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Home My WebLink About2003.02.04_City Council Agenda The Mayor will read and present a proclamation to Emergency Preparedness Director Cliff Motto, recognizing the week of February 9-15, 2003 as Oklahoma Emergency Management Week in the City of Ow as so. The Mayor will read and present a proclamation to Cindy & James Thomas, honoring Thomas Auto Repair & Detailing as Business of the Quarter for the First Quarter of2003. 5. Reading of Mayor's Proclamations. Mayor Helm Attachment #5 4. Roll Call 3. Flag Salute 2. Invocation Dr. Andrew Rankin Freedom Baptist Church 1. Call to Order Mayor Helm AGENDA Notice and agenda filed in the office of the City Clerk and posted at City Hall 2:00 p.m. on Friday, January 31, 2003. Regular February 4, 2003 6:30 p.m. Council Chambers, Owasso Community Center TYPE OF MEETING: DATE: TIME: PLACE: PUBLIC NOTICE OF THE MEETING OF THE OW ASSO CITY COUNCIL The staff recommends Council approval of Ordinance #740, and has listed this item in the consent section of the agenda based on Council action on January 21, 2003 to approve the rezoning and authorize an ordinance. D. Action Relating to Ordinance #740, an Ordinance Providing for the Rezoning of 49.99 Acres, More or Less, Generally Located on the East Side of N Olih 9ih East Avenue, Approximately 800 Feet South of the North 97th East Avenue and East 116th Street N Olih Intersection. Attachment #6- D The staff recommends Council approval of Ordinance #739, and has listed this item in the consent section of the agenda based on Council action on January 21, 2003 to approve the zoning and authorize an ordinance. C. Action Relating to Ordinance #739, an Ordinance Providing for the Rezoning of 15 Acres, More or Less, Generally Located on the South Side of East 116th Street North, Approximately 1700 Feet East of the East 116th Street NOlih and North Garnett Road Intersection. Attachment #6-C Approval of Claims. Attachment #6-B Approval of Minutes of the January 21,2003 Regular Meeting. Attachment #6.~A 6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. motion to adopt the Consent Agenda is non-debatable.) Owasso City Council Februmy 4,2003 Page 2 10. Report from City Attorney. 9. Report from City Manager. The City of Owasso has received notification from the Oklahoma Department of Commerce of the award of a CDBG - Small Cities grant (contract no. 10629 CDBG 02) in the amount of $67,132. The staff will recommend City Council acceptance of the grant, and authorization for the Mayor to execute the appropriate documents. 8. Consideration and Appropriate Action Relating to Acceptance of CDBG Funds, and Authorization for the Mayor to Execute the Appropriate Documents. Mr. Wiles Attachment #8 The staff will recommend City Council approval of the total restroom project, to include restroom, water and sewer taps, slab and sidewalk areas, and landscaping, in an amount not to exceed $35,000. 7. Consideration and Appropriate Action Relating to a Request for the Purchase and Construction of a Restroom at Bailey Ranch Golf Course. Mr. Carlson Attachment #7 Owasso City Council February 4, 2003 Page 3 13. Adjournment 12. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) ll. Report from City Councilors. Owasso City Council February 4,2003 Page 4 Michael Helm, Mayor IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 4th day of Febmary, 2003. THOMAS AUTO REPAIR & DETAILING FIRST QUARTER 2003 BUSINESS OF THE QUARTER NOW, THEREFORE, 1, Michael Helm, by virtue ofthe authority vested in me as Mayor of the City of Owasso, do hereby proclaim WHEREAS, A consistent quality in business operations, together with a focus on the betterment of Owasso through civic activity, merits appreciation and recognition by the entire community, WHEREAS, Cindy and James Thomas have demonstrated concern for the Owasso community through involvement in various community-wide projects; and, WHEREAS, The involvement of businesses through their support of local projects and promotions by the sharing of their resources, provides for the economic well- being of the community and demonstrates a commitment that goes beyond the standard measure of business success; and, WHEREAS, The quality of life in Owasso is a reflection of the level of involvement exhibited by its business owners and employees and their active support of community events; and, The OEDA, the Owasso Chamber of Commerce, the Ow ass 0 Repo!i~, and the City of Owasso have developed a special business recognition program as a means of honoring the valuable contributions of local, community-minded businesses; and, CITY OF OW ASSO, OKLAHOMA Marcia Boutwell, City Clerk Michael Helm, Mayor ATTEST: IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 4th day of February, 2003. in the City of Owasso, Oklahoma, and encourage all citizens to take full advantage of every opportunity to learn what can be done to prepare for emergencies and disasters. OKLAHOMA EMERGENCY MANAGEMENT WEEK NOW, THEREFORE, I, Michael Helm, by virtue of the authority vested in me as Mayor of the City of Ow ass 0, do hereby proclaim February 9-15,2003 as WHEREAS, the Oklahoma Emergency Management Association should be commended for its continued diligence and its mission to the citizens of Oklahoma. WHEREAS, Oklahoma Emergency Management follows a comprehensive emergency management plan involving mitigation, preparedness, response and recovery areas; and, WHEREAS, Oklahoma Emergency Managers are responsible for encouraging and assisting State and local officials to plan adequately for, and respond effectively to, such emergencies and disasters; and, WHEREAS, it is vital that we further an awareness of the dangers of such disasters and the protective measures citizens can take in the event of such conditions; and, the citizens of Owasso are adversely affected by such emergencies and disasters; and, the climate of the Owasso, Oklahoma area is conducive to the development of natural and possibly man"made emergencies and disasters; and, CITY OF OW ASSO, OKLAHOMA ROCLAMATION B. Approval of Claims. A. Approval of Minutes of the January 7, 2003 Regular Meeting and January 14, 2003 Special Meeting. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. Mr. Ray introduced Firefighter David Hurst, and recognized him as Employee of the Month for the month of December. ITEM 5: RECOGNITION OF EMPLOYEE OF THE MONTH. A quorum was declared present. STAFF Rodney J. Ray, City Manager Marcia Boutwell, City Clerk Stephen P. Gray, City Attorney ABSENT PRESENT Michael Helm, Mayor - 15/0 Gary Cochran, Vice Mayor - 15/0 Rebecca Armstrong, Councilor - 12/3 Susan Kimball, Councilor - 15/0 Craig Thoendel, Councilor - 4/0 ITEM 4: ROLL CALL Councilor Thoendelled in the flag salute. ITEM 3: FLAG SALUTE The invocation was offered by Dr. Roger Ferguson, First Baptist Church. ITEM 2: INVOCATION Mayor Cochran called the meeting to order at p.m. The Owasso City Council met in regular session on Tuesday, January 21, 2003 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January l7, 2003. OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 21,2003 "' 2 "' Mayor Helm out at 6:42 p.m. ITEM76: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-02-10, A REQUEST TO REZONE PROPERTY LOCATED ON THE SOUTH SIDE OF EAST 