HomeMy WebLinkAbout2003.07.15_City Council Agenda
HIMARY _ALREDIAGENDAS' CITY COUNCIlXC0715OJ DOC
Mr. Rooney will recognize members of the Community Development Department for their
recent achievements in being ranked #1 by builders in the Tulsa Metro Area on customer
satisfaction.
5. Employee Recognition.
Mr. Rooney
4. Roll Call
3. Flag Salute
2. Invocation
Dr. Andrew Rankin
1. Call to Order
Mayor Cochran
AGENDA
Hall 4:00 on
the City Clerk and posted at
Notice and agenda filed in
Friday, July 11, 2003.
Regular
July 15,2003
6:30 p.m.
Council Chambers, Owasso Community Center
TYPE OF MEETING:
DATE:
TIME:
PUBLIC NOTICE OF THE MEETING OF THE
OW ASSO CITY COUNCIL
H:IMARY _ALREDIAGENDASTITY COUNClL\CC071503DOC
9. Consideration and Appropriate Action Relating to a Request for a Supplemental
Appropriation to the General Fund increasing expenditures in the Capital Projects
Department by $175,000.
Ms. Bishop
Attachment #9
Staff will review the history of flooding issues in the Fairways Addition and will
recommend Council approval of the Stormwater Drainage and Detention RepOli and its
accompanying recommendations.
8. Consideration and Appropriate Action Relating to a Request for City Council Acceptance
of the Stormwater Drainage and Detention RepOli for the Fairways Addition, thus
authorizing Staff to begin implementation of detention capacity improvements through
surveying, design, bidding, and construction at an estimated cost of $156,445, and
authorizing the City Manager and City Attorney to pursue recovery of the Cost of
Improvements from the original Design Engineer ofRec;ord.
Mr. Can
Attachment #8
The Almexation Committee and Planning Commission have both reviewed this request and
recommend Council approval. Staff concurs with these recommendations.
7. Consideration and Appropriate Action Relating to a Request from New Hope Baptist
Church for the Annexation of approximately 0.93 acres of land located near 707 NOlih
Carlsbad Street.
Mr. Cuthbertson
Approval of Claims.
Attachment #6- B
Approval of Minutes of the July 1, 2003 Regular Meeting; July 8, 2003 Special
Meeting; and the July 8, 2003 Work Session
Attachment
6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from consent by request. motion to adopt the Consent Agenda is non-debatable.)
Ow as so City Council
July 15,2003
Page 2
H' ~'[ARY _ALREDIAGENDASIClTY COUNCIL'CC0715OJ.DOC
13. Report from City Councilors.
12. Report from City Attorney.
11. Report from City Manager.
Staff will recommend Council approval of the Supplemental Appropriation to the General
Fund, Managerial Department, in order to allow for receipt of $12,000 in donated funds
and payment in the amount of $12,000 for the 4th of July Fireworks Presentation.
10. Consideration and Appropriate Action Relating to a Request for an Amendment to the
FY2003-04 General Fund Budget providing a supplemental appropriation increasing
expenditures in the Managerial Department in the amount of $12,000; and increasing the
Estimate of Revenues by $12,000.
Mr. Rooney
Attachment #10
-~._~-~-~~~~---~-~-~~ --~-~~----~~-~---~- - ~-,--~--_.~~---~~'"--~..~~,._-~.~
-~~,-~~~---""~~--~-~~---_.~,--~~~----~~--~~-~~----------
Staff will request Council approval of the Supplemental Appropriation to the General Fund
Capital Projects Department in order to fund the Stormwater Drainage and Detention
Improvements in the Fairvvays Addition (See Item #8).
Owasso City Council
July 15,2003
Page 3
H:\MARY _ALRED\AGENDASTITY COUNClL'CC07150J DOC
15. Adjournment
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.__.__~~___,____~~~_____~~_____.~___._~__~v.~~,.
14. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
Owasso City Council
July 15, 2003
Page 4
The Mayor introduced Earl Clark and read a proclamation declaring July 14,2003 as Earl Clark
Day in the City of Owasso. The proclamation further announced a summer selies of "Clark in
the Park" concerts on July 14, July 28, August 11, and August 25, 2003. Mr. Clark accepted the
proclamation.
EARL CLARK PROCLAMATION
ITEM 6.
Odyssey of the Mind team was represented by 7 students and 2 leaders. The Proclamation was
read by Mayor Cochran who also extended congratulations to students and parents.
ODYSSEY OF THE MIND PROCLAMATION.
ITEM 5.
A quorum was declared present.
STAFF
Rodney J. Ray, City Manager
Stephen Gray, City Attorney
ABSENT
Steve Cataudella, Councilor
PRESENT
Gary Cochran, Mayor
Susan Kimball, Vice Mayor
Michael Helm, Councilor
Craig Thoendel, Councilor
ROLLCALL
ITEM 4.
City Manager Rodney Ray led the flag salute.
FLAG SALUTE
ITEM 3.
The invocation was offered by Rickey Hayes, Director of Economic Development.
INVOCATION
ITEM
Mayor Cochran called the meeting to 'order at 0:.:)\) p.m.
1
1.
The Owasso City Council met in regular session on Tuesday, July 1, 2003 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 27, 2003.
OW ASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, July 1,2003
2
5. That the City Manager be directed to monitor the progress of these actions and provide
wlitten reports on a regular basis until such time as all items are complete.
4. That the City Manager be directed to secure voluntary donations of additional easement
and initiate the improvement of the detention and flow of stormwater at the "inlet"
located immediately east of Lot 10 of Windsor Lake Subdivision.
3. That the City Manager be directed to take action necessary to require the removal of the
"fill" placed on lots #6 & #7 in the Windsor Lake Subdivision so as to restore the path of
the natural drainage that existed prior to that fill be placed on those two lots.
2. That the City Manager be directed to prepare such plans and specifications necessary to
extend the City drainage pipe that is located on the south lot line of Mr. McMartin's lot
and present the cost ofthat project to the City Council for inclusion as an appropriation in
FY 2004 - 2005 budget, Such Budget to be effective July 1, 2004. Provided, however,
that the initiation of such project is solely dependent upon compliance with the
requirements of point #3.
1. That the City Manager be directed to proceed, without delay, to take action to ensure
remedial action by First Baptist Church to reconstruct the detention facility located on
their property so as to comply with the plans submitted and approved by the City on June
29,2001. '
Mr. Thoendel moved, seconded by Mr. Cochran, to approve Staff s recommendations:
presented this item.' memorandum was included which stated Staffs
recommendations. Mr. McMartin submitted a letter dated 6/27/03 to Council to included in
minutes. Mr. McMartin then addressed the council to voice his disapproval of recommendations.
Mr. Stan Hall, property owner and resident of the Windsor Lake subdivision, also addressed
council.
Councilor Helm asked to be recused from discussion and voting on this issue because his
membership and official position with First Baptist Church.
PRESENTATION OF DRAINAGE REPORT.
ITEM 8.
Mr. Ray introduced JeffBain as Employee ofthe Month.
RECOGNITION OF EMPLOYEE OF THE MONTH.
ITEM 7.
July 1,2003
Owasso City Council
3
None
ITEM 13. NEW BUSINESS.
No report
ITEM 12. REPORT FROM CITY COUNCILORS.
No report.
ITEM 11. REPORT FROM CITY ATTORNEY.
Mr. Ray announced the City's receipt of a $9,495.40 grant for the purchase of 'protective' vests
for the Police Department.
ITEM 10. REPORT FROM CITY MANAGER.
Motion carried 3-0.
AYE: Helm, Thoende1, Cochran
NAY: None
Mr. Helm moved, seconded by Mr. Thoendel, to approve the consent agenda with claims in the
amount of$107,817.04 and payroll claims in the amount of$239,077.98.
A. Approval of Minutes ofthe June 17,2003 regular meeting.
B. Approval of Claims.
Action relating to Ordinance No. 760 ~ 02-03-08, request to rezone property
located North of East 116th St. North and East of Mingo Road from to RS..3.
Action relating to Ordinance No. 761 ~ 02-03-09, request to rezone property
located Southwest of the Intersection of East 106th St. NOlih and Mingo Road
from AG to RS-3.
Ms. Kimball requested to be recused from this item.
Kimball, Thoendel, Cochran
6. That the City Manager be directed to develop and present to the City Council a policy
requiring the confirmation by an independent survey that all future detention facilities are
constructed according to approved plans prior to the acceptance of such by the City of
Owasso.
July 1,2003
Owasso City Council
July 1,2003
4
Pat Fry, Minute Clerk
Gary Cochran, Mayor
Motion carried 4~O and the meeting was adjourned at
AYE: Kimball, Helm, Thoendel, Cochran
NAY: None
Ms. Kimball moved, seconded by Mr. Thoendet to adjourn.
ITEM 14. ADJOURNMENT
Owasso City Council
6/30103
Page 1
Response to 6/25/03 Report
The report presents photographs ofa drainage channel, dated 4/22/95 (Attachment Fl),
which is allegedly in the same area of the subject property. Unfortunately, the photos
have no sign of orientation, direction, or indication of boundaries. Searching for
milestones, there does appear to exist a sanitary sewer manhole in the lower photograph,
which could possibly be located South ofthe subject property by at least two lots.
Unfortunately, I have no way to confirm this possibility, and the profile of the cunent
manhole does appear to be different. I have also compared'the photos to the existing
Item #1
Reguest for additional information
There are four items that I would like to address with my comments. One requests
additional clarification, two are issues not addressed in the memorandum, and the fOlih is
a development which has occun.ed over the past few weeks that may further compound
the problem.
In my observation, the report does conclusively identify one of the inadequacies in the
drainage system affecting my property; namely the improperly constructed retention pond
at the First Baptist Church property. It is my desire to see a solution to this issue
implemented as soon as possible.
I would like to first express my appreciation to the Mr. Ray, Mr. Carr, and Ms. Stagg for
their recent efforts in investigating the issues that have been brought to the attention of
the City Council. Within the scope of their investigation, the work has been very through
and will prove to be useful as we work towards implementing the overall solution.
I am writing in response to the June 25, 2003 memorandum from Mr. Carr and Ms. Stagg
to Honorable Mayor and Owasso City Council re: Storm water and sanitary sewer
drainage issues. I have reviewed the document and would like to provide you with my
comments for your further consideration.
Honorable Mayor Cochran and City Councilors:
Response to June 2003 memorandum from Mr. & Stagg addressing
Storm Water and Sanitary Sewer Drainage Issues Clayton McMartin Property -- 9215
N. 134th East Ave, Windsor Lake II
City Council
City of Owasso
111 N. Main
Owasso, OK 74055
June 27, 2003
9215 N. 134th East Ave
Owasso, OK 74055
6/30/03
Page 2
Response to 6/25/03 Report
The area inlet located South ofthe subject property is a key component to the entire
drainage system, yet was not addressed in the report. Based on recent flooding it appears
to be inadequately designed, to receive and discharge storm water nmoff. During many
occasions, two OCCUlTing this past spring on May 20, 2003 and June 1,2003, the area
inlet has been overwhelmed by resulting nmoff. The volume and rate of flow frequently
builds to the point that excess runoff is forced to take an alternative course outside of any
drainage easement or existing drainage channel.
I tern #2
A key component in the system was not considered
Please provide me with additional explanation, and/or clarification, petiaining to the
photos shown in Attachment F1 and topographical survey shown in Attachment E, or any
other photos from the 1995 time frame that the city may be in possession of.
The photos and topographical map would appear to be further proofthat the developers
of Nottingham and Windsor Lake II altered the drainage course during the period that the
subdivisions were being developed. Again, leading to the inadequate drainage system
that we are faced to address today.
Fmiher, based on topographical maps as late as 1985, a pond existed in the drainage
channel in the area oflot 9 and/or 10 of the Nottingham subdivision. This would be
consistent with the general information provided. Attachment E does not however
provide sufficient detail or coverage to identify this feature. A map encompassing lots 9
and 10 along with 2003 and 1994 contour lines for the entire affected area would be
beneficial.
Also shown in exhibit E is a topographic map of the immediate area showing both 1994
and 2003 contour lines. It should be noted that according to the 1994 contour lines, the
drainage course at that time exited by property along the East boundary and traveled
across lots 7 and 8 of Nottingham. It should also be noted that the 1994 drainage course
would intersect with a swimming pool that is now located on lot 8 of Nottingham.
The photos are indeed interesting, and if of the same area, would certainly serve to prove
that a natural drainage channel once existed near the subject property. The photos also
show the magnitude of the development that has occuned in the Windsor Lake II and
Nottingham subdivisions, the initial events that have lead up to the current inadequate
drainage system that we are faced with today. Modifications to the pre~development
topology, including the installation of an area inlet routed through an enclosed drainage
system to the Nottingham pond, have significantly impacted the original "natural
drainage" course. These, and any'other photos, may assist in better understanding the
pre-development state ofthe Windsor Lake II and Nottingham subdivisions.
trees and other landmarks, and have been unable to find a match in or around my
property.
6/30/03
Page 3
Response to 6/25/03 Report
The secohd seepage issue has stemmed from a concentration of groundwater flow
resulting from the loss of permeable surface area at the new Baptist church constnlction
There exist two seepage issues on the property, yet the report is somewhat confusing in
this area. One is attributable to the storm water drainpipe that collects water from the
street and discharges openly onto the property (identified as item #2 in the June 25, 2003
Memorandum from CaD', et. al. In this case the connections between the pipe sections,
being unsealed, serve to collect ground water along the South boundary of my property,
which is then discharged at grade near the Southeast corner ofthe property. This is the
source that the City of Owasso was cited for by the Tulsa County Health Department on
6/05, 6/06, and on 6/19/01 (Shown as Exhibit A in written comments submitted to City
Council on May 20, 2003). The City of Owasso has yet to respond to this citation.
Item #3 Seepage
Continual seepage is the most significant problem
Further, an engineer analysis of the entire system should be conducted, taking into
consideration the obstruction caused by trash and debris that accumulates in an around
the area inlet. Based on past observations, it would be reasonable to consider cases
where the area is 50% blocked, 75% blocked, and 95% blocked.
