HomeMy WebLinkAbout2002.04.16_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: April 16, 2002
TIME: 6:30 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and agenda filed in the office of the City Clerk and posted at City Hall 4:00 p.m. on
Friday, April 12, 2002.
Marcia outwell, City C erk
AGENDA
Call to Order
Mayor Barnhouse
2. Invocation
Robert Carr
Public Works Director
3. Flag Salute
4. Roll Call
S. Special Presentation From Firefighters and Police.
Dan Salts and s Kenv.� av)-L
Owasso City Council
April 16, 2002
Page 2
6. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from consent by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approval of Minutes of the April 2, 2002 Regular Meeting and the April 9, 2002
Special Meeting.
Attachment 96 -A
B. Approval of Claims.
Attachment #6 -B
C. Action Relating to Acceptance of the Water and Sanitary Sewer Systems Constructed
to Serve Honey Creek, Phase 1, an Addition to the City of Owasso, Tulsa County,
Oklahoma.
Attachment #6 -C
'the staff recommends Council acceptance of the infrastructure improvements.
D. Action Relating to Acceptance of the Sanitary Sewer Interceptor Constructed to Serve
Tulsa Technology Center.
Attachment #6 -D
The staff recommends Council acceptance of the infrastructure improvements.
E. Action Relating to the Extension of a Contract for Auditing Services for FY 2001 -02.
Attachment 46 -E
The staff recommends Council approval of a one year extension of a contract with the
firm of Crawford & Associates PC, Oklahoma City, OK, for auditing services for the
fiscal year ending June 30, 2002.
Owasso City Council
April 16, 2002
Page 3
7. Consideration and Appropriate Action Relating to the Presentation of an Independent Audit
of Financial Transactions for the General Fund and Other Funds for FY 2000 -2001, and a
Request for the Council to Receive the Audit Report.
Ms Bishop
Mr Frank Crawford
Attachment 47
Enclosure
Mr Crawford will present the 2000 -2001 annual audit to the Council, and staff will
recommend the City Council "receive" the audit for review and information.
8. Consideration and Appropriate Action Relating to the Bond Project Fund.
Ms Bishop
Attachment 98
The staff will recommend Council approval of the Current Fiscal Year Budget
Authorization for the Bond Project Fund.
9. Consideration and Appropriate Action Relating to a Request for City Council Approval of
a Final Plat for The Village of Silver Creek, an Addition to the City of Owasso, Tulsa
County, State of Oklahoma.
Mr Ewing
Attachment 99
The Owasso Planning Commission has conducted a hearing on this request and
recommends Council approval of the final plat for The Village of Silver Creek, a 16.63
acre, 65 -lot subdivision located north of E 86th St N and west of N 145`' East Ave. The
staff concurs with the recommendation.
Owasso City Council
April 16, 2002
Page 4
10. Consideration and Appropriate Action relating to a Request for City Council Approval of a
Final Plat for Silver Creek Church of the Nazarene, an Addition to the City of Owasso,
Tulsa County, State of Oklahoma.
Mr Ewing
Attachment #10
The Owasso Planning Commission has conducted a hearing on this request and
recommends Council approval of the final plat for Silver creek church of the Nazarene, an
18.06 acre, one -lot subdivision located north of E 86 "' St N and west of N 145`x' East Ave.
The staff concurs with the recommendation.
11. Consideration and Appropriate Action Relating to a Request to Partially Abandon a PUD,
Located at the Southeast Corner of East 116`x' Street North and North Mingo Road, and
Approved by the City Council in 2001.
Mr Ewing
Attachment #11
The Owasso Planning Commission has conducted a hearing on this request and
recommends that the 15 -P acre industrial tract of the east side of the tract known as OPUD-
01 -01 be abandoned, leaving the remaining 11-- acres in the PUD. The staff concurs with
the recommendation
12. Consideration and Appropriate Action Relating to OZ- 02 -03, a Request to Rezone Property
Located South of East 116`x' Street North Between 129°i East Ave and U.S. Highway 169,
from AG (Agriculture) to 23.05 Acres of RS -3 (Residential Single Family High Intensity),
and 16.46 Acres to CS (Commercial Shopping Center); With 86.54 Acres of the Tract
Remaining AG.
Mr Ewing
Attachment #12
The Owasso Planning Commission has held a hearing on this request and recommends
Council approval of the requested zoning. The staff concurs with that recommendation.
Owasso City Council
April 16, 2002
Page 5
13. Consideration and Appropriate Action Relating to OPUD- 02 -02, a Request for Council
Approval of a Planned Unit Development.
Mr Ewing
Attachment #13
Enclosure
The Owasso Planning Commission has conducted a hearing on this request and has
recommended Council approval of OPUD -02 -02 on property located south of E 116 "' St N
between 129 °i Fast Ave and U.S. Highway 169. The staff concurs with that
recommendation.
14. Consideration and Appropriate Action Relating to Determination of a Sole Source for
Maintenance to the Heating and Air Conditioning System for the City Hall Facility, and
Award of a Contract for Same.
Mr McElrath
Attachment #14
The staff will recommend the award of a contract in the amount of $7511 ($1073 per
month) through October 31, 2002, to Forrest Shoemaker Company, through the utilization
of a sole source quotation, for maintenance to the City Hall Facility heating and air
conditioning system.
15. Consideration and Appropriate Action Relating to the Sale of a 1965 Fire Truck.
Mr Ray
Attachment #15
The staff will recommend that the 1965 Fire Truck declared surplus to the needs of the City
at the February 19, 2002 City Council meeting, be sold to the Owasso Round -Up Club in
the amount of $10.00
Owasso City Council
April 16, 2002
Page 6
16. Report from City Manager.
17. Report from City Attorney.
18. Report from City Councilors.
19. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
20. Adjournment
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 2, 2002
The Owasso City Council met in regular session on Tuesday, April 2, 2002 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 29, 2001
ITEM 1: CALL, TO ORDER
Mayor Barnhouse called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
Vice Mayor Brogdon offered the invocation.
ITEM 3: FLAG SALUTE
Mayor Barnhouse led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Marry Lou Barnhouse, Mayor - 16/1
Randy Brogdon, Vice Mayor - 16/1
Michael Helm, Councilor - 16/1
STAFF
Rodney 7 Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ABSENT
Will Williams, Councilor - 12/4
Rebecca Armstrong, Councilor - 16/1
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of Minutes of the March 19, 2002 Regular Meeting and March 26, 2002
Special Meeting.
B. Approval of Claims.
C. Action Relating to Ordinance #706, an Ordinance Providing for a Planned Unit
Development on Property Located at the Southwest Corner of East 96`x' Street
North and North Garnett Road, and Containing 7.94 Acres, More or Less.
D. Action Relating to the Renewal of the Enhanced 911 Interlocal Agreement.
Owasso City Council April 2, 2002
The consent agenda included minutes of the March 19, 2002 Regular Meeting and March 26,
2002 Special Meeting, by reference made a part hereto. Item B on the consent agenda included
the following claims: (1) General Fund $34,978,26; (2) E -911 Fund $2,038.26; (3) Bond
Projects Fund $28,625.18; (4) City Garage Fund $5,002.29; (5) Workers Comp Fund $915.83;
(6) Ambulance Service Fund $4,165.82; (7) Capital Projects Grant Fund $142.35; (8) Payroll
$167,939.79; (9) City Garage Payroll $4,796.79; (10) Ambulance Payroll $12,466.18; (11) E-
911 Payroll $753.97. Item C requested approval of Ordinance #706, providing for a PUD on
property at the southwest comer of E 96`}' St N and N Garnett Rd, and based on Council action
on March 19, 2002. Item D requested renewal of the existing E -911 interlocal agreement as
required by the Attorney General of the State of Oklahoma. Mr Brogdon moved, seconded by
Mr Helm, to approve the consent agenda.
AYE: Brogdon, Helm, Barnhouse
NAY: Motion carried.
Motion carried 3 -0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A BID FOR COMMUNITY CENTER WINDOW REPLACEMENT.
Ms Worley presented the item. The City Council accepted a grant in February in the amount of
$24,451 from the Tulsa Area Agency on Aging for the replacement of window units at the
Community Center. Sealed quotes to remove and replace the window units were requested from
six vendors, with two vendors responding. The apparent low bidder is Robinson Glass of
Broken Arrow. Mr Helm moved, seconded by Mr Brogdon, to award a contract in the amount of
$21,761 to Robinson Glass, Broken Arrow, OK, for the removal and replacement of old window
units at the Owasso Community Center.
AYE: Brogdon, Helm, Barnhouse
NAY: None
Motion carried 3 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR THE APPOINTMENT OF A DEPUTY CITY CLERK.
Mr Ray said that Mr Allan Harder, who is no longer an employee of the City of Owasso, has
served as Deputy City Clerk since September of 1997. With Mr Harder's departure, there is a
need to appoint another staff member to serve in that position. There are no real job duties
associated with the position, except for the signing of documents in the absence of the City Clerk
or the taking of minutes at a City Council meeting should the City Clerk be unable to attend, and
there is no compensation above the existing salary of the person designated as Deputy City
Clerk. Staff recommended the appointment of Marsha Hensley. Ms Hensley and Ms Boutwell
-2-
Owasso City Council
April 2, 2002
have, in the past, filled in for one another when the need has arisen. Mr Helm moved, seconded
by Mr Brogdon, to appoint Ms Marshal Hensley as Deputy City Clerk for the City of Owasso.
AYE: Helm, Brogdon, Barnhouse
NAY: Norio
Motion carried 3 -0.
FFEM 8: REPORT FROM CITY MANAGER
Mr Ray said that Councilor Armstrong and Councilor Williams are both ill and unable to attend
tonight's meeting. He also said that there will be persons checking election results at each
polling place, and staff will remain at the Community Center until the results are in.
ITEM 9: REPORT FROM CITY ATTORNEY.
No report.
ITEM 10: REPORT FROM CITY COUNCILORS.
No report.
ITEM 11: NEW BUSINESS.
None.
ITEM 12: ADJOURNMENT
Mr Helm moved, seconded by Mr Brogdon, to adjourn.
