the
parties hereto for modification the Scope of as set forth
I this AGREEMENT. fmal voucher claims arising under this
shall submitted within thirty (30) days following the
termination or expiration of this AGREEMENT.
3
a. INCOG represents that it has, or will secure at its own
expense, all personnel required in performing the services
under this contract. Such personnel shall not be employees
of or have any contractual relationship with the CITY .
PERSONNEL
INCOG shall, within limitations placed on such entities by state law, save
harmless the State of Oklahoma City of Owasso, their agents, officers, and
employees from all claims and actions, and all expenses defending same,
that are brought as a result of any injury or damage sustained by any person
or property in consequence of any act or omission by INCOG. INCOG
shall, within limitations placed on such entities by state law, save hannless
the State of Oklahoma, City of Owasso, their agents, officers, and
employees from any claim or amount recovered as a result of infringement
of patent, trademark, copyright, or from any claim or amounts arising or
recovered under Workers' Compensation Law or any other law. In an
agreement with any subcontractor or any agent for INCOG, INCOG will
specify that such subcontract or agents shall hold hannless the State and
CITY.
HARMLESS USE
If any provision under tills contract or its application to any person or
circumstance is held invalid by any court of competent jurisdiction, such
invalidity does not affect any other provision of this contract or its
application that can be given effect without the invalid provision or
application.
INCOG shall not assign any interest on this Contract, and shall not transfer
any interest in the same (whether by assignment or novation), without prior
written consent of the CITY thereto: Provided, however, that claims for
money by INCOG from the CITY under this Contract may be assigned to
a bank, trust company, or other financial institution without such approvaL
Written notice of any such assignment or transfer shall be furnished
promptly to the
ASSIGNABIL.lTY
4
No member of the governing body of the CITY, and no other officer,
employee, or agent of the CITY, who exercises any functions or
responsibilities in connection with the planning and carrying out of the
program, shall have any personal financial interest, direct or indirect, in this
agreement, and INCOG shall take appropriate steps to assure compliance.
CONFLICT OF INTEREST
The CITY may terminate this contract at any time by giving at least 30
days notice in writing to INCOG. If the contract is terminated by the
CITY as provided herein, INCOG will be paid for the time provided and all
allowable expenses incurred up to the termination date.
TERMINATION FOR CONVENIENCE OF THE CITY
Not withstanding the above, INCOG shall not be relieved of any liability to
the CITY for damages sustained by the CITY by virtue of any breach of
the contract by INCOG, and the CITY may withhold any payments to
INCOG until such time as the exact amount of damages due the CITY
from INCOG is determined.
If, through any cause, INCOG shall fail to ful:fill in a timely and proper
manner its obligations under this contract, or ifINCOG shall violate any of
the covenants, agreements, or stipulations of this contract, the CITY shall
thereupon have the right to terminate this contract by giving written notice
to INCOG of such termination and spedfYing the effective date thereof: at
least 3Q days before the effective date of such termination. In such event,
INCOG shall be entitled to receive just and equitable compensation for any
work satisfactorily completed hereunder. All finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs,
and reports prepared by INCOG under this agreement shall become the
property of the CITY .
b. INCOG has full responsibility for payment of any workers'
compensation insurance, unemployment insurance, social
security, state and federal income tax and any other
deductions required by law for its employees.
c. All of the services required hereunder will be performed by
INCOG or under its supervision and all personnel engaged
the work shall be fully qualified and shall authorized or
under state and to such
5
No reports, maps, or other documents produced in whole or in part under
this contract shall be the subject of an application for copyright by or on
behalf ofINCOG.
COPYRIGHT
INCOG shall comply with all applicable laws, ordinances and codes of the
state and local governments, and INCOG shall save the CITY harmless
with respect to any damages arising from INCOG's performing any of the
work embraced by this contract in violation of any applicable laws,
ordinances and codes of the state and local governments.
COMPLIANCE WITH LOCAL LAWS
INCOG shall furnish the CITY narrative reports and financial reports
related to the elements of this contract in the form and at such times as may
be required by the CITY or federal and state grantor agencies.
INCOG, at such times and in such forms as the CITY may require, shall
furnish the CITY such periodic reports as it may request pertaining to the
work or services undertaken pursuant to the contract, the costs and
obligations incurred or to be incurred in connection therewith and any
other matters covered by this contract.
INCOG covenants that it presently has no interest and shall not acquire
interest, direct or indirect, in the project area or any parcels therein or any
other interest which would conflict in any manner or degree with the
performance of its services hereunder, INCOG further covenants that
the performance no having any
employed,
INTEREST OF CONTRACTOR AND EMPLOYEES
6
b. INCOG will, in all solicitation or advertisements for
employees placed by or on behalf of INCOG, state that all
a. INCOG will not discriminate against any employee or
applicant for employment because of race, creed, sex, color,
national origin, handicap or familial status. INCOG will
take affirmative action to ensure that applicants are
employed, and that employees are treated during
employment, without regard to their race, creed, sex, color,
national origin, or handicap. Such action shall include, but
not be limited to, the following: Employment, upgrading,
demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of payor other
forms of compensation; and selection for training, including
apprenticeship. INCOG agrees to post in conspicuous
places, available to employees and applicants for
employment, setting forth the provisions of this non-
discrimination clause.
INCOG shall comply with the following equal opportunity requirements as
part of CDBG assurances:
EQUAL EMPLOYMENT OPPORTUNITY
INCOG shall comply with all applicable anti-kickback regulations covered
under Department of Labor Regulations 29 CFR, Part III.
ANTI-KICKBACK REGULATIONS
INCOG shall comply with OMB circulars A-I10 and A-122 requirements,
where applicable. The OMB circulars are hereby made a part of this
contract.
INCOG shall assist the CITY in retaining all books, documents, papers,
records, and other materials involving all activities and transactions related
to this contract for at least three (3) years from the date of submission of
the final expenditure report or until all audit findings have been resolved,
whichever is later. INCOG shall, as often as deemed necessary by the
authorized representatives the and its Auditors,
Department Housing Urban Development, or
Department of Labor and the U.S. Comptroller full
access to and the right to fully examine all such materials.
RECORDS AND AUDITS
7
g. INCOG will include the provisions of paragraphs (a)
through (g) in every subcontract or purchase order unless
exempted by rules, regulations or orders of the Secretary of
Labor issued pursuant to Section 204 of Executive Order
11246 of September 24, 1965, so that such provisions will
be binding upon each subcontractor or vendor. INCOG will
take such action with respect to any subcontract or
purchase order as the CITY, Oklahoma Department of
f. In the event of INCOG's non-compliance with the equal
opportunity clauses of this Agreement or with any of such
rules, regulations or orders, this Agreement may be
canceled, terminated, or suspended in whole or in part and
INCOG may be declared ineligible for further government
contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such
other sanctions may be imposed and remedies invoked as
provided in Executive Order 11246 of September 24, 1965,
or by rule, regulation, or order ofthe Secretary of Labor, or
as otherwise provided by law.
e. INCOG will furnish all information and reports required by
Executive Order 11246 of September 24, 1965, and by the
rules, regulations and orders of the Secretary of Labor, or
pursuant thereto, and will permit access to his books,
records and accounts by the CITY, the Oklahoma
Department ofCornrnerce, the U.So Department of Housing
and Urban Development and the Secretary of Labor for
purposes of investigation to ascertain compliance with such
rules, regulations and orders.
will comply with all provisions
11246 of September 24, 1965, and of the rules, regulations
and relevant orders of the Secretary of Labor.
c. INCOG will cause the foregoing provisions to be inserted in
all subcontracts for any work covered by this Contract so
that such provisions will be binding upon each
subcontractor, provided that the foregoing provisions shall
not apply to contracts or subcontracts standard
supplies or raw materialso
qualified applicants will receive consideration for
employment without regard to race, creed, color, sex, or
national origin.
8
1 0 The work to be performed under this contract is on a
project assisted under a program providing federal financial
assistance from the Department of Housing and Urban
Development through the Oklahoma Department of
Commerce and is subject to the requirements of Section 3
of the Housing and Urban Development Act of 1968, as
amended, 12 U.S.C. 1701 u. Section 3 requires that to the
greatest extent feasible opportunities for training and
employment be given lower income residents of the project
area and contracts for work in connection with the project
be awarded to business concerns which are located in, or
owned in substantial part by persons residing in the area of
the projecL
J. "Section 3" Compliance in the Provision of Training,
Employment and Business Opportunities
Under Title VI of the Civil Rights Act of 1964, no person
shall, on the grounds of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or
be subjected to discrimination under any program or activity
receiving federal financial assistance.
1. Civil Rights Act of 1964
INCOG shall comply with Section 109 of the Housing and
Community Development Act of 1974, which provides that
no person in the United States shall on the grounds of race,
color, religion, national origin, age or sex be excluded from
participation, be denied the benefits of, or be subjected to
discrimination under any program or activity funded under
the Acto
1
Housing and Community Development
Section 109
Commerce, the U.So Department of Housing and Urban
Development may direct as a means of enforcing such
provisions including sanctions for non-compliance:
Provided, however, that in the event !NCOG becomes
involved in, or is threatened with, litigation with a
subcontractor or vendor as a result of such direction by the
CITY, may request the United States to enter into
litigation to interest ofthe United States.
9
5. Compliance with the provisions of Section 3, the regulations
set forth in 24 CFR Part 135, and all applicable rules and
orders of the Department issued hereunder prior to the
execution of the contract, shall be condition of the federal
financial assistance provided to the project, binding upon
the applicant or recipient for such assistance, its successors
and assigns. Failure to fulfill these requirements shall subject
the applicant or recipient, its contractor and subcontractors,
its successors and assigns to those sanctions specified by the
grant or loan agreement or contract through which federal
assistance is provided, and to such sanctions as are specified
by 24 CFR Part 135.
4. INCOG will include this Section 3 clause in every
subcontract for work in connection with the project and
will, at the direction of the applicant for or recipient of
Federal financial assistance, take appropriate action
pursuant to the subcontract upon a finding that the
subcontractor is in violation of regulations issued by the
Secretary of Housing and Urban Development 24 CFR Part
135. INCOG will not subcontract with any subcontractor
where it has notice or knowledge that the latter has been
found in violation of regulations under 24 CFR Part 135 and
will not let any subcontract unless the subcontractor has
first provided it with a preliminary statement of ability to
comply with the requirements of these regulations.
will send to each labor organization or
representative workers with which he has a collective
bargaining agreement or other contract or understanding, if
any, a notice advising the said labor organization or
worker's representative of his commitments under this
Section 3 clause and shall post copies of the notice in
conspicuous places available to employees and applicants
for employment or training.
2. The parties to this contract will comply with the provisions
of said Section 3 and the regulations issued pursuant thereto
by the Secretary of Housing and Urban Development set
forth in 24 CFR 135, and all applicable rules and orders of
the Department issued thereunder prior to the execution of
this contract The parties to this contract certify and agree
that they are under no contractual or other disability which
would prevent them fl.'om complying with these
requirements.
10
(SEAL)
Type Name and Title
Type Name and Title
Signature
Signature
ATTEST:
ATTEST:
Date
Date
, Chairman
Signature
Mayor
Executed by: INCOG
Executed by: City of Owasso
INCOG shall comply with the provisions of Section 504 of the
Rehabilitation Act of 1973, which prohibits discrimination on the basis of
handicap in any programs or activities receiving federal financial assistanceo
REHABILITATION ACT OF 1973, SECTION 504
shall comply to the extent required with the provisions of
Americans with Disabilities 1990 which prohibits discrimination on
the basis of disabled status any publicly funded program and activity.
INCOG shall comply with the provisions of the Age Discrimination Act of
1975, which prohibits discrimination on the basis of age in the delivery of
services and benefits supported by federal :funds.
AGE DISCRIMINATION ACT OF 1975
1
C. Coordinate and prepare the initial Performance and Expenditure Projection
form for submittal to OODC as required and any revisions or
modifications, as necessary, during the length of the project.
B. Coordinate and prepare all quarterly narrative reports for submittal to
ODOC as required. Assist the CITY staff in the preparation of monthly
expenditure reports for submittal to ODOC as required.
A Coordinate and prepare Requests for Payments to order funds for payment
ofCDBG expenses.
3. Requests for Payments and Monthly Reports
Eo Prepare and submit Request for Release of Funds and appropriate
supporting documentation.