116TH STREET NORTH, APPROXIMATELY 1700 FEET EAST OF NORTH GARNETT ROAD, FROM AG (AGRICULTURE) TO RS-3 (RESIDENTIAL SINGLE FAMILY HIGH DENSITY), CONTAINING 15 ACRES, MORE OR LESS. Motion carried 5-0. AYE: Armstrong, Kimball, Thoendel, Cochran, Helm. NAY: None The consent agenda included minutes of the January 7, 2003 regular meeting and January 14, 2003 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $70,922.27; (2) Ambulance Service Fund $4,l47.16; (3) Capital Improvements Fund $41,305.74; (4) Bond Projects Fund $3,937.67; (5) Capital Projects Grants Fund $338.31; (6) City Garage Fund $9,194.61; (7) Workers Comp Fund $6,494.83; (8) Interfund Transfers $11,937.46; (9) Payroll $282,629.93; (10) City Garage Payroll $4,59.12; (11) Ambulance Payroll $lO,796.72; (12) E-911 Payroll $2,696.34; (13) Workers Comp Payroll $727.20. Item C on the consent agenda requested approval of Ordinance #737, providing for the annexation of the above referenced property. Item D requested approval of Ordinance #738, providing for the annexation of 49.99 acres as referenced above.. Item E requested acceptance of the streets, storm drainage, and sanitary sewer systems constructed to serve Brookfield Crossing. Item F requested acceptance of the streets and sanitary sewer systems constructed to serve Owasso Market II. Ms. Armstrong moved, seconded by Ms. Kimball, to approve the consent agenda. F. Action Relating to Acceptance of the Streets and Sanitary Sewer Systems Constructed to Serve Owasso Market II, an Addition to the City of Owasso, Tulsa County, Oklahoma. Action Relating to Acceptance ofthe Streets, Storm Drainage, and Sanitary Sewer Systems Constructed to Serve Brookfield Crossing, an Addition to the City of Owasso, Tulsa County, Oklahoma. Action Relating to Ordinance #738, an Ordinance Providing for the Annexation of 49.99 Acres Generally Located on the East Side of NOlih 9ih East Avenue, Approximately 800 Feet South of the North 9ih East Avenue and East 116th Street North Intersection (Ward 1). C. Action Relating to Ordinance #737, an Ordinance Providing for the Annexation of Approximately 2.75 Acres Generally Located on the North Side of East 96th Street North, Approximately 300 Feet East of the East 96th Street North and NOlih Garnett Road Intersection (Ward 2). January 2l, 2003 Owasso City Council - 3 - Mr. Warren presented the item. He said that a total of $100,000 was budgeted for this project. Bids were advertised in December, and bids were opened on January 7, 2003. Four bids were received, with two bidders bidding the base bid for chip seal and all four bidders bidding the alternate for asphalt. All of the asphalt bids were nearly twice the amount budgeted. Ashlock Dozer of Skiatook, OK was the qualifying low bidder. Although the City of Owasso has not previously awarded a contract to Ashlock, all of their references were positive. The bid specifications for this project were based on unit prices, and the total cost of the improvement could be more if there is any unforeseen circumstance encountered with this project. Ms. Armstrong moved, seconded by Mr. Thoendel, to award the contract for parking lot ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACTION TO AWARD A CONTRACT FOR SPORTS PARK PARKING LOT IMPROVEMENTS. Motion carried 5-0. AYE: Kimball, Cochran, Armstrong, Thoendel, Helm NAY: None Mr. Moore said that the City has received a request to rezone 49.99 acres located on the east side ofN. 9ih East Ave, approximately 800 feet south of the intersection ofN. 97th East Ave. and E. 116th St. N. The Owasso Technical Advisory Committee and the Owasso Planning Commission have heard the request, and recommended approval. Ms. Kimball moved, seconded by Mr. Cochran, to approve the requested rezoning. Mayor Helm in at 6:45 p.m. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-02-l1, A REQUEST TO REZONE PROPERTY LOCATED ON THE EAST SIDE OF NORTH 97TH EAST AVENUE, APPROXIMATELY 800 FEET SOUTH OF EAST 116TH STREET NORTH, FROM AG (AGRICULTURE) TO RS-3 (RESIDENTIAL SINGLE FAMILY HIGH DENSITY), CONTAINING 49.99 ACRES, MORE OR LESS. Due to the absence of Mayor Helm, Vice Mayor Cochran presided over the next item. Motion carried 4-0. AYE: Atmstrong, Thoendel, Kimball, Cochran NAY: Mr. Moore presented the item. The City of Owasso has received a request to rezone l5 acres, more or less, located on the south side of E. 1l6th St. N., approximately 1700 feet east of the intersection of E. 1l6th St. N. and N. Garnett Rd. The Owasso Technical AdvisOlY Committee and the Owasso Planning Commission have both reviewed the request and recommended approval. Ms. Armstrong moved, seconded by Mr. Thoendel, to approve the requested zoning. January 21, 2003 Owasso City Council - 4 - Mr. Rooney said that an opportunity has been presented for the City to acquire land south of the existing Sports Park for future expansion. The land was recently sold to Owasso Land Trust, who is willing to sell the land to the City at an agreed upon price providing that a contract is executed. A contract has been prepared, and places the cost of the land at $19,875 per acre. If the contract is approved and executed, the owners of the property will "hold" the property until such time as the City can hold an election for the purpose of purchasing the property. The election would likely be combined with other needed capital improvement projects, as well as the third penny sales tax extension. If an election is held and the measure should fail, the City would not be penalized in any manner, and the owners of the property could move forward with ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A CONTRACT FOR THE PURCHASE OF REAL PROPERTY, SUCH PURCHASE FOR THE PURPOSE OF ACQUIRING ADDITIONAL LAND FOR THE EXPANSION FO THE EXISTING OW ASSO SPORTS PARK. Motion carried 5-0. AYE: Armstrong, Kimball, Thoendel, Cochran, Helm NAY: None Mr. Carlson said that the FY 2002-03 capital improvements budget included $40,000 for the installation of a restroom at Bailey Ranch Golf Club. Staff was able to determine that a pre- fabricated unit similar to those found along the Oklahoma Turnpike would work well on the golf course. The cost of the restroom is within the City Manager's spending authority, however, because cost of the total project, including water and sewer taps, slab and sidewalk areas and landscaping, will raise the final cost above $25,000, staff believed it necessary to obtain council approval before going forward with the project. Mr. Groth questioned whether this item should be on the golf authority agenda instead of the city agenda, and requested that action on the item be delayed until the question is researched. Mr. Ray said that the City of Owasso is the beneficiary of the Owasso Public Golf Authority and he is not aware of any law prohibiting the cost of the project being taken fi.om general funds. Mr. Gray concurred. Following further discussion, Ms. A1mstrong moved, seconded by Ms. Kimball, to table this item to the February 4, 2003 City Council meeting to allow time for the City Attorney to research the question. rI'EMJ.