Loading...
HomeMy WebLinkAbout2003.06.17_OPWA Agenda-DT rBY TP XTC)TWE OF TIE MEETING OF THE ILI- OWASSO PUBLIC WORKS AUTHORJTY TYPE OF MEETING: Regular DATE. June 17, 2003 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Cornmunity Center Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, June 13, 2003. Eric Wiles, Community Development Director AGENDA 1. Call to Order Chairman Cochran Mog-Prout M, 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. A may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of June 3, 2003 Regular Meeting. .4ttacV=nt #4-A Owasso Public Works Authority June 17, 2003 Page 2 B. Approval of Claims. Attachment #4-B Co Approval of Water Quality Report Certificate of Completion Attachment #4-C 5. Consideration and Appropriate Action Relating to a request for Trustee approval of OPWA Resolution 4200302, a resolution adopting a FY 2003-04 OPWA Budget for all funds administered by the OPWA. Mr. Ray Ms. Bishop The staff will recommend adoption of OPWA Resolution #2003029 and that the staff be directed to file such resolution and budget document with the appropriate authorities. 6. Consideration and Appropriate Action Relating to a Contract to Purchase Water Meters. Mr. Roberts The staff will recommend Trustees Award a Contract to Water Products of Oklahoma, Owasso, OK for the purchase of 5/8" X 1/4" water meters at $91.96 each, I" water meters at $165.00 each 1-1/2" water meters at $169.00 each, and 2" meters at $445.00 each. Report from OPWA Attorney. Owasso Public Works AUthnritv ---j June 17, 2003 Page 3 90 New Business. (New Bush-iess is any ifem of busi ness which could not have been foreseen at the time of posting of the agenda.) 100 Adjourmnent. OWASSO PUBLIC WORKS AUTHORITY 11 A A TNT TTrS OF REG%J ULAR MEETI I dl G Tuesday, June 3, 2003 The Owasso Public Works Authority met in regular session jointly with the Owasso City Council and the Owasso Public Golf Authority on Tuesday, June 3, 2003 in the Council Cba M-bers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 309 20030 ITEM 1: CALL TO ORDER Mayor Cochran called the meeting to order at 6:31 p.m. ITEM 2: INVOCATION Economic Development Director Rickey Hayes offered the invocation. ITEM 3: FLAG SALUTE City Attorney Steve Gray led in the flag salute. ITEM 4: ROLL CALL PRESENT Gary Cochran, Mayor/Chair Susan Kimball, Vice Mayor/Vice C Michael Helm, Councilor/Trustee I Steve Cataudella, Councilor/Trustee I STAFF Rodney J. a Manager Stephen P. Gray, City Attorney Marcia Boutwell, City Clerk i� ABSENT Craig Thoendel, Councilor/Trustee Mayor Cochran read and presented a proclamation to Coach Larry Turner and members of the Owasso Rams 2003 6s State Championship Baseball Team. 111NUV NEWS g&3-11110 NftlqM A. Approval of Minutes of the May 20, 2003 Regular Meeting. B. Approval of Claims. Owasso Public Works Authority June 3, 2003 C. Action Relating to Ordinance #755, an Ordinance Providing for the Rezoning of 30.65 Acres, More or Less, Generally Located on the South Side of East 106th Street North, Approximately i4 mile East of North Garnett Road. Ida Action Relating to Ordinance 4756, an Ordinance Providing for the Rezoning of 5.25 .Acres, More or Less, Generally Located on the South Side of East 860' Street North, Approximately t/2 %iile East of North 129th East Avenue. E. Action Relating to Ordinance #757, an Ordinance Providing for the Rezoning of 2.66 Acres, More or Less, Generally Located on the North Side of East 96"' Street North, Approximately t/' Mile East of North Mingo Road. F. Action Relating to Ordinance #758, an Ordinance Providing for the Rezoning of 12.61 .Acres, More or Less, Generally Located on the West Side of North 129' East Avenue, Approximately 1/8 Mile South of East 96th Street North. .;x :- Kimball, VAY: I-lone consent The OPWA agenda dw 1 01' Regular Meeting, by reference mad , part hereto. Item t the consent ds included the following (1) OPWA Fund $172,904.42; (2) OPWA Capital Improvements Fund $51,387.17; (3) O P, . Sales Tax d $138,375.35; Payroll # $40,794.44. Ms. Kimball, to approve the OPWA consent agenda. AYE: Cataudella, Kimball, Helm, Cochran NAY: None Motion carried 4 ®0. -2- Owasso Public Works Authority June 39 2003 The OPGA consent agenda included minutes of the May 209 2003 Regular Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPGA Fund $57,255.53; (2) Payroll $279223.96. Mr. Cataudella moved, seconded by Mr. Helm, to approve OPGA consent agenda. AYE'-. Cataudella, Helm, Kimball, Cochran NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO REQUESTS FOR APPROVAL QF PUBLIC F.IREWORKS _D1Sp_LAyS AYE: Cataudella, Kimball, Cochran NAY: Helm Motion carried 3-1. ITEM 10: PRESENTATION AND OPEN DISCUSSION, INCLUDING PUBLIC COMMENT, OF THE FISCAL 2003-2004 BUDGET. Mr. Ray, assisted by Ms. Bishop, presented the proposed Fiscal 2003-2004 budget. Wall charts and a power point presentation were utilized. Following the presentation, there was a time for public comments. I '' k- I I � 171101 Mr. Ray introduced the Character Trait for the Month of June — Security: Structuring my life around that which cannot be destroyed or taken away. He also introduced Michele Dempster, and said that she has accepted the added responsibility of Character Coordinator. Mr. Ray said that Marcia Boutwell has been promoted to the position of Special Projects Director and will be -3- Owasso Public Works Authority 9 9 MA R1 1I handling various special projects, including the museum. Her office will be at the museum. There will be a restructuring of her current duties. No. report. ITEM 13: REPORT FROM CITY COUNCILORS, Vice Mayor Kimball reported on the success of the Relay for Life event held on Frida:y evening. Over $60,000 was raised, compared to $29,000 last year. She thanked the firefighters and all of the city staff for the participation and support. ITEM 14: NEW BUSINESS. Ms. Kimball moved, seconded by Mr. Helm to adjourn. AYE: Kimball, Helm, Cataudella, Cochran NAY. None Minute Clerk -4- OPWA CLAIMS TO BE PAID 06/17/03 Y-ENDDR DESDRIEDON MOM ADMIRAL EXPRESS INC COPY PAPER 23.89 CROW BURL|NgAK8E SUPPLIES 100 TREASURER PETTY CASH OFFICE SUPPLIES 2.10 AEFYPSO 05103 USE 881.31 OKLAHOMA NATURAL. GAS 05/03 USE 27.58 CULL|GANOPTULSA SUPPLIES 28.85 US CELLULAR CELL PHONE USE 31.44 &1ETROCALL 05/03 USE 7.12 SOUTHWESTERN BELL 05/03PLEX4R 200.84 CL)NCENTRA PRE-EMP TESTS 30.00 NEW HORIZONS COMPUTER LEARNING COMPUTER CLASS 550.00 NEW HORIZONS COMPUTER LEARNING COMPUTER CLASS 550.00 OKLA TRANSPORTATION AUTHORITY p|KEpAS8 12.35 TREASURER PETTY CASH CONFERENCE-CARR 75.00 TREASURER PETTY CASH TFAVEULUDG!NG-CARR 458.00 ADMINISTRATION DEPT TOTAL PETER CAMPBELL METER READINGS 171�00 DAVID ROL|NGHOUSE METER READINGS 9225 TYRONED|NK|WS METER READINGS 350.55 SHANE HALE METER READINGS 182.10 BRANDON HAMILTON METER READINGS 180.05 OSCARMCLAUR|N METER READINGS 127.80 MARK MEYER METER READINGS 693.45 TECHNICAL PROGRAMMING SERVICES BILLING SERVICE 1778.40 UTILITY BILLING DEPT TOTAL VVAL,K8ARTCOK4K4UN|TY SUPPLIES 7.04 LDVVES COMPANIES INC REPA|R/K8A|NT8UPPL|EG 134.46 GEORGE & GEORGE SAFETY pROTECT|VECLOTH|NG/SUPPL|EG 41.60 UN|F|RST CORPORATION UNIFORM RENTALS 47.03 GEORGE & GEORGE SAFETY PROTECT|VECLOTH/NG/SUPPL|ES 44.35 ARMY NAVY SURPLUS HIP WADERS-GRAHAM 00.00 L&GTRUCKING HAULING CHARGES 440.00 BROWN FARMS SOD SOD 220.00 ANCHOR STONE CO CRUSHER RUN 168.05 FIRST BAPTIST CHURCH WATER LINE RELOCATE 2.633.40 WATER PRODUCTS INC METER REPLACEMENT MATERIALS 170.00 CITY GARAGE CITY OFDWASSO VEH|CLE@A|NT 1.883.89 TREASURER PETTY CASH VEHICLE WASH 5.00 FUELK4AN FUEL 540.07 TULSA SPEECH & HEARING ASSOC INTERPRETER-CLAFL|N 282.12 AEPYPSD 05/03 USE 352.85 NATIONAL POWER WASH VEHICLE WASHING 10.00 PRESS GROUP PRINTING 820.00 US CELLULAR CELL PHONE USE 3144 yNETROCALL 05/03 USE 54.27 YIEN D DR DESCRIPTION AMOUNT SOUTHWESTERN BELL NON ®PLEXAR 72.72 DEPT OF ENVIRONMENTAL QUALi T Y WA T ER LICENSE TEST —CHANDLER 80.00 DEPT OF ENVIRONMENTAL QUALITY WATER LICENSE RENEWALS 330.00 WATER DEPT TOTAL 8,356,34 FARM PLAN REPAIR/MAINT SUPPLIES 4.69 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING /SUPPLIES 41.69 UNIFIRST CORPORATION UNIFORM RENTALS 57.42 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING /SUPPLIES 44.35 FARM PLAN SAFETY BOOTS—VAIL 115.00 CITY GARAGE CITY OF OWASSO VEHICLE MAINT 791.20 FUELMAN FUEL 346.88 AEP /PSO 05/03 USE 1,822.58 SHERRY LABORATORIES INC SLUDGE ANALYSIS 60.00 NATIONAL POWER WASH VEHICLE WASHING 20.00 DALE & LEES SERVICE INC SERVICE CALL 157.08 US CELLULAR CELL PHONE USE 31.44 METROCALL 05/03 USE 42.72 SOUTHWESTERN BELL NON — PLEXAR 193.60 DEPT OF ENVIRONMENTAL QUALITY WATER LICENSE TEST— RUTHERFORD 80.00 DEPT OF ENVIRONMENTAL QUALITY WATER LICENSE RENEWALS 195.00 WASTEWATER DEPT TOTAL 4,003e65 TREASURER PETTY CASH REPAIR SUPPLIES 16.59 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING /SUPPLIES 41.69 UNIFIRST CORPORATION UNIFORM RENTALS 26.06 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING /SUPPLIES 44.35 CITY GARAGE CITY OF OWASSO VEHICLE MAINT° 3,432.98 FUELMAN FUEL 1,489.21 NATIONAL POWER WASH VEHICLE WASHING 150.00 METROCALL 