Recommend a determination offinding(s) and level of impact to the City of
Owasso City CounciL
C. Prepare an Environmental Assessment of the project.
B. NotifY appropriate authorities of the project such as State Historic
Preservation Officer, State of Oklahoma Archeological Society, State of
Oklahoma Department of Environmental Quality, Environmental
Protection Agency, etc..
A. Prepare and publish all public notices.
Envirpnmental Review Record
publish asSIst at
public hearings necessary (as the event amendment).
1. Conduct Public Hearing1i
staff will perform the tasks listed below, keeping the City of Ow as so apprised of program
progress during all phases of the project.
SCOPE OF SERVICES FOR GENERAL ADMINISTRATION
ATTACHMENT A
2
A. A Residential Antidisplacement and Relocation Assistance Plan will be
prepared in compliance with the Uniform Relocation Act and submitted to
ODOC for approvaL
7. R~sid~t::ntial Antidisnlacement and Relocation Assistance Plan
D. Assist the CITY in implementing a Fair Housing Program.
C. Assist the CITY, if necessary, in responding to and resolving equal
opportunity complaints.
B Maintain record of public hearings and other opportunities for citizens to
participate in program performance and completion.
A. Develop and coordinate a continuing citizen participation/equal
opportunity planning process.
Citizen ParticipationiEqual Opportunity/Fair Housing
Assist the CITY staff in maintaining compliance with all applicable federal,
state, and local regulations in the project file:t
A. Establish project files which contain all source documentation and assist the
CITY staff in file maintenance.
5. ErQject File
Assist the to ensure with
accounting principles in bookkeeping.
as
Maintain
Assist in the development and supervision of accounting procedures and
maintenance of supporting source documentation including appropriate
journals and ledgers.
A. Assist in the monitoring offunds on hand with ODOC.
4. Finan~i<lLManagement
3
B. Assist the CITY in the resolution of audit questions, if any.
A Assist the CITY in preparation and submittal of project close-out
documents to ODOC, including Project Completion Report, Final
Expenditure Report, Final Wage Compliance Report and Certificates of
Completion.
9. Project Close-out
J. Assist the CITY in ODOC monitoring visit related to project
activities and provide assistance in resolving monitoring issues, if
any.
L Assist the CITY and project engineer with partial and final payment
requests from construction contractor.
H. Conduct on-site interviews and verifY results with payroll reports.
Secure construction contractor's weekly payron reports and ensure
compliance with wage rates.
Monitor contractor compliance with applicable regulations, such as
Davis-Bacon wage rates and equal opportunity.
Assi<:;t the and project engineer conducting a
preconstruction conference.
Obtain
in reviewing executed construction contracts for
Assist the
completeness.
and include in bid packet.
Secure wage rates ::from
A. Assist the CITY staff in reviewing plans, specifications and contract
documents to meet ODOC requirements.
8. Bidding/Construction Phase
The staff recommends approval of OLS-03-02o
RECOMMENDATION:
The applicant is requesting this review in order to construct duplexes. The subject property is
zoned RD Residential Duplex District. According to the City of Owasso Zoning Code, duplex
uses are included within Use Unit 7 (Duplex Dwellings) and are permitted by right.
The Technical Advisory Committee reviewed the proposed lot split at the Apri1301h regular meeting.
At that meeting, utility providers and city staff are afforded the opportunity to comment on the
application and request any changes or modifications. The Technical AdvisOlY Committee
recommended approval of the lot split without condition.
ANALYSIS:
The legal description of the property is Lots 2 and 3, Block II, Hale Acres Addition.
The property is approximately 4/5 acre in size. The existing land use is vacant for the subject property,
as is land to the south. Property to the north is occupied by a duplex. Houses occupy land west of the
site. Tracts to the east have developed for commercial purposes.
PROPERTY CHARACTERISTICS:
Vines Properties, Inc. has submitted an application to the Planning Commission for approval of a
lot split for two lots located on the east side of Hill East Avenue at its intersection with 113111
Street North. The applicant wishes to remove the two lots and create three lots in their place. A
general area map is attached.
BACKGROUND:
May 7, 2003
DATE:
MEMORANDUM
1. Case Map
20 Hale Acres Plat
3. Application
ATTACHMENTS:
PH: (918) 376-1500
FA. X: (918) 376-1597
www.cityofowasso.com
III North Main Street
P.O. Box 180
Owasso, OK 74055
CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEPARTMENT
o
Vines Properties, Inc.
OLS 03-02
GENERAL AREA MAP 4-24-03
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rEDE:RAL. LAW PROHIBiTS REPRODUCTION FOR ANY PURPOSE: WiTHOUT PERMISSiON OF COPYRIGHT OWNER
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DATE FILED
eO!'DITlO",
DAlE
ACTION L\KEN BY THE PL.\N:\I"" eOMl-lISSIOCl
ACTIOCl RlCOM~IE:\DED TO filE PUNNING
eO~t.\IIS5DN
HEAL I'll DEPT. NEEDS
UTI un' EASEI-JENT ClEEDS
~I,.\J{)R STREET PUN REQUIREMEClT
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FOR CO,\IMISSIO;'I l'SE
SL:SDIVI:;ION :HME
LOCHION CODE:; T R.
L. ",0
PHONE
,ADDRESS
to") ...oL.>"t;. . {
I certi f1' ~hat this infomlation is true
anu corr~ct.
PHOClE
RPLlC\NT. WI.L\T IS YOUR INfERE1T IN THIS PROPER1Y'.'
L2QPRESENT o\VNER LJ PURCHASER 0 ATTORNEY FOR OWNER D OTHER
If othenhan present O\\11er. give name. I NAME I ADDRESS
address md phone number of present
owner,
FT. X FT.,
SEWER SEPTIC OTHER
STREET OR STREETS TRACT WILL FACE
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PROPOSED USE OF THIS TR,\CT I LOT SIZE Of PROPOSED TRACT
CITY WELL OTHER
1YPE OF SEWAGE DISPOSAL TO BE AVAILAIlLE FOR THIS T1l.\CT
SOURCE OF WATER:;UPPLY FOR THIS TRACT
INST. RELEASED
lEGAL DESCRIPTION OF PROPOSED TRACT
FT. X FT.,
CITY WELL OTHER
n'PE OF SEWAGE DISPOSAL TO BE A V AILAIlLE FOR THIS TRACT
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PROPOSED USE OF THIS TRACT I LOT SIZE OF PROPOSED TR.\CT
SEWER SEPTIC OTHER
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SOURCE OF WATER SUPPLY FOR nlls TR.KT
INST. RELEASED
LEGAL DESCRIPTION Of PROPOSED TRA.CT
FT. X FT.
SOURCE OF WATER SUPPLY FOR THIS TRACT
INST. RELEASED
LEGAL DESCRIPTION OF PROPOSED TRACT
.{o,riff 3J,],J i Pi'; LeT.l it/V'';}
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PROPOSEU USE Ur THIS TRACT I LOT SIZE OF PROPOSED TRACT
SEWER SEPTIC OTHER
STREET OR STREETS TRACT WILL FACE
CITY WELL OTHER
'TYPE OF SEIVAGEDISPOSAL TO BE AVAILABLE FOR THis TRACT
FT,
FT. X
CITY WELL OTHER
1YPE OF SEWAGE DISPOSAL TO BE AVAIL.\8LE FOR THIS TRACT
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PROPOSED USE 01' THIS TRACT I LOT SIZE OF PROPOSED TRACT
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SOURCE OF W A TER-SUPPL Y FOR TfllS TR.~C'{-."'~~~"''''.~'''''''''-~''''-'~
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LEGAL DESCRIPTION OF PROPOSED TRACT
:\'OTE: Three copies ora sketch. plat ofsufvey or other type of
drawing that will accurately depict the proposed split MUST BE
attached to this application,
LOT SPLIT APPUC.A TION
ST R
APPI.IC\TION ",0
CITY OF OW ASSO
The staff recommends approval ofOLS-03-03.
RECOMMENDATION:
The applicant is requesting this review in order to construct duplexes. The subject property is
zoned RD Residential Duplex District. According to the City of Owasso Zoning Code, duplex
uses are included within Use Unit 7 (Duplex Dwellings) and are permitted by right.
The Technical Advisory Committee reviewed the proposed lot split at the April 30th regular meeting.
At that meeting, utility providers and city staff are afforded the opportunity to comment on the
application and request any changes or modifications. The Technical Advisory Committee
recommended approval ofthe lot split without condition.
ANALYSIS:
The property is approximately 4/5 acre in size. The existing land use is vacant for the subject property,
as is .land to the north. Property to the south is occupied by a duplex. Houses occupy land west of the
site. Tracts to the east have developed for commercial purposes.
The legal description of the property is Lots 4 and 5, Block 11, Hale Acres Addition.
PROPERTY CHARACTERISTICS:
Vines Properties, Inc. has submitted an application to the Planning Commission for approval of a
lot split for two lots located on the east side of l1ih East Avenue between l1ih Place North and
113 t Street North. The applicant wishes to remove the two lots and create three lots in their
place. A general area map is attached.
BACKGROUND:
May 7, 2003
DATE:
MEMORANDUM
1. Case Map
Hale Acres Plat
3, Application
ATTACHMENTS:
PH: (918) 376-1500
F A.'X: (918) 376-1597
www.cityofowasso.com
111 North Main Street
P.O. Box 180
OW3SS0, OK 74055
CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEPARTMENT
o
Vines Properties, Inc.
OLS 03-03
GENERAL AREA MAP 4-24-03
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co.'DITIO,
DATE
.KTH),' T,\KE:-J BY THE PL,\:>:-JI'iCi cml~IISSION
THE I'l..\:-I;-.JING
IIE,\LrH DEPT ,~EEDS
UTll.ln' E,\SE~IENT NEEDS
~I.\JOR STREET PLAN REQUIRDIENT
ZONI:'oIG RE<)UIRE~IE~T
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FOR CO:\I:\lISSI0~ l'SE
SL'BDIVISION N.\.\IE
LOCATION LODE S T, R,
L. NO.
27 2 .. Z 7 ,-(')
I ccrti fy that this infomlation is true
and correct.
1'1I0NE
ADDRESS
PHONE
nPLlC,\;-.JT, W~L\f IS YOUR IN'fERESr IN THIS PROPERTY?
~PRESENTOWNER LJ PURCHASER D ATTORNEY FOR OWNER D OTHER
I f other than present owner, give name, I N,\,IE I ADORESS
addrcss and phone number of present
owner,
FT. X FT.
SEWER SEPTIC OTHER
STREET OR STREETS TRACT WILL FACE
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PROPOSEO USE OF THIS TIl\CT I LOT SIZE OF PROPOSED TIl\CT
CITY WELL OTHER
TYPE OF SEWAGE DISPOSAL TO BE AVAILABLE FOR nllSTRACT
SOURCE OF WATER SVPPL Y FOR nllS TRACT
INST. RELEASED
LEGAL DESCRIPTION OF PROPOSED TRACT
FT. X FT.
CITY WELL OTHER
TYPE OF SEWAGE DISPOSAL TO BE A V AIL,\BLE FOR THISTRACT
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LEGAL DESCRiPTION OF PROPOSED TRACT
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TYPE OF SEWAGE DISPOSAL TO BE.W.-\IL,\BLE FOR TI.lIS TMCT
RECEIPT .\0
NOTE: Three copies 0 Ll sketch. plat of surveyor other type of
drawing that will accurately depict the proposed split :VIUST BE
attached to this application,
LOT SPLiT APPLICATION
STR
.\I'PLlCA TlON \10
CITY OF OW ASSO
The Technical Advisory Committee reviewed the proposed lot split at the April 30th regular meeting.
At that meeting, utility providers and city staff are afforded the opportunity to comment on the
application and request any changes or modifications. The Technical Advisory Committee
recommended approval of the lot split without condition.
The applicant is requesting this review in order to construct duplexes. The subject property is
zoned RD Residential Duplex District. According to the City of Owasso Zoning Code, duplex
uses are included within Use Unit 7 (Duplex Dwellings) and are permitted by right.
ANALYSIS:
The property is approximately SY2 acres in size. The existing land use is vacant for the subject
property, as is land to the south, east, and west. A single-furnily house lies north of the tract.
A tract ofland situated in the north half of the SE quarter of section 9, township 21 N, range 14 E of the I.B.&M., Tulsa COIIDty,
Oklahoma, being more particularly described as follows:
Beginning at the SE comerofsaidN/2 SE/4; thence S SS044'4Q" Wand along the S line of said N/2 SE/4 a distance of709.0Z'; thence
N 1"20'48" W to a point on the N line of the 8/2 8/Z NEJ4 SE/4 a distance of329.82'; thenceN 88044'40" E and along saidN line a
distance 01'708.69' to a point on the E line of said N/2 8E/4; thence 8 1"24' IZ" E and along said E line a distance of329.82' to the
point of beginning.