AYE: Helm, Brogdon, Barnhouse
NAY: None
Motion carried 3 -0, and the meeting was adjourned at 6:37 p.m.
Marcia Boutwell, City Clerk
-3-
Mary Lou Barnhouse, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, April 9, 2002
The Owasso City Council met in special session on Tuesday, April 9, 2002 in the Main
Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 2:30 p.m. on Friday, April 5, 2002.
ITEM 1: CALL TO ORDER
Mayor Barnhouse called the meeting to order at 6:17 p.m.
PRESENT
Mary Lou Barnhouse, Mayor - 17/1
Randy Brogdon, Vice Mayor - 17/1
Michael Helm, Councilor - 17/1
STAFF
Rodney J Ray, City Manager
Marcia Boutwell, City Clerk
A quorum was declared present.
ABSENT
Will Williams, Councilor -.12/6
Rebecca Armstrong - 16/2
Also present were Councilor -Elect Cochran and Councilor -Elect Kimball.
ITEM 2: CITY OF CHARACTER PRESENTATION.
Jim McElrath introduced Mr Chuck Coker, who gave a brief presentation regarding the City of
Character program. A more detailed presentation will be given at a later time.
ITEM 3: DISCUSSION RELATING TO BUDGET AMENDMENTS FOR BOND ISSUE
PROJECTS.
Ms Bishop explained that budgets for bond projects that are ongoing have not been re- approved
as part of the FY 2001 -2002 budget because they had been approved when the contracts were
awarded. Since Oklahoma Budget Law does not address a project - length budget, state finance
directors have concluded that it is best to re- confirm the project budgets annually. Staff will be
requesting that the Council approve the Current Fiscal Year Budget Authorization for project
budgets at the April 16`x' meeting.
ITEM 4: DISCUSSION RELATING TO EMERGENCY WATER CONNECTION
CONTRACTS.
Mr Ray explained that the OPWA approved an agreement with Rural Water District #3,
Washington County, for emergency water service for Bailey Ranch Estates I in 1995. That
agreement provided for either party to supply water to the other in an emergency. About four
months ago the rural water district recognized that they needed an emergency interconnect with
the City in order to ensure their service to the Country Estates V subdivision. Negotiations were
Owasso City Council
April 9, 2002
begun to develop a final agreement for both the Bailey Ranch Estates I and Country Estates V
interconnect. Final drafts have been completed. Both agreements reflect the exact conditions for
the supplier and receiver in both cases. These two agreements will be on the April 16°i OPWA
agenda for action.
ITEM 5: REPORT FROM CITY MANAGER
L Audit
2. Extension of Auditor's Contracts
3. Garrett Creek PUD & Zoning
4. Surplus Fire Track
5. Project Priorities
6. FY 2002 -2003
7. Labor Negotiations
8. Other Items
Mr Ray, Ms Bishop & Mr Carr discussed the above - listed items, as well as the DEQ
Administrative Order. Mr Cann said that the "three Lakes Drainage Channel improvements is
being recommended as the project the City will complete under the Administrative Order. The
other listed issue were also discussed, with the project priorities and budget being discussed at
some length.
ITEM 6: ADJOURNMENT
Mr Helm moved, seconded by Mr Brogdon to adjourn.
AYE: Helm, Brogdon, Barnhouse
NAY: None
Motion carried 3 -0, and the meeting was adjourned at 9:55 p.m.
Marcia Boutwell, City Clerk
-2-
Mary Lou Barnhouse, Mayor
CITY OF OWASSO
CLAIMS TO BE PAID 4/16/02
VEND NAME
TREASURER PETTY CASH
MATT BAILEY
OMCCA
REFUNDS
MUNICIPAL COURT DEPT
RODNEY RA`!
OFFICE DEPOT
AT &T WIRELESS SERVICES
AT &T WIRELESS SERVICES
TREASURER PETTY CASH
TREASURER PETTY CASH
CURTIS RESTAURANT SUPPLY
TREASURER PETTY CASH
OK MUNICIPAL LEAGUE
OKLAHOMA CORRECTIONAL IND,
CUSTOM CRAFT AWARDS
ARNOLD INK PRINTING
MANAGERIAL DEPT
HARRIS COMPUTER SYSTEMS
TREASURER PETTY CASH
FINANCE DEPT
IKON OFFICE SOLUTIONS
WESTERN BUSINESS PROD.
CINTAS CORPORATION
RONALD D CATES, ATTORNEY
RONALD D CATES, ATTORNEY
PSO
INTEGRATED SOLUTIONS GROUP
WORLD PUBLISHING COMPANY
NEIGHBOR NEWSPAPER
RESERVE ACCOUNT
WORKMED OCCUPATIONAL HEALTH
TREASURER PETTY CASH
TREASURER PETTY CASH
FORREST SHOEMAKER INC
SISEMORE WEISZ & ASSOC INC
MELODY SMIDDY
NITE HAWK, INC
DAVIS CONST.
DAVIS CONST.
STAR LITE BUILDERS
DAVIS CONST.
GENERAL GOVERNMENT DEPT
DETAIL DESCRIPTION
DEPOSIT REFUND
BAILIFF DUTIES
CONFERENCE- STEVENS
CITY MGR EXPENSES
OFFICE SUPPLIES
PHONE USE - ROONEY
PHONE USE -CITY MGR
MEETING EXPENSE
MILEAGE- BOUTWELL
MEETING SUPPLIES
COUNCIL MEETING
FLAGS
BENCHES
STATUE PLAQUE
PRINTING
UNIDATA TRAINING
MEETING EXPENSE
COPIER MAINTENANCE
COPIER MAINT
MAT SERVICES
LEGAL SERVICES
RETAINER
03/02 USE
PRINTER REPAIR
ADVERTISING
EMPLOYMENT ADS
POSTAGE
PRE - EMPLOYMENT SCREENINGS
LIC TAGS
MEMBERSHIP FEE
MECHANICAL 6/6/00
CH /PD SURVEY
ALTERATIONS
CLEANING SERVICE
SIDEWALK
CONCRETE WORK
HANDRAILS /CLEANING SERVICES
REMOVE /REPLACE SIDEWALK
AMOUNT$ DEPTTOTAL FUNDTOTAL
50.00
50.00
240.00
95.00
335,00
633.66
21.97
29.99
267.71
19.50
38.99
139.30
38.00
53.50
650.00
375.00
43.00
4,000.00
13.00
348.29
97.00
25.75
1,370.00
700.00
206.95
460.00
76.90
54.50
2,000.00
60.00
28.00
30.00
1,228.00
4,117.50
32.00
338.28
4,495.00
3,097.00
2,920.00
129.50
2,310.62
4,013.00
21,814.67
VENDOR NAME DETAIL DESCRIPTION AMOUNTS DEPT TOTAL FUND TOTAL
OFFICE DEPOT
BOCA INTERNATIONAL
UNIFIRST CORPORATION
BURR KANNADY
BURR KANNADY
TULSA COUNTY MIS
METROCALL
TREASURER PETTY CASH
COMMUNITY DEVELOPMENT DEPT
OFFICE SUPPLIES
INSPECTION STICKERS
UNIFORM RENTAL/CLEANING
INSPECTION SERVICES
MILEAGE
DIAL -UP SERVICE
02/02 USE
MEETING EXPENSE
OFFICE DEPOT
OFFICE SUPPLIES
KIMBALL ACE HARDWARE
REPAIR/MAINT SUPPLIES
METROCALL
02/02 USE
TULSA COUNTY
TRAINING - BATES /GAIN
ENGINEERING DEPT
02/02 USE
AT &T WIRELESS SERVICES
PHONE USE- WILLSON
TREASURER PETTY CASH
MEETING EXPENSE
INFORMATION SYSTEMS DEPT
143.33
20.97
112.00
44.32
530.00
59.52
40.00
18.96
6.50
LOWES COMPANIES INC
832.7 /
17.98
3.98
JANITORIAL SERVICES
25.28
60.00
02/02 USE
12.64
107.24
29.99
6.50
143.33
v
36.49
LOWES COMPANIES INC
MAINT SUPPLIES
45.56
REDLEE INC
JANITORIAL SERVICES
85.13
METROCALL
02/02 USE
12.64
SUPPORT SERVICES DEPT
143.33
TREASURER PETTY CASH
GRASS SEED
19.00
ROARK TRUE VALUE HARDWARE
REPAIR SUPPLIES
49,44
BAILEY EQUIPMENT
WEED TRIMMERS
239,99
PSO
03/02 USE
15.21
CEMETERY DEPT
323.64
ONYX CORPORATION
PRINTER CARTRIDGE
93.59
WESTERN BUSINESS PROD.