Until a permanent solution can be installed, I request that the City of Owasso remove
trash and debris from the area inlet within 48 hours following any rain event that results
in more than ~" of rainfall.
It should also be noted that the report points to the existing fences as a partial contributor
to the overall drainage problem. Contrary to that statement, the fences actually serve to
filter the debris from the water, and in fact serve to keep the system more functional than
would otherwise occur. It is common to have residents remove 4 or 5 bags of limbs and
leaves from fences after a storm, which would have otherwise served to further block the
area inlet.
Although blockage is undoubtedly a factor, it should be noted that the grating was
thoroughly cleaned by City employees on May 20th, only to have the drainage system fail
again on June 1,2003. City officials have aclmowledged that it is the responsibility of
the City to keep the area inlet clean and free of debris. After surveying residents in the
area, it appears that the City has cleaned the area inlet only once, May 20t\ during the
past 3 or 4 years. Stemming from safety concerns for property and person, residents have
been performing this duty since the inadequate system was originally installed.
One contributing factor to the problem would seem to be the fact that trash and debris
accumulates around the grating, effectively reducing the area available to receive water.
This raises the question as to whether or not the design is adequate for the service. At the
time of this writing, the grating is approximately 50% blocked by debris and trash.
6/30/03
Page 4
Response to 6/25/03 Report
Please take this under considerations as you prepare an overall solution to the entire
problem.
These propeliy owners are taking action based on a perception that their property does
not serve as a natural drainage channel. Arguably, there did once exist a drainage
channel through these areas, but it was modified during the development of the
subdivisions. These actions will further compound an already deficient and inadequate
drainage channel.
Within the past few weeks, property owners South of the area inlet have erected wooden
privacy fences. On future occasions, when storm water overloads the existing inadequate
area inlet, these new fences will further obstruct the overflowing water.
Item #4
Alternate course for excess storm water is now obstructed.
I request that the City of Owasso take into consideration the impact of the increased
volume of storm water resulting from the new construction upon the subsurface drainage,
providing proof that it was not a contributing factor to the new source of seepage, if such
proof does exist.
Any ofthe 3 possible solutions, outlined in the June 25, 2003 Memorandum to the Mayor
and City Council of Owasso under Item 3 Increased Runoff from the First Baptist
Property, would serve to solve this problem.
It should be noted that in the cunent year, rainfall amounts are lower than average,
essentially eliminating the only other plausible reason for the surfacing of this ground
water.
The report did not address this issue, which is the most problematic of all factors
affecting the property. It is my understanding that there is a high likelihood that the
construction activities lead to the disruption of subsurface drainage, but cannot be proven
absolutely without the benefit of mapping subsurface drainage prior to the construction
begiru1ing. The City was notified of my concerns prior to any construction activity
beginning on the church property (see Exhibit D in written comments submitted to City
Council on May 20,2003, along vvith documented phone calls and discussions with prior
City Manager Larry Mitchell), yet did not take action to consider the complete impact of
the new construction on downstream property owners.
site. The ground water has risen to the surface near the Noriheast corner of the property.
This seepage did not exist prior to the church construction and has become more
pronounced with time, as additional surface area has been covered upstream.
6/30/03
Page 5
Response to 6/25/03 Report
Clayton McMartin II
Property Owner
9215 N. 134th East Ave
Respectfully,
Should you have any additional questions, or like to discuss any particular issue(s),
please do not hesitate to contact me at your convenience.
I have attempted to work in good faith with the City of Owasso over the course ofthe last
3 years, to address this deficient system. I respectfully request that we now move from
studying and evaluating the problem to the implementation of an overall solution. Left
unresolved, this problem will continue to compound with the additional growth and
development of the City. There will never be a time in the future when the costs required
to fix this problem will be less than they are right now. Now is the time to correct this
past wrong.
Now that the study has been conducted, and the deficiencies identified, it is now time to
implement a total solution to the inadequate drainage system. The solutions outlined by
city staff in the report address thexetaining pond, the street water drainage (referred to as
Item #2 in the report), and the increased nmoff from the church property (referred to as
Item in the report). Implementation of these solutions will solve the entire problem
and should begin immediately.
In closing I would like to extend my appreciation to the City Council of Owasso for
having the study conducted. I would also like to thank the City Staff for their
professionalism in performing the analysis.
Conclusion
Gary Cochran, Mayor
Vice Mayor Kimball moved, seconded by Councilor Cataudella, to adjourn. The motion carried
4-0 and the meeting was adjourned at 5:50 pm.
ITEM 3: ADJOURNMENT
Councilor Thoende1 moved, seconded by Mayor Cochran, td Approve Resolution No. 2003-09.
The motion catTied 4-0.
Mr. Ray explained that it was necessary for the Council to approve the Resolution because it had
been worded improperly and listed incorrectly on the Council's agenda of July 1,2003.
ITEM CONSIDERATION AND APPROPRIATE ACTION RELATING TO ADOPTION
OF RESOLUTION NO. 2003-09, A RESOLUTION APPROVING AN OW ASSO
PUBLIC WORKS AUTHORITY PAYBACK FOR INFRASTRUCTURE
IMPROVEMENTS PURSUANT TO THE TERMS OF A DEVELOPMENT
AGREEMENT APPROVED BY THE OPW A.
quorum was declared present.
ABSENT
Michael Helm, Councilor
PRESENT
Gary Cochran, Mayor
Susan Kimball, Vice Mayor
Craig Thoendel, Councilor
Steve Cataudella, Councilor
Mayor Cochran called the meeting to order at 5:45 p.m.
The Owasso City Council met in a special meeting on Tuesday, July 8, 2003 in the Main
Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 4:00 p.m. on Thursday, July 3, 2003.
OW ASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, July 8,2003
Mr. Ray explained the concerns regarding this issue.
ITEM 4: DISCUSSION RELATING TO POLICY FOR ATTACHMENTS TO MINUTES
Mr. Carr discussed the history of flooding concerns in the Fairways Addition. Mr. carr explained
the results of the repOli and that at the next Council meetingi the staff would be seeking Council
acceptance of the report, as well as a supplemental appropriation in order to fund the
recommendations of the repOli. All of these items will be placed on the July 15th City Council
agenda for action.
ITEM 3: DISCUSSION RELATING TO THE FAIRWAYS FLOODING CONCERNS
Mr. Cuthbertson reviewed the items that were approved at their July 7, 2003 regular meeting.
The only item that will be forwarded to the City Council for action on the July 15, 2003 agenda
is an annexation request.
ITEM 2: .[)ISCUSSIQN RELATING TO PLANNING ITEMS
quorum was declared present.
ABSENT
PRESENT
Gary Cochran, Mayor
Susan Kimball, Vice Mayor
Michael Helm, Councilor
Craig Thoendel, Councilor
Steve Cataudella, Councilor
Mayor Cochran called the meeting to at 6:05 p.m.
The Owasso City Council met in a special meeting on Tuesday, July 8, 2003 in the Main
Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 4:00 p.m. on Thursday, July 3, 2003.
OW ASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, July 8, 2003
2
Gary Cochran, Mayor
Councilor Thoendel moved, seconded by Vice Mayor Kimball, to adjourn. Motion carried 5.,0,
and the meeting was adjourned at 8:57 p.m.
ITEM 7: ADJOURNMENT.
Item A was presented by Mr. Rooney. A draft schedule for informational meetings regarding the
upcoming election was presented. Item B was also discussed by Mr. Rooney, providing an
update on the Rayola Park drainage channel project. Ms. Bishop provided the Financial Reports
and the June Building Permit Report was included in the packet.
REPORT FROM CTfYMANAGER,
Bond Election Neighborhood Meeting Calendar and Locations
Rayola Park Update
Financial Reports
D. June Building Permit Report
Mr. Ray discussed the need to approve a Resolution for the upcoming sales tax continuance
election. He discussed that the necessary wording of the Resolution is being worked on by Mr.
Alan Brooks and it would be placed on the August 5, 2003 City Council agenda for action.
ITEM 5: DISCUSSIQNRELb TING, TO BOND ELECTION RESOLUTION.
July 8, 2003
Owasso City Council
120.00
8.88
260.00
29.88
100.00
NAME PLATE
CODE BOOKS
INSPECTION SERVICES-JUNE
MILEAGE-JUNE
ABATEMENT MOWING
400.00
50.89
32.26
1,300.00
114.00
71.50
124.44
135.85
27.60
422.94
775.00
875.00
525.17
1,466.00
3,039.90
16,551.19
350.00
26,261.74
PRINTER TONER
SUPPLIES
OFFICE SUPPLIES
LEGAL SERVICES
REFUSE SERVICE
EMPLOYMENT ADS
EMPLOYMENT ADS
LEGAL NOTICES
POSTAGE
CHARACTER BULLETINS
BANNERS
CONSULTING
OFFICE FURNITURE/EQUIP
COMPUTER & SOFTWARE
06/03 USE
ANNUAL DUES
REGISTER STEPHEN GRAY
GENERAL GOVERNMENT DEPT TOTAL
125.00
75.96
545.00
114.84
1360.130
PRINTER TONER
OFFICE SUPPLIES
PRINTER REPAIR
MILEAGE-BISHOP
FINANCE DEPT TOTAL
"11,750.00
1,210.72
35.00
23.40
14.47
132.09
42.24
48.67
25.00
13,2131.59
COMMUNITY EVENT
TEMP STAFFING
PRINTER REPAIR
MILEAGE-BOUTWELL
EMPLOYEE APPRECIATION
RELAY FOR LIFE
CITY MGR EXPENSES
STAFF MEETING
EMP RECOGNITION
MANAGERIAL DEPT TOTAL
BAILIFF DUTIES
MUNICIPAL COURT DEPT TO'TAL
180.00
DEPOSIT REFUND
REFUND TOTAL
50.00
AMWNT
DESCRIPTION
SAV-ON PRINTING INC.
TREASURER PETTY CASH
BURR KANNADY
BURR KANNADY
BUNYARD, DENNIS
ALL COPY SUPPLIES
EXECUTIVE COFFEE SERVICE
OFFICE DEPOT
CATES, RONALD D
AMERICAN WASTE CONTROL
NEIGHBOR NEWSPAPER
WORLD PUBLISHING COMPANY
NEIGHBOR NEWSPAPER
TREASURER PETTY CASH
CHARACTER FIRST!
A N Z SIGNS
INTEGRITY FOCUS
OFFICE DEPOT
DELL MARKETING
AEP/PSO
OK MUNICIPAL LEAGUE
OK ASSOC OF MUNICIPAL ATTORNEYS
ALL COpy SUPPLIES
OFFICE DEPOT
ALL COPY SUPPLIES
TREASURER PETTY CASH
IMPERIAL FIREWORKS
ST AFFMARK
ALL COPY SUPPLIES
TREASURER PETTY CASH
ALBERTSONS
BAILEY RANCH GOLF FOOD & BEVERAGE
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
BAILEY, MATT
TREASURER PETTY CASH
VENDOR
CITY OF OWASSO
CLAIMS TO BE PAID 07/15/03
VE1JJJ.QR DESCRIPTION AMOUNT
OFFICE DEPOT REPAIR/MAINT SERVICE 113.43
AT&T WIRELESS SERVICES PHONE USE-WILES 29.99
TREASURER PETTY CASH MI LEAGE-CUTHBERTSON 15.12
TREASURER PETTY CASH MILEAGE-WILES 20.16
METROCALL 06/03 USE 28.61
=~
COMMUNITY DEVELOPMENT DEPT TOTAL
RIDGWAYS PRINTING 159.15
METROCALL 06/03 USE 14.22
METROCALL 06/03 USE 7.09
=.,="==,=~~
ENGINEERING DEPT TOTAL
CDW GOVERNMENT INC BACKUP TAPES 151.99
OFFICE DEPOT SOFTWARE 498.72
METROCALL 06/03 USE 8.05
==.