The legal description of the property is as fonows:
PROPERTY CHARACTERISTICS:
Owasso Land Trust, has submitted an application to the Planning Commission for approval
of a lot split for a tract located on the west side of 14Sth East Avenue about Y-t mile north of 106th
Street North. The applicant wishes to divide the tract into two properties. A general area map is
attached.
BACKGROUND:
May 7, 2003
DATE:
PLANNING COMMISSION
MEMORANDUM
30 Application
L
RECOMMENDATION:
The staffrecornrnends approval ofOLS.o03..04.
PH: (918) 376..1500
FA.,'(: (918)376..1597
www.cityofowllilSo.com
III North Main Street
P.O. Box 180
Owasso, OK 74055
NORTH
Owasso Land Trust, L.L.C
Q
OLS 03-04
CITY OF OWASSO
COMMUNITY DEVELOPMENT
DEPARTMENT
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ACTION TAKItN mv THO: "'l.ANNING
COMlMH'MiIIiON
ACTION Ha:CDMM(NDItD TO THi:
?~d!,NN ING eOMtsh5li\HOM
:ZONING M@:OUJ#9ml>4t9'I'<4Y
o OTHER
LOCATION C;:COr. Qi.T.A hfl,UmOIVISION NAME!
!.. NO
1"50 LAND TR~sr; LtC [027;2-53:33"
o .J!,,...,v 2. U /) I OwAC;:;;i) I OJ<- 7L,iOSS
PHONE
I certify thot this informotion is
true ond correct.
i'\~.k,v..\",
If other than lJi'eHm ~, gi"", _.
addreu and ~ numb!llr ot pqlK<lnt
owner.
"HONE
o A TIORNEY FOR OWNER
Fi
FT, X
'N'I'E"Itl!T I.. TH'll> I'IIOI'EI'I'I'''''
PRESENT OWNER
bOT IUlE OF PI'IOI'OIU!:l 'l'IIACT
PI'IO"<;I""I> U15!!: 0.. THI15 TIIACY
FT, X
NST. REl.EASED! !>ou",,,,,, <;I" ""A'I'IU' !!lUI'I'"v HII'i TMlffi TI'I"CT
DeITY
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SEPTIC 0 OTHER
..T'UtE,. OR 51"Rft&:TS TRAGY WILL. FACE
F'
l.EGAL DESCRIPTION OF PROPOSED TRACT
LOT mn.E OF' PJAOPOtU:o yFtAC'f
~~apOSii:D uru; 0'- THIKII TJtACT
SOU"C~ OY WA"fU;;W JilJP~I"V v@~ THIS TRACT
o CITY 0 WELL 0 OTHER
T""t!. ew 1111:1>1I"'''11: Ollll"ClSAb TO 1111: ..WAILAIlI..II: '0.. T"'lI T""'C1'
D SEWER 0 SEPTIC 0 OTHER
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T...",!!: OF Ii 1&"".. "'It OIS"QlllAb TO WI: AV"'LAiIll.l& 'OR ""1$ 1'''''CT
IN~T. I1EUASE
lEGAL DESCRIPTION Or PROPOSED TRACT
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U:GAl DESCRIPTION OF PROPQSED TRACT
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.J)WD.SSO LaM '-T~LAs,,+ IJ-Lc.
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-
NOH: Three copies of a sketch, plot of surveYor OIher type 01
drowing thot will accurotely depict the proposed split MUST BE JI"~"II:'''T NO
otlcll:hed to this applicatIOn, _
:::::::: . - "'"--=.:; ,- ,j~
fOllOWING INfORMATION IS TO BE SUPI'LIED !I'( APPLICANT -
""....T I~ THE ....ESENT U"I: O. THE T""'cn
~
~f')(]fOO$€
NAe,Alr Of R€COMO CH!JN[R
THE
lOT SPUT APPlICATION
$ T "
OL5 ..-'()3 ~o'l
APJ:9l..lC.AfION NO
'1,.,11 I .....i ....,,"#'i.;),:;)\J
The applicant is requesting this review in order to accommodate commercial development. The
subject property is zoned PUD/CS (Planned Unit Development/Commercial Shopping District).
The Technical Advisory Committee reviewed the proposed lot split at the April 30th regular meeting.
At that meeting, utility providers and city staff are afforded the opportunity to comment on the
application and request any changes or modifications. The Technical Advisory Committee
recommended approval of the lot split without condition.
ANALYSIS:
The property is approximately :five acres in size, The existing land use is vacant for the subject
property, as is land to the west. Houses lie east of the tract. Property to the south is occupied by a
dental clinic and a church lies to the north.
The legal description ofthe property is lots 1,2, and 3, Block 11, Preston Lakes Addition
PROPERlY CHARAClERISTICS:
Preston Lakes, LLC has submitted an application to the Planning Commission for approval of a
lot split for three commercial tracts located on the east side of 1451h East Avenue about Y2 mile
north of 86th Street North. The applicant wishes to simply adjust the boundaries of the three
properties. A general area map is attached.
BACKGROUNQ:
May 7, 2003
DATE:
MEMORANDUM
1. Map
Copy of portion
3. Application
~ TT ACHM:.E1ffS:
The staffrecornmends approval ofOLS-03~05.
RECOMMENDA nON:
PH: (918) 376-1500
FA-\:: (918)376-1597
www.cityofowasso.com
III North Main Street
P,O, Box 180
Owasso, OK 74055
CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEPARTMENT
Q
Preston Lakes, L.L.C
OLS 03-05
GENERAL AREA MAP4-24-03
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ACTION 'fAKKN mv YH~ PL.ANNING
CO"" "UlION
ACiJON b':Qi:COMe.lllNDttO 1'0 'fHE
?~ANNIN(; C()MMtS~IOM
Hti:Al. TH OIlF'T P<H!i.O~
Ul'Jbl1'V lKJUH.!::irU:NT NllltOts
D A ITORNEY FOR OWNER
iONlNG Mlt'HJ.~m>cl.a6~'f
I. ..'"
ADf'''''.........
Pu tby..2.4C J ()WO ~SO!O
I certify thot this information is
true ond correct"
o OTHER
If orher thon lli'ewnf -.., giw name,
Clddreu and ~ numbe. ot lli'lOUlnr
"""""'r,
Fi, X 1",
AS APPLICANT. WHAT 115 VCHJR INTKWKl!5T IN TH.$ P"ftOPI'JqTV?
PRESENT OWNER D PURCHASER
1.0'1' tllU: (IF' I'1'I01"0l!;1I:0 TRACT
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o SEWER 0 SEPTIC 0 OTHER
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u ~ V'v\.~ Ire:. t 0. f'
NSi. IUI..EASE~ 1I>0U!'ICl!: 01" ""AUIIIIIUI'I"I... 1"011I nus TRACT
UGAl. DESCRIPTION OF PROPoSED TRACi
50cJ FT. X .::$bo F'
bOT &\IZI( or PftOPOi\ICD 'fNACT
p'ooaesoSIED umlll 0,. l'HIS TIfUIICT
Lo+ t Blb~ 1\ I less Q,Y\cl ey::re,t-
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INSi. JUUASE
lEGAL DESCRIPTION of PROP05EO TRACT
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I LEGAl. DESCRIPTION
tJS '"1he. N~r"~
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e:~ 1\ +
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-
MOTE: Thrt'e cop"~S of d" sketch" plot of surveYor other type of
drowong thot ",ill occ:ur~tely depIct the propmed split MUST BJI"~Cl!:II"T NO
affoched to this applicatIon.
::::- -=- ~:~
THE FOllOWING INfOIlMA TION IS TO 8E SUPPLIED I!lY APPliCANT -
=~ ~"'~o..\L~s L.L~ I."'~" ,"......","" 0".0..,,;
Jl'"".",,"" """",,,", """"'0'"''''', ,.",,"" NO"""" '" ."" " ".W" "N 'N, '''0", "' 'N' '""",' "'"' ____
-\ L 6lo~::d:on LgJ:~G'''Y1+-1 ~____
LoJr
LOT SPUT APPLICATION
s v ..
^I"POl,.,tc::'A liON NO
"'lFd1I'f1W""'~'bJJ~
~ao II
The tract is approximately 30.65 acres in size. The existing land use is vacant/agricultural for the
subject property. Surrounding properties display a mixture of agricultural and residential uses. The
subject tract is currently zoned AG AgriculturaL
A TRACT OF LAND LOCATED IN THE NORTHEAST QUARTER (NE/4) OF THE NORTHWEST QUARTER (NW/4) OF
SEGnON SEVENTEEN (17), TOWNSHIP lWENTY -ONE NORTH (2 IN), RANGE FOURTEEN EAST (14E), TULSA COUNTY,
DESCRIBED AS FOLLOWS: BEGINNIl'JG 550' SOUTH OF THE NORTHEAST CORNER OF SAID NORTHEAST QUARTER
(NE/4) OF THE NORTHWEST QUARTER (NW/4); THENCE WEST 395'; THENCE SOUTH 770'; THENCE EAST 395';
THENCE NORTH 770 FEET TO THE POINT OF BEGINNING, CONTAlNlNG 6.98 ACRES, MORE OR LESS;
AND
BEGINNING AT THE NORTHWEST CORNER OF THE NORTHWEST QUARTER (NW/4) OF THE NORTHEAST QUARTER
(NE/4) OF SEGnON SEVENfEEN (17), TOWNSHIP TWENfY -ONE NORTH (21N), RANGE FOURTEEN EAST (14E), TULSA
COUNTY, OKLAHOMA THENCE SOUTH 1,322.72 FEET; THENCE EAST 330.63 FEET; l1IENCE NORTH 1,322.76 FEET;
THENCE WEST 330.42 FEET TO THE POINT OF BEGINNING, CONTAlNlNG 10.02 ACRES, MORE OR LESS;
AND
BEGINNING 395 FEET WEST OF THE SOUTHEAST CORNER OF THE NORTHEAST QUARTER (NE/4) OF THE
NORTHWEST QUARTER (NW/4); THENCE NORTH 770 FEET; THENCE WEST 717 FEET; THENCE NORTH 550 FEET;
THENCE WEST 28 FEET; THENCE SOUTH 1,320 FEET; THENCE EAST 745 FEET TO THE POINT OF BEGINNING, ALL IN
SEGnON SEVENTEEN (17) TOWNSHIP TWENTY-ONE NORTH (21N), RANGE FOURTEEN EAST (14E), TULSA COUNTY,
OKLAHOMA, CONTAlNlNG 13.54 ACRES, MORE OR LESS;
The legal description of the property is as follows:
PROPERTY CHARACTERISTICS:
The Bailey Ranch Investment Group has submitted an application to the Planning Commission for a
rezoning of property located on the south side of 106th Street North about 1;4 mile east of Gmnett
Road. The property is proposed for RS-3 single family residential classification. A general area map is
attached for review.
BACKGROUND:
May 5, 2003
DATE:
ERIC WILES
PLANNING COMMISSION
CITY OF OW ASSO
MEMORANDUM
1. Case Map
2. Site Drawing
3. Notice of Public Hearing
4. Application
ATTACHMENTS:
The staff recommends approval of OZ~03-04.
RECOMMENDATION:
Staff has no or 1lJ, opposition the Letters were
mailed to surrounding property owners on April 1 2003 and the legal advertisement was
published in the Owasso Reporter on April 17, 2003.
The Owasso 2010 Master Plan identifies the subject property as having a fhture land use of
residential. Accordingly, staff finds to be consistent with the 2010
Master
If the application is approved, the subject property would be zoned RS~3 (Residential Single
Family Residential High Density District). Then, the property would be available for residential
development.
ANALYSIS:
PH: (918) 376-1500
FAX: (918)376-1597
www.cityofowasso.com
111 North Main Street
P.O. Box 180
Owasso, OK 74055
CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEPARTMENT
Q
Bailey Ranch Investment Group
OZ 03~04
GENERAL AREA MAP 4-10-03
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The property is further described as lying approximately 1,320 feet
east of the N. Garnett Rd. and 106th St. N. intersection.