COPIER MAINT
97.00
ULINE
PROPERTY /EVIDENCE SUPPLIES
195.77
DONGS
PRACTICE AMMO
1,840.00
ODV INC
DRUG TEST KITS
266.00
LOWE'S COMPANIES INC
HAND TRUCK
19.94
SA -SO
PROPERTY CART
128.55
WB COX CO INC
SCALE CALIBRATION
36.00
HOWARD STAMPER
RETAINER
150.00
PSO
03/02 USE
1,248.97
BOLAY MOBILECOM INC
RADIO REPAIR
96.00
YALE CLEANERS
UNIFORM CLEANING
1,278.40
METROCALL
02/02 USE
83.02
US CELLULAR
PHONE USE CHIEF
30.63
US CELLULAR
PHONE USE SUPERVISORS
271.04
SEARS
REFRIGERATOR
383.00
NATIONAL BUSINESS FURNITURE
CABINET
227.95
POLICE DEPT
6,445.86
METROCALL 02/02 USE 6.32
POLICE COMMUNICATIONS DEPT 6.32
VENDOR NAME
DETAIL DESCRIPTION
AMOUNTS
DEPT 70TA1 FUND TOTAL
RADIO SHACK
ANSWERING MACHINE
63.00
LOWE'S COMPANIES INC
HAND TRUCK
134.98
PSO
03/02 USE
244.18
ANIMAL CONTROL DEPT"
442.16
KIMBALL ACE HARDWARE
MAINT SUPPLIES
23.90
CELLULAR AND MORE
CELL PHONE ACCESSORIES
44.00
TREASURER PETTY CASI -I
CPR CARDS
14.00
FARM PLAN
UNIFORM PANTS
1,170.00
CRUISER TECH
UNIFORM- MCNICHOL
116.90
CASCO INDUSTRIES INC
PROTECTIVE CLOTHING
651.00
TREASURER PETTY CASH
UNIFORM SUPPLIES
8.85
JACK KISSEE FORD, INC
VEHICLE REPAIR
130.98
FERRARA FIRE APPARATUS INC
REPAIR PARTS
45.82
TREASURER PETTY CASH
REPAIR PARTS
31.37
TERRA TELECOM, INC
PHONE PLACEMENT
106.00
PSO
03/02 USE
263.14
TULSA COMMUNITY COLLEGE
TRAINING -SALTS
70.65
FIRE DEPT
2,676.61
PSO
03/02 USE
63.63
EMERGENCY PREPAREDNESS DEPT
63.63
USUABLE STEEL YARD
MAINT SUPPLIES
17.60
ROARK TRUE VALUE HARDWARE_
REPAIR/MAINT SUPPLIES
25.46
KIMBALL ACE HARDWARE
REPAIR/MAINT SUPPLIES
3.96
BAILEY EQUIPMENT
REPAIR/MAINT SUPPLIES
2.25
FARM PLAN
LANDSCAPING
25.00
ROARK TRUE VALUE HARDWARE
MAINT SUPPLIES
5.82
FARM PLAN
MAINT SUPPLIES
78.46
BILL BASORE TRUCKING
DIRT /HAUL CHARGES
50.00
MILL CREEK LUMBER & SUPPLY
MAINT /REPAIR SUPPLIES
55.07
BILL BASORE TRUCKING
HAUL CHARGES
315.00
TREASURER PETTY CASH
REPAIR PARTS
44.21
TREASURER PETTY CASH
REPAIR SUPPLIES
7.50
FARM PLAN
UNIFORM - HARRIS
99.75
FARM PLAN
SAFETY EQUIPMENT
9.95
TULSA COUNTY BOCC
REPLACEMENT SIGNS
208.00
FARM PLAN
ROLLER CHAIN
20.75
BAILEY EQUIPMENT
REPAIR/MAINT SUPPLIES
23.98
TREASURER PETTY CASH
VEHICLE WASH
6.00
KIMBALL ACE HARDWARE
REPAIR/MAINT SUPPLIES
107.70
FARM PLAN
SMALL TOOL
27.80
FARM PLAN
DRILL
99.00
PSO
03/02 USE
554.89
PSO
STREET LIGHTING
2,187.43
SIGNALTEK INC
SIGNALIZATION
725.30
UNITED RENTALS
EQUIPMENT RENTALS
231.85
METROCALL
02/02 USE
37.16
UNITED RENTALS
STREET STRIPING MATERIALS
2,233.92
STREETS DEPT
7,203.81
VENDOR NAME
DETAIL DESCRIPTION
AMOUNTS DEPT TOTAL FUND TOTAL
ROARK TRUE VALUE HARDWARE
SIGNAGE
54.30
ROARK TRUE VALUE HARDWARE
REPAIR PART
12.59
YALE CLEANERS
CLEANING
73.50
SUPERIOR READY MIX
CONCRETE
215.25
TUCKER JANITORIAL
RESTROOM SUPPLIES
389.85
SAV -ON PRINTING INC,
PRINTING
70.00
HUGHES LUMBER CO
REPAIR /MAINT SUPPLIES
28.70
SHAWNEE LIGHTING SYSTEMS INC
LIGHT CONTACTOR REPLACED
975.00
BILL BASORE TRUCKING
FILL SAND
300.00
SHAWNEE LIGHTING SYSTEMS INC
LIGHTING REPAIRS
984.12
ROARK TRUE VALUE HARDWARE
REPAIR SUPPLIES
12.49
TREASURER PETTY CASH
MAINT SUPPLIES
2.78
TREASURER PETTY CASH
SCREENINGS
9.02
UNIFIRST CORPORATION
UNIFORM CLEANING -PARKS
56.00
FARM PLAN
WORKJEANS- SILKWOOD
165.83
A -1 FENCE INC
FENCE REPLACEMENT
678.40
CINDY SIGNS
VEHICLE LETTERING
25.00
FARM PLAN
TOOLS
152.35
PSO
03/02 USE
417.86
METROCALL
02/02 USE
11.37
TREASURER PETTY CASH
MEETING EXPENSE
6.50
PARKS DEPT
4,640.91
WAL -MART MAINT SUPPLIES
TUCKER JANITORIAL CLEANING SUPPLIES
PSO 03/02 USE
AT &T WIRELESS SERVICES PHONE USE -SR VAN
COMMUNITY CENTER DEPT
GENERAL FUND TOTAL
PACE PRODUCTS OF TULSA INC
MEDICAL COMPLIANCE SPECIALITY
EMERGENCY MEDICAL PRODUCTS
ALLIANCE MEDICAL INC
MEDICAL COMPLIANCE SPECIALITY _
JEFFERY GALLES DO WORKMANS CO
FIRE SERVICE TRAINING
ST JOHN MEDICAL CENTER
KENNY A PEACOCK
AMBULANCE SERVICE FUND TOTAL
SOUTHWESTERN BELL
E -911 FUND TOTAL
AMBULANCE SUPPLIES
BIO -WASTE DISPOSAL
AMBULANCE SUPPLIES
AMBULANCE SUPPLIES
BIO -WASTE DISPOSAL
EMS AUDITS
TRAINING - KELLEY
TRAINING - KELLEY
REIMB FOR TEXTBOOK
E -911
DELL MARKETING COMPUTER/UPGRADES
CAPITAL IMPROVEMENTS FUND TOTAL
NORTHEASTERN IRRIGATION
FORREST SHOEMAKER INC
BROWN CONSTRUCTION INC
NORTHEASTERN IRRIGATION
MURRAY WOMBLE INC
MURRAY WOMBLE INC
IRRIGATION /POND 6/6/00
MECHANICAL 6/6/00
COLUMN COVERS - 6/6100
LANDSCAPING 6/6/00
TOILET PARTITIONS - 6/6/00
BATHROOM FIXTURES - 6/6/00
102_.06
135.75
268.38
13.00
181.00
60.00
630.37
201.43
60.00
250.00
25.00
25.00
72.29
iWrxm1
2,960.00
1,702.00
200.00
5,709.78
4,147.00
3,747.00
519.19
51,964.75
1,505.09
2,036.14
1,778.00
VENDOR NAME DETAIL DESCRIPTION AMOUNTS DEPT TOTAL FUND TOTAL
MURRAY WOMBLE INC LOCKERS & BENCHES - 616100
MURRAY WOMBLE INC FINISH HARDWARE- 6/6100
CITY HALL /POLICE DEPT FUND TOTAL
333.80
9.225.00
28,024.58
LOWES COMPANIES INC
REPAIR/MAINT SUPPLIES
142.20
O'REILLY AUTOMOTIVE INC
REPAIR PARTS
443.89
B & M OIL COMPANY INC
OIL - LUBRICANTS
245.70
LOWES COMPANIES INC
REPAIR/MAINT SUPPLIES
3.72
FORD OF TULSA
REPAIR PARTS
4,064.72
TULSA AUTO SPRING CO
REPAIR PARTS
87.20
QUIKSERVICE STEEL
REPAIR PARTS
144.19
INLAND TRUCK PARTS
REPAIR PARTS
675.49
WILLIAMS REFUSE EQUIPMENT CO
REPAIR PARTS
1,727.18
EAST TULSA TRUCK PARTS
REPAIR PARTS
355.00
ALLIED BEARINGS
REPAIR PARTS
81.18
C & H BOLT & SUPPLY
REPAIR PARTS
83.20
T &W TIRE
TIRES
322.00
TAYLORMADE LOCK & KEY
PARTS
50.00
TULSA BRAKE AND CLUTCH
REPAIR PARTS
332.16
TREASURER PETTY CASH
REPAIR PARTS
12.25
PSO
03/02 USE
398.78
METROCALL
02/02 USE
18.96
MILEAGE MASTERS
TIRE REPAIRS
274.98
LENOX WRECKER SERVICE INC
TOWING FEE
48.67
AFFORDABLE PRECISION GLASS
GLASS REPLACEMENT
100.00
RON'S WHEEL ALIGNMENT
VEHICLE REPAIR
25.00
QUALITY MATERIAL HANDLING CO
STORAGE EQUIPMENT
315.00
CITY GARAGE FUND TOTAL
9,951.47
UNITED SAFETY & CLAIMS INC
RISK MGMT
1,417.67
WORKERS COMPENSATION COURT
PERMIT RENEWAL
500.00
MEDICAP PHARMACIES
P02192
44.29
EMERGENCY CARE INC
H11251
170.99
CENTRAL STATES ORTHOPEDIC
S01139
30.38
TREASURER PETTY CASH
H11251
0.50
WORKERS' COMP FUND TOTAL
2,163.83
EDWARD JONES ATTN: INCOME DIS 05/02 INTEREST PAYMENT
PLEASANT VIEW SEWER FUND
1,650.00
1,650.00
CITY FUND GRAND TOTAL 99,073.86
VENDOR
TRANSFERS
CEMETERY CARE
AMBULANCE CAPITAL
FIRE CAPITAL
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
REVENUE TRANSFER FROM GENERAL FUND
REVENUE TRANSFER FROM AMBULANCE FUND
REVENUE TRANSFER FROM AMBULANCE FUND
AMOUNT
140.63
5,159.55
1,463.47
TRANSFERS TOTAL ib 63.0
VENDOR
TRANSFERS
CITY GARAGE
WORKER'S COMP SELF INS
TRANSFERS TOTAL
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
TRANSFER FROM GENERAL FUND
TRANSFER FROM GENERAL FUND
AMOUNT
8,083.33
8,333.33
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04/06/02
Department
Overtime Expenses
Total Expenses
General Fund
Mun�oapaC tJnuet � 2,52 50
� �'
Managerial
0.00
16,990.78
Communitv Develo
Information
0.00 7,563.59
0.00 1,915.32
Police 1855.65 63,484.80
Animal Control 14.42 2,145.77
Streets 280.38 7,913.54
Communitv- Senior Center 0.00 3,784.20
General Fund Total $3,287.99 $191,896.76
®•
Garage Fund Total $0.00 $5,268.33
APPROVED: April 16, 2002
Mayor
Council Member
Council Member
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04/06/02
Overtime Expenses Total Expenses
Ambulance Fund v
Funct.Tota!! X26.29;1 $13629 39
Overtime Expenses Total Expenses
Emergencv 911 Fund
Total Expenses
Worker's Como Self- Insurance Fund
APPROVED: April 16, 2002
Mayor
Council Member
LM..• liITI M:1
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: PHIL LUTZ, P.E.