05/03 USE 28.48 REFUSE DEPT TOTAL, 5,229.36 UNIFIRST CORPORATION UNIFORM RENTALS 5.20 AEP /PSO 05/03 USE 50.05 METROCALL 05/03 USE 7.12 SOUTHWESTERN BELL 05/03 PLEXAR 19.39 WASTE MANAGEMENT OF OK RECYCLE REFUSE 2,534.75 RECYCLE DEPT TOTAL 2,616.51 OPWA OPERATING FUND TOTAL 38,267.44 YEND-QR DEaCRIETMI AMDUNI FIRST BANK OF OWASSO ELM GREEK NOTE 23,000.00 OPWA SEWERLINE EXTENSION FUND TOTAL --Y3-,000.00 OPWA GRAND TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT GENERAL FUND TRANSFER FROM OPWA 16,666.67 TRANSFERS TOTAL 16,666067 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT 05/31/03 OVERTIME TOTAL EXPENSES EXPENSES Utility Billing 0.00 2,036.71 Wastewater 0.00 8,369.46 SpTdgC Refuse 7.50 6195.27 mimn"t, H; I =112 �11 �018 ffil TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM- CHRIS ROBEXrS PUBLIC WORKS FIELD OPERATIONS MANAGER SUBJECT: WATER QUALITY REPORT CERrIFICATE OF COMPLETION AND DISTRIBUTION DATE: June 10, 2003 The report contains basic information on the source(s) of the community water system's water supply and levels of any detected contaminants in the water. In addition, the report includes information on compliance with other drinking water rules and some brief educational information. The annual report to community water system customers and others that may drink the water summarizes information that each community water system already must collect to comply with the Federal Safe Drinking Water Act. A community water system owner does not need to collect any new monitoring data just for the report. This right-to-know requirement is a centerpiece of the 1996 amendments to the Federal Safe Drinking Water Act. The U.S. Environmental Protection Agency (USEPA) published the final rule in August 1998 that establishes the requirements for the report's content, format and distribution requirements. REPORTING REQUIREMENTS: The report is based on calendar year data. The 2003 report includes data from January through December 2002 for monitoring done in 2002, as well as data from other monitoring., that is on a longer monitoring cycle. The report MLISt contain the following: Page 2 Water Quality Report Certification Since the City of Owasso purchases water from the City of Tulsa, specific educational information and monitoring data presented in Tulsa's Water Quality Report were included in Owasso's report. DISTRIBUTION REQUIREMENTS: By July 1, 2003 community water systems serving more than 10,000 people must mail or deliver a copy of the Water Quality Report to each water customer. In addition, the system must make an effort to get the report to non-bill-paying customers and provide copies upon request. All community water systems must send a copy of the Water Quality Report to the Oklahoma Department of Environmental Quality (ODEQ) and submit a Certificate of Completion by July 1, 2003. The Certificate of Completion confirms that the information contained in the report is correct and that all distribution requirements have been met. PORT STATUS: In May 2003, Public Works Department staff finalized Owasso's 2003 Water Quality Report. The report is being included in customer utility bills distributed throughout the month of June. In addition, the report is being posted for viewing on the City web site and additional copies will be made available to the public at City Hall and the Public Works Administration Building. Staff confirms that the information contained in the Water Quality Report is correct and consistent with compliance monitoring data previously submitted to the ODEQ and that the report is being distributed in accordance with 40 CFR, 141.155. The final action in the reporting process is to submit a Certificate of Completion and Distribution to the ODEQ. It is anticipated that all distribution requirements will be met by June 26, 2003. Immediately thereafter, staff will request the Chair's signature so that the document can be sent to the ODEQ before the July I't deadline, Page 3 Water Quality Report Certification RECOMMENDATION. Staff recommends Trustees approval of the Water Quality Report Certificate of Completion and Distribution with the Oklahoma Department of Environmental Quality and authorization for the Chair to execute the document. ATTACHMENTS: 1. Copy of 2003 Water Quality Report 1 Certificate of Completion and Distribution z P >k t 1,3 io1 The City of Owasso is pleased to provide you with the 2000 Annual Drinking Water Quality Report. We want to keep you informed about the excellent quality water and services delivered to