BEGINNING 395 FEET WEST OF THE SOUTHEAST CORNER
OF THE NORTHEAST QUARTER (NE/4) OF THE NORTHWEST
QUARTER (NW/4); THENCE NORTH 770 FEET; THENCE
WEST 717 FEET; THENCE NORTH 550 FEET; THENCE WEST
28 FEET; THENCE SOUTH 1,320 FEET; THENCE EAST 745
FEET TO THE POINT OF BEGINNING, ALL IN SECTION
SEVENTEEN (17) TOWNSHIP TWENTY-ONE NORTH (21N),
RANGE FOURTEEN EAST (l4E), TULSA COUNTY,
OKLAHOMA, CONTAINING 13.54 ACRES, MORE OR LESS~
AND
BEGINNING AT THE NORTHWEST CORNER OF THE
NORTHWEST QUARTER (NW/4) OF THE NORTHEAST
QUARTER (NE/4) OF SECTION SEVENTEEN (17), TOWNSHIP
TWENTY-ONE NORTH (21N), RANGE FOURTEEN EAST (14E),
TULSA COUNTY, OKLAHOMA THENCE SOUTH 1,322.72
FEET; THENCE EAST 330.63 FEET; THENCE NORTH 1,322.76
FEET; THENCE WEST 330.42 FEET TO THE POINT OF
BEGINNING, CONTAINING 10.02 ACRES, MORE OR LESS;
AND
A TRACT OF LAND LOCATED IN THE NORTHEAST
QUARTER (NE/4) OF THE NORTHWEST QUARTER (NW/4) OF
SECTION SEVENTEEN (17), TOWNSHIP TWENTY-ONE
NORTH (21N), RANGE FOURTEEN EAST (14E), TULSA
COUNTY, DESCRIBED AS FOLLOWS: BEGINNING 550'
SOUTH OF THE NORTHEAST CORNER OF SAID NORTHEAST
QUARTER (NE/4) OF THE NORTHWEST QUARTER (NW/4);
THENCE WEST 395'; THENCE SOUTH 770'; TIffiNCE EAST
395'; THENCE NORTH 770 FEET TO THE POINT OF
BEGINNING, CONTAINING 6.98 ACRES, MORE OR LESS;
At that time and place, consideration will be given to the proposed
change of the zoning classification of the following described property:
Notice is that a public hearing will held the
Planning Commission, the Owasso Community
Oklahoma, at 7:00 on the 12th day of May, 2003.
APPLICATION: OZ.03-04
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONING ORDINANCE
OF THE CITY OF OW ASSO, OKLAHOMA
City of Owasso
Community Development Department
Dated at Owasso, Oklahoma, this 10th day of April, 2003.
A map showing the proposed rezoning accompanies this notice.
F or more infonnation on the proposed rezoning contact the
Owasso City Planner, City Hall, III N. Main Street, Owasso,
Oklahoma 74055, or phone (918) 376-1543.
The City Council's review of the recommendation of the Planning
Commission on the proposed rezoning shall be at a meeting time
and place to be detennined by the Council, said information to be
available from the Owasso City Planner.
the event that is whole or
in part, by the Owasso Planning Commission, Planning
Commission shall submit its recommendation to City
the City of Owasso for its consideration and action, as provided by
law.
All persons interested in this matter may be present at the hearing
and their objections to or arguments any or all the
matters.
To be considered is a rezoning of approximately 30.6 acres, more
or less from AG (Agricultural General District) to RS-3
(Residential Single Family High Density District).
OPC MEETING DATE
APPROVED DENIED
SUBMITTAL DATE_
FEE RECEIPT NUMBER
Fee Schedule
0- 0.99 acres $75
1- 4.99 acres 100
5-19.99 acres 150
20 + acres 200
· ~ f OWN
Please submit the completed application form and application fee alo'ng with a Certified 300' Radius Report
(available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission
submittal deadline as shown on the official City of Ow as so calendar. The applicant and/or the applicant's
consultant should attend the Planning Commission meetings at which the Supplemental Zoning will be
reviewed.
Name apd Address of Record Owner
_, \'Y\ d<:e S h.ar p
As applicant, what is your interest in this property?
DPresent Owner DAgent for Owner
fSdPurchaser DOther
DAttomey for Owner
~~~~~=-====~~~
GENERAL
PRESENT '
PROPOSED ./1()/
LEGAL DESCRIPTION OF LAND UNDER APPLICATION (If by metes and bounds, attach plat of survey)
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P.O. BOX 180 OWASSO, OKLAI-fOMA 74055 (918) 272-2251 FAX (918) 2724997
CITY OF OWASSO
The tract is approximately 5.25 acres in size. The existing land use is vacant for the subject property,
as is the land use for properties to the north and to the east. Land south of the site is occupied by
apartments and land to the west holds a medical clinic. The subject tract is currently zoned AG
Agricultural.
BEGINNlNG AT THE NORTHEAST CORNER OF SAID NE/4 NW/4, THENCE SOooOT 18"W ALONG THE EASTERLY
LINE OF THE NE/4 NW/4, FOR A DISTANCE OF 550.00 FEET TO A POINT, SAID POINT BEING A NORTHEAST
CORNER OF LOT 1, BLOCK 1, "THE GREENS AT OWASSO AND THE OWASSO GOLF AND ATHLETiC CLUB", AN
ADDITION TO THE CITY OF OWASSO, STATE OF OKLAHOMA ACCORDING TO THE RECORDED PLAT THEREOF,
THENCE FOLLOWING THE LOT LINE OF SAID LOT 1 FOR THE FOLLOWiNG 5 COURSES: N89"44'53"W FOR A
DISTANCE OF 448.79 FEET TO A POINT, THENCE NOOOO7'26"E FOR A DISTANCE OF 465.21 FEET TO A POINT OF
CURVATURE, THENCE ALONG A 25.00 FOOT RADIUS CURVE TO THE RiGHT, HAVING A CENTRAL ANGLE OF
90009'50" FOR AN ARC LENGTH OF 39.34 FEET TO A POINT OF TANGENCY, THENCE S89042'44"E AND
PARALLEL WITH THE NORTHERLY LINE OF THE NE/4 NW/4 FOR A DISTANCE OF 275.00 FEET TO A POINT,
THENCE NODOl l' 16"E AND PERPENDICULAR TO SAID NORTHERLY LINE, FOR A DISTANCE OF 60.00 FEET TO A
POINT ON THE NORTHERLY LINE, THENCE S89042' 44"E ALONG THE NORTHERLY LINE, FOR A DISTANCE OF
148.52 FEET TO THE POINT OF BEGINNING, SAID TRACT CONTAINING 5.25 ACRES, MORE OR LESS.
A TRACT OF LAt'lD THAT IS PART OF THE NE/4 FO THE NW/4 OF SECTiON 28, TOWNSHIP 21 NORTH. RANGE 14
EAST, OF THE ]NDlAN MERIDIAN, TULSA COUNTY, STATE OF OKLAHOfv1A, SAID TRACT BEING MORE
P ARTICULARL Y DESCRIBED AS FOLLOWS:
The legal description ofthe property is as follows:
PROPERTY CHARACTERISTICS:
Mr. Mike Myers has submitted an application to the Planning Commission for a rezoning of property
located on the south side of 86th Street North aoout Y2 mile east of 129111 East Avenue. The property is
proposed for CS (Commercial Shopping Center District) zoning classification. A general area map is
attached for review.
BACKGROUND:
May 6, 2003
DATE:
TO:
MEMORANDUM
1. Case Map
2. Site Drawing
3. Notice of Public Hearing
4. Application
ATTACHMENTS:
The staff recommends approval of OZ-03~05.
}lECOMMENDATION:
Staff has received no phone calls or correspondence in opposition of the requesL Letters were
mailed to surrounding property owners on April 10, 2003 and the legal advertisement was
published in the Owasso Reporter on April 17, 2003.
as a u~
wrrh 2010
identifies the su~ject
finds to
cOITIrnerciaL
Master
deveIopmenL
the su~ject property would be
If application is
The subject property is located on a primary arterial road (86th Street North) and is served by municipal
wastewater lines.
PH: (918) 376-1500
F A.'X: (918) 376-1597
www.cityofowasso.com
III North Main Street
P.O. Box 180
Owasso, OK 74055
CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEPARTMENT
g
Mike Myers
OZ 03-05
GENERAL AREA MAP 4-10-03
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The property is further described as lying approximately 2,640 feet
east of the E. 861h St. N and N. 129111 E. Ave. intersection.
BEGINNING AT THE NORTHEAST CORNER OF SAID NE/4
NW/4, THENCE SOOoOT 18"W ALONG THE EASTERLY LINE
OF THE NE/4 NW/4, FOR A DISTANCE OF 550.00 FEET TO A
POINT, SAID POINT BEING A NORTHEAST CORNER OF
LOT 1, BLOCK 1, "THE GREENS AT OWASSO AND THE
OW ASSO GOLF AND ATHLETIC CLUB", AN ADDITION TO
THE CITY OF OW ASSO, STATE OF OKLAHOMA
ACCORDING TO THE RECORDED PLAT THEREOF,
THENCE FOLLOWING THE LOT LINE OF SAID LOT 1 FOR
THE FOLLOWING 5 COURSES: N89044'53"W FOR A
DISTANCE OF 448.79 FEET TO A POINT, THENCE
NOooOT26"E FOR A DISTANCE OF 465.21 FEET TO A POINT
OF CURVATURE, THENCE ALONG A 25.00 FOOT RADIUS
CURVE TO THE RIGHT, HAVING A CENTRAL ANGLE OF
90009'50" FOR AN ARC LENGTH OF 39.34 FEET TO A POINT
OF TANGENCY, THENCE S89042'44"E AND PARALLEL
WITH THE NORTHERLY LINE OF THE NE/4 NW/4 FOR A
DISTANCE OF 275.00 FEET TO A POINT, THENCE
NOooIT16"E AND PERPENDICULAR TO SAID NORTHERLY
LINE, FOR A DISTANCE OF 60.00 FEET TO A POINT ON
THE NORTHERLY LINE, THENCE S89042'44"E ALONG THE
NORTHERLY LINE, FOR A DISTANCE OF 148.52 FEET TO
THE POINT OF BEGINNING, SAID TRACT CONTAINING
5.25 ACRES, MORE OR LESS.
A TRACT OF LAND THAT IS PART OF THE NE/4 FO THE
NW/4 OF SECTION 28, TOWNSHIP 21 NORTH, RANGE 14
EAST, OF THE INDIAN :MERIDIAN, TULSA COUNTY,
STATE OF OKLAHOMA, SAID TRACT BEING MORE
PARTICULARL Y DESCRIBED AS FOLLOWS:
that time and place, consideration will be given to the proposed
change of the zoning classification of the following described property:
Notice is that a hearing will
Planning Commission, the
at 7:00 P.M. on the 12th day
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONING ORDINANCE
OF THE CITY OF OWASSO, OKLAHOMA
City of Owasso
Community Development Department
Dated at Owasso, Oklahoma, this 10th day of April, 2003.
A map showing the proposed rezoning accompanies this notice.
For more information on the proposed rezoning contact the
Owasso City Planner, City Hall, III N. Main Street, Owasso,
Oklahoma 74055, or phone (918) 376-1543.
The City Coundrs review of the recommendation of the Planning
Commission on the proposed rezoning shall be at a meeting time
and place to be determined by the Council, said information to be
available from the Owasso City Planner.
event that
the
shall submit
City
law.
Planning
All persons interested in this matter may be present at the hearing
and present their objections to or arguments far any or all of the
above matters.
To be considered is a rezoning of approximately 5.25 acres, more
or less from OL (Office Low Intensity District) to CS (Commercial
Shopping Center District).
OPC MEETING DATE
APPROVED DENIED____
SUBMITTAL DATE
FEE RECEIPT NUMBER
Fee Schedule
0- 0.99 acres $75
1- 4.99 acres 100
5-19.99 acres 150
20 + acres 200
Please submit the completed application form and application fee along
(available from an Abstract Company) to the Owasso City Planner on or efore the ning Commission
submittal deadline as shown on the official City of Ow as so calendar. The applicant and/or the applicant's
consultant should attend the Planning Commission meetings at which the Supplemental Zoning will be
reviewed. '
I DO HEREBY CERTIFY THAT THE INFO
SUBMITTED IS COMPLETE, TRUE AND ACCURAT
DATE
'3.2>}-.03
Ad,dress or General Location of Subject Property.L, A.-/
e Pf' Sf!i"ec,f4J~'- e 8b'F'M. A1 '" j2.q ~lfE;:: ~
Name of person to be billed for publication Pho!lc
M H~ ~ IvV1 IEY2.S . . ~~_e. -1 '30 S"
Mailing Address
'S>a~"';;;J<; OW
As applicant, what is your ~e~ in this property?