ENGINEERING PROJECT MANAGER
SUBJECT: ACCEPTANCE OF WATER AND SANITARY SEWER SYSTEMS
HONEY CREEK AT BAILEY RANCH
DATE: April 8, 2002
BACKGROUND:
The subject project is located on north Mingo Road about 1/4-mile north of 96`x' Street North (see
attached location map). The water system consists of 1,625 LF of 12 -inch, 3,740 LF of 8 -inch, 6,180
LP of 6 -inch and 1,030 LF of 4 -inch pipes. The sanitary sewer system consists of 10,842 Lf of 8-
inch pipe. Designs were reviewed and approved by the Public Works Department and permitted by
the Oklahoma Department of Environmental Quality (see attached permit letters). Construction
inspection was conducted by the Public Works ,Department.
FINAL INSPECTION:
A final inspection on the sanitary sewer was done in December 2001 and a final inspection on the
water system was done in March 2002. The systems have passed all required tests and all defects
discovered during the inspections have been corrected.
The contractor has provided one -year maintenance bonds for the water and sanitary sewer systems
(see attached).
RECOMMENDATION:
Staff recommends Council acceptance of the Honey Creek at Bailey Ranch water and sanitary sewer
systems.
ATTACHMENTS:
1. Location Map
2. ODEQ permit letters
3. Maintenance bonds
U
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MARK COLEMAN
Executive Director
December 29, 2001
F. Robert Carr, Jr., P.E.
Director of Public Works
City of Owasso
Post Office Box 180
Owasso, Oklahoma 74055
h F*,
I R ,
o s t A H o M A
.tPAl"illII Of E,"IRON IWAt 0MIiY
OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Re: Permit No. WLOOOO72O11O86
Honey Creek at Bailey Ranch Water Line Extension
PWSID No. 3002718
Dear Mr. Carr:
FRANK KEATING
Governor
Enclosed is Permit No. WLOOOO72O11O86 for the construction of 1,625 linear feet of twelve (12)
inch, plus 3,740 linear feet of eight (8) inch, plus 6,180 linear feet of six (6) inch, plus 1,030
linear feet of four (4) inch PVC water line extension to serve the Honey Creek at Bailey Ranch
water line extension, City of Owasso, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved
by this department on December, 29, 2001. Any deviations from the approved plans and
specifications affecting capacity, flow or operation of units must be approved, in writing, by the
Department before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of
Owasso, after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you and retaining one (1) set for our files.
Very truly yours,
Rocky Ven, P.E.
DWSRF /Construction Permit Section
Water Quality Division
R W C /HJT /so
Enclosure
c: James K. Stowe, P.E., Breisch and Associates, Incorporated
Rick Austin, R.S., Regional Director, DEQ
Nathan Kuhnert, Planning & Management Division, OWRB
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
y+nntoU on mcydko,l pmpar with soy Ink
4 4
"In, Eta-,
0 K t A N 0 M A
MARK COLEMAN C(VARIIAENI OF ENVIRONMENTAL OCA Y
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
December 29, 2001
F. Robert Carr, Jr., P. E., Directoe of Public, Works
City of Owasso
Post Office Box 180
Owasso, Oklahoma 74055
Re: Permit No. SL00007201 1 08 7
Honey Creek at Bailey Ranch Sewer Line Extension
S -21310
Dear Mr. Carr:
FRANK KEATING
Governor
Enclosed is Permit No. SL00007201108 7 for the construction of 10,802 linear feet of eight (8)
inch PVC, plus 40 linear feet of eight (8) inch DIP sewer line extension to serve the Honey Creek
at Bailey Ranch sewer line extension, City of Owasso, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved
by this department on December 29, 2001. Any deviations from the approved plans and
specifications affecting capacity, flow or operation of units must be approved, in writing, by the
Department before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of
Owasso, after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you and retaining one (1) set for our files.
Very truly yours,
Rocky Yen, P.E.
DWSRF /Construction Permit Section
Water Quality Division
RWC /HJT /so
Enclosure
c: James K. Stowe, P.E., Breisch and Associates, Incorporated
Rick Austin, R.S., Regional Director, DEQ
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
p,i"Wd on I.gdO papor wdth soy Ink
00
dm
MAINTENANCE BOND
BOND NO: 15902
KNOW ALL MEN BY THESE PRESENTS, That we TODD HINDMAN, INC,. 315 WEST
SENECA, NOWATA, OK 74048
as Ps incipai, and VICTORS INSURANCE COMPANY, 5400 Grand Blvd., Saute 140,
Oklahoma City, OIL 73112
as Surety, are held and firmly bound unto CITY OIL OWASSO, 207 S. CEDAR, OWASSO,
OIL '74055
as Obligee, in the penal sum of One Hundred Sixty -four Thousaud Six Hundred Nine
Dollars & 00/ 100_.._ d___..___,._______.._.__________________.____ _____-______-.______.____a____( *5164,609.00)
to which payment well and truly to be made we do bind ourselves, our and each of our heirs,
executors, administrators, successors and assign jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a contract with the CITY OF OWASSO, 207 S.
Cedar, Owasso, Oil 74055
dated for Installation of Water Line at honey Creek
WHEREAS, said contract provides that the Principal will furnish a bond conditioned to
guarantee for the period of One_year(s) following acceptance by the City of Owasso the owner,
against all defects in workmanship and materials which may become apparent during said period,
and
WHEREAS, the said contact has been completed, and was approved on
NOW, THERE, FORE, THE CONDITION OF THIS OBLIGATION IS SUCH that, if the
Principal shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any
defective materials or workmanship which become apparent during the period of One-Year(s)
from and after acceptance by the City of Owasso, the owner, then this obligator shall be void,
otherwise to remain in full force and effect.
SIGNED, SEALED AND DATED THIS 3rd DAY OF April, 2002.
Principal
Todd Hindman, Inc. (seal)
By:
Todd Hindman, Owner
Surety:
EVICTORS INSURANCE COMPANY
Deborah J. Moniis, At ney -in Faet
BOND NO: 15903
KNOW ALL MEN BY THESE PRESENTS, That we TODD HINDMAN, INC,. 315 WEST
SENECA, NOWAI`A, OK 74045
as Principal, and VICTORS INSURANCE COMPANY, 5400 Grand Blvd,, Suite 140,
Oklahoma City, OK `/3112
as Surety, are held and firmly bound unto CITY OF OWASSO, 207 S. CEDAR, OWASSO,
OIL 74055
as Obligee, in the penal sum of Two Hundred Thirteen Thousand Three hundred Ninety -
five Dollars bs 00/ 100 --------------------------------------------------------- ____- -- ..- ______ -__ -_
(''5213,395.00)
to which payment well and truly to be made we do bind ourselves, our and each of our heirs,
executors, administrators, successors and assign jointly and severally, firmly by these presents,
WHEREAS, the said Principal entered into a contract with the CITY OF OWASSO, 207 S,
Cedar, Owasso, OK 74055
dated for Installation of Sewer Line at honey Creek
WHEREAS, said contract provides that the Principal will furnish a bond conditioned to
guarantee for the period of One year(s) following acceptance by the City of Owasso the owner,
against all defects in workmanship and materials which may become apparent during said period,
and
WHEREAS, the said contract has been completed, and was approved on
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that, if the
Principal shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any
defective materials or workmanship which become apparent during the period of _One_year(s)
from and after acceptance by the City of Owasso, the owner, then this obligator shall be void,
otherwise to remain in full force and effect.
SIGNED, SEALED AND DATED THIS 3rd DAY OF April, 2002.
Principal
Todd Hindman, Inc. (seal)
By._
Todd Hindman, Owner
Surety:
VICTORS INSURANCE COMPANY
(seal)
Deborah J. Morris, Att ney -in -Fact
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: PHIL, LUTZ, P.E.
ENGINEERING PROJECT MANAGER
SUBJECT: ACCEPTANCE OF SANITARY SEWER INTERCEPTOR
TULSA TECHNOLOGY CENTER
DATE: April 9, 2002
The subject interceptor extends from the Coffee Creek lift station (located on north '145`x'
East Avenue just south of 106° Street North) north and northwest to just east of U.S.
Highway 169 at 116`x' Street North (see attached location map). The interceptor consists
of 8,050 LF of 12 -inch gravity pipe. The design was reviewed and approved by the
Public Works Department and permitted by the Oklahoma Department of Environmental
Quality (see attached permit letter). The interceptor was permitted together with the
Coffee Creek on -site sewer and lift station. Constriction was inspected by the Public
Works Department.
t9iC /s \7fllf.YDTNiY[�7►i7
A final inspection was conducted in February 2002. All identified deficiencies requiring
correction to meet city standards have been completed.
The contractor has provided a one -year maintenance bond for the interceptor (see
attached).