~ CONSIDERATION AND APPROPRIATE ACTION RELATING TO ~REQUEST FOR THE PURCHASE AND CONSTRUCTION OF A RESTROOM AT BAILEY -----~ ~-~---~--~ RANCH GOLF COURSE. Motion carried 5-0. AYE: Almstrong, Thoendel, Kimball, Cochran, Helm NAY: None improvements at the Owasso Sports Park to Ashlock Dozer Service, Skiatook, OK in an amount not to exceed $90,956.25, based on unit pricing. January 21, 2003 Owasso City Council ~ 5 - Marcia Boutwell, City Clerk Michael Helm, Mayor Motion carried 5-0, and the meeting was adjourned at 6:59 p.m. AYE: Armstrong, Kimball, Helm, Thoendel, Cochran NAY: None Ms. Armstrong moved, seconded by Ms. Kimball, to adjourn. ITEM 16: ADJOURNMENT None. ITEM 15: NEW BUSINESS. None. ITEM 14: REPORT FROM CITY COUNCILORS. No report. ITEM 13: REPORT FROM CITY ATTORNEY. Mr. Ray introduced the family of Firefighter David Hurst and welcomed them to the meeting. He also introduced Kyle Foster of the Refuse Department. Mr. Foster brought the City's new refuse truck to the meeting, and evelyone was invited to take a look at it. ITEM 12: REPORT FROM CITY MANAGER Motion canied 5-0. NAY: Armstrong, Kimball, Thoendel, Helm their plans to develop the propeliy. There is no cost associated with the signing of this contract; it merely guarantees that the land will be "held" until an election is held. Ms. Armstrong moved, seconded by Ms. Kimball, to approve a contract between the City of Owasso and Owasso Land Trust for the acquisition of 80 acres of land located immediately south of the Owasso Sports Park, such contract in the amount of $1,590,000.00 and contingent upon specific factors, and authorization for the Mayor to execute the contract. January 2l, 2003 Owasso City Council CITY OF OWASSO CLAIMS TO BE PAID 02/04/03 VEND.,QR DESCRIPTION AM.OU.blI TREASURER PETTY CASH DEPOSIT REFUND 20.00 TREASURER PETTY CASH DEPOSIT REFUND 100.00 =~ - . REFUND TOTAL 120.00 TREASURER PETTY CASH OFFICE SUPPLIES 15.79 MUNICIPAL COURT DEPT TOTAL 15.19 RAM CAFE EMPLOYEE APPRECIATION 175.79 TREASURER PETTY CASH CITY MGR EXPENSES 1.94 OFFICE DEPOT OFFICE SUPPLIES 16.29 LOWES COMPANIES MAINT SUPPLIES 3.56 OWASSO EDUCATION FOUNDATION HOLIDAY HOME TOUR 1,200.00 OKLAHOMA STATE UNIVERSITY LODGING-RAY 62.40 OKLAHOMA STATE UNIVERSITY LODGING-ROONEY 193.20 ALBERTSONS COUNCIL MEETING 55.38 MISS OWASSO SCHOLARSHIP PAGEANT TICKETS 105.00 TREASURER PETTY CASH MEETING EXPENSE 50.34 OKLA MUNICPAL CLERKS ANNUAL DUES-BOUTWELL 25.00 HOBBY LOBBY FRAMING 51.60 TULSA SPEECH & HEARING ASSOC I NTERPRETER-CLAFLI N 159.08 TREASURER PETTY CASH EMPLOYEE RECOGNITION 40.07 TREASURER PETTY CASH REIMB PETTY CASH 7.92 WAL-MART COMMUNITY KEYBOARD REPLACEMENT 28.48 MANAGERIAL DEPT TOTAL 2,176.05 FINANCIAL EQUIPMENT CO SIGNATURE PLATES/INK ROLLER 435.00 OFFICE DEPOT OFFICE SUPPLIES 63.72 TREASURER PETTY CASH OFFICE SUPPLIES 50.50 CRAWFORD & ASSOCIATES PC AUDIT SERVICES 6,810.00 FINANCIAL EQUIPMENT CO CHECK SIGNER MAl NT 350.00 FINANCE DEPT TOTAL 7,709.22 XPEDX COpy PAPER 145.80 OFFICE DEPOT OFFICE SUPPLIES 61.10 ROBERT V. MOORE REIMBURSE REFERENCE BOOK 45.95 SAV-ON PRINTING INC. PRINTING 152.00 CINTAS CORPORATION MAT SERVICES 26.00 NEIGHBOR NEWSPAPER LEGAL NOTICES 276.65 SOUTHWESTERN BELL PHONE USE 896.86 SOUTHWESTERN BELL 12/02 PLEXAR 169.86 TREASURER PETTY CASH POSTAGE 14.17 WORKMED OCCUPATIONAL HEALTH PRE-EMPLOYMENT TESTING 30.00 TREASURER PETTY CASH LICENSE TAG 44.00 JP HOGAN INSURANCE INSURANCE ADDITIONS 151.00 VENDOR DESCRIPTION AMOUNT PAR III TURF EQUIP LLC MOWER 5,500.00 PITNEY BOWES FOLDING MACHINE 1,914.00 DAVIS CONSTRUCTION CONCRETE WORf< 11,578.00 GENERAL GOVERNMENT DEPT TOTAL 21,005.39 TREASURER PETTY CASr'l OFFICE SUPPLIES 4.00 TREASURER PETTY CASH VEHICLE WASH 7.00 A-OK SIGNS REZONING SIGNS 220.00 ="'''=== COMMUNITY DEVELOPMENT DEPT TOTAL 231.00 RIDGWAYS OFFICE SUPPLIES 7.20 ==.>.===== ENGINEERING DEPT TOTAL 1.20 OWASSO STAFFING TEMP STAFFING 798.72 ETTINGERS OFFICE SUPPLY COpy PAPER 23.95 SAMS CLUB MAINT SUPPLIES 7.78 LOWES COMPANIES MAINT SUPPLIES 34.79 TREASURER PETTY CASH REPAIR SUPPLIES 12.89 UNIFIRST CORPORATION UNIFORM RENTAL 15.74 CARRIER COMPANY REPAIR AIR HANDLERS 240.00 JODY STRINGER GETTING AROUND TO IT PAINT/REPAIR WALLS 648.00 FLYNN'S PEST CONTROL PEST CONTROL 130.00 LOWES COMPANIES MAINT SUPPLIES 48.33 TERRY O'DONNELL TL CONSTRUCTION INSTALL FRENCH DRAINS 1,438.70 OKLAHOMA TRANSPORTATION AUTHORITY PIKEPASS 125.53 SOUTHWESTERN BELL 12/02 PLEXAR 104.16 SUPPORT SERVICES DEPT TOTAL 3,628.59 RAINBOW CONCRETE CO BASE MATERIALS 10/9/02 378.00 BECCO CONTRACTORS INC ASPHALTIC CONCRETE 10/09/02 49,350.00 CAPITAL PROJECTS DEPT TOTAL 49,728.00 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 50.62 OFFICE DEPOT OFFICE SUPPLIES 82.94 XPEDX COPY PAPER 97.20 ONYX CORPORATION PRINTER TONER 252.93 SAV-ON PRINTING INC. PRINTING 38.00 WEST GROUP PAYMENT CTR OKLAHOMA STATUTES 2002 67.00 ETTINGERS OFFICE SUPPLY COpy PAPER 94.12 SAMS CLUB MAINT SUPPLIES 48.73 SIRCHIE FINGER PRINT LAB INC EVIDENCE COLLECTION SUPPLIES 61.48 LYNN PEAVEY CO EVIDENCE COLLECTION SUPPLIES 105.50 SOMES UNIFORMS INC SERVICE MEDALS 133.00 PATROL TECHNOLOGY UNIFORMS/GEAR 72.85 OKLAHOMA POLICE SUPPLY DASH LIGHT 239.65 DAVIS & STANTON POLICE COMMENDATION BARS 94.50 POLICE PETTY CASH REIMB PETTY CASH 9.71 VENDOR DESCRIPTION AMOUNT PATROL TECHNOLOGY UN I FORMS/GEAR 86.35 LOWES COMPANIES FLUORESCENT BULBS 64.09 POLICE PETTY CASH REPAIR PARTS 15.08 SHREDDERS DOCUMENT SHREDDING 201.32 CITY OF TULSA EUTHANASIA SERVICES 76.00 TOTAL RADIO INC RADIO REPAIR 513.82 COMPUSOURCE PRINTER SERVICE 40.00 SOUTHWESTERN BELL. PHONE USE 896.87 SOUTHWESTERN BEL.l 12/02 PlEXAR 40.92 US CEL.LUlAR PHONE USE-GREENE 40.61 US CElL.ULAR PHONE USE-GROUP 293.64 POLICE PETTY CASH POSTAGE 12.09 OKLAHOMA TRANSPORTATION AUTHORITY PIKEPASS 4.70 TREASURER PETTY CASH TRAINING-JONES 20.00 MPH INDUSTRIES, INC RADAR UNIT 16.00 POLICE DEPT TOTAL 5,869.72 ANIMAL CARE EQUIP SERVICES SHELTER EQUIPMENT 142.50 WORL.EYS GREENHOUSE INC SHELTER SUPPLIES 31.98 SAMS CLUB MAINT SUPPLIES 173.40 TREASURER PETTY CASH SHELTER SUPPLIES 34.97 SOUTHWESTERN BEL.l 12/02 PLEXAR 41.09 ANIMAL CONTROL DEPT TOTAL 423.94 I FSTAlFPP REFERENCE BOOKS 982.25 EVE INC CLEANING SUPPLIES 741.39 SAMS CLUB MAINT SUPPLIES 43.57 TULSA FREIGHTLlNER VEHICLE MAINTENANCE 199.17 BMI SYSTEMS OF TULSA COPIER MAl NT/SUPPLIES 172.87 SOUTHWESTERN BELL 12/02 PLEXAR 191.57 COW GOVERNMENT INC CD RECORDERS 312.49 FIRE DEPT TOTAL 2,643.31 CLASSIC ELECTRIC INC ELECTRICAL WORK 62.25 SOUTHWESTERN BELL 12/02 PLEXAR 20.46 EMERGENCY PREPAREDNESS DEPT TOTAL 82.71 MILL CREEK LUMBER & SUPPLY REPAIR/MAINT SUPPLIES 185.31 WATER PRODUCTS INC GRATE FRAMES 174.30 WATER PRODUCTS INC REPAIR SUPPLIES 708.44 SAMS CLUB MAINT SUPPLIES 15.83 UNIFIRST CORPORATION UNIFORM RENTAL 162.84 T-SHIRT EXPRESS ETC WORK CAPS 56.00 A-1 FENCE INC SIGN POSTS 528.00 TREASURER PETTY CASH VEHICLE WASH 5.00 LOT MAINTENANCE INC STREET SWEEPING 1,530.00 JERRY WOODS WELDING WELDING 125.00 VENDOR DESCRIPTION AMOUNT SIGNAL TEK INC SIGNALIZATION 603.1 0 US CELLULAR CELL PHONE USE/GROUP 18.84 SOUTHWESTERN BELL 12/02 PLEXAR 24.46 RAINBOW CONCRETE CO CONCRETE 630.00 STREETS DEPT TOTAL 4,767.12 JET TRUCKING SCREENINGS 100.00 B & B ELECTRIC LIFT STATION PARTS 45.72 LOWES COMPANIES OPERATING SUPPLIES 4.87 ANCHOR STONE CO SCREENINGS 46.92 TREASURER PETTY CASH REPAIR SUPPLIES 9.64 FARM PLAN SAFETY BOOTS-BUTCHER/EATON 130.00 ADT SECURITY SERVICES INC SECURITY SERVICE 38.96 WASHINGTON CO RURAL WATER WATER USE 12.50 AT&T WIRELESS SERVICES CELL PHONE USE 25.49 SOUTHWESTERN BELL 12/02 PLEXAR 75.29 ANCHOR STONE CO SCREENINGS 288.92 