DPresent Owner QjAgent for Owner
OPurchaser OOther
OAttomey for Owner
~~~~=~~~=~~~~====---=.===~====-~~=~="-=,=,-=='"
'=~~=~~==="=====-==-~~~
(If by metes and bounds, attach plat of survey)
I'
GENERAL
PRESENT
PROPOSED
74055 (918) 272-2251 FAX (918) 272-4997
d:/~~~~'
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CITY OF OWASSO
L?~- b ~-:~ S ]
The Owasso 2010 Master Plan identifies the subject property as having a future land use of
residential. However, the plan also identifies the community's lack of medical facilities as a major
issue to be addressed by the Planning Commission.
If the application is approved, the subject property would be zoned OL (Low Intensity Office
District). Then, the property would be available for office development.
ANALYSIS:
The tract is approximately 2.66 acres in size. The existing land use is vacant for the subject property.
Land north, south, and east of the site is occupied by single-fumily houses and the property to the west
holds Bailey Elementary School The subject tract is currently zoned AG Agricultural
The subject property is located on a primary arterial road (96th Street North) and is served by municipal
wastewater lines.
A STRIP, PIECE OR PARCEL OF LAND BEGINNING SE CORNER OF THE SOU1HWEST QUARTER. THENCE W 400', N
320', E 399.11', S 320' TO POINT OF BEGINNING, LESS THE S 30', THEREOF SECTION 18, TOWNSHIP 21 NORTH, RANGE
14 EAST, TULSA COUNTY, OKLAHOMA; CONTAINING 2.660 ACRES, MORE OR LESS;
The legal description of the property is as follows:
PROPERTY CHARACTERISTICS:
Mr. Tim Siegfried has submitted an application to the Planning Commission for a rezoning of property
located on the north side of 96th Street North aoout ~ mile east of Mingo Road. The property is
proposed for OL (Office Low Intensity District) zoning classification. A general area map is attached
for review.
BACKGROUND:
May 2003
DATE:
MEMORANDUM
1. Case Map
2. Site Location Drawing
3. Notice of Public Hearing
4. Application
ATTACHMENTS:
The staff recommends approval ofOZ-03-06.
RECOMMENDATION:
Staff has received no phone calls or correspondence in opposition of the request. Letters were
mailed to surrounding property owners on April 10, 2003 and the legal advertisement was
published in the Owasso Reporter on April 17, 2003.
The staff finds that this application dil'ectly meets the issue put forth by the plan. Accordingly, the
stafffinds the proposal to be consistent with the Owasso 2010 Master Plan.
Establish the
region.
Ensure adequate land area is available for developing medical facilities; identifY key
corridors.
Consider collaborations to stimulate medical research
Support Chamber of Commerce initiatives in actively courting medical facilities to the
area.
area to
of medical care
Support local clinics and
help quality
Issue #9
Lack of medical facilities in the community.
Excerpt/rom Owasso 20]0 Master Plan:
PH: (918) 376-1500
F A.X: (918) 376-1597
www.cityofowasso.com
III North Main Street
P.O. Box 180
Owasso, OK 74055
NORTH
Tim Siegfried
1-'
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GENERAL AREA MAP 4-10-03
CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEPARTMENT
g
OZ 03-06
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01/20/2003 10:35 9182724742 KELLER WILLIAMS REAT PAGE 04
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City of Owasso
rAll""tf1'VV'lltl~;hr nO"'!lla1A~1\.~~~-t n.a.~""1lrl%ll4J.o.i4I+-
Dated at Owasso, Oklahoma, this 10th day of April, 2003.
A map showing the proposed rezoning accompanies this notice.
F or more information on the proposed rezoning contact the
Owasso City Planner, City Hall, 111 N. Main Street, Owasso,
Oklahoma 74055, or phone (918) 376-1543.
The City Council's review of the recommendation of the Planning
Commission on the proposed rezoning shall be at a meeting time
and place to be determined by the Council, said information to be
available from the Owasso City Planner.
In the event that such proposed rezoning is approved, in whole or
in part, by the Owasso Planning Commission, said Planning
Commission shall submit its recommendation to the City Council of
the City of Owasso for its consideration and action, as provided by
law.
All persons interested in this matter may be present at the hearing
and present their objections to or arguments for any or all of the
above matters.
To be considered is a rezoning of approximately 2.66 acres, more
or less from AG (Agricultural General District) to OL (Office Low
Intensity District).
The property is further described as lying on the north side of E.
96th St. N., approximately 2,640 feet east of the N. 97th E. Ave. and
E. 96th St. N. intersection.
A STRIP, PIECE OR PARCEL LAND BEGINNING SE
CORNER OF THE SOUlHWEST QUARTER, THENCE W 400',
N 320', E 399.11', S 320' TO POINT OF BEGINNING, LESS THE
S 30', TIIEREOF SECTION 18, TOWNSHIP 21 NORTH, RANGE
l4 EAST, TULSA COUNTY, OKLAHO~ CONTAINING 2.660
ACRES, MORE OR LESS;
to
will
classification following
Notice is hereby given that a public hearing will be held before the
Owasso Planning Commission, in the Owasso Community
Oklahoma, at 7:00 on the 12th day 2003.
APPLICA nON: Oz.,03-06
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AM:ENDMENT TO THE ZONING ORDINANCE
OF THE CITY OF OW ASSO, OKLAHOMA
OPC MEETING DATE
APPROVED DENIED
SUBMITTAL DATE
FEE RECEIPT NUMBER
Fee Schedule
0- 0.99 acres $75
1- 4.99 acres 100
5-19.99 acres 150
20 + acres 200
Please submit the completed application form and application fee along with a Certitied 300' Radius Report
(available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission
submittal deadline as shown on the official City of Owasso calendar. The applicant and/or the applicant's
consultant should attend the Planning Commission meetings at which the Supplemental Zoning will be
reviewed. .
7L\O.~-.~ -
Phone (118,
2:7'-\ ",-\~l~.:';-
or lJeneral Location of Subject Property
\ ~ 11 \ '5 r. ci to +" .~T ~ I D vJ j:'>, S SO,.S> K..
Name of person to be billed for publication
-T\ i/Y) 0 l \; '1 S \ E:: G" F i2- \ C'D
Mailing Address
c.: Q ,-,'\-v, ,_
1 0 \Q{ c... '(., Q l N ,Q~.C\ ",.so
I DO HEREBY CERTIFY THAT THE INFORMATION HEREIN
SUBMITTED IS COMPLETE, TRUE AND ACCURATE
C(<:,. ILJO.:s.',S~
N~:5er~'1~d~~~s~~e2~r;!~<2~n;::,u,. . '. .,_
k,O uJ, ;?-'\J 'c, S'J;:. C.1-.)'A >os",, \:,)~ ;\....~ ,':,
As applicant, what is your interest in this property?
DPresent Owner DAgent for Owner
~Purchaser DOther
DAHomey for Owner
LEGAL DESCRIPTION OF LAND UNDER APPUCA TION (If by metes and bounds, attach plat of survey)
.STIZ,)r P\FC.c(]\<:' ~J(l,\Lea \:'>1- L(~I\j'D P",E'011\..)i\Jli\)G ._SG c.O,ci\Jez ()~ (1'1(,,-
sC'cnh:0,i.$'r ouA:2..Tl::'-e j -n-\eNLE 'Ai "-toe";) 1'1 .32..~' e3(1q,\\~ _'S ~2.L')1 .
To COI/\j( ()y. C~fO:(O((\"'10IJ0ko L-f::S:S Iw'E--. .S ._:~[)' 'HER.EOr:' S:P~,'(OI0 tE'J
TO,~r0"I.\\e 2.1 'l'JOIL.lH J R-AJ'~<?'E~ TI...ll-,SD.. O\)\..LI-.JTy) (C)/::.cr::\HolY\A "
C ' A "'75.; -'- \. :J'
~:0NT::=jII\Jill)b L~(Q/;IO 'CI<.-"-::_: ;\.AciC..<:::, r<JL l):;:;'S,>
PRESENT
PROPOSED ZONING.,
N
-~-~
P.O. BOX 180 OW ASSO, OKLAHOMA 74055 (918) 272-2251 FAX (918) 272-4997
loz-~P3-0~
CITY OF OWASSO
The subject property is located on a primary arterial road (129th East Avenue) and will be served by
municipal water, wastewater, police, fire, and EMS service. Both 129th East Avenue and 96th Street
North, arterial roads in the property's vicinity, are listed as top priorities on Owasso's Capital
Improvements Plan and widening projects for these two roads are planned to begin next year.
The tract is approximately 12.61 acres in size. The existing land use is vacant for the subject property,
as is land to the north and west. Properties to the south and east are occupied by churches.
COMMENCING AT THE NORTHEAST CORNER OF SAID SECTION 20, THENCE 800001 '30"E ALONG THE
EASTERLY LINE OF SECTION 20 FOR A DISTANCE OF 765.08 FEET TO THE POINT OF BEGINNING, THENCE
CONTINUING SOooO I' 30"E ALONG THE EASTERLY LINE OF SAID SECTION 20 FOR A DISTANCE 532.48, THENCE
S89055'45"W A DISTANCE OF 841.17, THENCE NOoo03'25"W A DISTANCE OF 857.92 FEET, THENCE N82OZ6'29"E A
DISTANCE 208.22 FEET, THENCE S34OZ0' 05"E A DISTANCE OF 208.66 FEET, THENCE 800003 '25"E A DISTANCE OF
180.00 FEET, THENCE N89056'35"E A DISTANCE OF 517.51 FEET TO THE POINT OF BEGINNING, SAID TRACT
CONT AlNING 12.61 ACRES, MORE OR LESS.
A TRACT OF LAND THAT IS PART OF THE E/2 OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE
JNDlAN BASE AND MERIDIAN, OW ASSO, TULSA COUNTY, STATE OF OKLAHOfv1A, BEING MORE
PARTICULARLY DESCRIBED AS FOllOWS:
The legal description of the property is as follows:
PROPERTY CHARACTERISTICS:
The Home Depot has submitted an application to the Planning Commission for a rezoning of property
located on the west side of 129th East Avenue aoout 118 mile south of 96th Street North. The property
is proposed for CS (Commercial Shopping Center District) zoning classification. A general area map is
attached for review.
BACKGROUND:
May 6,2003
DATE:
COMMISSION
MEMORANDUM
The staff has received one phone call in opposition of the request. Letters were mailed to
Accordingly, the stafffinds the proposal to be consistent with the Owasso 2010 Master Plan.
Furthermore, as an update is currently underway for the Owasso 2010 Master Plan, which is a
clear indication of changes in the development make-up of a city, city planners have already
concluded that the site in question deserves a high-intensity commercial/office classification. Staff
should also point out that any additional commercial growth would benefit the City of Owasso.
Additional commercial growth provides for further spending opportunities for both Owasso
residents and those who spend money in Owasso from outside the corporate limits.
City staff would agree that the above described method of making future assumptions based on
current situations is the best method to date to direct future growth. However, city planners can
only assume what will happen in a particular area, but cannot determine other factors such as
capital improvements, shifting development patterns and shifts in the market economy. Since the
approval of the Owasso 2010 Master Plan~ the City of Owasso has seen tremendous growth in
sales tax receipts and commercial development in the area of this application. Some estimates
have concluded that the City's sales tax receipts were increased by 20% in 2000 and 15% in 2001.
With an increase of sales tax receipts, the City has further opportunities to expand facilities and
services. This expansion also tends to spill-over into capital improvement programming. The
current Capital Improvements Committee is to approve an estimated $8 mlllion worth of street
improvements in this area that include a $5.3 million improvement for the ex~ansion and widening
ofN. 129th E. Ave. and an estimated $2.6 million improvement for the E. 961 St. N. and U.S. 169
interchange. These improvements clearly could not have been anticipated at the time the Owasso
2010 Master Plan was formulated or approved. Furthermore, and as the Master Plan states, the
most important determining factors in deciphering future growth are transportation
improvements, water and sewer service on-site and vacant land. All of these factors are present
on this site and were more than likely a determining factor for The Home Depot in choosing this
area.
direction is by many factors, but probably the most
ones are municipal utilities such as water and sewer service, transportation improvements, and
vacant land. The Owasso 2010 Master Plan was developed makingfuture assumptions about the
factors mentioned above and density and intensity of use are directly related to them. The Plan
was developed based on the best available information about utilities, transportation
improvements, and vacant land tracts available at the time.