INFORMATION SYSTEMS DEPT TOTAL 658.16
MURPHY SANITARY SUPPLY FLOOR WAX 100.95
LOWES COMPANIES INC REPAIR/MAl NT SUPPLIES 20.90
EWING TULSA IRRIGATION NOZZLES 20.46
METROCALL 06/03 USE 2.77
AT&T WIRELESS SERVICES PHONE USE 51.19
SUPPORT SERVICES DEPT TOTAL
AEP/PSO 06/03 USE 16.39
CEMETERY DEPT TOTAL 16.39
HORIZON CONST CO INC SIDEWALK REHAB 4/15/03 24,539.92
CAPITAL PROJECTS DEPT TOTAL 24,539.92
ONYX CORPORATION TONER CARTRIDGE 64.95
OFFICE DEPOT OFFICE SUPPLIES 219.60
OK ASSN OF CHIEFS OF POLICE RESERVE TESTS/POLICE TESTS 713.30
WAL-MART COMMUNITY RANGE SUPPLlES/AUDIONlDEO 80.55
SIRCHIE FINGER PRINT LA FINGERPRINT PAD \ 32.67
PATROL TECHNOLOGY UNIFORM SHIRTS/BADGES 900.00
TREASURER PETTY CASH LAB TEST 15.00
KUSTOM SIGNALS INC RADAR REPAIR 147.39
YALE CLEANERS UNIFORM CLEANING 1,407.40
US CELLULAR PHONE USE-GREENE 31 .44
US CELLULAR PHONE USE-OTHERS 377.51
AT&T WIRELESS SERVICES PHONE USE-YANCEY 51.19
WAL-MART COMMUNITY TVNlDEO CABINET 148.86
POLICE PETTY CASH RANGE SUPPLIES 13.96
HOWARD STAMPER RETAINER 150.00
AEP/PSO 06/03 USE 2,244.08
METROCALL 06/03 USE 149.55
MOLINA, LORI REIMBURSEMENT-TRAINING 100.00
POLICE PETTY CASH MEALSrrOLL FEES 23.89
POLICE DEPT TOTAL 6,811.34
Y.E~D.-OR. DESCRIPTION AMOUNT
ONYX CORPORATION INKJET CARTRIDGES 35.90
SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 37.14
WAL-MART COMMUNITY PRISONER MEALS 139.43
TREASURER PETTY CASH PRISONER SUPPLIES 10.21
POLICE COMMUNICATIONS DEPT TOTAL
HILLS PET NUTRITION, INC SHELTER SUPPLIES 71.75
AEP/PSO 06/03 USE 217.55
METROCALL 06/03 USE 7.12
HILLS PET NUTRITION SHELTER SUPPLIES 110.50
FARM PLAN SHELTER SUPPLIES 47.97
WAL-MART COMMUNITY SHELTER SUPPLIES 6.87
JONES TRAILER COMPANY BOX UNIT 4,453.00
ANIMAL CONTROL DEPT TOTAL 4,914.76
WAL-MART COMMUNITY MAl NT SUPPLIES 31.54
LOWES COMPANIES INC REPAIR/MAINT SUPPLIES 26.12
TREASURER PETTY CASH UNIFORM SUPPLIES 7.90
SAV-ON PRINTING INC. GEAR/LOCKER TAGS 36.00
GALL'S INC PROTECTIVE CLOTHING/HELMETS 999.80
WS DARLEY & CO GOGGLES/HELMETS '1 ,281.85
CROW BURLINGAME REPAIR SUPPLIES 42.42
TREASURER PETTY CASH REPAIR SUPPLIES 1.19
FIRE EQUIPMENT REPAIR SERVICE EQUIP REPAIR 245.00
BMI SYSTEMS OF TULSA COPIER MAINT/SUPPLlES 187.12
GALL'S INC METAL BINDERS 253.85
FIRE SERVICE TRAINING OK REGISTRATION-WAKLEY 200.00
FIRE SERVICE TRAINING OK TRAINING-MCNICHOL 100.00
EVE INC CLEANING SUPPLIES 194.72
AEP/PSO 06/03 USE 1,154.29
METROCALL AIR CORP. ACCTS 06/03 USE 9.28
NATIONAL FIRE PROTECTION MEMBERSHIP DUES-FISHER 135.00
FIRE DEPT TOTAL 4,906.08
LOWES COMPANIES INC REPAIR/MAINT SUPPLIES 43.44
AEP/PSO 06/03 USE 63.92
EMERGENCY PREPAREDNESS DEPT TOTAL 107.36
MILL CREEK LUMBER & SUPPLY REPAIR/MAINT SUPPLIES 176.54
BROWN FARMS SOD SOD 985.28
L & S TRUCKING HAULING CHARGES 860.00
WATER PRODUCTS INC OPERATING SUPPLIES 52.90
RAINBOW CONCRETE CO CONCRETE 592.75
A & A MATERIALS CO. ASPHAL T 33.90
APAC-OKLAHOMA INC ROCK/ASPHALT 393.46
FARM PLAN SAFETY BOOTS-McGILL 89.99
UNIFIRST CORPORATION UNIFORM RENTALS 41.82
UNIFIRST CORPORATION UNIFORM RENTALS 41.82
A-1 FENCE INC SIGN POSTS/CAPS 295.00
BAILEY EQUIPMENT WEED TRIMMER 379.99
J.B. STIGALL MAIN ST MOWING 95.00
VEND...QR DESCRIPTION AMOUNT
WORLEYS GREENHOUSE INC TREES 450.00
L & S TRUCKING BERM CONSTRUCTION 2,070.00
L & S TRUCKING DOZER RENTAL 400.00
MAGNUM CONSTRUCTION INC STREET REPAIRS 24,353.93
HORIZON CONST CO INC SIDEWALK REHAB 24,115.41
AEP/PSO 06/03 USE 881.26
AEP/PSO STREET LIGHTING 3,898.50
MAGNUM CONSTRUCTION iNC DRAINAGE IMPROVEMENTS 650.00
METROCALL 06/03 USE 56.87
~~==""~
STREETS DEPT TOTAL
MURPHY SANITARY SUPPLY RESTROOM SUPPLIES 217.00
LOWES COMPANIES INC MAINT SUPPLIES 5.94
WATER PRODUCTS INC WATER HYDRANTS 112.50
JO LYNDA MYERS ELM CREEK RESTROOM CLEANING 225.00
TNT LAWN CARE MCCARTY PARK MOWING 188.57
TNT LAWN CARE VETERANS PARK MOWING 141 .43
JERRY TUCKER ATOR PARK MOWING 216.00
KC ELECTRIC CO INC LIGHT REPAIRS 1,777.91
TREASURER PETTY CASH REPAIR SUPPLIES 1.79
EARL CLARK PARK PROGRAM 1,750.00
AEP/PSO 06/03 USE 1,678.12
METROCALL 06/03 USE 28.47
PARKS DEPT TOTAL
TAYLORMADE LOCK & KEY DOOR KEYS 78.00
TERMINIX PEST CONTROL 329.80
AEP/PSO 06/03 USE 1,330.81
COMMUNITY CENTER DEPT TOTAL 1,738.61
SAV-ON PRINTING INC. PRINTED FORMS 399.95
OFFICE DEPOT OFFICE SUPPLIES 3.76
TREASURER PETTY CASH MEETING EXPENSE 5.82
ECONOMIC DEVELOPMENT DEPT TOTAL 409.53
\
GENERAL FUND TOTAL 153,379.51
TRICARE REFUND OVERPAYMENT #4639 78.77
PACE PRODUCTS OF TULSA AMBULANCE SUPPLIES 125.00
ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 861.52
ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 711.90
ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 683.30
ALLIANCE MEDICAL INC AMBULANCE SUPPLIES 674.99
AMBULANCE SERVICE FUND TOTAL 3,135.48
SOUTHWESTERN BELL E-911 1,917.68
E-911 FUND TOTAL 1,917.68
OFFICE DEPOT COMPUTER EQUIPMENT 542.14
CH2M HILL INC ENGINEERING SERVICES 8/20/02 6,663.00
CAPITAL IMPROVEMENTS FUND TOTAL 7,205.14
\lEfIlDOR DESCRIPTION AMOUNT
BECCO CONTRACTORS INC 86/145 INTERSECTION 11/19/02 82,322.55
BOND PROJECTS FUND TOTAL 82,322.55
AMERICAN HOSE & SUPPLY REPAIR PARTS 74.55
WILLIAMS REFUSE EQUIPMENT REPAIR PARTS 140.89
WILLIAMS REFUSE EQUIPMENT REPAIR PARTS 1,039.48
WilLIAMS REFUSE EQUIPMENT' REPAIR PARTS 38.67
O'REILLY AUTOMOTIVE INC REPAIR PARTS 131.75
OK TRUCK SUPPLY INC REPAIR PARTS 4.98
TULSA NEW HOLLAND INC BACKHOE REPAIR 943.25
KEYSTONE EQUIPMENT CO EQUIPMENT REPAIR 1,179.32
ALSUMA TRUCK REPAIR INC REPAIR PARTS 3,391.00
AEP/PSO 06/03 USE 465.66
METROCALL 06/03 USE 15.17
CITY GARAGE FUND TOTAL
PPO SOLUTIONS MEDICAL REVIEW FEES 64.73
OK TAX COMMISSION MULTIPLE INJURY TRUST FUND 763.21
CONCENTRA C05153 102.80
CONCENTRA C05153 102.80
CONCENTRA C05153 104.13
CONCENTRA C05153 119.25
CONCENTRA C05153 76.68
CON CENTRA 005163 113.19
MAYS DRUG G03263 153.57
MAYS DRUG J05133 73.71
DODSON, THOMAS A. MD G03263 37.87
WORKMED OCCUPATIONAL HEALTH J09082 182.24
TULSA BONE & JOINT ASSOC W11141 494.49
TULSA PAIN CONSULTANTS 004122 37.87
UNITED SAFETY & CLAIMS INC THIRD PARTY ADMIN 1,417.67
HARRIS, JOSEPH SETTLEMENT -H04262 474.00
HARRIS, JOSEPH SETTLEMENT-H04262, 474.00
WORKERS COMP FUND TOTAL 4,792.21
GRAND TOTAL 260,177 .29
Emergency 911 Fund
Ambulance Fund
Garage Fund
.21
Economic Development 0.00 2,797.58
673.82
0.00
General Government
15,226.89
0.00
Managerial
06/28/03
CITY OF OWASSO
GENERAL FUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE
A copy of the Annexation Policy is attached for your information and review. While the subject
property is not larger than 20 acres as preferred by Annexation Policy #1, the subject property
(.93 acres) is essentially a small island, surrounded by lots currently within the city limits and the
annexation of said property will initiate a process that will eventually allow it to be developed in
a viable productive manner that is consistent with the existing neighborhood. The subject
property will not expand the city limits outward, requiring no significant expansion of utilities or
infrastructure. The subject property meets the remaining requirements within the policy:
ANAL YSIS
The purpose of the applicant's annexation request is to bring the property into the city so that two
single family homes may be constructed. The applicant has agreed to begin the plmming process
which, at this point, includes annexation, rezoning, and a lot split of the property.
\
The property is currently zoned AG (Agricultural General District) in Tulsa County and would
remain this same classification upon annexation. Prior to any action relative to a rezoning
request, a rezoning sign will be posted on the property and property owners within 300' will be
notified. All development that occurs on the subject property must adhere to all subdivision and
zoning requirements including but not limited to paved streets and sidewalks. Residential sewer
and water service will be provided by the City of Owasso.
The property is located in the general vicinity of 707 N. Carlsbad St. (see attached legal
description). The subject property is currently vacant and is bordered by residential uses on the
north, south and west boundary and a church on the east side. The propelty's current zoning is
AG (Agricultural District) and is bordered by AG zoning to the north and RS-3 (Residential High
Density District) on all other sides.
BACKGROUND
The City of Owasso has received a request from New Hope Baptist Clmrch,
applicant(s)/owner(s), for the annexation of approximately .93 acres, more or less. It is the
intention of the owners to sell the property for the purpose of single family residential
development.
JULY 8, 2003
DATE:
ANNEXATION REQUEST
NEW HOPE BAPTIST CHURCH (OA 03-06)
DUANE
PIJANNER
COUNCIL
AND
THE HONORABLE
OF
MEMORANDUM
ATTACHMENTS
1. General Area Map
2. Applicant's Annexation Application
3. City of Owasso Annexation Policy
4. Legal Notice
RECOMMENDATION
Staff recommends approval of (OA 03~06) the request by New Hope Baptist Church to annex the
property into the corporate limits of the City of Owasso.
If the request is approved by the City Council, an ordinance will be presented at the August 5, 2003
City Council meeting formally adopting the approval.
PLANNING COMMISSION:
'The Owasso Planning Commission, at dle July 7, 2003 regularly scheduled meeting unanimously
recommended approval ofthe petition.
OWASSO ANNEXATION COMMITTEE
The Owasso Annexation Committee reviewed the request on June 25, 2003 and recommended
approval of the annexation.
TECHNICAL ADVISORY COMMfIIEE
The Technical Advisory Committee reviewed the request on June 25, 2003 and recommended
approval of the annexation.
Staffhas received no phone or
2003
the
#2 All properties should be contiguous to existing City limits
#3 All properties should be annexed into the City limits as the lowest zomng
classification, that is, Agricultural (AG).
#4 All public infrastructures that do not meet City standards will not be improved by
the City until brought to the City standard and accepted by the City Council.
#5 Where a City limit boundary ends at a dedicated street, the boundary will not
include the street right-of-way.
#6 Properties that are rejected for annexation should not be
for a six rejection the
PH: (918) 376-1500
F A,,\:: (918) 376-1597
www.cityofowasso.com
III North Main Street
P.O. Box 180
Owasso, OK 74055
CITY OF OW ASSO
COMMUNITY DEVELOPMENT
DEPARTMENT
Q
New Hope Baptist Church
OA 03-06
GENERAL AREA MAP 6-9-03
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New Hope Baptist Church
Corporation 73-1208929
Secretary
Sincerely,
Begirrning 985 feet North. and 150 feet West of the
Southeast corner of the Southeast Quarter of the
Northwest Qrnrrter (SE':4 NW 114) of Section Thirty (30),
Tmvnsrup Twenty-(me (21) North, Range Fourteen (14) East
Of the Indian Base and Meridian, thence West 272.60 feet;
thence North. 150 feet; thence East 272.60 feet, thence
South 150 feet to POINT OF BEGINNING, Tulsa County, State
Of OkIahoKrla, according to the U.S. Government Survey thereof
We wish to have our church land annexed to the City ofOwasoo. The Smith Brothers Abstract Co. is
preparing a radius report for us. According to them the following legal description covers the portion that
need to be annexed 00 we can sell a large portion of it.
Dear Eric Wiles,
June 2, 2003
('.J 18)272-0283
(\ontact PhOllC: (918)6~) 7~>8733
()1.rasso~ ()k, 7 -~n 55
[\ie',,, Hope Baptist Church
'/'08 I\f, i-\t1anIa
",""_~"'_'d"""""""w",,,,,,_,,,,,,U"~_'''''''''''''''~''',,~,,,,,,,,,,_~,W'-'''''''''''''''''=''''''''''"'''=-'''''''''~''''''''''u'''''''''''.'~",~"~""~",~,..~.,,,.,,,,,,,,,,,,.=>.,,,,,.'''''''"'''''''U='fl~'~'U'''''''..'"""'''''''''''''"",,,,,,,,,,,,,,,,,,,,,,,,~"""'''-''''''''''''''''''''''''''''~'''''''''''''''''''''''''''<<,<<'''n'''","'M'~'~""~"''''n~,'n''''r__~",
NEW HOPE BAPTIST
Adopted by City Council on March 1, 1988.
10 While there is no minimum tract size, properties of larger than 20 acres are preferable.
2. All properties should be contiguous to existing City limits.
3. All properties should be annexed into the City limits as the lowest zoning classification, that
is, Agricultural (AG). Landowners may then petition for rezoning if they desire fwther
development of their property. All legal uses annexed into the City will be legal, but non-
conforming, which means that they may continue but cannot be expanded without proper
zoning.