PARKS DEPT TOTAL 718.31 OFFICE DEPOT OFFICE SUPPLIES 7.50 PLASTIC ENGINEERING CO LIGHT COVERS 27.96 CLASSIC ELECTRIC INC ELECTRICAL WORK 403.00 WAL-MART COMMUNITY MAINT SUPPLIES 114.93 LOWES COMPANIES MAINT SUPPLIES 79.41 LOWES COMPANIES MAINT SUPPLIES 19.00 SOUTHWESTERN BELL 12/02 PLEXAR 66.48 COMMUNITY CENTER DEPT TOTAL 718.28 OFFICE DEPOT OFFICE SUPPLIES 49.98 CDW GOVERNMENT INC PRINTER/CD BURNER 2,687.90 ECONOMIC DEVELOPMENT DEPT TOTAL 2,737.88 - GENERAL FUND TOTAL 102,642.51 GRACE BRIEN C/O CAROL WAMPLER REFUND OVERPAYMENT #4641 79.36 COMMUNITYCARE HMO REFUND OVERPAYMENT #4704 404.11 EPIC MEDICAL EQUIPMENT SERVICES AMBULANCE SUPPLIES 400.40 B & M TIRE CENTER INC AMBULANCE REPAIR 219.85 NATIONAL OCCUPATIONAL HEALTH SERVICE IMMUNIZATIONS 753.50 MEDICLAIMS INC MONTHLY SERVICES 2,403.23 AMBULANCE SERVICE FUND TOTAL 4,260.45 MONTGOMERY WATSON AMERICAS INC WATER MASTER PLAN EXPANSION 5,703.30 CAPITAL IMPROVEMENTS FUND TOTAL 5,703.30 - - FREDERICK, SOMMERS & WESTERN MONUMENT SIGNAGE 1,600.00 ENCOMPASS ELECTRICAL TECHNOLOGIES CITY HALL PROJECT 3,013.00 ! AMOUNT GENERAL GOVERNMENT TOTAL VENDOR DESCElP...JJON TULSA COUNTY ELECTION BOARD PRE~ELECTION EXPENSES ADDENDUM CITY OF OWASSO CLAIMS TO BE PAID 2/4/03 128,850.60 GRAND TOTAL 1,417.67 31.79 51.96 52.04 1,159.20 97.25 40.74 324.36 155.69 72.34 45.57 49.00 85.74 45.57 30.38 813.87 4.74 474.00 4,951.91 RISK MGMT P10062 S07082 S07082 J06172 012301 1309082 G10182 H10162 P09082 P10062 R08292 R08292 R09262 V10082 S07082 012301 SETTLEMENT-H04262 WORKERS COMP FUND TOTAL 184.00 64.76 734.60 160.30 108.90 125.13 213.92 17.22 65.26 127.93 1,335.60 41.81 3,500.00 6,679.43 CYLINDER REPLACEMENT UNIFORM RENTAL OIL/LUBRICANTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS 12/02 PLEXAR WELDING CITY GARAGE FUND TOTAL 3.00 BOND PROJECTS FUND TOTAL A.MQ!J.NI DJ;SCRIPTION UNITED SAFETY & CLAIMS INC ST FRANCIS HOSPITAL MAYS DRUG CENTRAL STATES ORTHOPEDIC ST JOHN MEDICAL CENTER OWASSO PHYSICAL THERAPY CLINIC WORKMED OCCUPATIONAL HEALTH WORKMED OCCUPATIONAL HEALTH WORKMED OCCUPATIONAL HEALTH WORKMED OCCUPATIONAL HEALTH WORKMED OCCUPATIONAL HEALTH WORKMED OCCUPATIONAL HEALTH WORKMED OCCUPATIONAL HEALTH WORKMED OCCUPATIONAL HEALTH WORKMED OCCUPATIONAL HEALTH ORTHOPEDIC HOSPITAL OF OK TREASURER PETTY CASH JOSEPH HARRIS WELSCO INC UNIFIRST CORPORATION 13 & M OIL COMPANY INC O'REILLY AUTOMOTIVE INC AMERICAN HOSE & SUPPLY GENUINE PARTS COMPANY-OKLAHOMA AUTO ZONE UNITED ENGINE INC CLASSIC CHEVROLET FRONTIER INTERNATIONAL TRUCKS FORD OF TULSA SOUTHWESTERN BELL JERRY WOODS WELDING VENDOR Council Member Council Member Mayor February 4, 2003 APPROVED: $3,602.84 $0.00 Garage Fund Total General Fund 0.00 13,628.81 21.50 9,637.54 2,000.61 Animal Control 0.00 1,703.53 01/25/03 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE Council Member Council Member February 4, 2003 APPROVED: Worker's Comp Self-Insurance Fund Total Expenses .Total Expenses Emergency 911 Fund Overtime Total Ambulance Fund 01/25/03 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 1. Ordinance No. 739. ATTACHMENTS: Staff recommends Council approval of Ordinance No. 739. RECOMMENDATION: Attached is a copy of Ordinance No. 739, which formally adopts the City Council's action of January 21, 2003. At the January 21, 2003 meeting, the Owasso City Council unanimously approved a request for the rezoning of approximately 15.00 acres, more or less from AG (Agricultural General District) to RS-3 (Residential Single Family High Density District). The subject property is located on the south side ofE. 116tl1 St. N. approximately 1700 feet east ofthe E. 116tl1 St. N. and N. Garnett Rd. intersection. BACKGROUND: January 22,2003 DATE: NO. 739 ROBERT MOORE PLANNER THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OW ASSO TO: MEMORANDUM Robert Moore, City Plmmer APPROVED AS TO CONTENT: Stephen P. Gray, City Attorney APPROVED AS TO FORM: Marcia Boutwell, City Clerk Michael Helm, Mayor ATTEST: City of Owasso, Oklahoma PASSED AND APPROVED this 4tl1 day of February, 2003. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. be, and the same is hereby zoned from AG (Agricultural General) District to RS-3 (Residential Single Family High Density) District. NE/4 NE/4 NW/4 AND N/2 SE/4 NE/4 NW/4 OF SECTION 8, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE LB.M., TULSA COUNTY, STATE OF OKLAH:OMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, CONTAINING 15 ACRES, MORE OR LESS. Section 1. The zoning classification of the following described property, to wit: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of application OZ- 02-10. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-02-10 CHANGING THE ZONING OF PROPERTY LOCATED IN THE NORTHEAST QUARTER (NE/4) OF THE NORTHEAST QUARTER (NE/4) OF THE NORTHWEST QUARTER (NW/4) AND THE NORTH HALF (N/2) OF THE SOUTHEAST QUARTER (SE/4) OF THE NORTHEAST QUARTER (NE/4) OF THE NORTHWEST QUARTER (NW/4) OF SECTION 8, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM AG (AGRICULTURAL GENERAL) DISTRICT TO RS-3 (RESIDENTIAL SINGLE FAMILY HIGH DENSITY) DISTRICT, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. CITY OF OW ASSO ORDINANCE NO. 739 111 North Main Street I PH: (918) 376-1500 P.O. Box 180 FAX: (918) 376-1597 Owasso, OK 74055 www.cityofowasso.com CITY OF OW ASSO COMMUNITY DEVELOPMENT DEPARTMENT o OZ 02-10 ow ASSO LAND TRUST, LLC GENERAL AREA MAP 1 1 .0==-== 01 0::: ~ N 'IF"" I 1 '1'1 BH I "'-'I B I t- OJ N PROPERTY I \ _u__1 t- t-I E@ 106TH ST@ Z 1 w 01 I 1105TH ST. ro 0::: (t 'IF"" ~ 'IF"" N 'IF"" <( 104TH ST I I 104TH ST (j W /\ r f W W I . , 1:::. i_.u I 103RD ST. T I l ; Z l- N 'V ...... N 'IF"" I~ @ 1 $1 1. Ordinance No. 740. ATTACHMENTS: Staff recommends Council approval of Ordinance No. 740. RECOMMENDATION: Attached is a copy of Ordinance No. 740, which fOlmally adopts the City Council's action of Janumy 2l, 2003. At the January 2l, 2003 meeting, the Owasso City Council unanimously approved a request for the rezoning of approximately 49.99 acres, more or less from AG (Agricultural General District) to RS-3 (Residential Single Family High Density District). The subject propeliy is located on the east side of N. 97th E. Ave. approximately 800 feet south of the N. 97th Ave. and E. 116th St. N. intersection. BACKGROUND: January 22, 2003 DATE: 740 ROBERT MOORE THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO MEMORANDUM Robert Moore, APPROVED AS TO CONTENT: Stephen P. Gray, City Attorney APPROVED AS TO FORM: Marcia Boutwell, City Clerk Michael Helm, Mayor ATTEST: City of Owasso, Oklahoma PASSED AND APPROVED this 4th day of February, 2003. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. be, and the same is hereby zoned from AG (Agricultural General) District to RS-3 (Residential Single Family High Density) District. BEGINNING AT THE SOUTHWEST CORNER OF THE SAID NW v., THENCE N 00001 '25" E, ALONG THE WEST LINE OF SECTION 7, 1893.60 FEET; THENCE S 89032'48" E, 1418.77 FEET; THENCE S 15052'09" W, ALONG THE ATCHISON TOPEKA & SANTA FE RIGHT OF WAY, 1962.46 FEET; THENCE NORTH 89039'24" W, 882.91 FEET TO THE POINT OF BEGINNING. PART OF LOTS ONE (1) AND TWO (2) AND PART OF THE NE V. OF THE NW Y4 OF SECTION 7, T 21 N, R 14 E OF urn INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, MORE PARTICULARY DESCRIBED AS FOLLOWS, TO WIT: Section 1. The zoning classification ofthe following described property, to wit: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of application OZ- 02-11. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-02-11 CHANGING THE ZONING OF PROPERTY LOCATED IN PART OF LOTS ONE AND TWO AND PART OF THE NORTHEAST QUARTER (NE/4) OF THE NORTHWEST QUARTER (NW/4) OF SECTION 7, TOWNSHIP 21 NORTH, RANGE 14, TULSA COUNTY, OKLAHOMA, FROM AG (AGRICULTURAL GENERAL) DISTRICT TO RS-3 (RESIDENTIAL SINGLE FAMILY HIGH DENSITY) DISTRICT, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. CITY OF OW ASSO ORDINANCE NO. 740 III North Main Street I PH: (918) 376-1500 P.O. Box 180 FAX: (918)376-1597 Owasso, OK 74055 www.cityofowasso.com o OZ 02-11 PHYLLIS J. SOKOLOSKY LIVING TRUST CITY OF OW ASSO COMMUNITY DEVELOPMENT DEPARTMENT GENERAL AREA MAP I ~l I I. :1 I L-1\~})/"1 1 RTI-l rT I:: m I I ~ N I I I I I ' Ii .. , I~ j"" '1 A),. I I II I ---- ~ r ~ I_I _.~~'v w I I H I I I (t I I ~ I I I 1<( U " g . . I , I II E~ I 1 06TH ST~ i I I ATTACHMENTS: 1. Request for City Attorney's Opinion - Mr. Rodney Ray 2. Legal Opinion Provided - Mr. Stephen Gray 3. Original memorandum with attachments dated January 15,2003 Staff recommends Council approval of the restroom project at Bailey Ranch Golf Club, said project not to exceed $35,000. RECOMMENDATION: The original memorandum submitted to the Council regarding the restroom project is also attached for your information and review, and staff resubmits the restroom project for your approval. A copy of the letter from Mr. Ray requesting the legal opinion is attached, as well as the legal opinion rendered by Mr. Gray. After researching the concern with the Oklahoma Municipal League, as well as reviewing the Oklahoma Constitution, Oklahoma State Statutes, City Charter, City Codes and Ordinances, Mr. Gray concludes that "the City of Owasso may spend public funds of a general nature to improve public trust property where Owasso is the sole beneficiary and such funds are spent in furtherance of a public purpose such as economic development, recreation, health, safety, and for the general welfare of the City." BACKGROUND: At the January 2l, 2003 regular meeting of the City Council, a question was raised by Mr. John Groth regarding whether or not the City of Owasso could spend General Fund monies to construct a restroom on property owned and operated by public trust authorities, with the City of Ow as so as the beneficiary entity. After discussion, the City Council requested that the restroom project be tabled until such time that a legal opinion could be rendered by City Attorney, Mr. Stephen Gray. January 29, 2003 DATE: RUSSELL CARLSON DIRECTOR OF TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OW ASSO MEMORANDUM cc: City Council Sincerely, ~4t4 Rodney 1. Ray City Manager If you have questions or need further information, please call me. Your prompt reply to this request will be appreciated. It is my intent to place an item on the agenda of the City Council's Februmy 4th regularly scheduled meeting should you opine in the affhmative. "May the City Council of the City of Owasso appropriate and expend monies from the City's General Fund for improvements, projects or purchases when the expenditure of such appropriated funds and the improvements, projects or purchases would benefit a legally constituted Public Trust which has as its beneficiary the City of Ow as so?" The opinion requested is: The purpose of this correspondence is to request an opinion relating to the City's authority to expend General Fund monies for projects that are normally considered to be within the area of responsibility of one of the City's public trusts. As you may recall, a citizen requested the delay of an action to award a contract for the construction of a restroom facility on the Bailey Ranch Golf Course, a municipal facility owned by the Owasso Public Works Authority and operated by the Owasso Public Golf Authority under lease from the OPW A. Both the OPGA and OPW A are Title 60 Public Trust entities, with the City of Owasso as the beneficiary entity. Dear Mr. Gray: RE: REQUEST FOR A CITY ATTORNEY'S OPINION Mr. Stephen Gray Owasso City Attorney January 2003 111 North Main PO Box 180 Ow<'!sso, OK 14055 (918) 376-1500 FAX (918) 376-1599 www.cityofowasso.Gom City of Owasso Owasso,Cityof\McmoRR 1.28.doc Since~,lY, / ~ :*h ;', ~7'<-'" / Stephen P. Gray ( SPG:kz . v Should you have any questions regarding this, please feel free to contact me. Answer: Yes. Discussion: A review of the applicable statutes in Title 60 O.S. 9176 et seq. reveals that there are no prohibitions from a beneficiary of a public trust from spending money for the enhancement of that public trust property. Furthermore, a review of Title 11 shows no prohibition of the same. In addition, I have searched the Oklahoma Constitution and can find no prohibition there. Finally, a review of the City Charter and City Ordinances of the City of Owasso shows that there is no prohibition ofthe same. I have discussed this issue with other City Attorneys and Sue Ann Nicely of OML. They are all in accord that since this is public money spent for a public purpose on public property, there is no prohibition of the same. Hence, it is my conclusion that the City of Owasso may spend public funds of a general nature to improve public trust property where Owasso is the sole beneficiary and such funds are spent in furtherance of a public purpose such as economic development, recreation, health, safety, and for the general welfare of the City. Issue: Can the City of Owasso spend money on public trust property for a public improvement where the City is the only beneficiary ofthe public trust? Facts: The City of Owasso has appropriated and set aside monies to build a restroom facility on the Owasso Public Golf Authority's property where a golf course is located. The City of Owasso is the only beneficiary of said tmst The total sum to be spent is in excess of $25,000, but less than $45,000. The monies will be coming sttictly from the City of Owasso. Stephen Legal Opinion 2003-1. Request for Legal Opinion involving the legality of the City of Ow as so to spend money on a public trust where the City is the sole beneficiary. Date: January 28, 2003 Janice illeesfey, Paraf'eBa{ 1(ern Zimmerman, LeBar Secretary Stephen P. gray, }1ttorney}1t Law IJ3ryan :!VlcWi[{iarns, }1ttorney}1t Law Stephen P. Gray &: Associates 4530 S. Sfienaan, Suite 205 rJuCsa, Of{{afioma 74145 pfione: 918-660-8118 Cf'a~' 918-660-8188 A copy of the contract for purchase is attached for your information and review, as well as a photo of the restroom and floor plans. Due to enlargement for printing, the quality ofthe photo is poor, however the original photo can be seen at www.romtec.com. Due to the accessibility of water and sewer in the immediate vicinity, the restroom will be located at the Hole #7 tee box. The restroom would have both amen's and women's facility as well as a storage room at the facility for paper products. It would feature a metal roof with split face block. Staff estimates the total cost of the project will not exceed $35,000, well within the budgeted $40,000 for this improvement. As it turns out, the cost of the restroom itself ($24,998) would just be within the spending limit of the City Manager ($25,000). However, because the total cost ofthe restroom project (water and sewer taps, slab and sidewalk areas, landscaping) will raise the final cost above $25,000, staff felt it was necessary to obtain council approval prior to moving forward. The restroom is constructed by ROMTEC of Rose burg, Oregon which is the same company utilized by the Oklahoma Turnpike Authority to supply their pre-fabricated restrooms. Staff initially contacted ROMTEC because ofthe look ofthe restroom and also with the understanding that their bid would be included on the State bid list, thus making it easier to be utilized by Bailey Ranch Golf Club. In the fall, staff began the process of reviewing the best alternative for the restroom project. Research included building a completely new structure (similar to the most recent restroom at the Sports Park but on a smaller scale), as well as purchasing a pre-fabricated unit similar to those found on the Oklahoma Turnpike. After completion of the review, it was staff's opinion that purchasing a pre-fabricated unit would be the best option due to the costs involved. The FY 2002-03 Budget included funding for Capital Improvement Projects for several different projects throughout the City of Ow as so. Included in that project list was funding to provide for the installation ofa course restroom at Bailey Ranch Golf Club. A total of $40,000 was budgeted for this improvement. BACKGROUND: January 15,2003 RUSSELL CARLSON DIRECTOR OF TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OW ASSO MEMORANDUM ATTACHMENTS: 1. Purchase Contract Floor Plans 3. Photo of Restroom Facility exceed $35,000. not to at restroom Funds for the restroom improvement were included within the General Government Department budget in the amount of $40,000. FUNDING: 12/11/02Purchase .order Form Net 30 terms. xis Required Deposit for Custom Orderl N/A Date Deposit is Required upon rec't of po This purchase order is subject to the terms and conditions listed on t~rfiverse side of this form. There is a 15% restocking fee on all returned items. O)"\) Signed Acceptance Date Please Print $21,546.00 3,452.00 $24,998.00 Sub-total Freightl$ Total Special Instructions: $469.00 11~~.()Ol $ FREIGHT DISCOUNT $845.00 845.00 $ SIERRA II ELECTRICAL FIXTURE PACKAGE (SINGL~fHA~r;l $1,220.00 1,220.00 SIERRA II FL.o.oR M.oUNT CHINA PLUMBING FIXTURE PACKAGE I $ Extension $19,950.00 SIERRA II COMPACT RESTRO.oM BUILDING WITH STORAGE R.o.oM. SPLIT-FACE BL.oCKAND DARK M.oCHA BR.oWN METAL R.o.oF Ll:INJE.sS_OTtlJ~f~WISE SPECIFIED) NET 30 DAYS .!2Eile\lranch rmc@hotmail.com BAILEY RANCH GOLF C.oURSE CITY .oF .oWASS.o Contact: Fax: E-mail Job: Agency: Contact ~__~~,,~~~ Telephone: Fax: SHIP TO: Date: BILL T.o: TEe 18240 N. Book R , R~~[!'~R 97470 (541) 496-3541 (541) 496-0803 Restrooms For Everyone 0 Purchase Order No: 83197 PURCHA E DERFORM Shaded Areas Must be Fined In 7. Warranties. ROMTEC MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES AS TO MERCHANTABILITY OR AS TO THE FITNESS OF THE MERCHANDISE FOR ANY PARTICULAR USE OR PURPOSE, AND SHALL NOT BE LIABLE FOR ANY LOSS OR DAMAGE, DI- RECTL Y OR INDIRECTLY, ARISING FROM THE USE OF SUCH MERCHANDISE OR FOR CONSEQUENTIAL DAMAGES, EXCEPT AS SET FORTH HEREIN. B. Special Orders. If any merchandise is produced to meet the customer's particular specifications or requirements and is not part of Romtec's standard line offered by it to the trade generally in the usual course of Romtec's business, customer shall pay an amount established by Romtee, in advance, before Romtec begins production of the merchandise. 9. Release and Hold Harmless. Customer releases Romtec of and Ii-om any and all claims, demands, actions, and causes of action for any matters in any way arising out of or connected with the merchandise, except for obligations expressly assumed by Romtec herein. Customer agrees to indemnifY Romtec and hold it harmless from any and all claims, demands, actions and causes of action in any way arising or growing out of customer's use, sale, installation or misinterpretation of job specifications. 10. Time of Shipment and Delivery. Unless the customer has otherwise specified on the purchase order, Romtec may ship goods pursuant to an order at any time after the goods are completed and ready for shipment. Further, unless payment has been made in advance, if a carrier holding a Romtec shipment ordered by a customer is ready to deliver the goods to the customer, the customer agrees to accept the goods at the carrier's earliest possible delivery date and time. Deliveries which are delayed by the customer may be canceled by Romtec and the goods returned to Romtec at its discretion. Any costs or difficulties arising from the customer's act in delaying receipt of Romtee's shipments is the complete responsibility of the customer. If the customerdoes delay receipt of the shipment, the customer agrees to pay Romtec an amount equal to 5% of the value of the shipment for each day of delay in accepting the shipment. The customer agrees to pay for the complete shipping cost if Romtec elects to cause the goods to be returned to Romtec or delivered to another customer. I I. Controlling Provisions. The terms and conditions of this quotation or purchase order shall supersede and control any provisions, terms, and conditions contained on any confirmation order, purchase order, or other writing the customer may give or receive, and the rights of the parties shall be governed exclusively by the provisions, terms, and conditions hereof. If this quotation is accepted and the customer's order form is used for the purpose, no provision of customer's order form which in any way conflicts with any of the terms hereof or places any additional burden on Romtec, shall prevail, and any such provision shall be null, void, and of no effect, but the issuance of the order by the customer shall constitute an acceptance by the customer of the provisions ofthis quotation or purchase order. This quotation or purchase order is not deemed to be a firm offer and may be revoked at any time prior to acceptance by Romtec of a purchase order submitted by customer. Romtec, Inc. (Romtec) will provide vaults, vault toilets, buildings or kits as listed on the reverse side hereof in accordance with the following terms and conditions: I. Terms of Payment. Payment due Net 30 days from date of Invoice. 