The Owasso 2010 Master Plan identifies the subject property as having a future land use of
public/parks. However, the subject property is an anticipated growth area for the community.
The master plan describes it differentiates between land uses and how anticipated growth
area,:; are delineated graphically:
If the application is approved, the subject property would be zoned CS (Commercial Shopping
Center District). Then, the property would be available for commercial development.
ANALYSIS:
10 Map
Site Location Drawing
3. Notice of Public Hearing
40 Application
staff recommends approval
RECOMMENDATIONi
surrounding property oVvners on April 10, 2003 and the legal advertisement was published in the
Owasso Reporter on Aprill7, 20030
PH: (918) 376-1500
FA.'\:: (918)376-1597
www.cityofowasso.com
III North Main Street
P.O. Box 180
Owasso, OK 74055
CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEPARTMENT
Q
The Home Depot
OZ 03-07
GENERAL AREA MAP 4-10-03
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N.E. COR.,P SEC. 20, f.21 N"
R.14E., I.M., OWASSO, TULSA
COUNlY OKLAHOMA
MARCH 24, 2003
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NET AREA 11.88 ACRES i:
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LEGAL DESCRIPTION
THE HOME DEPOT
TULSA COUNTY, OKLAHOMA
EXHIBIT "A" (2 of 2)
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In the event that such proposed rezoning is approved, in whole or
in part, by the Owasso Planning Commission., said Planning
Commission shall submit its recommendation to the City Council
All persons interested in this matter may be present at the hearing
and present their objections to or arguments for any or all of the
above matters.
To be considered is a rezoning of approximately 12.61 acres, more
or less from OM (Office Medium Intensity District) to CS
(Commercial Shopping Center District).
The property is further described as lying at the southwest comer of
the E. 96th S1. N. and N. 129th E. Ave. intersection.
COMMENCING AT THE NORTHEAST CORNER OF SAID
SECTION 20, THENCE SOOo01 '30"E ALONG THE EASTERLY
LINE OF SECTION 20 FOR A DISTANCE OF 765.08 FEET TO
THE POINT OF BEGINNING, TE.IENCE CONTINUING
SOoo01'30"E ALONG THE EASTERLY LINE OF SAID
SECTION 20 FOR A DISTANCE 532.48, THENCE
S89055'45"W A DISTANCE OF 841.17, THENCE NOOo03'25"W
A DISTANCE OF 857.92 FEET, THENCE N82026'29"E A
DISTANCE 208.22 FEET, THENCE S34020'05"E A DISTANCE
OF 208.66 FEET, THENCE SOoo03'25"E A DISTANCE OF
180.00 FEET, THENCE N89056'35"E A DISTANCE OF 517.51
FEET TO THE POINT OF BEGINNING, SAID TRACT
CONTAINING 12.61 ACRES, MORE OR LESS.
A TRACT OF LAND THAT IS P ART OF THE E/2 OF
SECTION 20, TOWNSHlP 21 NORTH, RANGE 14 EAST OF
THE INDIAN BASE AND MERIDIAN, OW ASSO, TULSA
COUNTY, STATE OF OKLAHOMA, BEING MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
that and place, consideration will to
change of the zoning classification of the following
Notice is hereby given that a public hearing will held
Planning Commission, in the Community
Oklahoma, at 7:00 P.M. on the 12th day 2003.
APPLICATION: OZr03-07
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONlNG ORDINANCE
OF THE CITY OF OW ASSO, OKLAHOMA
City of Owasso
Community Development Department
Dated at Owasso, Oklahoma, this 10th day of April, 2003.
showing the .
more infOImation on the proposed rezoning
Owasso City Planner, City Hall, 111 N. Main
Oklahoma 74055, or phone (918) 376-1543.
The City Council's review of the recommendation of the Planning
Commission on the proposed rezoning shall be at a meeting time
and place to determined by the Council, said to
available
of the City of Owasso for its consideration and action, as provided
by law.
OPC MEETING DATE
APPROVED DENIED
SUBMITTAL DATE
FEE RECEIPT NUMBER
Fee Schedule
0- 0.99 acres $75
1- 4.99 acres 100
5-19.99 acres 150
20 + acres 200
Please submit the completed application form and application fee along with a Certified 300' Radius Report
(available from an Abstract Company) to the Owasso City Planner on or before the Planning Commission
submittal deadline as shown on the official City of Owasso calendar. The applicant and/or the applicant's
consultant should attend the Planning Commission meetings at which the Supplemental Zoning will be
reviewed.
DATE
I DO HEREBY CERTIFY THA. T THE INfORMATION HEREIN I SIGNATURE
SUBMITTED IS COMPLETE, TRUE AND ACCURATE
Address ar General Location of Subject Property
so. OK SW Corner E. 95th
Name of person to be billed far publication
Spear & McCaleb S;o'_~ P. C.
Mailing Address
815 W. Main OKC, OK 73106
Name and Address of Record Owner
TYANN Dev. Co. Inc. PO Box 397 Owa
As applicant, what is. your interest in this property?
DPresent Owner DAgent for Owner
DPurchaser [X]Other
DAHomey for Owner
St. & N, 129th Ave.
Phone
405~232-~7715
~=~~=~~~~--=-=~~~~~==<=,
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LEGAL DESCRIPTION OF LAND UNDER APPLICATION (Ifby metes and bounds, attach plat of survey)
Vacant
Con~ercial ~popping
6th
PRESENT
PROPOSED
I FAX (918) 272-4997
CITY OF 0
I Oz-:f?~ ~ 07
The property's present zoning classification is RS-3 Residential Single Family.
The subject property is located on an arterial road (Garnett) and will be served by municipal
wastewater, police, fire, and EMS service.
The tract is approximately 11.33 acres in size. The existing land use is vacant for the subject property,
as is land to the east. Properties to the north, south and west are occupied by houses.
COMMENCING AT THE SE CORNER OF THE SE/4 OF SAID SECTION 6; THENCE NOoo05' 14"E ALONG THE EAST
LINE OF SAID SE/4, A DISTANCE OF 2,560.45 FEET TO THE POINT OF BEGINNING; THENCE CONTINUE NORTH
ALONG SAID EAST LINE, A DISTANCE OF 70.48 FEET TO THE SE CORNER OF THE NE/4 OF SAID SECTION;
THENCE NOoo05' 19"E ALONG THE EAST LINE OF SAID NE/4, A DISTANCE OF 558.01 FEET; THENCE N89039'43"W,
A DISTANCE OF 485.00 FEET; THENCE NOoo05'08"E, A DISTANCE OF 100.00 FEET; THENCE N89039'43"W, A
DISTANCE OF 176.76 FEET; THENCE SOoo06' 48"W, A DISTANCE OF 634.24 FEET; THENCE SOooO l' 50"W, A
DISTANCE OF 294.08 FEET; THENCE S89041 '20"E, A DISTANCE OF 300.00 FEET; THENCE NOoo04'37"E, A
DISTANCE OF 199.62 FEET; THENCE S89040"22"E, A DISTANCE OF 361.78 FEET TO THE POINT OF BEGINNING,
SAID TRACT CONTAINING 1 1.33 ACRES, MORE OR LESS.
The legal description ofthe property is as follows:
pROPERTY CHARACTERISTICS:
DG&S Properties has submitted an application to the Planning Commission for approval of the final
plat for the Country Estates VI Addition, a 37-10t residential subdivision located on the west side of
Garnett Road aoout Yz mile north of 1161h Street North, A general area map is attached for review.
BACKGROUND:
May 7, 2003
DATE:
PLANNING COMMISSION
CITY OF
MEMORANDUM
10 Final Plat
2. Case Map
3. Application
ATTACHMENTS:
The staff recommends approval of the final plat for Country Estates VI.
RECOMMENDATION:
The Technical Advisory Committee reviewed the proposed final plat at the April 30th regular meeting.
At that meeting, utility providers city staff are afforded the opportunity to comment on the plat arld
request any changes or modifications. The Technical
the final plat without
The applicant is requesting the review of this application in order to accommodate single family
residential uses. The subject property is zoned RS-3 (Residential Single Family High Density
District). According to the City of Owasso Zoning Code, single family residential structures are
included within Use Unit 6 (Single Family Dwellings) and are permitted by right.
ANALYSIS:
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PH: (918) 37()..I500
FA,X: (918)37()..1597
www.cilyofowasso.com
111 North Main Street
P.O. Box 180
Owasso, OK 74055
CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEP AR TIvIENT
Q
Country Estates VI
FP 03-05
GENERAL AREA MAP 4-17-03
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ZONING DISTRlCT_
APPROVED DE\!
T AC IvfEETING
SUBMITTAL
FEE RECEIPT NUMBER
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Please submit the completed application form and application fee ($100 plus $.50 per lot over 100 lots), along
with the completed Final Plat Checklist and all requirements thereof, to the Owasso City Planner on or before the
Planning Commission submittal deadline as shown on the official City of Ow as so calendar. A1l Final Plats are
scheduled for review by the Technical Advisory Committee 13 days prior to the Planning Commission meeting at
which the Final Plat will be reviewed. The applicant and/or the applicant's consultant should attend both tllt
Technical Advisory Committee and Planning Commission meetings at which the Final Plat will be
reviewed.
I (We), the und~rsigned developer, Ht that this subdivision has had preliminary plat approval and that all
condItIOns of said prel1mmary plat approJal have been met or lIsted below as condItIOns protested,
(1,___~~_ DATE f- :2/- () 3,
Conditions Protested
DEVELOPER SIGNAT
o Traffic-bound Surface Course
o Disposal Plant
g Asphaltic Concrete
o Portland Cement Concrete
STREET SURFACING
o Septic
Total Acres
- II,
gCity Main
ZCity Sewer
SA."lITARY SEWER
Average Lot Size
o Washington Co. RWD3 0 Other
o Rogers Co. RWD3
WATER SUPPLY
Present Use
tLAttl~r
Number of Lots
g,
PLAT
INFORl\1ATION
Proposed Zoning I Proposed Use
Present Zoning
/Jib
TRACT
INFORMATION
DEVELO~ERVb r -6 PreopeJz:ru:!f;;; Lu:.. ENGINEER/ARCHITECT 1?ENNJ-G /h,7:Jt) __
ADDRESS p: 0, '"Bol?.tf:9I1 ~U/~!zl)ltLiE 7~t>?) ADDRESS_/Z321f e. 6~ ':57, ;1. J oWkf~79~
PHONE Wi-Z/i<?O FAX_ PHONE~FAX_~7/_770
SUBDIVISION
/
/
l8) 272-225 I FAX (91:5) 272-~Si0'7
CITY OF OfVASSO
The property's present zoning classification is OM (Office Medium Intensity District). However,
assuming a positive recommendation by the Planning Commission and final review and approval by
The subject property is located on a primary arterial road (l291h East Avenue) and will be served by
municipal water, wastewater, police, fire, and EMS service. Both 129111 East Avenue and 96th Street
North, arterial roads in the property's vicinity, are listed as top priorities on Owasso's Capital
Improvements Plan and widening projects for these two roads are planned to begin next year.
The tract is approximately 12.61 acres in size. The existing land use is vacant for the subject property,
as is land to the north and west. Properties to the south and east are occupied by churches.
COMMENCING AT THE NORTHEAST CORNER OF SAID SECTION 20, THENCE SOooOl '30"E ALONG THE
EASTERLY LINE OF SECTiON 20 FOR A DISTANCE OF 765.08 FEET TO THE POINT OF BEGINNING, THENCE
CONTINUING SOooO 1 '30"E ALONG THE EASTERLY LINE OF SAID SECTION 20 FOR A DISTANCE 532.48, THENCE
S89055'45"W A DISTANCE OF 841.17, THENCE NOoo03'25"W A DISTANCE OF 857.92 FEET, THENCE N82026'29"E A
DISTANCE 208.22 FEET, THENCE S34OZ0'05"E A DISTANCE OF 208.66 FEET, THENCE SOoo03'25"E A DISTANCE OF
180.00 FEET, THENCE N89056'35"E A DISTANCE OF 517.51 FEET TO THE POINT OF BEGINNING, SAID TRACT
CONTAINING 12.61 ACRES, MORE OR LESS.
A TRACT OF LAND THAT IS PART OF THE E/2 OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE
INDIAN BASE AND MERIDIAN, OW ASSO, TULSA COUNTY, STATE OF OKLAHOMA, BEING MORE
P ARTICULARL Y DESCRIBED AS FOLLOWS:
The legal description ofthe property is as follows:
lROPERTY CHARACTERISTICS:
Spear & McCaleb Co. has submitted an application to the Planning Commission for approval of the
final plat for The Home Depot, a one-lot commercial subdivision located on the west side of 129th East
Avenue aoout 1/8 mile south of96tl1 Street North. A general area map is atlached fDr review.