4. All public infrastructures that do not meet City standards will not be improved by the City until
brought to the City standard and accepted by the City Council. Such public facilities must be
improved at owners expense by the establishment of a special assessment district or some
other financing method.
S. Where a City limit boundary ends at a dedicated street, the boundary will not include the
street right-of-way. This policy will establish consistence and allow City employees and
citizens to know where the City boundaries are.
6. Properties that are rejected for annexation should not be considered for annexation for a six
month period after rejection by the City Council.
and should not
as a
The following annexation
be construed as inflexible
City of Owasso
Community Development Department
III North Main
P.O. Box 180
Owasso, Oklahoma 74055
Phone: (918) 376-1543 Fax: (918) J76~1597
(918)
City of Owasso Community Development Department
For more information on the proposed rezoning contact the Owasso
Community Development Department, City Hall, III N. Main Street,
Owasso, Oklahoma 74055, or phone (918) 376-1500. Dated at
Owasso, Oklahoma, this 6th day of June, 2003.
To be considered is an annexation of approximately .93 acres, more or
less generally located in the area of707 N. Car1sbad Street. All persons
interested in this matter may be present at the hearing and present their
objections to or arguments for any or all of the above matters.
BEGINNING 985 FEET NORTH AND 150 FEET WEST OF THE
SOUTHEAST CORNER OF THE SOUTHEAST QUARTER OF THE
NORTIIWEST QUARTER (SE/4 NW/4) OF SECTION THIRTY (30),
TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN
(14) EAST OF THE INDIAN BASE AND MERIDIAN, THENCE
WEST 272,60 FEET; THEN NORTH 150 FEET; THENCE EAST
272.60 FEET, THENCE SOUTH 150 FEET TO POINT OF
BEGINNING, TULSA COUNTY, OKLAHOMA; SAID TRACT
TOTALING .93 ACRES, MORE OR LESS.
Notice is hereby given tlmt a public hearing will be held before the
Owasso Planning Commission, in the Owasso Community Center,
Owasso, Oklahoma, at 7:00 P.M. on the 7th day of July, 2003. At that
time and place, consideration will be given to the petitioned annexation
of the following described property:
OA: 03=06
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED ANNEXATION TO THE CITY OF
OWASSO~ OKLAHOMA
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City of Ow as so
Department of Community Development
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2
Under current conditions, the Mead residence is subject to flooding by any storm with intensity
greater than 5 years. Therefore, it is imperative that a solution be implemented to protect the
safety and welfare of residents in the area. Stormwater modeling data analyzed by our
engineering consultant (Atkins) indicate that designed stormwater flows previously included in
engineering hydrology reports by the developer's design engineer were significantly under
calculated. The Atkins analysis concluded that the existing storm water collection system is
capable of handling approximately less than, thirty (30) percent of the stormwater required to
adequately transpOli runoff. Based on preliminary topographic data and old construction plans,
the Mead house could be subject to flooding by as much as 0.5 feet in a 10-year storm and 1.3
feet in a 100-year storm event.
FINDINGS:
City staff completed the memorandum identifying existing conditions and alternative solutions
(see Attachment A) and on June 30, 2003 met with Propelity owners to discuss the findings.
Based on the discussion and information presented in the memorandum, a series of
recommendations were proposed. A summary of the recommendations is presented below.
Understanding that actions taken by the City without clear knowledge of the problem may
exacerbate the existing drainage problem, the City proposed to complete a comprehensive
hydrology study of the watershed, not only to detail cmTent drainage issues but also to outline
possible long-term solutions to the problem.
Residents in proximity to stormwater drainage inlets within Fairways I and II have voiced
serious concerns about the ability of the existing stormwater system to appropriately convey
runoff away from their propeliies. Primary correspondence has been received from Mr. Ricky
D. Mead by a letter dated May 16, 2000, followed by a letter dated May 23, 2003 and an email
dated June 4, 2003. On May 29, 2003, a meeting was held with Mr. Mead to discuss drainage
issues at his property (located at 8908 North l03rd East Avenue). During the meeting, Mr. Mead
requested that several improvements be made immediately to avoid propeliy damage due to
flooding.
BACKGROUND:
July 10,2003
,F. ROBERT CARR, JR" PE
PUBLIC WORKS DIRECTOR
FROM:
THE HONORABLE MAYOR AND CITY COUNCIl,
CITY OF OWASSO
TO:
MEMORANDUM
A - Drainage Memorandum - Fairways Addition
ATTACHMENTS:
Staff recommends Council acceptance of the Stormwater Drainage Study for the Fairways
Addition, authorize stormwater detention improvements including surveying, engineering
design, bidding and construction in an estimated amount of $156,445 and direction for the City
Manager to pursue recovery of these costs from the original design engineer.
RECOMMENDATIONS:
This project was not included in the FY03-04 budget; therefore, Council will be asked to make a
supplemental appropriation for the needed funds from General Fund reserves.
The estimated cost of construction is $130,400, surveying is $3,400 and engineering design
services are proposed to be $11,150. Preliminary engineering involved in preparation of the
drainage study analysis was $11,495. Total estimated cost for the project is $156,445.
Activity
Authorization To Start Project (Council Meeting)
Surveying
First Public Meeting
Design Start
Design Complete
Second Public Meeting
Bid Advertisement
Bid Opening
Contract A ward
Construction Stmi
Construction Complete
Alternate 2
FUNDING SOURCE:
Date
July 15,2003
July 15 - 22,2003
July 17,2003
July 22, 2003
August 12,2003
August 14, 2003
August 21,2003
September 9, 2003
September 16, 2003
October 1, 2003
November 28, 2003
proposed schedule for implementation of improvements is as follows:
Alternate 2 represents the most cost-effective option to correct existing conditions and achieves
desired results. Based on preliminary engineerin~ data, proposed improvements include
construction of additional detention capacity at the 9t 1 fairway (to achieve a required 9.6 acre-
feet) and replacement of the existing 36-inch pipe with a 54-inch culvert across E. 89th Street
North (Larkin Bailey Boulevard).
Page 2
Stormwater Drainage Improvements - Fairways Addition
Drainage problems in the area were first reported in 1996, when runoff from an intense rainfall
was described to have damaged stormwater structures and lots being developed in the area -
from the east side of the Bailey Golf Ranch 9th fairway downstream to 89th Street North (see
Attachment B). On October 22, 1996, the developer was instructed by Public Works to increase
the capacity of the existing stormwater system to prevent flood damage (see Attachments C). In
response, the developer committed to making the following improvements (see Attachment D):
BACKGROUND:
@ Summarize the history of stOlmwater drainage issues in the Fairways I and II
subdi visi ons;
@ Review previous remedial actions taken in attempts to rectify the problems; and
@ Present an analysis of CUlTent conditions and recommended long term solutions.
Understanding that actions taken by the City without clear knowledge of the problem may
exacerbate the existing drainage problem, the City proposed to complete a comprehensive
hydrology study of the watershed, not only to detail CUlTent drainage issues but also to outline
possible long-term solutions to the problem. The purpose ofthis memorandum is to:
Residents in proximity to stormwater drainage inlets within Fairways I and II have voiced
serious concerns about the ability of the existing stormwater system to appropriately convey
runoff away fi:om their properties. Primary cOlTespondence has been received from Mr. Ricky
D. Mead by a letter dated May 16, 2000, followed a letter dated May 23, 2003 and an email
dated June 4,2003 (see Attachment A). On May 29,2003, a meeting was held with Mr. Mead to
discuss drainage issues at his propeliy (located at 8908 North 103rd East Avenue). During the
meeting, Mr. Mead requested that several improvements be made immediately to avoid propeliy
damage due to flooding.
JUNE 30, 2003
DATE:
DETENTION
STORMW ATER DRAINAGE
FAIRWAYS ADDITION
11'0 ROBERT JR, PE
PUBLIC
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OW ASSO
TO:
MEMORANDUM
I. Constructing drainage improvements along the drainage easement in order to address
overflow drainage.
2. Modifying existing wet detention basin to accommodate larger flows.
Additionally, the City committed to the following actions pending the outcome of the hydrology
study:
1. Completing an engineering drainage repOli by June 30, 2003.
2. Removing the brush and debris from the dry detention basin behind Mr. Mead's
property by June 6, 2003.
3. Installing the concrete swale across N. 103rd East Avenue by June 30, 2003.
In May 23, 2003, Mr. Mead stated that no resolution has. been made regarding the drainage
problem identified in May 2000. The City responded by committing to the following (see
Attachment H):
In 2000, to address drainage issues persistent in the area, the developer constructed a wet
detention basin on the 9th fairway, rehabilitated the dry detention basin constructed in 1996 and
installed an additional belli west of the Mead residence (see Attachment E).
Although remedial work had a positive impact, drainage problems continued at the Mead
property (Lot 12, 8908 North 103rd East Avenue). On May 16, 2000, Public Works received a
letter from Mr. Rick Mead, requesting that either a French drain be installed or that any buildup
be removed from the drainage easement located along his north property line. The City
responded to Mr. Mead's concerns (Attachment F) and on July 11, 2000 instructed Mr.
Wickers on (Lot 13, immediately north of the Mead residence at 8910 North 103rd East Avenue)
to relocate and/or reconfigure the existing fence and flowerbed to allow mnoff to flow freely
across the drainage easement (see Attachment G).
These improvements (except for Item 3 which was replaced by the construction on an additional
36-inch pipe) were completed in early 1997.
1 and extending ii'om the curb to the
Constmct a swale between
east of property line of Lot 1.
4
Construct a berm along Lots 12 and 13 [Mead and Wickerson
residences] ;
Install a second 24-inch drain pipe in the drainage easement located
between Lots 12 and 13;
Replace the existing 24..inch located between Lots 1 and 2 with a 36..inch
pipe; and .
Item 3
Item 2
Item 1
Page 2
Storm water and Sanitary Sewer Drainage Issues
9206 North 134th East Avenue
1 William Lewis [developer design engineer]. Hydrology Report/or the Fairways at Bailey Ranch. April 1995.
Similarly, the 100- year peak flow at the storm inlet upstream from the Mead residence was
estimated at 190 cfs, which is significantly higher than the 100-year peak flow of 39 cfs reported
by previous hydrology reports. Per the modeling, the recommended maximum allowable flow
that can be carried by the twin 24-inch pipes combined with the overland flow provided by the
existing swale is estimated at roughly 55 cfs. Thus, the report concluded that the existing system
A 1 OO-year peak flow of 55 cfs was stated on previous engineering reports]. The capacity ofthe
existing 36-inch culveli is 80 cfs.
Runoff (cubic feet per second)
66 cfs
86 cfs
210 cfs
Storm Frequency
5-year
10- year
100-year
Modeling Results
The report states that runoff from the northwest (fi'om the driving range) and from the north
across the 9th fairway converges at the stOlTIl inlet located near the Mead residence (Lot 12).
This combined runoff is then conveyed through two 24-inch pipes and a swale, all located along
the drainage easement between Lots 12 and 13, to a culvert located at E 89th Street North. The
peak flow rates calculated for existing conditions at the 36-inch culvert at E. 89th St. N are
estimated as follows:
1. The Mead residence at Lot 12, Block 1 ofFailways
2. The sump area in 103rd E. Ave [dual storm inlets located between Lots 1 and 2]
3. The 36-inch pipe under 89th Street Nmih
The repOli identifies problem areas as follows:
June 2003, city staff contracted Atkins to perform hydrology engineering services to present
findings, conclusions, and recommendations of a drainage study of Fairways I and II
developments. The drainage study includes review of existing hydrology reports, field
reconnaissance and hydrologic modeling of existing conditions (see Attachment I).
3. Reconstructing the beITIl on the golf course to augment detention volume.
4. Construct a larger conduit under Larkin Bailey Boulevard.
Page 3
Stonnwater and Sanitary Sewer Drainage Issues
9206 North 134th East Avenue
Alternate 5 - Acquisition of the flood-prone structure: This option is viable depending on
available funding. The City could acquire the residence experiencing flooding and assist in
Alternate 4 - Replacing the double 24-inch pipes and 36-inch culvert with an oversized box
culvert: This option is costly and was studied by the consultant at the request of the City of
Owasso.
Alternate 3, Reconstructing overland swale on north side of the Mead residence, directing north
gutter flow of 89th St. North, and diverting north gutter flow coming from east to the south side
of the creek: This option will not eliminate flooding, but will reduce the impacts. Particular
results with respect to street flooding, potential damage to autos and nuisances associated with
street closures should be seen.
Alternate 2 - Raising the top of the berm on the east side of the 9th failway, adding detention on
9th fairway and enlarging detention on 9th fairway: This option may provide relief if the berm is
made sufficiently long and high to detain the required volume of water.
Alternate 1 - Additional Detention at the Dliving Range: This option was found to be ineffective
as it provides inadequate detention volume to significantly reduce peak flows. A considerable
volume of water is generated in other pOliions of the drainage basin.
These alternatives, along with four additional alternates, were investigated by Atkins and are
included in detail in the report. The following provides a summary of the findings presented in
the report (see Attachment I for details):
@J Adding detention at the dliving range
@J Adding to the berm with raised elevation top on east side of 9th faiIway
@J Adding/enlarging detention on 9th fairway
@J Reconstructing overland swale on north side ofthe Mead residence
@J Redirecting north gutter flow of 89th St. North to flow to 36-inch pipe to east, and
discharge into creek at south side of road
@J Diverting north gutter flow coming fi.om east to the south side of the creek
In the past few years, the City has considered options to create drainage relief the
study area including:
is capable on handling approximately less than 30 percent of the 190 cfs required to adequately
transport nmoff away from the Mead residence.
Page 4
Stormwater and Sanitary Sewer Drainage Issues
9206 North 134th East Avenue
Alternative 5
Under Alternative 5, the affected properties could be purchased and the residents relocated. The
stmcture could be demolished and the freed up property could be excavated to add detention
Approximately 500 feet of reinforced concrete box would be required at a cost of approximately
$475,000.