you over the past year, Our goal is and always has been to provide to you a safe and dependable supply of drinking water. Ater source Our water is purchased from the City of Tulsa, The water is treated surface water transported from three sources in northeastern Oklahoma (Fake Oologah on the Verdigris Diver, Fakes Spavinaw and Eucha on Spavinaw Creek, and Fake Hudson on the Neosho river), After the water reaches the lakes, it travels to the Mohawk and A.B. Jewell water treatment plants where it is treated to remove substances that might threaten public health. What should do? nothing There is you need to do at this time. What pens A continuous turbidity monitor for one of the twelve filters at the Mohawk Water Treatment Plant failed on August 6, 2002 and was not repaired until August 9, 2002. A similar incident occurred on August 16, 2002 and the monitor was not repaired until August 19, 2002. The monitors inform the operator about the status of the filters. During both of these incidents the City of Tulsa had additional water quality monitoring data for these specific filters that indicated they were performing properly and producing safe drinking water. New Federal and State regulations require that if a continuous turbidity monitor malfunctions the water system shall manually collect and analyze samples for turbidity from the filter until continuous monitoring equipment is repaired. City of Tulsa staff did not collect these manual samples as required. 1y; K M, WIINE! V, , K The test results table is based on samples of treated water taken from Mohawk and A.B. Jewell plants and Owasso's distribution system. Substances not listed were not found in the treated water supply. Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about conataminants and potential health effects can be obtained by calling the U.S. Environmental Protection A eras °s Safe ®rinkin Water Hotline 8 ®0- 426 -4751 . Tulsa's Water _%Qlualitz balla: ED"Imum Turbidity Level found 0.24 NTU' TT* = less than 0.3 NTU 95 MIA Soil runoff ,Lowest monthly percent meeting regulations 100% percent of the time Total Coloform Bacteria within Presence of coliform distribution system 2.5% bacteria In more than 5% a Naturally present In the environment I of monthly samples Lead 0 at 90th percentile AL* =15 parts per billion 0 Corrosion of household plumbing systems; erosion of natural deposits Copper 0.085 at 90th percentile AL* =1.3 parts per million 1.3 Corrosion of household piumbing systems; erosion of natural deposits; leaching from wood preservatives Gross Beta Radionuclides 2.42 2.17 2.68 4 mrem/yr* N/A Decay of natural and man made deposits Gross Alpha Radionuclides 0.52 0.46. 0.57 15 pCUL WA jErosion of natural deposits Haloacetic Acids 25 3 141 60 parts per billion annual WA By-product of drinking water disinfection average I Cyanide 0.4 0 9 200 parts per billion 100 Discharge from steel/metal factories; discharge from plastic and fertilizer factories Total Organic Carbon 1.74 0.92 2.63 TT* - Treatment Technique tNW/A Naturally rally found in the environment Erosion of natural deposists, water additive which promotes strong teeth; discharge from fertilizer and aluminum Fluoride 0.93 0.57 1.21 4 parts per million 2 f ctorie fa E s INitrate 0.15 0 0.53 10 parts per million 10 Runoff from fertilizer use; leaching from septic tanks, sewage; erosion of natural deposits Chlorine 2.0 0.1 2.9 MRDL* - 4.0 parts per million MDRLG* - Water additive used to control microbes annual average 4.0 rihalomethane 37 5 125 80 parts per billion annual MIA By-product of drinking water chlorination average I I Some people who drink water containing trihatomethanes In excess of the MCL over many years may experience problems with their liver, kidneys, or central nervous systems, and may have an Increased risk of getting cancer. he risk assessment developed for trihalamethanes showed that those consuming 2 liters of water with 100 ppb trihalomethanes for 70 years Increased their likelihood of developing cancer by 1 In one million. Atrazine– 10.155 10 10.31 1 3 parts per billion 3 Runoff from herbicide used on row crops Chlorite 11 part per million 0.8 By-product 2ff cl!i2ki! g water disinfection v- Sodium IN ppm, i9 REM* j39 ppml —1,Standards have not been established iNaturally occuring, urban stormwater runoff or discharge from sewage Eretment plants Owasso 's Water Quality Bata: De 6taminants Level tected MC I L Mad Wcal Co otal Coliform I u >1 positive 0 positive Naturally present in the environment Fecal Coliform and E. Coll 0 