BACKGROUND:
May 7, 2003
DATE:
PLANNING COMMISSION
OFOWASSO
MEMORANDUM
1. Final Plat
2. Case Map
3. Application
ATTACHMENTS:
The staff recommends approval of the final plat for Home Depot conditioned upon the aforementioned
requirements ofthe Technical Advisory Committee.
RECOMMENDATION:
The applicant is requesting this review in order to construct a hardware store. The subject
property is zoned (Commercial Shopping Center District). According to the City of Owasso
Zoning a hardware store falls within Use Unit 14 (Shopping Goods and Services) and is
permitted by right.
Technical reViewed proposed plat at the 30th
At that meeting, utility providers and city staff are afforded the opportunity to comment on the plat and
request any changes or modifications. The Technical Advisory COIllimttee recommended approval of
the:final plat contingent upon the execution of two agreements that at the time had not been solidified~"
1) an agreement with Tyann Development, owner of property to the west, allowing Home Depot to
use that off-site property for drainage detention, and 2) an agreement with Owasso Land Trust, owner
of property to the north, allowing Home Depot to use that off-site property for access to 96th Street
North.
ANALYSI~:
City Council, the site would be zoned CS (Commercial Shopping Center District).
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PH: (918) 376-1500
FAX: (918)376-1597
www.cityofowasso.com
III North Main Street
P.O. Box 180
Owasso, OK 74Q55
NORTH
CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEPARTMENT
o
The Home Depot
FP 03-04
GENERAL AREA MAP 4-10-03
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o ~o,i~\
cto,'i>'i> '
Tulsa CountY. i .'_
." CitY of()wassO: ,----
OPC MEETING
ZONING DISTRICT.
APPROVED DENIED~__
T AC MEETING
SUBMIIT AL
FEE RECEIPT NUMBER
Conditions Protested
I (We), the undersigned developer, do submit that this subdivision has had preliminary plat approval and that all
conditions of said preliminary plat approval have been met or listed below as conditions protested.
,;~ 1/ /
DEVELOPERSIGNATURE/~l-'l~__ DATE Y)II6',)
Please submit the completed application form and " application fee ($100 plus $.50 per lot over 100 lots), along
with the completed Final Plat Checklist and all requirements thereof, to the Owasso City Planner on or before the
Planning Commission submittal deadline as shown on the official City of Owasso calendar. All Final Plats are
scheduled for review by the Technical Advisory Committee 13 days prior to the Planning Commission meeting at
which the Final Plat will be reviewed. The applicant and/or the applicant's consultant should attend both the
Technica.l Advisory Committee and Planning Commission meetings at which the Final Plat will be
reviewed.
TMCT " Present Zoning Present Use Proposed Zoning Proposed Use
INFORMATION CS & OM Vacant CS Commercial Shopping
~
PLAT ,Total Acres Nwnber of Lots Average Lot Size
INFORMATION 12.61 1 12.61
WATER SUlPI"L Y !Xl City Main o Rogers Co. R WD3 o Washington Co. RWD3 o Other
SANITARY SEWER IZl City Sewer o Septic o Disposal Plant
STREET SURFACING ~ Portland Cement Concrete ~ Asphaltic Concrete o Traffic-boWld Surface Course
DEVELOPER The Home Depot ENGINEERlARCIDTECT Spear & McCaleb Co.. P. C.
ADDRESS 2800 Forrest Lane. Dallas TX75234ADDRESS~5 W. Main OKC. OK 73106 n "
PHONEllZ-9374087FAX---737~937-4088___ PHONEA05-212=z]15m FAX 405~232-7859
''''''''''''=======,">
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CITYOFOWASSO
P.O. BOX 180 OWASSO, OKLAHOMA 74055 (918) 272-2251 FAX (918) 272-4997
The property's present zoning classification is OM (Office Medium Intensity District). However,
The subject property is located on a primary arterial road (129th East Avenue) and will be served by
municipal water, wastewater, police, fire, and EMS service. Both 129th East Avenue and 961h Street
North, arterial roads in the property's vicinity, are listed as top priorities on Owasso's Capital
Improvements Plan and widening projects for these two roads are planned to begin next year.
The tract is approximately 12.61 acres in size. The existing land use is vacant for the subject property,
as is land to the north and west. Properties to the south and east are occupied by churches.
COMMENCING AT THE NORTHEAST CORNER OF SAID SECTION 20, THENCE SOooOI '30"E ALONG THE
EASTERLY LINE OF SECTION 20 FOR A DISTANCE OF 765.08 FEET TO THE POINT OF BEGINNING, THENCE
CONTINUING SOooOI '30"E ALONG THE EASTERLY LINE OF SAID SECTION 20 FOR A DISTANCE 532.48, THENCE
S89055' 45"W A DISTANCE OF 841.17, THENCE NOOo03 '25"W A DISTANCE OF 857.92 FEET, THENCE N82OZ6'29"E A
DISTANCE 208.22 FEET, THENCE S34020'05"E A DISTANCE OF 208.66 FEET, THENCE SOoo03'25"E A DISTANCE OF
180.00 FEET, THENCE N89056'35"E A DISTANCE OF 517.51 FEET TO THE POINT OF BEGINNING, SAID TRACT
CONTAINING 12.61 ACRES, MORE OR LESS.
A TRACT OF LAND THAT IS PART OF THE E/2 OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE
INDIAN BASE AND MERIDIAN, OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, BEING MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
The legal description of the property is as follows:
PROPERTY CHARACTERISTICS:
Spear & McCaleb has submitted an application to the Planning Commission for approval of the
site plan for The Home Depot. The plan proposes a 97,000 square feet store with a 35,000 square feet
Garden Center, with the total covered area being approximately 140,000 square feet. A general area
map is attached for review.
BACKG1!Q..UND:
May 7, 2003
DATE:
PLANNING COMMISSION
CITY OW ASSO
MEMORANDUM
1. Site Plan
2. Case Map
3. Application
ATTACHMENTS:
The staff recommends approval of the site plan for Home Depot conditioned upon the aforementioned
requirements ofthe Technical Advisory Committee.
RECOMMENDATION:
Technical Com:rnittee reviewed the proposed site plan at the meeting.
At that meeting, utility providers and city staff are afforded the opportunity to comment on the plan
and request any changes or modifications. Planning issues such as parking, easements, detention,
setbacks, and bulk and area requirements were reviewed at the meeting and found to be acceptable.
The Technical Advisory Committee recommended approval ofthe site plan.
The applicant is requesting this review in to construct a hardware store. The subject
property is zoned (Commercial Shopping Center District). According to the City
Zoning a hardware store falls within Unit (Shopping and
right
ANALYSIS:
assuming a positive recommendation by the Planning Commission and final review and approval by
City Council, the site would be zoned CS (Commercial Shopping Center District).
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PH: (918) 376-1500
FAX: (918)376-1597
www.cityofowasso.com
III North Main Streel
P.O. Box 180
Owasso, OK 74055
THIS MAP IS FOR INFORMATIONAL PURPOSES ONLY AND IS NOT INfENDEDTO REPRESENf AN ACCURATE AND
TRUE SCALE. USE OF THIS MAP IS WITHOUT WARRANTY OR REPRESENfATIONBYTIlE OTY OF OWASSO
COMMUNITY DEVELOPMENT DEP ARTMENf OF ITS ACCURACY.
NORTH
COMMUNITY DEVELOPMENT
DEPARTMENT
g
The Home Depot
SITE PLAN
CITY OF OW ASSO
GENERAL AREA MAP 4-10-03
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APPROVED DENIED
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TAC IvfEETING
SUBMITI AL
FEE RECEIPT NillviBER
sq,ft.
Please submit the completed application form and $25 application fee, along with the completed Site Plan
Checklist and all requirements thereof, to the Owasso City Planner on or before the Planning Commission
submittal deadline as shown on the official City of Owasso calendar. All Site Plans are scheduled for review by
the Technical Advisory Committee 13 days prior to the Planning Commission meeting at which the Site Plan will
be reviewed. The applicant and/or the applkant's consultant should attend both the Technical Advisory
Committee and Planning Commiss'on meetings at which the Site Plan will be reviewed.
APPLICANT SIGNATlrR.Eu 2!./J'1 DATE h1b "3
sq.n.
Todl Livability
Space
RESU>E:'I1TIAL I No. of SingleoFamily I No. of Duplex Dwellings
IN FOR.'\1A TWN Dwellings
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Handicap Access.
Parking
16
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DKVELOPE:R ' The Home Depot ~ENGL.~ER/ARCmTECT~& M~Ca]eb CQ.~p"C.
ADDRESS 2800 Forrest Lane, Dallas, T~DRESS~ 81'5 W, Main, Oklahoma City
PHOm 747~9374057 _FA..X Z27~~D74Q88 PHONEtJ,05-232-7715 _F..\1( 40?~232.::]~
~ - -:..~" :: -
LOT ' ?orontage , . Average Dep Lot Area
INFOR.'HA TWN
feet
532 feet ~ 841
Front Rear
(from center of street)
140 feet
Total Floor Area Total Standar,
(non-residential) Parking
137.156 sq.ft. 631
SITE
IN FOR.'lA TlON
feet feet
Loading Berths I No. of Signs Total Sign
Area
517,493 sq.ft. I mlYes QNo
Sides (If corner lot, from center of street)
BWLDlNG
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NA."1E OF DEVELOP.:vfENT The Home Depot
---=====--=========-=======
LEGAL DESCRIPTION A..:.'ID ADDRESS OF ~~~-
Multi..,Family
Planned Unit Development
Other
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D
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RetaiVCommercial
Industrial
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13) 2'12-4997
CITY" OF
The applicant is requesting this review in order to construct an automotive center. The subject
property is zoned CS (Commercial Shopping Center District). According to the City of Owasso
Zoning Code, an automotive center falls within Use Unit 17 (Automotive and Allied Activities)
and is permitted by right.
The Technical Advisory Committee reviewed the proposed site plan at the April 30th regular meeting.
At that meeting, utility providers and city staff are afforded the opportunity to comment on the plan
and request any changes or modifications. Planning issues such as parking, easements, detention,
setbacks, and bulk and area requirements were reviewed at the meeting and found to be acceptable.
Sidewalks are being constructed as part of the intersection improvements along 86th Street North and
ANALYSIS:
The tract is approximately 0.61 acres in size. The existing land use is automotive for the subject
property. Properties south and east of the site are occupied by houses. Land across 86th Street to the
north is vacant, and mini-storages lie across Main Street to the west.
Lot 7,8, and 9 of Block 1, Nichols Heights Additions
The legal description of the property is as follows:
PROPERTY CHARACTERISTICS:
Mr. Greg Wylie ha<; submitted an application to the Planning Commission for approval of the site plan
for B&M Tire Center. The plan proposes a 5,850 automotive center on approximately 0.61 acres.
The B&M Tire Center is located at the southeast comer of 86th Street North and North Main A
general area map is attached for review.
Il1\CKGR1)UND:
May 7,2003
DATE:
MEMORANDUM
L Site Plan
Case Map
3. Application
The staff recommends
~MIVIENDffiON:
Main Street. Sidewalks along 11 th Street are planned as part of a Community Development Block
Grant Program Screening will be provided to visually separate the site from residential properties to
the east. The Technical Advisory Committee recommended approval of the site plan.
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PH: (918) 376-1500
F A.X: (918) 376-1597
www.cityofowasso.com
III North Main Slreet
P.O. Box 180
Owasso, OK 74055
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CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEPARTMENT
Q
B&M Tire Center
SITE PLAN
GENERAL AREA MAP 4-17-03
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APPLICA1'lT SIGNATURE
=
j,-lcase SUDmn me completed application form and $25 application fee, along with the completed Site Plan
Checklist and all requirements thereof, to the Owasso City Planner on or before the Planning Commission
submittal deadline as shown on the official City of Owasso calendar. All Site Plans are scheduled for review by
the Technical Advisory Committee 13 days prior to the Planning Commission meeting at which the Site Plan will
be reviewed. The applicant and/or the applicant's consultant should attend both the Technical Advisory
Committee and Planning Comxqission meetings at which the Site Plan will be reviewed.
sq.fl.
f
RESIDENTIAL
INFORMATION
feet
Handicap Access.