Alternative 4
For this option, the existing 24-inch pipes and the 36-inch culveli would be replaced with a 10
feet by 4 feet reinforced concrete box. Replacing the twin 24-inch pipes with the larger capacity
box may require additional easement from the property owners, since the CUlTent 15-foot
easement may prove to be inadequate to accommodate constmction.
By providing adequate detention capacity upstream from the Mead residence, further
improvements to downstream conveyance systems would be greatly reduced. No improvements
would be needed for the conveyance system between Lots 12 and 13 and 1 and 2. Replacement
of the existing 36-inch culvert with a 54-inch would remain necessary to convey an estimated
137 cfs. The approximate cost of the berm and excavation is ,estimated to be $75,000 to $85,000.
Additional cost of $25,000 would be incuned for the replacement ofthe 36-inch culvert.
This option would require reconstruction of the existing belTIl to a height of 6-feet (3-feet above
CUlTent elevation), coupled with 3-feet of excavation along the fairway. The new berm would
extend approximately 800 feet in length, from Lot 22 to Lot 7, to provide detention capacity
equivalent to 9 acre-foot.
Alternative 2
The existing detention area can accommodate a peak flow of approximately 80 cfs. However, as
estimate herein, the 100-year peak flow currently entering the recently excavated area at the
existing drop inlets may reach 190 cfs. In order to reduce the peak flow entering the pipes and
swale to the required 55 cfs, approximately 9 acre-foot of additional stormwater detention
volume must be provided.
Per the above discussion, remaining viable alternatives include Altemate 2, Alternative 4 and
Alternate 5. The following provides a detailed discussion of each ofthe alternatives.
Alternate 6 - Floodproofing measures and Altemate 7 - Purchasing FEMA Flood Insurance may
be considered, although not as long term solution, while a permanent solution is implemented.
relocating the residents. This action will provide space to provide detention and to replace the
double 24-inch pipes.
Page 5
Stormwater and Sanitary Sewer Drainage Issues
9206 North 134th East Avenue
It is recommended that additional detention capacity be provided at the fairways to meet the
required 9 acre-foot and that the existing 36-inch culvert be replaced with a 54-inch pipe. At an
estimated cost of $110,000, this alternative represents the most cost-effective option and
achieves the desired results.
Replacement of the 36,-inch culvert with a 10 foot by 4 foot box would remain necessary under
this scenario. The estimated cost for this alternative would likely $300,000, market
valuation of the area is required to provide fmiher detail.
storage. The City would acquire the structure at the present market value, with a potential
contribution from FEMA grants.
Page 6
Stormwater and Sanitary Sewer Drainage Issues
9206 North 134th East Avenue
c: Will Williams
Sincerely,
Your time and consideration in this matter are appreciated. I can be reached at work at
588-7536 or at home at 376-2525. I look forward to your response.
. I have discussed this issue with my attorney and.found that if 1 do receive flood damage in
the future I can seek compensation for such damages from either the city or my neighbor
for not allowing a designated drainage easement to operate properly. I certainly have no
desire to resort to this course of action; however, I don't ihtend to absorb the costs of a
flood due to corrective measures not being taken. Hardwood floors, and many other
expensive items, in my home would be completely ruined if flooding did occur.
1) Install a 6-inch French drain running :along my north property line to a
minimum depth of 18 inches. This would allow the drainage easement to
perform the function for which it was Qriginally intended.
2) Remove any buildup in the drainage. easement such that it can perfonn the way
it was originally intended prior to modificationS-being made.
As discussed in our phone conversation, I came within an inch of receiving flood damage
inside m~ home during the early morning hours of May 6th. 1 had been told that dirtwork
done on the Bailey Ranch golf course this last year should have solved our flooding
concerns. Obviously this is not the case and I would like to move forward with some plans
to enSUl'e that I am not flooded in the future. I think one of two options could accomplish
this:
This letter is a followo.up to our phone conversation yesterday in which we talked about
some flooding concems I had regards to my property at North 103rd East Avenue.
suggested that I contact cOmlTIunity development in to questions I had on the
designated drainage easement th~t runs along my 110rthem Having done this it
was determined Block lIthe Fairways Addition does have a
drainage easement which is 15 feet wide (7.5 feet on me and feet on my neighbor to the
north). My neighbor had taken it upon himself to buildup his property approximately six
inches within. his side ofthe drainage easement
Mr.
May 16,20000
Robert Carr
City of Owasso
301 West 2nd Avenue
Owasso, Oklahoma 74055
ATTACHMENT A
The Public Works Department was made aware of all these problems years ago and
agreed that they exist and need to be conected. I have an abundant supply of
documentation to support this. City personnel have met me at my property on several
occasions to discuss these issues and I asked for their help in getting it resolved. I was
lead to believe that conective measures had been taken such as landscaping on the golf
course and the development of a detention pond. After witnessing the effects of only a
Additionally, there is a l5-foot drainage easement between me and my neighbor to the
North of my home that has been compromised. My neighbor has filled in his portion of
the draining easement to protect his property. This basically keeps water out of his yard
at the cost of putting it into my home. Again, the city has been aware of this problem for
years and has taken no action.
The second problem is caused by two drain pipes that discharge into the downstream
creek, which can't drain effectively due to the huge demand being placed on that creek.
This creek backs up and will not allow adequate draining for the two outlet pipes.
Solving this problem, by itself, will not conect the overanproblem of having the
undersized drainage pipes to begin with.
This problem is caused by several compounding situations. First, the drainage drop inlet
located in the small creek between my backyard and the golf course has undersized
piping that travels approximately 250 feet before draining back into a creek to the
southeast of my home. A design mistake was made in the hydraulic analysis of our
addition and the two drain pipes that are cun'ently installed are vastly undersized. I have
a topographic map that identifies the large surface area that must drain into this drop
inlet. In addition, I have the drainage plans for this addition that identifies the design flaw
and several dated letters written which document admittance of the problem.
The storm that traveled through Owasso on the evening of May 1 generated intense
flooding concerns at my residence located at 8908 North 103rd East Avenue which is
within the Fahways addition, This stonn generated an intense downpour of rain that
lasted approximately 15 minutes. A small creek separating my backyard and the 9th
fairway came out of its banks, My entire backyard was covered in water and on each side
of my home rivers formed as the water made its way onto 103rd Street. Most disturbing
was the water getting within an inch of my back door, actually going over my back porch.
It is a miracle that I didn't receive damage inside my home in addition to the erosion
damage I sustained on my property.
Mr. Ray:
Mr. Rodney Ray
City Manager
City of Owasso Oklahoma
May 23, 2003
AmftfulY~~; 7~
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I look forward to hearing from you regarding the details of your next city counsel
meeting. This meeting will be the determining factor on actions to be taken in the very
near future. Your time and efforts are appreciated.
I have heard recently, and in the past, the excuse that the budgetary constraints of the city
are to blame for this problem not being resolved. With the number of years involved that
reasoning is no longer acceptable. I am very confident that action will be taken; it is now
simply a matter of how difficult we will make this for each other. If our meeting with the
city counsel falls short on commitments to an aggressive action plan I will make it my
personal goal to place the matter in the court of public opinion. I will contact newspaper
editors, all television stations serving the Tulsa area, and request interview time with
local radio stations. In addition, a class action lawsuit will be filed seeking retribution for
past damages, duress, and neglect for public safety. One home has already been flooded
in the past, the safety of neighborhood children has been in jeopardy for years, I have
suffered surface damages on two occasions, and everybody has had duress associated
with this. In addition, letters and phone calls will be made to aU state and federal
government agencies having jurisdiction in matters related to flooding, heath and public
safety. Clearly, these steps will require a great deal of time and effort from my neighbors
and me. I prefer not to invest this time and effort, but I am deeply committed to getting
this problem resolved and guarantee that ALL steps outlined above will be taken if you
so choose.
My home has been extremely close to sustaining interior damage on three separate
occasions. This is the first time I witnessed the severity of the situation firsthand. It is a
very frightening situation that causes duress every time I hear of rain being forecasted. I
hope you can put yourself in my situation and commit to aggressively dealing with the
problem in a timely manner. In the past I have been too patient with this issue partly
because I had assumed the problem was resolved. I will not make that mistake again.
This situation is severe and demands a timely response. The neighborhood has shown
patience over the last several years, but now we are overdue for action. I have talked to
Phil Lutz recently about additional "band-aid" solutions. The current problem won't be
fixed with this approach. This is a serious situation that is risking life and property and
must be addressed with significant changes. that end, I would like to request the
opportunity for our neighborhood to present this situation at next city counsel
meeting. return, we will expecting an outline of your action plan including specific
timeline commitments. Please arrange to have us included on your agenda and conduct
the necessary research to formulate your action plan.
15-minute downpour I now realize none of these "band-aid" solutions have helped. With
the cunent situation, my property will be flooded! The only question is when.
1
Rick fvlead
Sincerely,
As stated before, I do not wish a battle with the city. I have stressed the need for
commitment based on a long history of poor communications and false promises of the past.
If we can work together and make reasonable compromises I thinK it is possible to meet the
goals of the city and for the people of my neighborhood. I strongly suggest the
commitments referenced above be included into your follow-up letter today.
I would further request that you give more specific details on the concrete swale across
N. 103rd East Avenue. I would like to know what elevation you are proposing for this. I
am appreciative of the commitment to have this completed by June 30th, this is a great
step in the right direction.
Item 4 on the second page, regarding the larger conduit under Larkin Bailey Boulevard. I
suggest the following wording: The city will commit to making drainage capacity
enhancements in addition to the existing 30-inch drain pipe. The city will make a
determination as to the proper size of conduit that will be required by June 30th pending
the results of the drainage study. The city further commits to installing such piping
improvements by July 30th.
Item 3 on the second page, regarding the berm on the golf course. I suggest the following
wording: The city will commit to restoring the existing berm to perform in the manner in
which it was originally designed. This work will be completed by June 13th. Three
existing drain pipes, which currently undermine the effectiveness of this berm, will be
modified with a shutoff valve which will be installed bY June 13th. These valves will
remain closed, but will be opened during non-flooding sttuations to allow proper drainage
off the golf course.
Item 2 on the second page, regarding detention pond. I suggest the following wording: The
city will commit to cleaning, draining, and removing existing silt from the detention pond
approximately 600 feet to the northwest of Mr. Mead's home and have this work completed by
June 30th. Additional improvements may be required following the drainage study that will
be completed by June 30th.
Item 1 on the second page, regarding drainage improvement along the drainage easement. I
suggest the following wording: The city will commit to making drainage capacity
enhancements from the current drop inlet near Mr. Mead's home extending to the backyard of
Mr. Snedden. The city will make a determination as to the proper size of underground
piping that will be required by June 30th pending the results of the drainage study. The
city further commits to installing such piping by July 30th.
In the letter reference is made to an engineering report, a drainage study, and a complete
report. From talking to Rodney these are all the same thing. My point here is that it
needs to be clarified that an extensive drainage study will be completed by June 30th and
that this study will be comprehensive and will not allow for further follow-up studies
that would only further delay the critical nature of this flooding issue. All the facts
should be collected by June 30th and clearly exclude the possibility of further delays.
Based on the letter I received yesterday signed by Mr. Rodney Ray I had phone
conversations last night with Tim and later with Rodney. The letter submitted is lacking
in COlilluitment to a problem that I am facing each and every day. In my phone conversation I
am expecting a follow-up letter to be prepared today which will place a high emphasis on
timing commitments for critical steps. He:ce are my recommendations:
Tim, and Ana:
Dear Rodney,
Mead, Rick D. [rmead@Oneok.com]
Wednesday, June 04, 2003 11 :36 AM
'td rooney@cityofowasso.com'; 'rjray@cityofowasso.com'; 'astagg@cityofowasso.com'
Snedden, Chris
June 3rd letter from Mr. Rodney Ray
From:
Sent:
To:
Cc:
Subject:
ATTACHMENT B
FAIRWAYS DRAINAGE
PROBLEM AREA
CITY OF OWASSO, OKLAHOMA
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
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AREA OF CONCERN
STORMWATER
FLOW DIRECTION
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15' - EASE1/1ENT-
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i N 103rd EAVE
, STORM INLETS
I (DRAINAGE SUMP)
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cc: Public Works Director
,Sheryl Duggan
., LUl:z(p.E.
Engineering Project Manager
Sincerely,
OWASSO PUBLIC WORKS DEPARTMENT
If you have any questions, please contact this office at 2724959.
\
Due to severity of this situation, we request your immediate attention to resolve this problem.
Please keep this office informed of progress made. The Public Works Department will review
any redesign proposed.
It appears that the existing area inlet and discharge pipe to the west of Lot is inadequate to
accommodate the runoff from the upstream drainage basin. We suggest that either the capacity
of these structures be increased or that detention of storm runoff be provided between Fairways
I and n subdivisions.
Two recent rainfall events have caused extensive erosion, debris deposition and temporary street
flooding in the area of Lots 12 and 13, Block I, Fairways subdivision. We are concerned that
this situation will worsen following further development Fairways n addition upstream.
Dear Mr. Kourtis:
FAIRWAYS
STORM DRAINAGE
,;;1UH 2,2-4::25'1
FAX 19181 2724999
207 South Cedar
PO Box' 80
OW<IlSSO, OK 74055
ATTACHMENT C
City of Owasso
William E. Lewis, P. E.
Consultmg Engineers
Pete Kourtis
MemberIManager Kourtis Properties, L.L.C.
I
Sincerely,
"
These modifications will be :made to handle 5 year rainfall, allowing overland relief of the
100 year rainfall. lfthese changes do not properly meet this requirement, additional steps
will be taken to msure the drainage. "
4. Cut a swale between Block 4, Lots 1 and 2, extending from the curb to the east
property line of Lot 1. The east end of the swale should terminate at a rock spill-over to
prevent erosion.