2. Terms of Delivery. Romtec will not be liable for any delay in the performance of orders or contracts, or in the delivery or shipment of goods, or for any damages suffered by the customer by reason of such delay, when such delay is, directly or indirectly, caused by, or in any manner arises ti-om, tires, 1100ds, accidents, civil unrest, acts of God, war, governmental interference or embargoes, strikes, labor difficulties, shortage oflabor, fuel, power, materials, or supplies, transportation delays, (whether or not transportation is arranged by Romtec) or any other cause or causes (whether or not similar in nature to any of these hereinbefore specified) beyond its control. All goods are shipped F.O.B. Roseburg, Oregon, which means that the risk ofloss or damage to the goods and risk of delays in transit passes to the customer when the goods are duly delivered to the carrier at Roseburg, Oregon. Romtec has no control over arrival time of a shipment, and shall not be responsible for delays in shipments once the goods leave Romtec's plant. J. Claims. The following provisions apply to all claims: a. Freight Damage Claims. If Romtec should agree to ship goods under any arrangement whereby Romtee remains respunsible fur risk ofluss or damage while the guods are in transit, any claims of customer for damage in transit shall be deemed waived and released by the customer, unless made in writing endorsed on the bill of lading at the time customer accepts delivery ofthe merchandise. CUSTOMER SHOULD CAREFULLY INSPECT THE MERCHAN- DlSE BEFORE ACCEPTING DELIVERY. b. Claims of Defective Manufactnre. Claims that the merchandise was incorrectly manufactured or that it is defective in any way must be made directly to Romtec on a product by product basis. All claims must be made within 72 hours of discovery, at time of installation by the customer, of the defective condition of the goods. All claims must include the following: (I) A product serial number; (2) Specific location; (3) Names and phone numbers of individuals who can substantiate the claim, but who do not work for customer; (4) A detailed description ofthe specific problem, failure, or other event giving rise to the claim; and (5) Supporting photographs or videos. c. Action in Event of Established Claim. In the event it is determined that Romtec is responsible for a claim, Romtec may, at its option, either replace or repair the goods. In addition, Romtec will reimburse for actual installation labor costs caused by any defect in the goods at the rate of not more than $35 per hour. Romtec also reserves the right to establish reasonable time limits for completion of any specific installation tasks resulting from the replacement of defective merchandise. d. No Third Party Claims. Under no circumstances shall Romtec be responsible for any damage claims by any party other than claims by Romtec's direct customers. 4. Description of Products. All Romtec products are built to the specifications listed in the specific products installation manual or product literature supplied by Romtec. A customer's individual installation may exceed the limits specified in Romtec's specifications. The customer accepts total responsibility forthe customer's installation and any structural failures and problems which may occur if the customer exceeds Romtec's specifications, unless the customer can establish that it tested the soil or other conditions such as fill or concrete loading and that the customer did not exceed the extemalloading pressures applicable to the product. 5. The term. "Job specifications" as referred to on this page are the bid specifications the customer has received fI:om an agency to bid the installation ofa toilet facility for that agency. Romtec is a third party supplier to the customer. The customer is responsible for interpreting the job specifications of a given job. Romtec will not interpret rhe specifications for the customer. Romtee will quote and/or ship what the customer asks Romtec to quote and/or ship either implied or expressed. By evidence of the customer's signature on the fi.ont of the purchase order form, the customer acknowledges that he/she has read the job specifications and has independently interpreted the scope of work prior to requesting a quote from Romtec and prior to signing the purchase order form. Customer releases Romtee of and from any and all claims, demands, action and causes of action should the customer request a quote for or purchase the wrong goods (see item 9 of this page). 6. Proeedures for Handling Products. Romtec's suggested procedures for handling products are as follows: a. SST Traditional buildings cannot be carried by the eyehook on the top of the building while on the pallet or once off the pallet. The eyehook is designed for limited lifting and placement of the building. b. Traditional buildings must be shipped or transported in a vertical position on their pallet. c. Romtec buildings or building kits are not packaged or pelletized to withstand rough road transportation. d. Romtee Traditional buildings have a dour jack which holds the door in place during shipment. Once the door has been opened, the jack has been removed. Transportation of the building without the door jack in place may damage the door frame or door. Be sure the door jack is in place when transporting the buildings. e. Romtec buildings or building kits and tanks require special equipment to unload from semi trucks. The customer will need a fork lift and must follow instmctions in Romtee's manual for unloading. ., * ROMTEC, INC. · PRICE LIST · JANUARY 1, 2002 . For complete information call 541.496-3541, or visit our website: www.romtec.com. Prices for U,S. federal agencies are available on request or refer to GSA Federal Supply Schedule #GS.07F-0095M, SIERRATM I II Stretch Plumbed R.estrooms, Shower, Concession & Multi-Use .Facilities 1 1 In Solid Concrete, Steel, Wood, Stucco & Log DeSigns Sierra I Single Restrooms PKG. PRICE FLOOR PLANS (not to scale) · Sierra I Steel Building Pkg. (6' 4" x 8' 4" steel or fiber.cement lap siding)........... $5,995 · Sierra I Concrete Building Pkg. (8' 8" x 12' 8" split-lace or smooth exterior)....... 9,485 · Sierra I Wood Design Building Pkg. (8' 4" x '12' 4" cedar or stucco exterior)........... 12,950 Sierra I Concrete Title 24 Bldg. Pkg. (10' 8" x 12' 8" spliHace or smooth exterior)..... 11,950 Sierra I . China Plumbing Fixture Package.........................add $ 610 Sierra I . Stainless Plumbing Fixture Package....................add 2,655 Sierra I - Electrical Fixture Package................................... add 585 Sierra I - Comfort Heat Package.........................................add 530 II Double Restrooms Sierra II Compact Steel Bldg. Pkg. (8' 4" x 12' 8" steel or fiber-cemenllap siding)...... 9,995 Sierra II Compact Concrete Bldg. Pkg. 8' 8" x 12' 8" s lit-lace or smooth extenor).... 12,950 Sierra II Compact oncrete Bid . Pkg. w/storage (8' 8" x 12' 8" split or smooth ext.f19,95 ierra II Compact Concrete Title.24 Bldg. Pkg. 10 x sp I or smootfl exterior · Sierra II Concrete Building Pkg. (16' 8" x 12' 8" split-lace or smooth exterior).... 18 450 SIerra II Compact I ~/erra II Compact . ' Concrete or Steel With Storage Room · Sierra II Wood Design Building Pkg. (16' 4" x 12' 4" cedar or stucco exterior)........ 24,950 · Sierra II Concrete Title.24 Bldg. Pkg. (19' 4" x 12' 8" spliHace or smooth exterior).... 22,950 · Sierra II Pioneer Concrete Building Package with log or steel post & beam entry (14' 8" x 12' 8" spliHace or smooth exterior)........................................... 26,950 · Sierra II Pioneer Concrete Building Package with log or steel post & beam entry & storage/mechanical room (14' 8" x 12' 8" spliHace or smooth extenor)..... 33,950 Sierra II - China Plumbing Fixlure Package........................add 1,220 Sierra II . Stainless Plumbing Fixture Package...................add 5,350 Sierra II - Electrical Fixture Package.................................. add 845 Sierra II - Comfort Heal Package....................................... add 1,060 Sierra Stretch Double Restroom/Storage/Concession Facilities Sierra Stretch Concrete Double Building Package with Large Mechanical or Storage/Concession Room (21' 4" x 12' 8" split-lace or smooth exterior)... 