fecal 0 positive Human and animal fecal waste Copper 0.142 ppm° 1.3 tam inants Ppm PPM Corrosion of ouse o plumbing systems; erosion of natural deposits; leaching from wood preservatives Lead 5 ppb* 15 b* 0 BEV Corrosion of household plumbing systems; erosion of natural deposits e im ions of erMs Found in the Fable: MCL (Maximum Contaminant Level): The highest level of a contaminant allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology and taking cost into consideration. MCLs are enforceable standards. MCLG (Maximum Contaminant Level Goal): The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety and are non-enforceable public health goals- MRLD (Maximum Residual Disinfectant Level): The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants. MRDLG (Maximum Residual Disinfectanat Level Goal): The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants. (Treatment Technique): A required process intended to reduce the level of a contaminant in drinking water. AL (Action Level): The concentration of a contaminant, which if exceeded, triggers a treatment or other requirement which a water system must follow. NTU (Nephelolometric Turbidity Unit): A measurement of the turbidity, or cloudiness, of the water. Turbidity has no health effects. However, turbidity can interfere with disinfection and provides a medium for microbial growth. Turbidity may indicate the presence of disease-causing organisms. These organisms include bacteria, viruses, and parasites that can cause symptoms such as nausea, diarrhea, and associated headaches. m,em/yr (millirems per year): A measure of radiation absorbed by the body. ppm (parts per million): Comparable to 1 minute in two years. ppb (parts per billion): Comparable to I minute in 2,000 years. N/A (Not Applicable) "Data collected November 2000. Frequent; of monitorin re uirements is within cam Up— ­dqfi- What is bein done? The City OfTU|sa ~' implemented new monitoring controls and revised procedures to ensure that Federal and State [egU|@1i0na are followed. For more inforrDE8|OO regarding this i83Ug, please contact: K4S. Joan Author at 818-581'4829O[7O7 South Houston, Room 414' Tulsa, (}K74127. Drinking water, including bottled water, may reasonably be expected to contain 8d least small @nloUMks of some cODtarninaDtS. The presence 0f contaminants does not necessarily indicate thEtV8te[pOSeS8he@|thriSk' More re information about contaminants and potential health effects can be obtained bV calling the U.S. EDVinDDD- Dta| Protection Agency /USEP\\ Safe Drinking Water Hotline (800-426-4791). The sOUFc83 of drinking water (both tap water and bottled water) include rivers, lakes, 3tneaUS. pODd8 ` reservoirs, ' ,sphngs and wells, AS water travels over the surface 0f the land mr through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity. Contaminants that may be present in water prior to treatment are: In order to ensure that tap water is safe t0 drink, USEPA prescribes regulations which limit the an10UOt of certain contaminants in water provided by public water systems. Food and Drug Administration (FDA) negU|a�OOs establish limits for cODtanOiDaDbG in bottled water, which must pPDVide the same protection for pUb|/` health. What the data'mean As you can see by the table, the drinking water delivered to Owasso area homes and businesses is safe and are cause for concern. The USEPA has determined that your water is safe at these levels. This report ShOVvS our water quality and what it rn8anS to the oUskoD}erS of the City of Owasso. If you have any qUeGU0nGabout this repo�0[ concerning your Vvat8[Uti|h«.please contact the (} 80PUb|icVVo[ksOep8[tmeDt. Inquiries may be directed hD Chris Roberts, field operations manager, 8tS18-272'4S5S. Our mailing address iSCitv Vv of Owasso, P.O. BOX 180. Owasso, (]k|8honl874O55. ^ We want our valued nusLOr0e[s to be informed about their water uU|hv. fyou vvon1tn |e2nn rnore, please otend an OftheKagU|8dysnh8du|ednne�ti�g8Ofthe{}w�aao(�itV(�OUOoi|8nd'he{�waSSOPUb|ioVVOrks Auƒhohtv�They8[8 held on the [inSt8Dd [hindTU8sday Ofeach month a[the {}vvaSso C0rnnnUDityCenie[beginn|ng at 6:30 ' p.m. Annual Drinking Water Quality Report Certificate of Completion and Distribution PWS Name® Owasso Public Works Authority PSIS MI. 3007218 The community water system indicated above hereby confirms that the Water Quality Report has been distributed to customers (and appropriate notices of availability have been given) in accordance with 40 CFR, 1414155. Further, the system certifies that the information contained in the