3. Replace the 24" diameter pipe between Block 4, Lots 1 and 2 with a 36" pipe (or
larger) md extend it to the east property line of Lot 1.
Ifneeded, install a second drain md a pipe numing parallel to the existing pipe between
the aforementioned lots to the pipe between Lots 1 2 of Block This pipe will be
largest possible pipe to fit beneath the road, but no smaller than 24" diameter.
1. Build a slight berm along the east side of the storm drain grate (that is, along the
property line of the western edge of Block 1, Lots 12 and 13) to help retain overl1ow and
create a better head to the drainage pipe below.
<iffhe.Fairways" at
following:
.~~M_'_".~'- ~ ,,~_.'--- .-
, <c~___ ~"~~~.."- ~- ."~ ~- ~ - ._" -.
_______.~_o..~_~~_ ~------_. -- .--..-,---".--.
ATTACHMENT D
ATTACHMENT E
DRAINAGE IMPROVEMENTS
(1996 & 2000)
CITY OF OWASSO, OKLAHOMA
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
..
CONCRETE
FLUME
,
GOLF CLUB
_9TH FAIRW!!lt
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'AIRWAY DETEN(JON s::
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BERM W/fJ;~ DRAINS
2000 !
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10 The upper stoHllwaterdetention area extending west across the 9th fairway has
been reconfigured to provide additional storage. This should reduce peak
flows entering the lower detention area which abuts your back yard.
2. Further to the south, substantial runoff resulting from intense rainfall flows
east across the 9th fairway and discharges into the lower detention areao A
small basin, drained by an 8-inch pipe across th,e 9th fairway, exists
immediately east of the golf course driving rangeo This basin has been
enlarged to provide additional storage at this siteo This should reduce peak
flows entering the south end of the lower detention areao
30 Public Works will recommend to the city Code Enforcement Officer that the
owner north of your residence be instructed to relocate the fence cunently
encroaching into and partially blocking flow through the existing drainage
easement.
40 In the past, the efficiency of the inlet draining the lower detention area has
been greatly reduced due to debris clogging the inlet (grass clippings, pruned
limbs, and trash bags)o Public Works will request that the Fairways
. Homeowners Association instruct owners abutting the 9th fairway to refrain
from depositing such debris outside of their fences and in drainage ways.
This is response to your letter dated May 2000 concerning stormwater drainage
the area of your residenceo The Public Works Department, in conjunction with the
developer and Bailey Ranch Golf Club staff, has taken the following action to reduce the
effect of runoff due to intense rainfall in the area of the 9th fairway and 103rd East
Avenue:
Mro Mead:
SUBJECT: StoHllwater Drainage
103rd East Avenue
Fairways Addition
1
(918) 272@2251
FAX (918) 2724999
207 South Cedar
PO 80x 180
Owasso. OK 74055
ATTACHMENT F
of Owasso
cc: Public Works
City Manager
Pete Kourtis
WORKS DEPARTMENT
Sincerely,
OW ASSO
Q~E.
Engineefihg
I trust that these actions will improve the control of runoff and thus minimize the effect of
intense rainfall in your neighborhood. If you require further information on this matter,
please contact this office at 272-4959.
LOl13 Blk 1 Fairways.doc
Attachment: Memorandum
Plat copy
Cc: Stan Ewing,
Director of Community/Economic Development
Phil Lutz,
Engineering Proj ect Manager
Donna S. Son-ells
City Planner
'S
Sincerely,
The City of Owasso requests the above action be completed on or before August 10, 2000.
It has been determined by Public Works that the fence and :f1owerbed you have constructed are
restricting the drainage through this easement. Given this determination, it is necessm:y for you
to relocated and/or reconfigure your fence and :f1owerbed so they no longer restrict the movement
of water within the drainage easement.
I recently received a letter from the Public Works Department stating that a fence and :f1owerbed
constructed at the south side of your property is located within a 15 foot drainage easement (7.5
feet on either side of the property line).
Dear Mr. & Mrs. Wickerson,
RE: Stormwater Drainage
Fairways I
July 11, 2000
F. Agnes
ON. 103rd
Oklahoma
i
'.
201 South Cedar
PO Box 130
Owas$o. OK 14055
'(mfPri))
. .UU1~'
JUl 13 2000 I'
(91 3) 212~2251
fAX (913) 212-4999
wasso
@ty of
ATTACHMENT G
It was obvious that the area behind your home has been neglected for quite some time
and that the overgrowth is hampering stonnwater drainage. The overgrowth will be
cut and removed from the site as to not allow future clogging of lhe dram. dnce this
area is cleared of the debris, regular maintenance of this area will be perfonned by
Bailey Ranch Golf c.ourse personnel. I have instructed Mr. Carlson to provide my
\
2. The City of Qwasso will commit to removi!1g the brush and debris Jroro 'the dry
getention basin behind Mr. Mead's prop~~ by June 6.2003, .
As became evident throughout our meeting on May 30, 2003. there are 1 several
different drainage issues that are compounding the stonnwater drainage problems in
your neighborhood. Without a complete review of the overall drainage of the ate~
actions perfonned by the City could adversely impact a poor drainage s,ituation
further. The results of that report. and recommendations as a result of that repbrt, will
be made available to you. '
1. The City of OwasSQ will commit to comoleting an en~ineering. report regardb:1i! th~
drai~a~e in your nei~bo:r4ood by June 30, 2003.
The fol1c)"wing is our 6om:mitment to both. of you:
I wanted to take this opportunity to thank you fOl' being willing to meet with our team o~ short
notice: regarding the drainage concerns in your neighborhood. Based on the qriginal
correspondence received from both of Y014 we felt the sin:mtion needed an immediate response
and action. The stor.mwater dn:llnage in the Fairways Additio~ due to several different ~ction$
and lack of actions, has indeed become problematic for you and YOl,U' neighbors. It IS ~y hope
that through commitment of action with concrete deadlines, followed by the improvements that
we commit to, those issues we discussed can be resolved, !
Dear Mr. Mead and Mr, Snedden,
RE: Folkn:yooup to Meetlll& on Ma.y 30. 2003
Owasso
, , 1 North Main
PO Box 180
OW€!l3$O, OK 74055
{91B~ 37~w1S00
FAX (918) ::rHt-1599
www .cltyofoWal'l~o.C:Qm
ATTACHMENT H
While the letter prOvided by Mr. Mead on June 2, 2003 indicates an agree~~mt to
install an. additional 48~inch drainage pipe under Larkin Bailey Boulevard, thq size of
that structure would need to be detennined as a result of the drainage repoi;t. It is
possible that a larger structure than that of 48 inches may indeed be needed. .
After receiving your correspondence of JUDe i, 2003~ it is obvious that this letter does n6~. and is
not intended to contain the specificity you desired/expected. It 15 the position of the Ciity staff
that such would be irresponsible and serve only to create a further erosion of trust.: Onl)'
subsequent to a complete report addressing all of the drainage issues contributing to the c(;lncerns
and problems can a detailed plan of action be deployed. !
4. Construct ~ larger conduit u:qder Larkin, Bailev Boulg;Yar~t
\
It is our understanding, through discussion. that the berm behind Mr. Mead's property
has been modified to allow water to no longer be detained on the golfi course
property. If the :report indicates that the purpose of the berm was to pro~de site
detention on the golf course, this: action 'Will be corrected. '
. B,econsj):uct the bCl!TI on the gol( course to aUg:r:!?,ent dete:qtion volume.,
discusseil, it would ~ppear that the' detention cap~dty of the pond l$s been
reduced to overgrowth and poten:tial silting. It is anticipated that modifi'Cation~ to that
Structure win be needed in order fer it to perfonn at its potential. :
~~istin~ wet det.e.vtion ~in tQ accommod~te 1~~
[n the meeting 011 May 3D. 2003p Mr, Mead had indicated agreement 1mI' the
instaJlation of a concrete ovedmui sttu~ture to perform this function. In i a letter
received on June 4 2003. Mr. M$ad stated that he no longer was desirous ifaI' this
structure to be overland. but r.athet piped underground. To indicate the apPropriate
size of the pipe at this time without:the dminage .report vvould be premature. j
g~QJ!':,4rainage.,
L
As discus~ed, the installation of tIle concrete swale should alleviate identified
drainage problems along N. l03rd immediately.
office with a maintenance plan and schedule for this area, and when it is rec~i ved by
my office, I will forward it to you. :
:3. Install the ~Qncr~te .sw~Je acr..QSW-k 1 \l3fd East AY~~~3.
Tim Rooney~ Assistant City Manager
Ana Stagg. Project Manager
Robert Carr, Public Works Director,
file
questi0113. Clf if I can be of additional assista:nce to you. please do not to
call upon me ~t 376=1509. A1ternately~ ymJ.may contactMt'o as well at 376~1515~
-~
I
I
It is Qur intent to develop a report and options prior to JUtJ.e 30, 2Q03 as promised. At that point,
we propose to again meet with you both to outline the p.mPQsea actions as dicta.ted by t* report
and determine timefra:xues for those actions. I
In closing, 1 would note that key members of the City staff met with you with.in seven! days of
receiving your initial letter. TIliitt correspondence was the first tirne~ to my knowledg~; I had
received any information relating to your concerns. It is m:}" httentiont and pmmlse to ~OU> that
City staffwill, in a timely marmer, address these issues. action will Clearly be the result
a to problems in the neighborhood so as tD r.emOVe obstades
the way celebrating their lives.
4
1 West 3rd, Suite 100
Tulsa, Oklahoma 74103
I
JUNE 2003
IN
1
I
ITY OF OW ASSO
ATTACHMENT I
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While the site improvements are being made, we also recommend that affected
property owners purchase FEMA Flood Insurance. This low cost insurance can be
purchased even though a property is not shown on the FEMA Floodplain maps.
Another possibility would be the acquisition of one residence and converting the
vacant area into additional detention.
Our primary recommendation for site improvements is to raise the existing berm
along the east side of the 9th Fairway and excavate the fairway in order to provide
sufficient stormwater detention volume. In conjunction with this detention, we
recommend that the 36-inch pipe be replaced with a 54-inch pipe to accommodate
the combined flow from the double 24-inch pipes from detention as well as the
overland flow from the streets to the north and east. At an estimated cost of the
berm is $85,000, while the estimated cost for replao.ing the 36-inch culvert is
$25,000.00. This is the least expensive option, which achieves the desired results.
@ Phase This phase consisted of hydrologic modeling using HEC-HMS and
hydraulic modeling using HEC-RAS for the existing conditions. In addition various
options were modeled to investigate the effectiveness of these solutions. Based on
the analyses we concluded that the double 24-inch storm sewer lines were
undersized. Several of the options appear to be marginal and provide limited effect.
To remedy the drainage problem we can either provide stormwater detention or
replace the undersized lines with larger lines. Estimates of probable construction
costs for the most feasible solutions are provided in Appendix A
@ r-nase "1: This phase inclLlded data collection and field The
provided hydrologic reports prepared by Poe and Associates and Lewis Engineering.
We made a cursory review of these reports to get familiar with the and explore
which hydrologic data can be used in this report The City also provided design
drawings of The Fairways Phase 1 and Phase 2 developments and a color aerial
photograph with problem areas identified. This photo also shows possible solutions
considered by the City to relieve the drainage problems.
study consisted of two
The purpose of this report is to present our findings, conclusions, and recommendations of a
drainage study of The Fairways 1 and 2 developments at the Bailey Ranch in Owasso. This
study was authorized by the City of Owasso Public Works Department and is based on
citizen's drainage complaints voiced recently. These findings are primarily based on 2-foot
contour maps. Once the City is ready to proceed with design plans, a topographic survey
should be made and the hydraulic models refined accordingly.
EXECUTIVE SUMMARY
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KI
First we established peak flows for one hydrologic point, which was compatible with
the original design drawings. This point is located where the flow currently enters the
recently excavated area southeast of the berm with the existing drop inlets
discharging into the two-24-inch storm sewers. The 5-year and 10-year peak flows at
this location are estimated at 44 cfs and 78 cfs respectively. The 1 OO-year peak flow
A rainfall-runoff hydrologic model was created using the U.S. Army Corps of
Engineers computer program HEC-HMS. Rainfall data and runoff coefficients were
used as those established in the original reports (References 1 (Poe) and 2 (Lewis)).
For this study hydrologic control points were chosen where the problems exist.
Therefore the sub-basins were chosen at different locations and broken down in
smaller areas than those in the original studies so comparisons can be made at
these study points specifically.
Procedure:
B. Hydrolo~ical and Hydraulic Analyses for Existing Conditions:
Refer to Figure 1 for location of these areas.
1. Mead residence at Lot 12, Block 1 of Fairways at the upstream end of Line
The sump area in -103rd E. Ave.
3. The 36-inch pipe at 89th Street North.
The problem areas identified are:
Then we followed the drainage patterns from upstream to downstream and observed
swales, depressions, ponds and general flow directions to the double 24-inch pipes
(Lines 8 and C on the Lewis Drawings) and the controlling 36-inch pipe at Larkin
Bailey Drive. During a second reconnaissance we took some GPS readings to
define some areas of interest more closely than was available from the contour
maps.
We made a site reconnaissance to become familiar with the area and to observe the
problem areas first hand. We also compared the design plans with the as
constructed field conditions. City personnel pointed out one major change between
design and field condition of the storm sewer identified as Lines B and the
1 plans. We were informed that during the construction the subdivision a
major storm event occurred resulting in overtopping of the constructed in this
area. The decision was made at that time to add a 24-inch line parallel the
original designed Lines B and addition is evident, as the pavement
the second line is still visible.
A. Site Reconnaissanc~:
DETAILED REPORT
3
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This compares to a 1 OO-year peak flow of 55 cfs as shown on the Lewis Engineering
Drawings.
66 cfs
86 cfs
21 0 cfs
5-year
1 a-year
100-year
At the present time the runoff from the northwest (from the driving range) and from
the north across the 9th Fairway converges at the upstream end of Line C. This
combined runoff is presently conveyed through this double 24-inch line and the
overland flowage area between the residential structures.