RECOMMENDATION:
Staff recommends acceptance of the Tulsa Technology Center Interceptor Sewer,
ATTACHMENTS:
1. Location map
2. ODEQ permit letter
3. Maintenance bond
z
1 -1 -6TH ST. N.
fTULSA TECHNOLOGY CENTER CENTER INTERCEPI
-OR SEWER
toffee.,'Creek
Lift , Station
0 K t A H 0 M A
MARK COLEMAN DEPARTMENT Of ENYIRONMENTAI OUAIITY
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
September 11, 2000
F. Robert Carr, Jr., P.E.
Director of Public Works
City of Owasso
P. O. Box 180
Owasso, Oklahoma 74055
Re: Permit No. SL000072000922
Coffee Creek
S -21310
Dear Mr. Carr:
FRANK KEATING
Governor
Enclosed is Permit No. SL000072000922 for the construction of 14, 440 L.F. of an 8 -inch and
8,050 L.F. of a 12 -inch sewer lines, a lift station, and 9,830 L.F. of an 8 -inch force main to serve
the Coffee Creek, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved
by this department on September 11, 2000. Any deviations from the approved plans and
specifications affecting capacity, flow or operation of units must be approved, in writing, by the
Department before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of
Owasso, after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and
retaining one (1) set for our files.
Very truly yours,
Duke Newin, P.E.
DWSRF /Construction Permit Section
Water Quality Division
DN /HJT /so
Enclosure
c: Dennis Hodo, P.E., DLH Engineering, Inc.
Wayne Craney, P.E., WPC District Engineer, DEQ
Rick Austin, R.S., Regional Director, DEQ
Ponca City DEQ Office
707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printod on mcyclod papor with soy Ink
G�J ee
DEFECT 0000
BOND NUMBER oK -00 �54R7
KNOW ALL MEN BY Tdf E PR ° Etta m �.
THAT VJE, _ .: - ' ' ' 'J1...
as Principal,
and OKLAHOMA SURETY COMPANY, an Oldahome corporation, having IN pdncip,nl place of busmass h the City of Tulsa and State of Oldahona,
as Surety, are hold and firmly bound new C".5i -o s & - Owasso Land Develo menu LLC
as Obligee,
TWO HUNDRED SEVENTY SEVEN THOUSAND,
in the panel sum of NTNF Hi Nt]RFD S FNTY FLVF AND NO/ 100---- - - - - -- ollaro IS 277,925.00 )
lawful money of the United StAnef dca,fartM itoiwhlcr, well andtrulytobeHMO, weiandoursoten ,ourirsirs,oxsctrtors, administrators,
successors and assigns, jointly end severally, firmly by these presents.
WHEREAS the said Principal has 60ftatfuct0d Certain Imp doscrfbod as follows: .
Coffee Creek /Tulsa Tech.Line
145th Ea Ave '8.106th E. r Aveo,;Oraasso, OK 74055
(Sanitary 'Seeger System) .
.Which said improvomerda home bun constructed to conform with specifications prepared by ..
NOW, THEREFORE, THE Ttf S OBLIELATHM is Sum, ghat, If the said principal shall maintain said Improvements for a
per od of one years) ageing any failure due to defective workmanship or materials, said .: one year(s)
period to begin win the date of erompledon and a ea of such completed improvements desedbed above, then this obligation shall be null and void,
otherwise to remain In full force and affect, subject r'in the following ogress Provision:
The Obliges, by and through its proper reP shall give the Principal and the Surety written notice of all repairs required to fulfill the terms
of this maintenance guarantee; and the said Pdndpal and Surety shall, after receipt of arty such notice, be allowed a reasonable period at time in which
to make any such repairs. _
SIGNED, seated and dated this Loth d,,y uf A,pri7. 2002
President Principal
B -1305 as (s-aar
Tee HONORABLE MAYOR AND CITY COUNCIL,
CITY OF O ASSO
FROM, SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT- FY 2001 -02 AUDIT CONTRACT
DATE- April 12, 2002
BACKGROUND:
City charter and state statutes require that an independent accountant perform an annual audit
of the City's finances. In February of 1998, the city accepted proposals for auditing services
from accounting firms. Those proposals included a fixed fee for each of five years. The firm
of Crawford & Associates, P.C. was selected and a one -year contract was approved by the
City Council.
Approval of a contract allows the firm to schedule their audit plan for the corning fiscal year
end. The Audit Contract Cost Summary and Audit Engagement Letter are attached. The not-
to- exceed fee of $21,200 itemized in the contract is consistent with the fees in the original five -
year audit proposal.
Finance department staff is pleased with the quality, expertise and cooperation provided by the
firm and wishes to continue to utilize the services of Crawford & Associates, P.C. as auditors
for the City and its trust authorities.
Staff recommends that the City Council retain Crawford & Associates, P.C. as auditors and
authorize the Mayor to execute the audit engagement letter.
Crawford & Associates, P.C. letter dated March 27, 2002
Audit Engagement Letter
ARAWFORD & ASSOCIATES, P.C.,
CERTIFIED PUBLIC ACCOUNTANTS AND ADVISORS TO GOVERNMEN I"
Honorable Mayor and Members of the City Council
City of Owasso
P. O. Box 180
Owasso, OIL 74055 -0180
Dear Mayor and Members of the City Council:
GREENBRIAR OFFICE PARK
10308 GREENBRIAR PLACE
OKLAHOMA CITY, OK 73159
PHONE: 405 /691 -5550
FAX: 405/691 -5646
E -MAIL macime@01eshop.net
WF3 SITE: wwn.Ihesbop.neVmacinc
March 27, 2002
We are pleased to confirm our understanding of the services we are to provide for the City of
Owasso, Oklahoma, for the fiscal year ended June 30, 2002. We will audit the general- purpose
financial statements of the City of Owasso, Oklahoma, including the Owasso Public Works
Authority, the Owasso Public Golf Authority and the Owasso Economic Development Authority,
for the year ended June 30, 2002. We understand that the general- purpose financial statements will
be presented in accordance with the financial reporting model in effect prior to that described in
GAS13 Statement 34. Also, the document we submit to you will include the following additional
information that will be subjected to the auditing procedures applied in our audit of the financial
statements:
1. Combining and Individual Fund Financial Statements and Schedules
2. Supplemental Schedule for F ederal and State Assistance
3. Other Supplemental Schedules
The objective of our audit is the expression of an opinion as to whether your financial statements are
fairly, presented, in all material respects, in conformity with accounting principles generally accepted
in the United States of America, and to report on the fairness of the additional information referred
to in the first paragraph when considered in relation to the financial statements taken as a whole.
Our audit will be conducted in accordance with auditing standards generally accepted in the United
States of America and the standards for financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States, and will include tests of the
accounting records of the City of Owasso, Oklahoma, and other procedures we consider necessary
to enable us to express such an opinion. 1 f, for any reason, we are unable to complete the audit or
are unable to form or have not formed an opinion, we may decline to express an opinion or to issue
a report as a result of this eng agement.
We will also provide a combined report (that does not include opinions) on internal control related
to the financial statements and compliance with laws, regulations, and the provisions or grant
agreements, noncompliance with which could have a material effect on the financial statements as
required by Government Auditing Standards.
MEMBER: AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS - OKLAHOMA SOCIETY OF CERTIFIED PUBLIC ACCOUNTAN IS
CRAWFORD & ASS(OCIATF'S, P.C.
Honorable Mayor and Members of the City Council
March 27, 2002
Page 2
The management of the City of Owasso, Oklahoma, is responsible for establishing and maintaining
internal control and for compliance with laws, regulations, contracts, and ag reements. In fulfilling
this responsibility, estimates and judgments by management are required to assess the expected
benefits and related costs of the controls. The objectives of internal control are to provide
management with reasonable, but not absolute, assurance that assets are safeguarded against loss
from unauthorized use or disposition, that transactions are executed in accordance with
management's authorizations and recorded properly to permit the preparation of financial statements
in accordance with accounting principles generally accepted in the United States of America.
Management is responsible for making all financial records and related information available to us.
We understand that you will provide us with such information required for our audit and that you
are responsible for the accuracy and completeness of that information. We will advise you about
appropriate accounting principles and their application and will assist in the preparation of your
financial statements, but the responsibility for the financial statements remains with you. That
responsibility includes the establishment and maintenance of adequate records and effective internal
control over financial reporting, the selection and application of accounting principles, and the
safeguarding of assets. Management is responsible for adjusting the financial statements to correct
material misstatements and for confirming to us in the representation letter that the effects of any
uncorrected misstatements aggregated by us during the current engagement and pertaining to the
latest period presented are immaterial, both individually and in the aggregate, to the financial
statements taken as a whole.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to
be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable
rather that absolute assurance about whether the financial statements are free of material
misstatement, whether caused by error or fraud. Because an audit is designed to provide reasonable,
but not absolute assurance and because we will not perform a detailed examination of all
transactions, there is a risk that a material misstatements (whether caused by errors or fraud) or
illegal acts may exist and not be detected by us. In addition, an audit is not designed to detect
immaterial misstatements, immaterial illeg al acts, or illegal acts that do not have a direct effect on
the financial statements. However, we will inform you of any material errors and any fraud that
comes to our attention. We will also inform you of any illegal acts that come to our attention, unless
clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit
and does not extend to matters that might arise during any later periods for which we are not engaged
as auditors.
CRAWp'ORD & ASSOCIATES, P.C.
Honorable Mayor and Members of the City Council
March 27, 2002
Page 3
Our procedures will include tests of documentary evidence supporting the transactions recorded in
the accounts, and may include tests of the physical existence of inventories, and direct confirmation
of receivables and certain other assets and liabilities by correspondence with selected individuals,
creditors, and financial institutions. We will request written representations from y our attorneys as
part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of
our audit, we will also request certain written representations from you about the financial statements
and related matters.
Identifying and ensuring that the City of Owassocomplies with laws, regulations, contracts, and
agreements is the responsibility of management. As part of obtaining reasonable assurance about
whether the financial statements are free of material misstatement, we will perform tests of the City
of Owasso's compliance with applicable laws and regulations and the provisions of contracts and
agreements. However, the objective of our audit will not be to provide an opinion on overall
compliance and we will not ex press such an opinion.
In planning and performing our audit, we will consider the internal control sufficient to plan the audit
in order to determine the nature, timing, and extent of our auditing procedures for the purpose of
expressing our opinion on the City of Owasso's financial statements.