report is correct and consistent with the compliance monitoring data previously submitted to the primary agency. Certified by: Signature Name: Gary Cochran Title: OPWA Chair Phone: (918) 376-1500 Return a copy of your4,7ater Quality Report And the signed Certificate of Completion and Distrihution To the following address: Water Quality Reports Water Quality Division Department of Environmental Quality P.O. Box 1677 Oklahoma City, OK 73101-1677 I= MEMORANDUM T Oz THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHE RRYBISHOP FINANCE DIRECTOR SUBJECT- RE, SOLUTION NO. 2003-02 M FISCAL YEAR 2003-2004 BUDGEN DATE: June 13, 20(E BACKGROUND: State statutes require adoption of an annual budget by resolution. OPWA Resolution No. 2003- $2 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority. The staff recommends Trustee approval of Resolution No. 200302 adopting a fiscal year 2003 2004 budget for the OPWA. Resolution No. 2003-02 A RE SOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL OPERATING BUDGET FOR THE OWASSO PUBLIC W0R.KS AUTHORITY; ESTABLISHING LEVELS OF EXPENDITURES BY CLASSIFICATION AS PROVIDED ESTABLISHING WHEREAS. It is the intent of the Owasso public Works Authority to adopt an operating budget for fiscal year 2003 -2004; and WHEREAS. The adoption of such budget is vital to the continuation of services to the citizens of Owasso; and WHFREASn Public access to the adopted budget is desired; and MrMR-EAS- Certain publication and filing requirements are mandated by State Stabites. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS S AIT HORITY. THAT: : The revenues, expenditures and transfers as shown shall be appropriated- Revenue and Fund Transfers In $15,854,000 Personal Services Expenditures $1,228,989 Material & Supplies Expenditures $2,592,135 Other Services & Charges Expenditures $813,920 Capital Outlay Expenditures $12,230 Debt Service Expenditures $2,686,369 Fund Transfer Expenditures $8,082,900 THAT- The effective date of this Resolution shall be July 1, 2003. PROVED AND ADOPTED this 17`h day of June, 2003 by the 'Trustees of the Owasso Public Works Authority. Gary Cochran, Chairperson Authority Secretary Stephen P. Gray, Authority Attorney TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY DATE. June 109 2003 In 1992, the City of Owasso standardized the type of meter to be installed in our water system and selected the Neptune Pro-Read meter manufactured by Schlumberger. Use of this meter will ultimately enable automated meter reading and data input to Utility Billing. The remote meters can be read with a device inserted in the meter lid or passed near the meter. The reading can be sent to the operator or, in the future, to a computerized reader contained in a scanner. Although the City currently does not have automated reading capabilities and reads each meter by contract, we plan to acquire additional equipment to enable automatic data collection in the future. Such a meter will allow cost-effective data collection with maximum accuracy. Water meters installed prior to 1992 do not conform to the standard and are nearing the end of their normal expected life-span. The likelihood exists of miscalibration due to wear of moving parts with meters of this age. Consequently, a meter replacement program was implemented in FY 01-02 to change-out all nonstandard meters. Replacement will reduce unaccounted water loss in our system. In FY 02-03, work orders were processed for 258 new water meter installations and replacement of 1,325 nonstandard meters. The FY 03-04 Water Division operating budget includes provisions for 400 meters for new service installations and 1,650 meters for replacement needs throughout the city. Page 2 Water Meter Contract Delivery of the meters will be in partial orders over the contract period, which guarantees unit prices for any orders placed until June 30, 2004. Orders are to be placed in quantities of not less than ten (10) meters per order. BID EVALUATION: Bid specifications were advertised on May 8, 2003 and railed to three (3) potential vendors. One (1) bid was received on May 28, 2001 The laid was from Water Products of Oklahoma, Inc. (Owasso, Oklahoma) with unit prices as follows: Vendor Quantity Descri tion Unit Price Total Price Water Products 2,130 5/899 X3/4" meters $ 91.96 $195,874.80 Of Oklahoma 10 199 meters $165.00 $ 1,650 °00 5 1 -1/299 meters $169.00 $ 845.00 15 2 " meters $445.00 $ 6,675.00 Water Products was the successful bidder on the previous meter contract awards. Since the last contract the unit