The peak flow rates for existing conditions at the 36-inch culvert at E. 89th S1. N are
estimated as follows:
FindinQs:
Then we established the capacities of the storm sewer system, Lines B, C and D.
Once these capacities were known we established the overland flow by assuming
this to be the difference between total flow and storm sewer capacity. This overland
flow runs in the drainage swales between the residential structures and in 103rd E.
Ave.
Then we developed the flow in the overland swale between the houses. A rating
curve for the grass swale was developed using the SCS method for vegetated
channels. The turf was assumed to be high retardance, Class B, which is typical of
bermuda grass. The swale was assumed to rJave a triangular shape with 12.85:"1
side slopes. The side slopes were estimated from the topographic mapping. The
flow thus developed was approximately 15 cfs. Therefore, the maximum allowable
pipe flow combined with the overland flow is roughly 55 cfs.
Next we determined the capacity of the twin 24-inch storm sewer lines. Based on the
topographic mapping, plans completed by Lewis Engineering, and field
reconnaissance, the combined pipes and overland swale were modeled using the
following assumptions: The elevation of the drop inlets is 647 feet. The bank along
the southeast side of the construction area is approximately 3 feet high, so the
flowline the overland swale starts at elevation 651 feet and slopes toward the
at 3 ft/ft keep water away the the maximum allowable
flow depth was established 1 foot This is on Manning's full pipe flow.
Federal Highway Administration's (FHW A) hydraulic design charts
develop the pipe flow. These charts indicated that consideration of 4 or less feet of
head allowable on the pipes would not significantly increase their capacity, so pipe
flow was set at 20 cfs each, regardless of water surface elevation. Therefore the flow
capacity through the twin 24-inch pipes was assumed to be 40 cfs (20 cfs each).
at this location has been estimated at 190 cfs. This compares with a 100-year peak
flow of 39 cfs as shown on the Lewis drawings.
4
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This option was investigated and found to be ineffective for two reasons: the flow
that would be detained is small compared to the overall flow going into the double
24-inch pipes; and given the long overland travel dista:nce to the inlet, the peak flow
from the driving range is so far lagged behind the primary flow that it does not
contribute to the peak flow entering the pipes.
III Additional Detention at the Driving Range:
Alternate 1:
These options are grouped into Alternates 1, and 3 as described below. Four
additional alternates are included as well. An overview of the results of our analysis
of these alternates is described in this section, with more detail provided in Section
D.
@J driving
@J Raise the top of the berm on the 9th
III Add detention on 9th Fairway
III Enlarge detention on 9th Fairway
@J Recoup overland swale on north side of Mead's residence
III Force north gutter flow of 89th S1. North to flow to 36-inch pipe to east, and
discharge into creek at south side of road
@J Divert north gutter flow coming from east to the south side the creek
are
jntroduction:
Overview of Hydrplogical anftH)ldraulic Analyses for Proposed Alternates:
Other design flows at different locations are shown in Appendix B.
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Depending on available funding, the City could acquire the residence experiencing
flooding and assist in relocating the residents. This would also provide space for
detention and for replacing the double 24-inch pipes.
@ Acquisition of the flood-prone structure.
Alternate 5:
This option is achievable, but costly. Approximately 500 feet of 10ft by 4 it
Reinforced Concrete Box would be required at a cost of approximately $473,700.00.
This estimate includes rock excavation and street replacement.
"
@ Replace double 24-inch pipes and 36-inch culvert with appropriately sized
pipes.
Alternate 4:
The first option is not feasible. The second two options will not eliminate flooding,
but will slightly reduce the impacts on flooding levels, particularly with respect to
street flooding and potential damage to autos and the nuisance associated with
street closures. The estimated water level in the streets after improvement is still
high enough that costs of this alternate were not estimated.
~ Recoup overland swale on north side of Mead's residence
~ Force north gutter flow of 89th St. North to flow to 36-inch pipe to east, and
discharge into creek at south side of road
~ Divert north gutter flow coming from east to the south side of the creek
Alternate
The first option, raising the berm, is effective if the berm is made sufficiently long
high enough to detain the necessary water. The berm can be raised, or preferably,
berm can raised in conjunction with some excavation detention on the
view tr1e golf course the residences along
a source .. -... --.
two options will flows
flooding.
~ Raise the top of the berm on the east side of the 9th Fairway
~ Add detention on 9th Fairway
@ Enlarge detention on 9th Fairway
Alternate 2:
6
I{I
We determined requirements necessary to reduce the flow to the combined capacity
of the dual 24-inch storm sewer lines Band C and the overland swale without
damaging the surrounding residential structures. Based on the topographic
mapping, plans completed by Lewis Engineering, and field reconnaissance, the
combined capacity of these pipes and overland swale were estimated at 55 cfs as
described in Section B.
Alternate 2:
Since a major portion of the flow comes from the subwatershed that drains into the
fairway at the head of the wetlands, diverting a portion of that flow to the driving
range for detention was investigated. The most feasible option was to divert flow
collecting in the intersection of E,92nd S1. Nand N. 102nd E. Ave through a 625-foot
pipe to the driving range. While this substantially reduced the inflow to the head of
the wetland from 155 to 113 cfs under 1 DO-year flow cpnditions, the overall reduction
into the excavated area near the berm at the 9th Fairway was only 10 cfs. Given the
timing of the peaks, providing detention on the driving range for this flow would not
improve conditions at the location of the double 24-inch storm sewer and swale.
obtain a rough estimate of the impact of detaining flows into the driving range, the
existing conditions model was modified to disconnect the subwatershed draining into
the driving range. The peak flow was reduced from 189.6 to 179.6 cfs, a minimal
reduction. There is a considerable area available for storage in the driving range,
but since the incoming flows are relatively small, on the order of 28 cfs for the 100-
year storm, this storage cannot be appropriately used.
D. Details of Hydrologic and Hydraulic Analysis:
This is a true alternate, but a temporary rneasure that can taken while a
permanent solution is implemented.
<1\
other than as noted in other
These measures are not recommended in this
alternates.
@ Floodproofing measures
Alternate 6:
7
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The City conceptualized several options to improve the drainage at the study site
consisting of enlarged detention volumes and flow diversions. Under this alternative,
we only investigated the option of flow diversions. These diversions and enlarged
detention volumes were mentioned earlier in this report and are shown on Figure 1.
Alternate 3:
By reducing the flow to capacity of the pipe and overland system, we no longer need
any further improvements downstream. We also considered reducing the detention
to the maximum physical limits. This involves grading the area currently being
excavated such that there is a surface area of approximately 1/2 acre at elevation
651, which is at the same elevation as the flowline of ~he overland swale, and such
that the swale represents the low side along the banks of the impoundment.
Generally, this means following the topography as it is. Under this scenario the
Meads residence is still subject to flooding by approximately 1 .3 feet in a 1 DO-year
storm and 0.5 feet in a 1 O-year storm. The house itself is predicted to be above the
water surface in the 5-year storm. It should be noted that this is based on existing
topographic data and old plans, and a current field survey would be required to verify
this prediction.
In lieu of excavating a substantial area on the fairway to provide the necessary
detention storage we looked at raising the berm along the excavated area and
downstream of the existing pond to elevation 656 feet, tying in to high ground so that
water is trapped on the existing fairway. It is estimated that the stored water on the
fairway would be discharged in a two to four hour period, so the fairway wouldn't be
out of service for a long amount of time. Under this option, the swale between the
two houses is only used for drainage from the adjacent yards and roofs. The option
does not require much excavation, but would require substantial amounts of fill,
along with labor and transportation. A better option would likely be to raise and
extend the berm in conjunction with excavating for dry detention.
To maintain the water surface elevation at approximately 652 feet (a flow depth of 1
foot in the swale), the maximum allowable pipe flow combined with the overland flow
is roughly 55 cfs. Given the detention affect of the enlarged swale area that is
currently under construction, a peak flow of approximately 80 cfs can be
accommodated. The 1 DO-year peak flow currently entering the recently excavated
area at the existing drop inlets has been estimated at 190 cfs. In order to reduce the
peak flow entering the pipes and swale to less than 55 cfs, approximately 9.6 acre.,
feet of storm water detention volume is required on the fairway between elevations
and feet. We compared this with the existing storage volume created
primarily by the existing pond on the 9th Fairway and the recently
downstream Ule pond, estimated a total 7
standing water, the current pond only contributes about
can be seen we need a substantial additional amount of dry storage in
reduce this peak flow. It appears to be possible to excavate the fairway to attain the
needed volume and still have terrain suitable for golfing.
8
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Results for the options were obtained in all their possible combinations. The impact
of excavating the high ground was assessed with and without the flow diversion.
The water surface elevations at the sump are summarized in Table 2.
o
I
12.79
16.17
-
26.57
3.63
-
38.51
149.77
Flow to sump
Storm I Flow thru I Flow from
swale comer
TABLE 1
These options were evaluated for the 5, 1 and 100-year storms. flow option
with excavation, the flow that was diverted away from the corner was returned to the
ditch just upstream of the 36-inch culvert The cross sections for the model were
obtained using the recent City topographic mapping. A rating curve at the 36-inch
culvert was used as the downstream boundary condition. The rating curve was
developed using the FHWA culvert program HY-8. Table 1 gives the discharges at
the sump used in the HEC-RAS model.
There were also two topography options: (1) Leaving the topography as is, with Ule
high ground between the houses on 103rd East Ave. impeding flow from the sump to
the ditch. (2) Excavating the high ground to create a sloping swale connecting the
sump with the ditch.
We therefore investigated the effects of flow diversions to reduce water depth in the
sump in 103rd East Ave. To assess the impact of the proposed remedies for flow
collecting in the sump at 103rd Ave., a series of simulations were developed
using the HEC-RAS step backwater model. Two options for discharge were
(1) Flow included flow the fairway (the
flow bypassing the sewers going through swale)
flow running on 89th North that turns north 103rd
along 89th was diverted it the corner, so
flow the sump consisted only flow from the swale.
As mentioned earlier, the detention volume required to eliminate flooding amounts to
approximately 9 acre-feet. The obtainable storage as proposed amounts to less than
one acre-foot and has therefore not been analyzed any further.
9
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Buy-out: The homeowners could be bought out and relocated. The structure could
be demolished and the freed up property could be excavated and be added to the
potential detention storage. This means the City would have to acquire the structure
at the present market value. This buyout could be partly financed through FEMA
grants. It is beyond the scope of work to document the financial details and available
grants.
Alternate 5:
We investigated the pipe sizes required to convey the\flow from the fairway to
downstream of the existing 36-inch pipe at East 89th St. North. The double 24-inch
line and the 36-inch culvert at East 89th St. North should be replaced with aiD foot
by 4 foot reinforced concrete box. Replacing the double 24-inch lines with a RCB of
this size may require a larger drainage easement between the two residences. The
plat of record shows a total of 15 feet easement, with 7.5 feet on each lot.
Alternate 4:
These comparisons show that the reduction in water elevation in the sump is
minimal for either diverting the water or excavating the high ground to form a swale.
In fact, the reduction in water surface from implementing both alternatives is also
minimal: 0.34 feet, 0.33 feet, and 0.5 feet for the 5, 10, and 1 DO-year storms,
respectively.
Decrease
0.21
0.10
0.09
Option 2)
643.75
644.13
644.64
Decrease
0.26
0.14
0.12
Storm
round excavated
Diverted .
lace
TABLE 3
high
with
diverting flow
water
Decrease
0.08
0.19
Dischar e Option 1
Storm I High ground Swale
in place
Option 1)
644.09
644.46
645.'14
TABLE 2
10
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d. Dry flood proofing: This method consists of completely sealing the
exterior of the structure to prevent flood waters from entering the structure. It
involves sealing the exterior walls, covering openings below the flood level,
protecting the interior from seepage and protecting electrical and mechanical
equipment. Low windows should be raised above expected flood levels. This
can be done by raising the windowsill and sealing the area below. Door
openings should be provided with removable shields, which can be easily
installed when a flood is imminent. The door openings are vulnerable during
periods when the homeowner is not present. Therefore this is not a viable
option.
c. Wet flood proofing: Making uninhabited portions of the structure resistant
to flood damage and allow water to enter during flooding. Wet floodproofing is
only practically for portions of a house that are not used for living space such
as basements or garages. Since it has been reported that water was on the
back porch adjacent to the living area of the house, wet floodproofing is not a
viable option.
Raising: Raising the structure so that the lowest floor is above the
expected flood level. Slab-on-grade homes have been elevated by moving
the total structure including the foundation slab (Reference 7). A new
foundation is added under the vacated space either by filling the area with fill
or creating a crawl space. Due to the lot size and space around the structure
for necessary regrading to provide access to the interior of the structure, this
is not a viable solution. Risk of damage to structure would be high.
8. means that the structure would
out of the floodprone area to higher ground where it will not be
flooding. Structures with a slab~on-grade foundation have been relocated by
disconnecting it from the foundation (Reference 7). If the structure is
relocated or demolished, the freed up property could be excavated and
connected to the adjacent detention, thus increasing the detention volume.
This option of relocation is based on personal preference by the homeowner.
Relocation is not a viable option since the risk of damage to the structure
would be high.
There are several methods available for floodproofing of structures such as
relocation, raising the structure above expected flood levels, wet flood proofing, dry
proofing, berms, or flood walls demolition. We will briefly
Floodproofing
Alternate 6:
11
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7. Federal Emergency Management Agency, Homeowner's Guide to
Retrofitting, Six Ways to Protect your House from Flooding. June 1998.
6. City of Owasso, Construction Standards and Engineering Design Criteria
5. Design Drawings for Fairway I and II at Bailey Ranch, provided by City of
Owasso
4. U.S. Army Corps of Engineers, Tulsa District. Topographic Data, 2002
3. U.S. Army Corps of Engineers, Hydrologic Computer Program, HEC-HMS
Hydrologic Report for The Fairways at Bailey Ranch by William Lewis,
Consulting Engineer, April 1995
1. Hydrologic Analysis for The Bailey Ranch Golf Course and Community
Development by Poe and Associates, April 1992
E. References:
'1. Almost every building in a participating community can be covered by flood insurance.