We will obtain an understanding of the design of the relevant controls and whether they have been
placed in operation, and we will assess control risk. Tests of controls may be performed to test the
effectiveness of certain controls that we consider relevant to preventing and detecting errors and
fraud that are material to the financial statements and to preventing and detecting misstatements
resulting from illegal acts and other noncompliance matters that have a direct and material effect on
the financial statements. (Tests of controls are required only if control risk is assessed below the
maximum level.) Our tests, if performed, will be less in scope than would be necessary to render
an opinion on internal control and, according ly, no opinion will be expressed.
An audit is not designed to provide assurance on internal control or to identify reportable conditions.
However, we will inform the governing body or audit committee of any matters involving internal
control and its operation that we consider to be reportable conditions under standards established by
the American Institute of Certified Public Accountants. Reportable conditions involve matters
coming to our attention relating to significant deficiencies in the desig n or operation of the internal
control that, in our judgment, could adversely affect the entity's ability to record, process,
summarize, and report financial data consistent with the assertions of manag ement in the financial
statements.
CRAWF ORD & ASSOCIATFS, P.C.
Honorable Mayor and Members of the City Council
March 27, 2002
Page 4
We understand that your employees will locate any invoices, receipts or other documentation
selected by us for testing.
In addition, as time is available, the City staff will assist in preparing certain audit schedules, such
as analytical reviews of revenues and ex penditures.
The workpapers for this engagement are the property of Crawford & Associates, P.C. and constitute
confidential information. However, we may be requested to make certain workpapers available to
the cognizant or grantor agency pursuant to authority given to it by law or regulation. If requested,
access to such workpapers will be provided under the supervision of Crawford & Associates, P.C.
personnel. Furthermore, upon request, we may provide photocopies of selected workpapers to the
cognizant or grantor agency. The cognizant or grantor agency may intend, or decide, to distribute
the photocopies or information contained therein to others, including other governmental ag encies.
TIMING AND DELIVERY
Our audit work will be performed throughout the year beginning when engaged and continue through
the completion of the report. We plan to issue our report(s) no later than December 31, 2002. The
report(s) to be prepared and number of copies to be supplied by us is as follows:
Opinion on Financial Statements -
City Reporting Entity
# of Copies
20
Report on Internal Controls and L aws
and Regulations Compliance 20
State Auditor and Inspector Form 2463
At your request, we will also be responsible for typing, reproducing and binding the City's annual
report, including the Independent Auditor's Reports, and will supply you with 20 copies. A portion
of our audit fees and expenses are directly related to performing this function on your behalf.
Also, as required by auditing standards generally accepted in the United States of America, we will
prepare a separate communication to the audit committee or governing body to report certain
information concerning the conduct and results of the audit.
CRA1l$F€ PD & ASSOCIATKS> P.C.
Honorable Mayor and Members of the City Council
March 27, 2002
Page 5
AUDIT FEES -- CURRENT SCOPE
Our not -to- exceed audit fees are based entirely upon our understanding of the current scope of work
required. This scope could change for a number of reasons, which are discussed in the following
section entitled "Audit Fees - Change In Scope "; and, therefore, final fees could be different from
this not -to- exceed amount. Our fees are based on the actual time spent at our discounted standard
hourly rates, plus travel and other out -of- pocket costs such as report production, typing, postage, etc.,
and are based solely on the estimated hours to complete the audit as presented on the attached
"Summary of Audit Tasks and Pees ". Our standard hourly rates vary according to the degree of
responsibility involved and the experience level of the personnel assigned to your audit. Our
invoices for these fees will be rendered each month as work progresses and are payable on
presentation. Based on the current audit scope as previously defined in this letter, the fees will not
exceed $21,200. This fee is based on receiving the anticipated cooperation from your personnel and
the assumption that unexpected circumstances, as defined below, will not be encountered during the
audit.
Government Auditing Standards require that we provide you with a copy of our most recent quality
control review report. Our latest peer review report accompanies this letter.
AUDIT PEES - CHANGE IN SCOPE
If additional or less time is considered necessary to complete the audit due to a chang e in the scope
of audit work or unexpected circumstances, we will discuss the scope change with you and arrive
at a new fee estimate before we incur the additional costs or continue.
Examples of significant changes in audit scope or unexpected circumstances include, but are not
limited to, the following:
o Unanticipated additional assistance received from City staff;
o Unanticipated significant improvements in the accounting records;
o Addition of new Authorities or other component units to the audit or reporting scope;
0 Creation of significant new funds or activities (such as new debt) to audit; and /or
CRa6 WFORD & ASSOCIATES, P.G.
Honorable Mayor and Members of the City Council
March 27, 2002
Page 6
o Significant difficulties encountered clue to lack of accounting records, incomplete
records or turnover in staff.
If such change in scope is needed and authorized by the City, an amendment to this engagement
letter will be prepared and approved.
CONSULTING SERVICES AND FEES
In addition to the services provided under the scope of the audit as previously defined, upon City
request, we will provide accounting and consulting services. Examples of such services, not
included in the audit scope and fees, include but are not limited to:
o Accounting and balancing assistance;
o Preparation of the Estimate of Needs;
o Assistance with annual budg et preparation and meeting s;
o Computer system consulting;
o Summary and proposed accounting for bond trustee accounts;
o Fixed asset records update or consulting ;
o Labor relations consulting;
o Formal staff training or financial - related workshops;
o Requested attendance at manag ement or Council meeting s not related to the audit;
o Assistance with preparation of g overnment required reports (RUS, etc.); and
o Assistance with accounting system improvements.
CRiaaWFORD & ASSOCIATES, P.C.
Honorable Mayor and Members of the City Council
March 27, 2002
Page 7
These consulting services will be provided as time is available at our standard hourly rates per level
of staff for the time involved plus out-of-pocket expenses. The current standard hourly rates for
consulting services are as follows:
Staff Level
Houma Rate
Chairman
$125
President, Manager
$100
Consulting Staff
$70 -75
Clerical
$25
If such consulting services are requested and result in an estimated need for more than 10 hours of
our services, we will perform the requested work only upon receiving your approval to proceed and
will bill these services on a monthly basis as the cost is incurred.
We appreciate the opportunity to be of service to the City of Owasso and believe this letter
accurately summarizes the significant terms of our engagement. If you have any questions, please
let me know. If you agree with the terms of our eng agement as described in this letter, please sig n
the enclosed copy and return it to us.
Respectfully submitted,
Crawford & Associates, P.C.
ACCEPTANCE:
This letter correctly sets forth the understanding of the City of Owasso.
Sy: _
Title:
Date:
CITY OF
OWASSO
SUMMARY OF AUDIT
TASKS AND FEES
FISCAL YEAR ENDING
JUNE 30, 2002
F51LIMATEP H0URS —T0 COMP
lHTE
Audit-1 asks
i '
Audit
I
Audit I
I
Chairman, Manager,
Staff,
Clerical
Total
f
CPA
CPAs
Staff I
Hours_
PRIOR _1-0-YEA. R -FNll.
.,CPA_
_
1. Audit Planning and Program Development
2 1
5
I
8
2. Permanent File Development or Update
4
4
3. Internal Control Structure Evaluation
'1
5 I
6
4. Analysis of Audit Risk
1
5
6
5. Transaction Audit Testing -All Cycles
8
48
56
6. Audit of Budget and Amendments
a
8
7. Preparation of Audit Confirrnations
I
6
2
8
8. Preliminary Analytical Review
8
8
9. Review of Minutes of Meetings
8
8
10. Preparation of Report Format Draft
i
16
'16
SURSEQUENTSO_YEAR, END-
11. Preparation of Working Trial Balance
10
10
12. Final Analytical Review of Revenues and
Expenditures
16
16
13. Year -End Audit of Account Balances
8
49
57
14. Audit of Confirmation Results
8
8
15. Audit of Supplemental Report Data
17
17
16. Test of Laws and Regulations Compliance
-
8
16
24
17. Audit Supervision and Review
8 16
8
32
18. Client Meetings and Presentations
8 8
16
CITY OF OWASSO
SUMMARY OF AUDIT TASKS AND FEES
FISCAL YEAR ENDING JUNE 30, 2002
FSILMA -TFDJ 11URS1<?- COM1'I.FIF
20. Preparation of Legally Required Financial
Reports:
o State Auditor Form 2463
N
Total Hours
18
Audit
Audit I
42 382
Hourly Rates
Audit Ias_ks
Cnairman,
Manager,
( Staff, j
Clerical !
Total
4,335
CPA
CPA
_
CPAs (
_ -_
Staff
_ —
Hours
RFP_OR2PEt�2AR<ST10N�
i
19. Preparation of Report on Repotting Entity
o Financial Statements
22
i
12
34
o Notes to Financial Statements
i
'I8
8
26
o Internal Control and Compliance
2
2
4
o Management Letter
2
i
2
4
20. Preparation of Legally Required Financial
Reports:
o State Auditor Form 2463
N
Total Hours
18
51
271
42 382
Hourly Rates
$ ._125 _
85
-------70--
25
Standard Fees
2,250
4,335
18,970
1,050 $26,605
Out -of- Pocket Expenses (printing, travel, etc.)
Estimated Standard Fees and Expenses
2,100
$28 705
PROPOSE=D CONTRACT AMOUNT (DISCOUNTED) --- _ 521,200
CALL,
BARRICK,
ETHRIDGE,
WEBB & CO., LLP
CERTIFIED PUBLIC: ACCOUNTANTS
206N it A RRISON - P.O. BOX 790- CUSHING.OKI_A H OMA 7402:- 915'25 -4216. FAX 9IR I
June 28, 2000
'To the Shareholders
Crawford & Associates, P.C.
Certified Public Accountants
RON H. BARRICK. CPA
DON K. ETHRIDGE. CPA
WALTER H. WEBB. CPA
JERRY PARSONS. CPA
JANE FRAZIER, CPA
MICHELLE ::'RIGHT. CPA
TIM W. NORDEN. CPA
CHARLES E. CROOKS, CPA
We have reviewed the system of quality control for the accounting and auditing practice of
Crawford & Associates, P.C. (the firm) in effect for the year ended December 31, 1999. A
system of quality control encompasses the firm's organizational structure and the policies
adopted and procedures established to provide it with reasonable assurance of complying with
professional standards. The elements of quality control are described in Statements on Quality
Control Standards issued by the American Institute of Certified Public Accountants (AICPA).
