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Home My WebLink About2011.10.04_City Council Minutes OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 4, 2011 The Owasso City Council met in regular session on Tuesday, October 4, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, September 30, 2011. ITEM 1. CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Jamie Varnell of Cross Culture Church. ITEM 3. FLAG SALUTE Councilor Ross led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor Bryan Stovall, Vice Mayor Steve Cataudella, Councilor Charlie Brown, Councilor Patrick Ross, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 5. PRESENTATION OF MAYOR'S PROCLAMATION Mayor Bonebrake presented a proclamation declaring October 9-1 S, 2011 as Fire Prevention Week in the City of Owasso. ITEM 6. PRESENTATION OF MAYOR'S PROCLAMATION Mayor Bonebrake introduced Michelle Jones, Treasurer of the Owasso FFA Chapter and John Fenrich and presented a proclamation declaring October 22, 2011 as Owasso Harvest Festival and Chili Cook-off Day in the City of Owasso. ITEM 7. PRESENTATION OF THE EMPLOYEE OF THE QUARTER Mr. Ray recognized Jerry Fowler, Strong Neighborhood Coordinator, as employee of the quarter for 2011. Owasso City Council October 4, 2011 ITEM 8. PRESENTATION OF THE CHARACTER TRAIT OF THOROUGHNESS Bradd Clark, Fire Chief and member of the Owasso Character Council, presented to the City Council "Thoroughness", the Character Trait of the Month for October, 2011. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 20, 2011 Regular Meeting. B. Approval of Claims. Mr. Stovall moved, seconded by Mr. Cataudella, to approve items A, and B of the Consent Agenda with claims totaling $135,161.69. Also included for review were the healthcare self- insurance claims report and payroll payment report for pay period 09/24/1 1. YEA: Stovall, Bonebrake, Cataudella, Brown, Ross NAY: None Motion carried 5-0. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required. ITEM 11. CONSIDERATION AND APPROPRIATE CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL ACCEPTANCE OF GRANT FUNDS FROM THE CHEROKEE NATION AND APPROVAL OF A BUDGET AMENDMENT IN THE POLICE SERVICES BUDGET. Mr. Yancey presented the item, recommending City Council acceptance of Cherokee Nation grant funds in the amount of $3,384 and approval of a budget amendment in the General Fund Police Services Department, increasing estimated revenues and the appropriation for expenditures by $3,384 for the purchase of equipment for patrol vehicles. Mr. Brown moved, seconded by Mr. Stovall, to accept the grant funds from the Cherokee Nation, as recommended. YEA: Brown, Stovall, Bonebrake, Ross, Cataudella NAY: None Motion carried 5-0. ITEM 12. CONSIDERATION AND APPROPRIATE CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL ACCEPTANCE OF THE 2011 PAVEMENT STRIPING PROJECT AND AUTHORIZATION FOR FINAL PAYMENT TO ROAD SAFE TRAFFIC SYSTEMS, INCORPORATED. Mr. Doyle presented the item, recommending City Council acceptance of the 2010-2011 Pavement Striping Project, to include the base project and five (5) alternate projects, and authorization of final payment to Road Safe Traffic Systems, Incorporated in the amount of $47,513.62. 2 Owasso City Council October 4, 2011 Mr. Brown moved, seconded by Mr. Cataudella, to accept the 2011 Pavement Striping Project and authorize final payment to Road Safe Traffic Systems, Incorporated, as recommended. YEA: Brown, Cataudella, Stovall, Bonebrake, Ross NAY: None Motion carried 5-0. ITEM 13. CONSIDERATION AND APPROPRIATE CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF AN ANNUAL CONTRACT BETWEEN THE CITY OF OWASSO AND MESHEK AND ASSOCIATES, INCORPORATED FOR THE ENGINEERING REVIEW OF MISCELLANEOUS STORMWATER AND EROSION CONTROL PROJECTS FOR FY 201 1-2012. Mr. Henderson presented the item, recommending City Council approval of an annual contract between the City of Owasso and Meshek and Associates, Incorporated in an amount not to exceed $73,250 for engineering review of miscellaneous stormwater and erosion control projects for FY 201 1-2012. Mr. Cataudella moved, seconded by Mr. Stovall, to approve a contract between the City of Owasso and Meshek and Associates, Incorporated, as recommended. YEA: Cataudella, Stovall, Bonebrake, Ross, Brown NAY: None Motion carried 5-0. ITEM 14. CONSIDERATION AND APPROPRIATE CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A BUDGET AMENDMENT IN THE GENERAL FUND FOR THE CNG GRANT PROJECT. Ms. Hess presented the item, recommending City Council approval of a budget amendment in the General Fund, increasing estimated revenues and increasing the appropriation for expenditures by $1,450,000 for the CNG grant project. Mr. Brown moved, seconded by Mr. Stovall, to approve a budget amendment in the General Fund, as recommended. YEA: Brown, Stovall, Bonebrake, Ross, Cataudella NAY: None Motion carried 5-0. ITEM 15. REPORT FROM CITY MANAGER Mr. Ray introduced Roger Stevens, Public Works Director, who provided a project status update on various capital improvement projects. ITEM 16. REPORT FROM CITY ATTORNEY No Report. 3 Owasso City Council October 4; 2011 ITEM 17. REPORT FROM CITY COUNCILORS No report. ITEM 18. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION: FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(1); AND FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY COUNCIL AND THE CITY ATTORNEY CONCERNING PENDING LITIGATION AS PROVIDED FOR IN O.S. 25, SECTION 307(4). Mr. Cataudella moved, seconded by Mr. Stovall, to enter into executive session for the purpose of discussing personnel matters relating to the office of the City Manager. YEA: Brown, Stovall, Bonebrake, Ross, Cataudella NAY: None Motion carried 5-0. Mr. Cataudella offered an amendment to the previous motion to include entering into executive session to discuss confidential communications between the Council and City Attorney. Mr. Ross moved, seconded by Mr. Cataudella to approve the amendment to the previous motion. YEA: Brown, Stovall, Bonebrake, Ross, Cataudella NAY: None Motion carried 5-0. A roll call vote was taken regarding the amended motion to enter into executive session to discuss personnel matters relating to the office of the City Manager and to discuss confidential communications between the Council and City Attorney. YEA: Brown, Stovall, Bonebrake, Ross, Cataudella NAY: None Motion carried 5-0. The City Council entered executive session at 7:20pm and returned at 8:37pm. ITEM 19. NEW BUSINESS None ITEM 20. ADJOURNMENT Mr. Ross moved, seconded by Mr. Cataudella, to adjourn the meeting. YEA: Stovall, Bonebrake, Ross, Cataudella, Brown NAY: None 4 Owasso City Council October 4, 2011 Motion carried 5-0 and the meeting was adjourned at 8:38 p.m. ~ ~T~ g Bonebrake, Mayor vu~ VV-) qJu)IrJiaJnn M. Stevens, Minute Clerk 5