You can sell federally backed flood insurance to any resident or properly owner in a community that
participates in the NFIP.
@ It doesn't matter if the property is in the floodplain or not. Almost everyone in the community
qualifies for flood insurance coverage and nearly every community throughout the United
States participates. Encourage policyholders to insure to value and to buy contents coverage.
Mead is we that owner
federal backed flood insurance through the National Flood Insurance
Program NFIP). It's a common misunderstanding that Flood insurance only can
purchased if the property is included in the FEMA mapped areas. According FEMA
rules and regulations, which are copied below, any property owner can buy flood
insurance as long the community participates in the NFIP. Since the City of Owasso
participates in the NFIP, the property owner is eligible for flood insurance. The
following paragraph is a quote from the FEMA regulations:
Altem~ 7:
e. Berms and floodwalls: This option consists of building a floodwall or
berm around the house to hold back flood waters. One consideration for this
is the interior drainage and removal of runoff within the boundary of levee or
floodwall. Due to site limitations along the side lot lines, this is not a viable
option.
15
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*1: Unit cost based on assumption that all box excavation will be in rock.
Unit Cost Cost
Item Unit Quantitv ($) ($)
RCB LF 500 760.00 *1 380,000.00
Pavement Cut & Repair SY 250 50.00 12,500.00
Sodding: 7 SF 500 .30 2,250.00
Subtotal 394,750.00
Contingency @ 20% 78,950.00
TOTAL $473,700.00
Estimate is based on total length of 500 lineal foot of box culvert.
Replace existing double 24-inch stormsewer and 36-inch culvert with a 10ft x 4ft
reinforced concrete box (RCB)
Alternate 4:
including fill, sodding and outlet structure: $75,000
Estimated to replace 36-inch E,89th N.:
50 linear feet of 54" pipe: $7,500.00
Two headwalls @ $5,000.00. each: $10,000.00
Street Repair: $5,000.00
Contingencies: $2,500.00
Total: $25,000.00.
Approximate length: 800 feet
Berm with top at elevation 656
were
we
Estimate Probable
APPENDIX A
16
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is
Alternate 5:
Acquisition of Meads properiy.
B~1
I
~ """lJ""'~~~
SubWS Peak flow, cfs
5-year 10-year 100-Year
YF 10.225 14.249 28.098
YFtoD24 10.225 14.249 28.098
WL 60.306 78.182 134.17
RipRap 59.455 77.249 133.05
Pond 9.4088 12.627 22.897
Junction-2 68.735 89.567 155.05
Marsh 68.735 89.567 155.05
Double 24-inch 15.043 20.387 37.542
IntoConst 81.618 107.28 189.6
ConstArea 40 40 40
Junction-1 40 40 40
Open Channel 40 40 40
C36 39.414 49.934 81.981
36-in pipe 62.047 78.775 121.98
All flow contained in pipes under this option
F.
.th detent"
d6ftb
2. P
1. Existing - -
Sub Watershed Peak flow, cfs --
m~_ -- ~
E' 1 O..year 100-year
,ryvcu -.
YF 10.225 14.249 ')Q (\00
YFtoD24 10.225 14.249 28.098
~_._~~,~~~~~~-~~~~~~~~-~~~.. -
~- 60.306 78.182 134.17
Rip Rap 59.455 77 .249 133.05
~~~
Pond 9.4088 12.627 22.897
~~
Junction-2 68.735 89.567 155.05
Marsh 68.735 89.567 155.05
Double 24-inch 15.043 20.387 37.542
IntoConst 81.618 107.28 189.6
ConstArea 43.663 78.506 189.77
--~~~~~. -
Junction-1 43.663 78.506 189.77
ODenChannel -~~~ 77.752 186.7
0___
C36 39.414 49.934 81.981
36-in pipe 65.569 86.1 03 209.22
.
.
Water elevation at Mead 651.8 652.54 653.32
Comparisons of peak flows for existing conditions, proposed berm with detention and
proposed berm with excavated detention on Fairway:
APPENDIX B
B-2
I
3. Prop9_~ed berm with excavated detention on Fairway
~--~
SubWS Peak flow, cfs
-
5-year 10-vear 100-year
-
YF 10.225 14.249 28-=.~
YFtoD24 10.225 14.249 28.098
.-
WL 60.306 78.182 '134.17
Rip Rap 59.455 77.249 ____J~
Pond 9.4088 12.627 22.897
,~ - ---~~,~~~~,~,
" ,._68.2'19 ~_ 89.567 155.0E
JUlIl;lIVI -L
Marsh 68.735 89.567 155.05
~-~-------~-~~-~ ----
Double 24-inch 15.043 20.387 37~
,,-,_.,~-~
IntoConst 81.618 107.28 189.6
ConstArea 40 40 53.442
..
Junction-1 40 40 53.442
OpenChannel 40 40 53.442
C36 39.414 49.934 81.981
36-in pipe 62.047 78.775 121.98
--
Water elevation at house NA NA 652.14
..---
NA - all flow in pipes
Staff recommends that the City Council approve a budget supplement in the Capital Projects
Depaliment ofthe General Fund increasing expenditures by $'175,000.
RECOMMENDATION:
The estimated cost ofthe stormwater project in the Fairway addition is $156,000. In order to allow
for cost contingencies on that project and other possible stormwater needs, staff is recommending a
budget supplement of $175,000. There is no revenue to offset this expenditure increase, so the net
effect will be a reduction ofthe fund balance in the General Fund.
At the July 15, 2003 meeting, the City Council will consider a recommendation to improve
stormwater drainage and detention facilities. This project was not anticipated when the fiscal year
2003-2004 budget was approved last month. If the City Council authorizes the stormwater project, a
budget supplement will be needed.
BACKGROUND:
July 11, 2003
DATE:
COUNCIL
HONORABLE MAYOR AND
CITY OF
TO:
MEMORANDUM
Staff recommends Council approval of a supplemental appropriation to the General Fund,
increasing revenues and expenditures of the Managerial Department by $ 12,000.
RECOMMENDATION:
In order for the City of Owasso to utilize these donations and pay the invoice for the fireworks, a
supplemental appropriation to the Managerial Department of the General Fund is needed. The
supplemental appropriation would increase both revenues and expenditures of the Managerial
Department by $12,000
The citizens of Owasso were treated to a Fireworks display on the evening of July 4, 2003 at the
Owasso Football Stadium. The show was conducted by Mr. Kenny Bippus and Imperial
Fireworks for a total cost of $11,750. As communicated to you through earlier City Manager
Reports, the show was being sponsored by the City of Owasso with reimbursement for the
fireworks to be made via private donation.
BACKGROUND:
July 10, 2003
DATE:
THE HONORABLE MAYOR AND
CITY OF OW ASSO
MEMORANDUM
Gary Cochran, Chairman
Trustee Thoende1 moved, seconded by Trustee Cataudella, to adjourn. The motion carried 4-0
and the meeting was adjourned at 5:55 pm.
ITEM 3: ADJOURNMENT
\
Trustee Cataudella moved, seconded by Vice Chair Kimball, to Approve Resolution No. 2003-
04. The motion can-ied 4-0.
Mr. Ray explained that it was necessary for the Trustees to approve the Resolution because it had
been omitted from the OPW A agenda of July 1, 2003.
ITEM CONSIDERATION AND APPROPRIATE ACTION RELATING TO ADOPTION
OF RESOLUTION NO. 2003-04, A RESOLUTION APPROVING A
DEVELOPMENT AGREEMENT BETWEEN THE OW ASSO PUBLIC WORKS
AUTHORITY AND HOME DEPOT U.S.A., INC. AND AUTHORIZING THE
CHAIRMAN TO EXECUTE DOCUMENTS RELATING TO SUCH
AGREEMENT.
quorum was declared present.
ABSENT
Michael Helm, Trustee
PRESENT
Gary Cochran, Chair
Susan Kimball, Vice Chair
Craig Thoende1, Trustee
Steve Cataudella, Trustee
Chairman Cochran called the meeting to order at 5: 51
The Owasso Public Works Authority met in a special meeting on Tuesday, July 8, 2003 in the
Main Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Thursday, July 3, 2003.
OW ASSO PUBLIC WORKS AUTHORITY
MINUTES OF SPECIAL MEETING
Tuesday, July 8,2003
OPWA
CLAIMS TO BE PAID 07/15/03
VENDOR DESCRIPTION AMQIlNT
LASERWOHKS INC TONER CARTRIDGES 90.00
CULLIGAN OF TULSA SUPPLIES 21.90
TERMINIX PEST CONTROL 44.00
AEP/PSO 06/03 USE 1,020.72
METROCALL 06/03 USE 7.11
~,.
ADMINISTRATION DEPT TOTAL
ALL COPY SUPPLIES PRINTER TONER 125.00
TECHNICAL PHOGRAMMING SERVICE BILLING SERVICE 958.98
OLlNGHOUSE, DAVID R. METER READINGS 92.25
MEYER, MARK METER READINGS 904.05
MCLAURIN, OSCAR METER READINGS 360.90
BRANDON HAMILTON METER READINGS 137.70
TYRONE DINKINS METER READINGS 708.45
HALE, SHANE METER READINGS 209.25
PETER CAMPBELL METER READINGS 246.00
~
UTILITY BILLING DEPT TOTAL 3,742.58
VERMEER SALES OF OKLA HYDHAULlC OIL 36.39
WATER PRODUCTS INC REPAIRfMAINT SUPPLIES 3,898.83
UNIFIRST CORPOHATION UNIFORM RENTALS 35.03
UNIFIRST CORPOHATION UNIFORM RENTALS 47.03
MILL CREEK LUMBER & SUP REPAIRfMAINT SUPPLIES 74.31
BROWN FARMS SOD SOD 110.00
WATER PRODUCTS INC REPAIRfMAINT SUPPLIES 992.64
HAINBOW CONCRETE CO CONCHETE 500.00
LOWES COMPANIES INC REPAIRfMAINT SUPPLIES 0.82
WATER PRODUCTS INC METER REPLACEMENT MATERIALS 9,221.00
CITY OF TULSA LEAK DETECTION SERVICES 150.00
EQUIPMENT ONE INC RENTAL 56.00
STEVENS, ROGER TUITION REIMBURSEMENT 168.15
AEP/PSO 06/03 USE 455.14
METROCALL 06/03 USE 34.62
SOUTHWESTERN BELL NON-PLEXAR 72.72
WATER DEPT TOTAL 15,852.68
UNIFIRST CORPORATION UNIFORM RENTALS 18.41
UNIFIRST CORPOHATION UNIFORM RENTALS 38.41
SHERRY LABORATORIES INC SLUDGE ANALYSIS 20.00
WASTE MANAGEMENT OF OKLA TIPPING FEES 820.32
WASTE MANAGEMENT OF OKLA TIPPING FEES 575.22
B & B ELECTRIC MOTOR REPAIR 900.00
AEP/PSO 06/03 USE 17,345.12
METROCALL AiR CORP. ACCTS 06/03 USE 14.18
WW TREATMENT PLANT DEPT TOTAL 19,731.66
LOWES COMPANIES INC REPAIR/MAINT SUPPLIES 70.48
90,708.57
23,000.00
23,000.00
750.00
1,545.00
1,545.00
3,840.00
63,868.57
5.20
5.20
1,811.87
2,007.66
60.70
7.11
3,897.74
27.45
26.06
22.66
5,249.71
5,773.89
2,975.00
28.46
118.02
51.87
57.42
120.00
162.24
459.82
71.84
67.15
225.00
3,295.74
42.67
6"14.70
AMOUNT
OPWA GRAND TOTAL
ELM CREEK NOTE
OPWA SEWERlINE EXTENSION FUND TOTAL
ADMIN FEES-OWRB SERIES 1999
\
ADMIN FEES-OWRB SERIES 2001
ADMIN FEES-OWRB SERIES 2001
CAPITAL IMPROVEMENTS FUND TOTAL
OPWA OPERATING FUND TOTAL
UNIFORM RENTALS
UNIFORM RENTALS
TIPPING FEES
TIPPING FEES
06/03 USE
06/03 USE
RECYCLE DEPT TOTAL
OIL ABSORBENT
UNIFORM RENTALS
UNIFORM RENTALS
TIPPING FEES
TIPPING FEES
GREEN POL YCARTS
06/03 USE
REFUSE DEPT TOTAL
TIE DOWNS
UNIFORM RENTALS
UNIFORM RENTALS
SAFETY BOOTS-RUTHERFORD
REPAIR/MAINT SUPPLIES
AlC SUPPLIES
REPAIR/MAINT SUPPLIES
COUPLER/GASKETS
LIFT STATION ALARMS
06/03 USE
06/03 USE
NON.,PLEXAR
WASTEWATER DEPT TOTAL
DESCRIPTION
FIRST BANK OF OWASSO
BANK ONE
BANK ONE
BANK ONE
UNIFIRST CORPORATION
UNIFIRST CORPORATION
WASTE MANAGEMENT OF OKLA
WASTE MANAGEMENT OF OKL.A
AEP/PSO
METROCALL
O'REILLY AUTOMOTIVE INC
UNIFIRST CORPORATION
UNIFIRST CORPORATION
WASTE MANAGEMENT OF OKLA
WASTE MANAGEMENT OF OKL.A
WIL.LlAMS REFUSE EQUIPMENT CO INC
METROCAL.L
SAMS CLUB
UNIFIRST CORPORATION
UNIFIRST CORPORATION
FARM PL.AN
WATER PRODUCTS INC
LOWES COMPANIES INC
LOWES COMPANIES INC
AMERICAN HOSE & SUPPLY
8AUMANINSTRUMENTCORP
AEP/PSO
METROCAL.L
SOUTHWESTERN BELL.
VENDOR,
5,778.68
0.00
Refuse
8,864.78
0.00
Wastewater
3,359.13
3.64
Utility Billing
ME
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 06/28/03