'The design of the system and compliance with it are the responsibility of the firm. Our
responsibility is to express an opinion on the design of the system, and the firm's compliance
with the system based on our review.
Our review was conducted in accordance with standards established by the Peer Review Board
of the AICPA. In performing our review, we obtained an understanding of the system of quality
control for the firm's accounting and auditing practice. In addition, we tested compliance with
the firm's quality control policies and procedures to the extent we considered appropriate. These
tests covered the application of the £inn's policies and procedures on selected engagements.
Because our review was based on selective tests, it would not necessarily disclose all weaknesses
in the system of quality control or all instances of lack of compliance with it.
Because there are inherent limitations in the effectiveness of any system of quality control,
departures from the system may occur and not be detected. Also, projection of any evaluation of
a system of quality control to future periods is subject to the risk that the system of quality
control may become inadequate because of changes in conditions, or because the degree of
compliance with the policies or procedures may deteriorate.
In our opinion, the system of quality control for the accounting and auditing practice of
Crawford & Associates, P.C. in effect for the year ended December 31, 1999, has been
designed to meet the requirements of the quality control standards for an accounting and auditing
practice established by the AICPA and was complied with during the year then ended to provide
the firm with reasonable assurance of complying with professional standards.
CALL, BARRICK, ETHREDGE,'WEBB & CO., LLP
Certified Public Accountants
C A FC D & ASSOCIATES, P.C.
__. CERTIFIED PUBLIC ACCOUNTANTS AND ADVISORS l'O GOVERNMENT
Honorable Mayor and Members of the City Council
City of Owasso
P, O. Box 180
Owasso, OIC '74055 -0180
Dear Mayor and Members of the City Council:
GREENBRIAR OFFICE PARK
10308 GREENBRIAR PLACE
OKLAHOMA CITY, OK 73159
PHONE: 405/691 -5550
FAX: 405/691 -5646
E -MAIL: macinc ®theshop.net
WEB SI fE: www.theshop. net /macinc
March 27, 2002
Enclosed are 2 copies of the audit eng agement letter for the fiscal y ear ending June 30, 2001
Crawford & Associates, P.C. is committed to remaining the leader in this field. We are also
committed to providing the highest quality of service at our lowest possible cost, and will continue
to provide our audit services to y on below our standard hourly rates.
For your benefit in understanding your audit and consulting costs, we have provided an "Audit
Contract Cost Summary" form which outlines how we arrive at audit and consulting costs. The
summary schedule will assist you in separating not -to- exceed audit costs from audit costs resulting
from changes in audit scope or consulting service costs.
We wish to thank you for the confidence you have placed in our firm and look forward to serving
you.
Sincerely,
e
Crawford & Associates, P.C.
MEMBER: AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS - OKLAHOMA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
CITY OF OWASSO
AUDIT CONTRACT COST SUMMARY
FY 2001 -2002
Estimated
1. NOT -TO- EXCEED COST - AUDIT" Hours Cost
A. Compiling and preparing annual financial statements. 74 $ 3,700
B. Audit of annual financial statements and preparation of
independent auditor's reports. 286 14,300
C. Typing and printing of annual report. 16 800
D. Preparation of State Auditor Form 2463. 6 300
E. Out -of- pocket expenses 2.100
2. POSSIBLE ADDITIONAL COST - AUDIT SCOPE CHANGES
o Examples of scope changes include:
- Addition of new entities or funds to audit
- Addition of new debt and debt account activity
to audit
- Significant difficulties encountered due to lack
of adequate accounting records, incomplete
records to turnover in staff
3. ACCOUNTING AND CONSULTING SERVICES COST
o Examples of these non -audit services include:
- Researching and preparing entries to
convert records to generally accepted
accounting principles basis
- Budget preparation and presentation assistance
- Estimate of needs preparation
- Preparation of regulatory agency reports
- Summarizing and preparing entries for unrecorded
debt account activity
- Update of internal fixed asset records
- Assistance with accounting system improvements
- Computer system consulting and training
- Other accounting or balancing assistance and
special projects
Will be billed at hourly audit rates for individual
involved for hours required.
Current rates
Chairman
$125
President, Manager
$100
Staff
$70 -75
Clerical
$25
Will be billed at hourly consulting rates for
individual involved for hours required.
Current rates
Chairman
$125
President, Manager
$100
Staff
$70 -75
Clerical
$25
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROlVU SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT FISCAL YEAR 2000 -2001 AUDIT REPORT
IDATEC April 12, 2002
The firm of Crawford & Associates, P.C. has provided audit services to the City and its trust
authorities for the past four years. Frank Crawford will present the audit report to the City
Council at the March 6 meeting and will respond to any questions the Council may have.
Enclosed are copies of the three reports prepared by the auditors: Annual Financial Statements
and Accompanying Auditor's Report, Single Audit Supplement and Independent Auditor's Reports
on Compliance and Internal Controls, and Letter to Management.
In order to create a record in the minutes, Council will be asked to take action on a vote to receive
the audit report.
Staff recommends Council vote to receive the audit report.
i
!�i i�
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM- SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: BOND PROJECT FUND BUDGET
DATE: April 12, 2002
BACKGROUND:
The Bond Project Fund is used to account for the use of the proceeds of the 1998 Revenue Bonds
and the Sales Tax Capital Future Fund as approved by the citizens in an October 1997 election.
The original budget was approved by the City Council in 1998. Each year as contracts were
approved and additional sales tax funds became available, the project - length budget was amended.
At the beginning of the current fiscal year, all funds had been received. Contracts had already
been awarded for the current projects. Budgets for those contracts had already been approved. So
the project budgets were not re- approved as part of the fiscal 2002 budget.
The "Project- Length Budget Report" for the Bond Project Fund is attached. The "Amended
Project Authorization" is the total that has been budgeted through the Bond Project Fund since the
projects were authorized more that four years ago. The "Current Fiscal Year Budget
Authorization" is the total available from July 1, 2001 through June 30, 2002. Staff is requesting
that Council approve the appropriation amounts listed in the "Current Fiscal Year Budget
Authorization" column.
When the fiscal 2002 -2003 budget is presented to the Council next month, current projects will be
included again.
Staff recommends Council approval of attached Bond Project Fund budget containing:
Beginning fund balance $3,966,316
Revenues $ 52,684
Expenditures $4,019,000
ATTACHMENTS:
Bond Project Fund Budget Report
Bond Project Fund
Project- Length Budget Report
Fiscal Year 2001 -2002
BEGINNING FUND BALANCE $0 $0 $3,966,316
w "M H w
Proceeds of 1998 Revenue Bonds 7,460,000 7,450,889 0
Interest 100,000 1,203,595 52,684
Grant 90,000
Transfer from Sales "fax Capital Future Fund 2,170,000 2,205,289
Transfer from Capital Improvements Fund 269,000 269,000
TOTAt'REYENU,S z r ' 9,999,000 11,218,773 52,684
Engineering
Current
Original Amended
Fiscal Year
Project Project
Budget
Authorization Authorization
Authorizaiton
BEGINNING FUND BALANCE $0 $0 $3,966,316
w "M H w
Proceeds of 1998 Revenue Bonds 7,460,000 7,450,889 0
Interest 100,000 1,203,595 52,684
Grant 90,000
Transfer from Sales "fax Capital Future Fund 2,170,000 2,205,289
Transfer from Capital Improvements Fund 269,000 269,000
TOTAt'REYENU,S z r ' 9,999,000 11,218,773 52,684
Engineering
1,046,125
143,725
Building Facilities
3,188,000
4,262,920
1,734,000
Street Projects
5,907,000
5,307,138
2,141,275
Sports Park Improvements
500,000
476,681
0
Contingency /Other Projects
262,000
0
0
Transfer to General Fund (Project Mqmt Salarv)
142,000
125,909
0
NET 0 0 (3,966,31
ENDING FUND BALANCE $0 $0 $0
TO: HONORABLE; MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM. STAN EWING, DIRECTOR OF
COMMUNITY & ECONOMIC DEVELOPMENT
SUBJE+ CTo FINAL PLAT-THE VILLAGE OIL SILVER CREED -I
DAT'Ea April 10, 2002
BACKGROUND
Blaksley /Morris Properties, owner, is requesting review of the Final Plat for The Village
of Silver Creek, a 16.63 acre, 62 lot proposed subdivision located north of E. 86th Street
N. and west of N. 145th E. Avenue. The subject property is generally described as a tract
of land in the East Half of the Southeast Quarter (E /2 SE /4) of Section 21, Township
21N, Range 14E. A location map is shown on the plat for your convenience.
The subject property is zoned PUD with RS -2 underlying zoning (Planned Unit
Development /Residential Single - Family, Medium Density). The property is bound on
the north by the future site of the Silver Creek Church of the Nazarene, zoned OM
(Office Medium); to the northwest and west by undeveloped single - family residential
portions of the Silver Creek PUD; to the south by an undeveloped commercial tract, also
part of the Silver Creek PUD and to the east by N. 145th E. Avenue right -of -way and,
further, by the Preston Lakes PUD.
The submitted final plat is consistent with the requirements of the Silver Creek PUD
(OPUD -14) zoning district. Issues with lot sizes and setbacks seen at the preliminary plat
review by the Planning Commission are now resolved.
The applicant has provided an area of open space in the southeast portion of the site that
will accommodate required detention. Maintenance of the common open space and
detention areas has been defined as the responsibility of the homeowners' association
within the covenants and restrictions.
A $16 per acre siren fee, totaling $266.08, will be assessed on the property prior to
release of the final plat for filing. The property is also subject to a $1580 per acre Elm
Creek Sanitary Sewer Interceptor Payback assessment totaling $26,275.40.
VANDCA USERS\ planner ACiryCouncilACC- D4- IG -02VV illagc � Silver Creek.doc
The Owasso Technical Advisory Committee reviewed the final plat at the January 30,
2002 regular meeting. A memorandum detailing TAC comments is attached for your
information and review. The applicant has addressed the issues and the plat distributed
with your packet reflects the revisions.