price for each size of meter has decreased. A comparison of costs is as follows: Deser°iptiori 5/8 " X 3/4 " meter I" meter 1 -1/2 " meter 299 meter F"Y03_ -04 Cost �• 11 Differential (Savings) 11 1/ 01.11 FUNDING SOURCE: The FY 03-04 Public Works Department Water Division budget includes sufficient funds to purchase the needed meters. RE COMMENDATION: Staff recommends the Trustees award a contract to Water Products of Oklahoma, Inc., Owasso, OIL. for the purchase of 5/8 " X3/4" water meters at $91.96 each, I" water meters at $165.00 each 1-1/2" water meters at $169.00 each, and 2" meters at $445.00 each. 1. Bid Specification 2. Bid Submittal The speclficata described are for bids for the purchase of the following minimum expected quantities: 2,130 H NEPTUNE 5 /8" X 3/4" `l -10 PRO -REA1D USG WATER. METERS 10 - NEPTUNE 1" f - -10 PRO-READ USG WATER METERS 5 - %NEPTUNE 1. -1/2" T- 10 PRO-READ USG WATER METERS 15 m NEPTUNE 2" T40 PRO -READ USG WATER METERS This proposal shall be for furnishing the City of Owasso, Oklahoma new water meters and related materials for cold water service in noncorrosive water for the period of. July 1, 2003 the ou>a June 30, 2004 Water meters to be furnished under this specification will be magnetic drive, permanently sealed register, and positive displacement type meters, more specifically described in other parts of these specifications. When a partial order is needed, delivery must be received in less than 5 working days from the date the order is placed. Unless stated otherwise by this standard, the water meters to be furnished will equal or exceed the requirements of AWWA Standard C700 -90, or latest revision, with particular reference to flow capacity, displacement pressure loss, accuracy and physical dimensions. Meter models and designs shall have been continuously manufactured in the U.S. for a minimum of five (5) years and meters being bid must have been approved by the City of Owasso prior to bid announcement. The 5 /8" or 5/8" x' /4" meter type and model supplied shall be available concurrently in Y4 ", 1 ", 1 -1/2" and 2 ". Water Meter Specifications page2 SPECIFIC 111 + MENTSa Teter Case a) The meter case shall be high-grade bronze to equal or exceed AWWA Standards. The 5 /8", 1/4 ", 1 ", 1 -1/2" and 2" meter cases shall be of the frost -proof type. The frost bottom, if furnished, shall be of cast iron. (plastic in lieu of cast iron must be indicated as an exception to the specifications.) b) Baskets of a suitable material, resting in recessed seats, shall prevent leakage of the joints in the case assembly when subjected to a pressure of 150 psi. c) All external bolts, nuts and washers shall be of brass, bronze or stainless steel material and shall be designed for easy removal after long service. d) The size and model number of the meter and the direction of flow shall be cast in raised letters on the outer surface of the case. A manufacturer's serial number will be die stamped or molded on the register lid and the meter casing. e) All meters should be furnished with mini pro -read pads providing encoded readings directly from the internal odometer. bads shall be compatible with visual and computerized hand-held readers. The pad shall be protected against internal moisture with a compatible liquid. The use of barriers or pulse accumulators shall not be allowed. The selected vendor shall have at least ten (10) years of experience in the manufacturer of such products. All meters furnished shall conform to the ",Standard Specifications for Cold Water Meters" — C700, latest revision issued by AWWA. The following requirements for specific details are made referring to the selection numbers contained in the AWWA specifications. Fefff R WV All meters shall consist of a bronze main -case with the serial number stamped on the maincase. Only displacement meters of the flat nutating disc type will be accepted because of improved operation. The size, capacity, accuracy and metes- lengths shall be specified in AWWA Standard 0700, latest revision. The maximum number of disc nutations is not to exceed those specified in the AWWA C700, latest revision. Water Deter Specifications Page 3 Maincases shall be the removable bottom cap type with the bottom cap secured by four (4) bolts on 5/8" and 3/" sizes, six (6) bolts on the 1" size, and eight (8) bolts on the 1 -1/299 and 2" sizes. Bottom caps shall be interchangeable; size for size, between frost - protected cast iron and non -frost protected (bronze) models, No meters utilizing frost plugs will be