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Home My WebLink About2011.11.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: November 15, 2011 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, November 11, 2011. Sherry Bishop ity Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the November 1, 2011 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledge receipt of the monthly FY 201 1-2012 monthly budget status report. Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 1, 2011 The Owasso Public Golf Authority met in regular session on Tuesday, November 1, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, October 28, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:19 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chairman Bryan Stovall, Vice Chairman Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the October 18, 2011 Regular Meeting. B. Approval of Claims. Mr. Stovall moved, seconded by Mr. Brown, to approve items A and B of the Consent Agenda with claims totaling $18,045.35. Also included for review were payroll payment reports for pay period 10/22/11. YEA: Stovall, Brown, Cataudella, Ross NAY: None Motion carried 4-0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required. ITEM 5. REPORT FROM OPGA MANAGER No report. Councilor Brown suggested that alternatives to the golf course operation be studied. ITEM 6. REPORT FROM OPGA ATTORNEY No report. Owasso Public Golf Authority November 1, 2011 ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Brown moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Stovall, Bonebrake, Brown, Ross NAY: None Motion carried 4-0 and the meeting was adjourned at 7:21 p.m. Juliann Stevens, Minute Clerk Doug Bonebrake, Chairman Claims List 11/15/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl OPGA JPMORGAN CHASE BANK SYSCO-FOOD 434.03 JPMORGAN CHASE BANK WALMART-FOOD 186.92 JPMORGAN CHASE BANK REASORS-FOOD 12.41 JPMORGAN CHASE BANK TRAVIS MATHEW-MERCHANDISE 1,146.65 JPMORGAN CHASE BANK TRAVIS MATHEW-MERCHANDISE 49.48 JPMORGAN CHASE BANK TRAVIS MATHEW-MERCHANDISE 49.48 JPMORGAN CHASE BANK REASORS-FOOD 36.09 JPMORGAN CHASE BANK SYSCO-FOOD 326.71 JPMORGAN CHASE BANK WALMART-FOOD 10.72 JPMORGAN CHASE BANK PING -MERCHANDISE 543.27 JPMORGAN CHASE BANK SYSCO-FOOD 645.88 JPMORGAN CHASE BANK GEAR -MERCHANDISE 29.18 JPMORGAN CHASE BANK GEAR -MERCHANDISE 660.07 JPMORGAN CHASE BANK GEAR -MERCHANDISE 59.09 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE 79.65 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 161.71 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 82.30 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 101.56 JPMORGAN CHASE BANK GRT PLAINS COCA -BEVERAGES 234.22 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 74.50 JPMORGAN CHASE BANK TRUE LINKSWEAR-MERCHANDIS 1,212.89 BGR DAILY ACCT. REIMB PETTY CASH 422.50 TOTAL OPGA 6,559.31 GOLF SHOP JJPMORGAN CHASE BANK USPS-SHIPPING 71.30 TOTAL GOLF SHOP 71.30 CART OPERATIONS JPMORGAN CHASE BANK ROBERTSON TIRE -TIRES 203.70 JPMORGAN CHASE BANK LOWES-SUPPLIES 81.76 TOTAL CART OPERATIONS 285.46 COURSE MAINT AT&T CONSOLIDATED PHONE BILL 47.91 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 76.55 JPMORGAN CHASE BANK LUBER BROS-SELECTOR ASSEM 158.30 JPMORGAN CHASE BANK LUBER BROS-FOAMING ASSEMB 1,663.48 JPMORGAN CHASE BANK LUBER BROS-SHAFT ASSEMB 383.91 JPMORGAN CHASE BANK ROBERTSON TIRE -TIRE 83.50 JPMORGAN CHASE BANK OREILLY-TRANSMISS FLUID 29.98 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS 13.93 JPMORGAN CHASE BANK OREILLY-FUEL ADDITIVE 95.88 JPMORGAN CHASE BANK OREILLY-DRILL BITS 12.99 JPMORGAN CHASE BANK OREILLY-OIL FILTERS 40.64 JPMORGAN CHASE BANK OREILLY-MOTOR OIL 24.99 JPMORGAN CHASE BANK OREILLY-CLAMP KIT 21.17 Page 1 Claims List 11/15/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK LOWES-STAKES 19.62 JPMORGAN CHASE BANK WINFIELD-GREEN SAND 221.00 JPMORGAN CHASE BANK WINFIELD-GREEN FERTILIZER 194.02 JPMORGAN CHASE BANK LOWES-PUSH BROOMS 31.96 JPMORGAN CHASE BANK PROF TURF -BEARING HOUSING 26.32 JPMORGAN CHASE BANK PROF TURF -PULL FRAME 260.51 TOTAL COURSE MAINT 3,406.66 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES 1.59 JPMORGAN CHASE BANK SYSCO-SUPPLIES 61.76 JPMORGAN CHASE BANK SYSCO-SUPPLIES 103.19 TOTAL FOOD & BEV 166.54 GOLF ADMIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 306.36 AT&T CONSOLIDATED PHONE BILL 217.25 JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING 355.00 TOTAL GOLF ADMIN 878.61 FUND GRAND TOTAL 11,367.8 OPGA GRAND TOTAL $11,367.88 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/05/11 Department Payroll Expenses Total Expenses Golf Shop Operations 2,465.16 3,709.73 Cart Operations 1,274.05 1,430.49 Golf Course Operations 8,261.62 11,542.03 Food & Beverage 3,379.38 4,222.40 General & Administration 3,184.22 4,642.23 FUND TOTAL 18,564.43 25,546.88 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2011-2012 Statement of Revenues & Expenses As of October 2011 and 2010 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES October 31, 2011 1 October 31, 2010 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 38,909 205,196 463,500 44.27% 14,927 164,979 643,500 25.64% 10,115 53,658 185,000 29.00% 5,160 46,247 185,000 25.00% (8,043) (39,190) (140,000) 27.99% (3,670) (34,631) (140,000) 24.74% 12,033 68,902 185,000 37.24% 3,389 41,173 205,000 20.08% (6,963) (37,772) (72,000) 52.46% (1,670) (20,430) (72,000) 28.37% 2,582 7,753 39,800 19.48% 2,593 14,688 54,800 26.80% - 3,270 3,600 - - - - 48,633 59,161 11,290 15,616 86,067 261,817 664,900 39.38% 20,729 212,027 876,300 24.20% 262,073 611,150 42.88% 58,652 242,805 626,338 38.77% 62,347 101,160 61.63% 11,797 61,835 93,060 66.45% 97,837 128,290 76.26% 11,928 60,078 128,540 46.74% 24,224 24,300 99.69% 22,625 88,312 55,000 160.57% - - 2,357 9,427 28,280 33.33% 446,481 864,900 51.62% 107,359 462,458 931,218 49.66% NET INCOME (LOSS) (37,434) (184,664) (200,000) (86,629) (250,431) (54,918)