Parking
'J4o feet /J 8
Front 8f",ii "'7'" Rear - H ~ .s T
(from cenrer of street)
feet
Total Floor Area Total Standar,
(non-resident:ial) Parking
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No. of Single-Family No. of Duplex Dwellings
Dwellings - .
SITE
INFOR.'1AT10N
~ N/A YlE:r
I Livability
lIfU} IN S:r
~e.~ps /VIl!U!Ii!~
feet
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Lot Area
Average Dep
rentage
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INFORJHATION
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DEm6PERGl'e51~-~~ENGiNEERJ.ARcinTEcT 'flU~~~ ~Rok
ADDRESSLQ, Be.'t ~/~(j;;j S: ~ADDRESS~_ (bLe~[)eL ~~
PHONE~~.9rtl" _FA.X-27.;1.. 971 {fi}_PHONE .:;teeJ:J~37'3tt FAX3 ~l- C;'J;:;(J'j
~=~===--==
Multi~Fami!y
Unit Development
Other
[J
o
o
Industrial
] FAX (918) 272-4997
CITY OF OJrASSO
The applicant is requesting this review in order to construct a medium intensity office
ANALYSIS:
The tract is approximately 4.24 acres in size. The existing land use is vacant for the subject property,
as is land to the north and west. A school and day care center occupy land to the sou~ while
townhomes are being developed to the east.
A tract ofland that is part ofthe north half of section 16, township 21 north, range 14 east of the I.B.&M., Tulsa County,
Oklahoma, more particularly described as follows:
Commencing from the SW comer of the NE/4 of section 16; thence N 1018'30"W along the west line of said NE/4 for 965.63'
to a point on the northerly line of the right of way recorded in book 6473 at page 2560; thence N 66012'57" W along said right
of way for 30.16 feet to a point on the centerline of an easement recorded in book 4277 at page 1741, said point being the point
of beginning; thence N 39048'02" E along said centerline for 69 L 77 feet; thence S 24052' 54" E for 222.19 feet; thence S
48049'47" E for 123.82' to a point on said northerly line ofthe right of way recorded in book 6473 at page 2560; thence along a
curve to the right along said right of way with a radius of370' for 4.35' to a point with a chord S 41055'45" W for 4.35'; thence
S 42015'58" W along said right of way for 135.83 feet; thence along a curve to the left along said right of way with a radius of
500' for 137.6' to a point with a chord S 34OZ2'57" W for 137.16'; thence along a curve to the right along said right of way
with a radius of224' for 43L25' to a point with a chord S 70008'29" W for 309.19'; thence N 66012'57" W along said right of
way for 182.48' to the point of beginning.
The legal description of the property is as follows:
PROPERTY CHARACTERISTICS:
Owasso Land Trust, LLC has submitted an application to the Planning Commission for approval of the
preliminary plat for the Coffee Creek Office Condominiums, a five-lot office subdivision located west
of 13Sth East Avenue along 103n! Street North. A general area map is attached for review.
BACKGROUND:
May 7, 2003
DATE:
CONDOMINIUMS
PLANNING COMl\1IISSION
OF OW ASSO
MEMORANDUM
1. Case Map
Application
3. Preliminary Plat
A TIACHMENTS:
The staff recommends acceptance ofthe preliminary plat for Coffee Creek Office Condominiums.
RECOMMENDATION:
condominium development within the approved Coffee Creek Planned Unit Development. The
subject property is zoned PUD/OM (Planned Unit Development/Office Medium Intensity
District). According to the City of Ow as so Zoning Code, office uses are included within Use Unit
II (Office and Studios) and are permitted by right.
The Technical Advisory Committee reviewed the proposed final plat at the April 30th regular meeting.
At that meeting, utility providers and city staff are afforded the opportunity to comment on the plat and
request any changes or modifications. The Technical Advisory Committee recommended approval of
final plat without condition.
PH: (918)376-1500
F A.'C: (918) 376-1597
www.cityofowasso.com
III North Main Streel
P.O. Box 180
Owasso, OK 74<l55
Opp 03-05
CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEP ARTMENT
GENERAL AREA MAP 4-21-03
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lhte~
ope Reco0~enddtian:
Date~
st~1f Reco~~end~tion:
v yVl ~ ~'l2.- ~s.so L".~s t'-
Develop~ r
Portland Cement Cancreb@
A~ph~lti6 Concrete
Traffic-bound Surface Cour3e
Typ~ of Str~@t Surfae~~q Proposed ( )
~
( )
~OTE: Pl~ase 1ill ~ut t~is form completely.
Pre~ent Zcning of Tract ~")M Pr~po~~d Ch~nge in Zoning
Loc~tion Reldtiv~ to Qwassa City Limits (XJ Inside ( ) Ouhid~
( ) ?art Inside, Pdrt Outsid~
Type of Water Su~p~y ~) CHy M<tin ( ) We 11
Trp~ of Sdnitation (X) Ci ty Sewer ( ). Septi b Tan ie ( ) Disposal Pldnt
a~ V=l C~
Pn:::posed Use
AI"~~ 1& Nflml:Jer of Lotsz _ ~,2..~ ..~A.;:;r~s
Pr~sent Use of Tr~:t ~\IL\r,~~~~~
Averag€t Lot Size 3"Lo'i-; ~_~
G~nwral Legal D~~cr:ption of Tract:
Enginwer Or Surv~yor.
PrOPQ5ed SutJdivision N.a!1wn CoFY::$.~~OF~H:J2: C~N.Q~\N\VV\{\.=.S
IThis certifies that th& indicated name is the nama Which is
intended to b~ used for filing of the final pLatl
---,
Dev~loper'l N..aH~: _O~~~a ~() \ ~~Ij L.\.-, c.'___~_ . ___^~,
Develcper's Address .and Phones Ya,6-a~ ~C>>.>p.,s.<;tJ)()\L....,~5-( 1,,11;S~
at, and the following
A~plic.ticn is hereby madl far apprava: at the attached preliminary
intermation is hereby submitted.
0li'1 appl:caUon fee af $50.00 ::JIll" 050 Pt'!'"
pl~t and filed nat latlF than 15.wcrking
,'l1eeti.n(j~ ",t ~Jhi:h time this plat will be
Nct~l This ~PDlicmtiar. fflU~: b~ ~c:omp~nied by
lot aver 100 lots and 20 coaies of tt1@ pro
days pr~r;:~d::i1g the Ow",sso Pl&t1f1ing Ccmrni,\H;lOI1
review",u,
[)t1 t I:!' :
~J;~LL.Q~ fOR PREL11lI~RY APPROVAL OF ~SUBltIyJSLQ1i
OWASSO PLA~ING COMMISSION
Ow,,~s(J City HaL
272-2251
1".2
818 <:72 4837
Owassc Cammunit~Dev.
Rpr 11 01 08:08a
Funds for the drainage channel improvements were included within the Capital Projects Department
budget in the amount of $1 00,000.
FUNDING:
Due to the significantly low bid figures, staff would also like to include Alternate #2 in the project. This
will allow for a sodded bottom of the drainage channel, as well as the seeding/mulching of all sloped areas.
This will provide for a more polished finish at the time of completion of Phase I of the improvements.
Phase II ofthe improvements will include additional plantings and channel aesthetics.
A review of the bids submitted indicates than one company did not submit complete bid documents and
that Carter Excavating of Sand Springs is the qualifying low bidder. Although not previously awarded a
contract with the City of Ow as so for any type of improvement ofthis nature, a review ofthe references of
Carter Excavating were positive, with work being completed recently in Broken Arrow and Tulsa.
All bids were to be received by April 18, 2003 at 2:00 PM and due to the nature of the project, a
mandatory pre-bid meeting was also required. A total of eight bid packets were picked up from the City
Clerk's office and five companies submitted bids. A copy of the bid tally sheet is attached.
In March, the Parks Department began the process of advertising for bids in order to provide for Phase I of
the Rayola Park Drainage Channel Improvements. The bid packet was developed with a base bid and two
alternative bid specifications. The base bid included final grading and excavation, concrete encasement
along existing sanitary sewer crossing, and concrete slope walls on the existing culvert pipes. The first
alternate included seeding and/or mulching of all excavated areas; while the second alternate included slab
sodding the bottom of the channel and seeding/mulching of all sloped areas.
BACKGROUND:
The FY 2002-03 Budget included funding for Capital Improvement Projects for several different projects
throughout the City of Owasso. Included in that project list was funding to provide improvements to the
Rayola Park Drainage Channel. A total of$100,000 was budgeted for this improvement
May 8, 2003
DATE:
I
DRAINAGE CHANNEL IMPROVEMENTS ~
THE HONORABLE
CITY
MEMORANDUM
Tally Sheet
Advertisement
Map
Staff will recommend Council award Phase I of the Rayola Park Drainage Improvements to Carter
Excavating, Inc., of Sand Springs, OK for $ 36,906.
RECOMMENDATION:
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ADVERTISEMENT FOR BIDS
00100 - Page 10f2
0303
All BIDS must be made on the required BID form. ALL blank spaces for BID prices must be
filled in, in ink or typewritten, and BID form must be fully completed and executed when
submitted. BIDS carrying riders, alterations of construction time or qualifications which modify
the amount of the BID as submitted can be rejected as irregular. BIDDER must fill out the BID
forrnand other required documents for the bid opening.
111 MAIN
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IMPORT ANT: SURETY COMPANIES EXECUTING BONDS MUST APPEAR ON THE
TREATURY DEPARTMENT'S MOST CURRENT LIST AND BE AUTHORlZED TO
TRANSACT BUSINESS IN THE STATE WHERE THE PROJECT IS LOCATED.
Attorneys-in-Fact who sign BID. PERFORMANCE AND MAINTENANCE AND
STATUTORY PAYMENT BONDS must file with each Bond a certified and effective dated
copy of their power of attorney.
PERFORMANCE AND MAINTENANCE AND STATUTORY PAYMENT BONDS in the
amount of 100 percent (100%) of the Contract. Price, with a corporate surety approved by the
CITY OF OW ASSO, will be required for the faithful performance of the contract.
Each Bid must be accompanied by a BID BOND payable to the CITY OF OW ASSO for Five
Percent (5%) of the total amount of the BID. As soon as the BID prices have been compared, the
CITY OF OW ASSO will return the BONDS to all except the three lowest responsible
BIDDERS. When the Agreement is executed, the bonds of the two remaining unsuccessful
BIDDERS will be returned. The BID BOND of the successful BIDDER will not be returned
until the PERFORMANCE AND MAINTENANCE AND STATUTORY PAYMENT BONDS
have been executed and approved. after which it will be returned. A certified check may be used
in lieu of a BID BOND.
Said improvements shall include items in the specifications.
Separate sealed 1:>> Al-{K lJKAlNAU~ Ll1.f\l"ll'l~L llVlr KU II nlVlnl'\J 1 >JJ, ana
appurtenances thereto, will be' received by the City of Owasso, Office of the City Clerk, at 111
North Main (pO Box 180), Owasso, Oklahoma 74055, (918) 376-1511 until 2:00 p.m. Central
Daylight Time (2:00 p.mo CDT) on Apri118, 2003, and then at said City Han publicly opened
and read aloud. A IYIANDATORY pre-bid conference will be held in the Main Conference
Room at Owasso City Hall at 2:00 p.mo on April 9. 20030 A failure to attend the mandatory pre-
bid conference will disqualify the bidder :from bidding on this project.
ADVERTISEMENT FOR BIDS
SECTION 00100
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ADVERTISEMENT FOR I3ID~
00100 - Page 2 of2
0303
BY: ~,w:;} ( rVpniwe-tt
TITLE: (l~ r!1e-l~~ _
CITY OF OW ASSO
Copies of the CONTRACT DOCUMENTS may be purchased at Owasso City Hall upon
payment of Twenty Five Dollars ($25.00) for each set, which is the cost of reproduction and will
NOT be refunded.
Owasso City Han
Office of City Clerk
111 North Main
Owasso, OK 14055
(918) 316=1511
The CONTRACT DOCUMENTS may be examined at the following location:
shall submit a nStatement
time of the BID submittal. All forms are included.
The CITY OF OW ASSO may waive any informalities or minor defects or reject any and all
BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS
or authorized postponement thereof. Any BID received after the time and date specified shall
not be considered. No BIDDER may withdraw a BID within sixty (60) calendar days following
the actual date of the opening thereof. Should there be reasons why the contract cannot be
awarded within the specified period,. The time may be extended by mutual agreement between
the OF OW ASSO and the BIDDER.
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