accepted. Frost- protected meters shall have a cast iron bottom cap. Non-frost protected meters shall have bronze or synthetic polymer bottom caps. The cross section of the bottom shall break clean when subjected to freezing pressure of 600 -850 psi. All maincase bolts shall be of 300 series stainless steel to prevent corrosion. Bottom cap bolt lugs shall be enclosed in the main -case and shall not have externally exposed, threaded through holes. The register shall be of the straight reading sealed magnetic drive type and shall contain six (6) numeral wheels. Registers must be roll sealed and dry. All direct reading register lenses shall be flat, of high strength, and impact resistant glass to prevent breakage. The register retaining shall be designed to absorb impact from the register. The register shall have the size, model and date of manufacture stamped on the dial face. The dial shall be of the center sweep pointer type and shall contain 1200 equally divided graduations at its periphery, The register must contain a low flow indicator with a 1:1 disc nutating ratio to provide leak detection. Register bones shall be synthetic polymer or bronze. All meters must be adaptable to encoder type registers without interruption of customer's service. Registers shall be secured to the main -case by means of a plastic tamper -proof seal to allow for in -line service replacement. Seal screws are not accepted. The measuring chamber shall be of 2 -piece snap joint type. The chamber shall be made of non - hydrolyzing synthetic polymer, shall be smoothly and accurately machined and shall contain a removable molded diaphragm of the same materials as that of the chamber. No screws shall be used to secure the chamber together. The control block shall be the same material as the measuring chamber and be mounted on the chamber top to provide sand ring protection. The control block assembly shall be removable to facilitate repairing and allow for a greater disc socket wear surface for increase longevity. Control block assemblies shall be designed so as not to allow any magnetic slippage that would result in a loss of revenue. The measuring chamber outlet port shall be sealed to the maincase outlet port by means of an "O" ring gasket to eliminate any chamber leak paths. 111111 11111 1 Jill Jill The chamber is a nutating disc type, the fiat nutating disc shall be one piece construction molded of a non - hydrolyzing synthetic polymer and shall contain a type 316 stainless steel spindle. The nutating disc shall be equipped with a synthetic polymer thrust roller located within the disc slot. The roller head shall roll on the buttressed track prodded by the diaphragm in the measuring chamber located near the chambers outport. STRAINERS- All meters shall contain removable polypropylene plastic strainer screens. The strainer shall be located near the inlet maincase port before the measuring chamber and control block assembly. PE,ORMANCE. Registers must be guaranteed for at lest ten years. All meters will be guaranteed for at least one (1) year on material and workmanship. To ensure accuracy, each meter musi, be accompanied by a factory test tag certifying the accuracy at the flows required by AWWA C700 (lour, intermediate, and full flow). Deters and meter parts shall be manufactured in the Continental United States. Manufacturers shall have a minimum of five (5) years of production experience with all sizes of the model quoted for model standardization. Meter suppliers must have been manufacturing ureters for at least ten (10) years. All meters shall be guaranteed adaptable to the Neptune ARB Encoder, Central Meter Reading (CMR), Tricon, Neptune Manual Reader R), and the Unigun Electronic Meter Reading Systems. 2130 NEPTUNE 5/8" X 3/4." T -10 PRO-READ US G WATER METERS 10 NEPTUNE 1" T-10 PRO-READ USG WATER METERS 5 NEPTUNE 1 %" T-10 PRO-READ USG WATER METERS 15 NEPTUNE 2" T-10 PRO-READ USGwATER. METERS UNIT PRICE PER METER (5/899 X 3/411) TOTAL AMOUNT FOR 21301 ETE UNIT PRICE PER ME, TER Q 99) UNIT PRICE PER ME TER (1%99) TOTAL AMOUNT FOR 5 METERS UNIT PRICE PER MIETER (219) - 91.96 mom 5871i .80__ -1650.00 169.00 I 445.00 845.00 6675.00 I hereby aclmowledge that I have read the specifications and that I am legally bound by the statements on the Did Proposal - Submittal Pages. 800-225-2968 Fax 800-513-0775 Telephone BID OPENING. MAY 28, 2003 @2.00 P® Ma STATE OF SS COUNTY OFRgggrs Mater Eroducts of—Oklahorga, inc- Bidder Signature Qubscribed and swom before Me this 23rd dayof may__,200 --- - ------- -