27,950 Sierra Stretch Double - China Plumbing Fixture Pkg.......... add 1,220 Sierra Stretch Double - Stainless Plumbing Fixture Pkg.... add 5,350 Sierra Stretch Double - Electrical Fixture Package.............add 1,095 Sierra Stretch Double. Hot Water Heater Pk (20 gal.)....... add 855 Sierra Stretch Double. Comfort Heat Package.................. add 1,590 Stainless Counter & Roll-up Window Pkg. (6' 8" wide)....... add 3,375 Sierra 4.Pak & Stretch Quatro Restrooms Sierra 4-Pak Concrete Bldg. Pkg. (16' 8" x 12' 8" split-lace or smooth exterior).... 24,850 Sierra Stretch Quatro Steel Building Package with Center Mechanical & Storage Room (21' 4" x 12' 8" metal exterior).............................................. 18,950 · Sierra Stretch Quatro Concrete Building Package with Center Mechanical & Storage Room (21' 4" x 12' 8" split-lace or smooth exterior)........................ 29,950 Sierra II 4.PaklQuatro - China Plumbing Fixture Pkg......... add 2,440 Sierra II 4.PaklQuatro . Stainless Plumbing Fixture Pkg.... add 10,800 Sierra II 4-PaklQuatro . Electrical Fixture Package............ add 1,695 Sierra Stretch Quatro - Hot Water Heater Pkg. (20 gal.).....add 855 Sierra 114-PaklQuatro - Comfort Heal Package................. add 2,120 Sierra Stretch Multi-User Restrooms Sierra Stretch Multi-User Steel Building Package (21' 4" x 12' 8" steel or tiber-cement lap siding)............................................... 18,850 · Sierra Stretch Multi.User Concrete Building Package (21' 4" x 12' 8" split-face or smooth exterior)........................................................ 26,950 Sierra Stretch Multi.User . China Plumbing Fixture Pkg..... add 3,045 Sierra Stretch Multi-User. Stainless Plumbing Fixture Pkg..add 9,650 Sierra Stretch Multi.User - Electrical Fixture Package....... add 2.995 Sierra Stretch Multi-User. Comfort Heat Package............. add 1,060 Sierra Stretch. Poly Stall Partitions (substitute for melal).. add 985 IMPORTANT: See page 7 of price list for additional information on Romtec Sierra restrooms. For compiete specifications, quotes and construction cost estimates, call 541-496-3541, lax 541-496-0803 or e-mail info@romtee.com. 4 SIerra Stretch Multi-User L.~s:~;2~_~~~ ;.~__E~'~_,_ Concrete or Steel : (/"""\ (, Tg ~_"\>'III ! i...__~:~~?_~_~___m_~7?~_1 ,._._._._.~._._..._._._._.....4..._._._..._._._._._._._., , . Sierra Stretch Quatro Sierra Stretch Double wIth Storage/ConcessIon Room & opt. Post & Beam Entry Sierra 4.Pak .......-.......................-.............. , ' SIerra Stretch Double wIth Large MechanIcal Room & opt. Post & Beam Entry "'/"~"" .; ,'".. " . I "\,60')[[ i ^ m^^^m. j SIerra 11- Title 24 i with opt. Post & Beam Entry i 0:::::::::::' .:::::::::::oj r-m,_........,..".,_._,_.......! ! :, c: ~. . i: ! ' i ! . ' , i >- -', " i I (""~'.:""J ~~:~ I l '\" .....! \. ./,; i,"U" ! -.b..'___.. t . , ! SIerra Ii Pioneer ! ! w/Storage Room ! 1 0 6/12 rO,of pitch 0 ! '_.v._._o_._.v._I_..__._._.__._.. SIerra II Compact TItle 24 SIerra II PIoneer 6112/roof pitch !.~:r;"'.'.'i fia'.j::".::::,:]-,.,-,.,~,:::", . i--il@'l..' , ; '--6@'''-' . r \... ...,) . .,'j i \.... ..J '.. .' ~ .. _._._._._.~._._u , I ~._._._._._._._._. ._..q. - ": I~~~jl !~~m^. SIerra /-TItle 24 Sierra I Concrete or l1'Q, ig~ii :r~ii ; r~~2Em, ,U:\';~:~Jl ..............._......J ~! SIerra! i! Steel !! t==._.~N._..~=l - - ..... <<. $: 5' ao CJ '" CJ .. 0... -:0 " !!! 'H>th Street N. ;~~f~;\t~~J;{~;':~t;~:}?~~.; ;~I'-::~'~"'l':t'd~!;:S ~:"'.1ii-z:.;;;t". ,\t,'~"o~~~?v~"'~'~~~~"-"::;~;~'1~-~i~~ ,.~.....f;f" l.),'I8'\"~G~''''~'''\~;''\:-:-'~'''' ~1I.-"~f:t.':""":>U,~.~~ ,P~':-"}d'.-:' .--._ .,~~''''t)~ .1" JO""".l<..;.~f-C:-~;':l.;;J" '..,... ..........;...._<:..~_1i(8.1!;,~.;.... .",,:...p .,.' -IJX~... t<t-<';"~'''''-:vJ.'';bi'4 "'~~ltIlJJ~~1'-.1 ~Y~;~:~5~.:~~!~:::;?:'::;:~~~};1~r!~':~:~~1~Z1~}g~;~~5:;I~~~..G ~~~ IlG 1j. ",~""'''''!lI\''~' '_ .;.....':...-4,;.""'-"',~...1"'::". """'_~ll\"o... ,......<11\...,... ~.. ....~i.-A.,.-. . ~ ~<':.;JC,,~ ~~ '~Vb'l><f'l>.~.. (:';' ~~.~ :0.<> ;.-.:> :".~! "~'h'"", ':\,-(......:7'''-'.:,:.:;... ti'~:~"'IP. ~'-f:~~.~~ . ,.,PiN 1....--........'.."."..'\.\'./"""-$....- ~. . "'_"n.."."...:...l,/H......- "". """,k,-,.<>P'rl;.J~.' :~~ . ...,.r~L _.. ,_~... .,,,. . .... _ .. . ....---.... . 1. ODOC Notification Letter ATTACHMENTS: Staff recommends that the City Council accept the Small Cities set-aside grant from the Oklahoma Department of Commerce, and authorize the Mayor to execute the acceptance letter and all appropriate documents. RECOMMENDATION: On August 20, 2002, the Owasso City Council approved Resolution #2002-10 as part of the application process requesting financial assistance from the Oklahoma Department of Commerce under the FY 2002 Small Cities set-aside funding. The application was specifically directed toward improvements relating to the Americans With Disabilities Act (ADA). The intent is to improve access ramps and sidewalks throughout the expanded CDBG district. An inventOlY of existing sidewalk facilities was conducted, and recommended improvements were presented at a public hearing on August 20, 2002. The staff received notice on January 20, 2003 that funding in the amount of$67,132 has been approved. BACKGROUND: January 28,2003 DATE: ERIC WILES THE HONORABLE MAYOR & CITY COUNCIL CITY MEMORANDUM Representative Joe Eddins Representative John Smaligo Senator Randy Brogdon Senator James R. Dunlap Senator Stratton Taylor REB/jb c: Chief Elected Official Ronald E. Bussert Executive Director Accept s~~ Decline FEI Number A contract cannot be written without the submission of the above information. Please understand that acceptance of this offer does not constitute your authority to expend funds or make any commitments offumls relative to the project until execution of the contract. We look forward to working with you in the coming months. Should you have any questions or if we may be of further assistance to you, please contact D. Scott Myers at 405/815-5356. i. A signed copy of this letter. . 2. Federal Employer identification (FEl) Number in the space provided below. 3. Projected Project Completion Dates: Release of Funds: Engineering: Construction: Please indicate your acceptance of this offer by returning the following information within sixty (60) days: The Oklahoma Department of Commerce/Office of Community Development (ODOC/OCD) has completed its review of your FY 2002 Community Development Block Grant (CDBG) - Small Cities Award. ODOC/OCD is pleased to inform you that your application under the Small Cities set-aside has been approved for funding. The award provides funding in the total amount of $67,132. Should this award be accepted, it will be memorialized in contract number 10629 CDBG 02. Dear Mayor Brogdon: Randall Brogdon, Mayor City of Ow as so 180 January 17,2003 .OMA 900 North Stiles Avenue I P. O. Box 26980 Oklahoma City. OklahDma 73126-0980 U.S.A. Tel: (405) 815-6552 Fax: (405) 815-5199 STATE OF OKLAHOMA DEl'ARTMENT OF COMMERCE LEGEND w ° EXISTING SIDEWALK PROPOSED 2001 SIDEWALK 3w EXISTING CROSSWALK „ , scan w vz¢r PROPOSED SIDEWALK ADA RAMP CONSTRUCTED FY2000 TRIPPING HAZARDS ELIMINATED FY2000 ITEM # (FROM ENGINEERING ESTIMATE) XXX,,`,'XXX TRIPPING HAZARDS TO DE ELIMINATED FY2001