RECOMMENDATION
The Owasso Planning Commission has conducted a hearing on this request and
recommends Council approve the Final Plat for "The Village of Silver- Creek -l" a 16.63
acre, 65 lot subdivision located north of N. 86`l' St N. and west of N. 145"' E. Avenue.
The staff concurs with the recommendation.
ATTACHMENTS
1, Location Map
2. Final Plat —The Village of Silver Creek -1
3. DEQ Permits
V APDCAUSBItS\plannerACityCuuncil ACC- 04- I6 -02VVillaoe(,u Silver Creekdoc
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DEVELOPER
SURVEYOR
NE GINEER
SLAKSLEY MORRIS PROPERTIES, LLC.
K. STEWART COLLINS, R.LS.
RONALD G. TRACY, A.E.
P. 0. BOX 1557
COLLINS LAND SUR "NG, INC.
TRACY CONSULTING ENGINEERS, INC.
FINAL PLAT
OWASSO, OKLAHOMA 74055
113 WEST DAMES, SUITE 106
P. 0. BOX 52298
THE V@LaGE OF Bi.VEi OFEEK - I
PHONE: 918- 274-8888
BIXBY, OKLAHOMA 74008
TULSA, OKLAHOMA 74152 -0298
FAX: 918 -275 -7433
PHONE: 918 -366 -9121
PHONE 918 -592 -5605
4�TY TULSA COUNTY, GICLAFfQUA
SA U
FAX: 918 -368 -9373
FAX: 918- 587 -5601
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FINAL PLAT
THE VILLAGE OF SILVER CREEK - I
^ITS' OF OWASSO, MLSA COUM OKLAHOMA
ISSUED'. kP.kY 11. 4904
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March 15, 2002
F. Robert Carr, Jr., P.E., Director of Public Works
City of Owasso
111 North Main
Owasso, Oklahoma 74055
Re: Permit No. SLO0007202O23O
Village of Silver Creek
521310
Dear Mr, Carr:
FRANK KEATING
Governor
Enclosed is Permit No. SL00007202O23O for the construction of 2,210 linear feet of eight (8) inch
PVC sanitary sewer line, plus all appurtenances, to serve the Village of Silver Creek sewer line
extension, City of Owasso, Tulsa County , Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved
by this Department on March 15, 2002. Any deviations from the approved plans and
specifications affecting capacity, flow or operation of units must be approved, in writing, by the
Department before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of
Owasso, Oklahoma, after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you and retaining one (1) set for our files.
Very truly yours,
Qusay R. abariti, E.I.
DWSRF /Construction Permit Section
Water Quality Division
QRK /HJT /so
Enclosure
c: Ronald Tracy, P.E., Tracy Consulting Engineers, Inc.
Rick Austin, R.S., Regional Director, DEQ
707 NORTH ROBINSON, 20.60X 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677
printed on 1. qdW pnpur vdlh soy Ink
0�0
0 K l A H 0 h7 A
MARK COLEMAN OEPAFTME91 OF MIRMMEENTM OUAtIIY
Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
March 15, 2002
F. Robert Carr, Jr., P.E., Public Works Director
City of Owasso
111 North Main
Owasso, Oklahoma 74055
Re: Permit No. WL000072020229
Village of Silver Creek
PWSID No. 3007218
Dear Mr. Carr:
FRANK KEATING
Governor
Enclosed is Permit No. WL000072020229 for the construction of 1,200 linear feet of twelve (12)
inch PVC, plus 150 linear feet of eight (8) inch PVC, plus 2,570 linear feet of six (6) inch PVC
potable water main, plus all appurtenances, to serve the Village of Silver Creek potable water line
extension, City of Owasso, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved
by this Department on March 15, 2002. Any deviations from the approved plans and
specifications affecting capacity, flow or operation of units must be approved, in writing, by the
Department before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of
Owasso, after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you and retaining one (1) set for our files.
Very truly yours, ,
ov5at, %� bet r��7
Qusay R.Ka at, E.I.
DWSRF /Construction Permit Section
Water Quality Division
QRK /HJT /so
Enclosure
c: Ronald Tracy, P.E., Tracy Consulting Engineers, Inc.
Rick Austin, R.S., Regional Director, DEQ
Nathan Kuhnert, Planning and Management Division, OWRB
707 NORTH ROBINSON, P.O. BOX 1677, OKIAHOMA CITY, OKIAHOW 73101 -1677
ptlnlotl on rosydoA rapor vmh soy ink
E.,°,o
TO. HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
EROM� STAN EWINC, DIRECTOR OF
COMMUNITY & ECONOMIC DEVELOPMENT
SUBJECTS FINAL PLAT'- SILKIER CREEK CHURCH OF THE NAZARENE
DATEa April 10, 2002
Church of the Nazarene, owner, is requesting review of the Final Plat for the Silver Creek
Church of the Nazarene, an 4.46 acre, 1 lot proposed subdivision located north of E. 86`h
Street N. and west of N. 145`" E. Avenue. The subject property is generally described as
a tract of land in the East Half of the Southeast Quarter (E /2 SEA) of Section 21,
Township 21N, Range 14E. A location map is shown on the plat for your convenience.
The subject property is zoned OM (Office Medium). The property is bound on the north,
south and west by undeveloped single - family residential portions of the Silver Creek
PUD and to the east by N. 145`h E. Avenue right -of -way and, further, by the Preston
Lakes PUD.
ANALYSIS
The submitted final plat is consistent with the requirements of the OM zoning district.
Utilities are or will be extended to the edge of the church property by the developer of
Silver Creek. The church will provide on -site detention.
A $16 per acre siren fee, totaling $71.36, will be assessed on the property prior to release
of the final plat for filing. The property is also subject to a $1580 per acre Elm Creek
Sanitary Sewer Interceptor Payback assessment totaling $7,046.80.
The Owasso Technical Advisory Committee reviewed the final plat at the January 30,
2002 regular meeting. A memorandum detailing TAC comments is attached for your
information and review. The applicant has addressed the issues and the plat distributed
with your packet reflects the revisions.
VAP UCAUSGRS \plannerACi lyCounciACG04 -I G02 \SGNazmrene.doc
RECOMMENDATION
The Owasso Planning Commission has conducted a hearing on this request and
recommends Council approve the Final Plat for "Silver Creels Nazarene Church" a 4.46
acre, 1 lot subdivision located north of N. 86 °' St N. and west of N. 145 "' E. Avenue. The
staff concurs with the recommendation
ATTACHMENTS
ENTS
1. Location Map
2. Final Plat-- Silver Creek Nazarene Church
VAPDCAUS6ftS\ plannerA CityCouncillCC- 04- I6- 024SC- Nazarene.doc
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A tract of land in the East Half of the Southeast Quarter (E /2 SE /4) of Section
Twenty —one ( 21) Township Twenty —one (21) North Range Fourteen (14), Tulsa County, State
of Oklanoma, according to the U.S. Government Survey thereof, described as follows:
COMMENCING at iron pin found at Southeast corner of said Section 21; thence North
00'01'04 "East a distance of 1654.47 Feet to the Point of Beginning; Thence North
00'01'04" East a distance of 661.79 Feet; Thence North 89 °55'05" Vilest a distance of
343.85 Feet; Thence South 00 °01'20" West a distance of 661.56 Feet; Thence South
89'52'52" East a distance of 343.90 Feet to the Point of Beginning, Less and except
a strip of land 50 feet in width running the length of and parallel to the easterly
line of said property designated as right —of —way for 145th East Avenue and containing
SILVER CREEK CHURCH OF THE NAZARENE
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OWNER / DEVELOPER
Ill, IV
REV. LARRY R. BRINKLEY
SILVER CREEK CHRUCH OF THE NAZARENE
P. 0. BOX 208
OWASSO, OKLAHOMA 74055
PHONE: 918 - 272 -1642
FAX: 918 - 272 -1642
SURVEYOR
K. STEWART COLLINS, R.LS.
COLLINS LAND SURVEYING, INC.
113 WEST DAMES, SUITE 106
BIXBY, OKLAHOMA 74008
PHONE: 918- 366 -9121
FAX: 916- 366 -9373
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RONALD G. TRACY, P.E. FWAL M-AT
TRACY CONSULTING ENGINEERS, INC. SUER C.PER CHIJCH OF THE NAZAFiBlE
P. 0. BOX 57415 Q-TY OF OWA� 70-SA COLINlY, OKLAHOMA
TULSA, OKLAHOMA 7. 5501295
PHONE: 978 - 592 -5601 :nu . : <aei. 11, zwa
FAX: 918 - 587 -5601 PUT Na PAS
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SLVS CREEK CHRUCH OF THE NAZI E
COSY OF OWAS -GOT TULSA COUWY, ON.N SOMA
ISSUC0 ATHA, 71, 2.1
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROMo STAN EWING, DIRECTOR OF
COMMUNITY & ECONOMIC DEVELOPMENT
SUBJECT2 PARTIAL ABANDONMENT' OF OPUD -01 -®1
DATE: April 10, 2002
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The City of Owasso has received a request from DM Sokolosky, partial owner and applicant, for
the partial abandonment of a previously approved Planned Unit Development # OPUD -01 -01
located on the south side of E. 116`h St N. between Mingo Road and the SK &O Railroad. The
popular name for OPUD -01 -01 is the Vines Properties. The property was rezoned and the PUD
approved by the Planning Commission on January 9, 2001, and the City Council on February 6,
2001. Since that time, no subdivision plat has been processed. The entire parcel changed from
AG (Agricultural) to 2.15 acres of CS (Commercial Shopping), 9.53 acres were rezoned RD
(Residential Duplex) and 15.00 acres were rezoned IL (Industrial Light). Rezoning Ordinance
#668 and PUD -01 -01 Ordinance #669 were approved by the City Council on May 1, 2001. This
is a housekeeping items.
The applicant is requesting the abandonment of the easterly 15 acres that had previously been
rezoned from AG for IL (Light Industrial) use in the PUD. The Applicant presented a rezoning
request OZ -01 -07 to the Planning Commission on September 17, 2001, at their Special Meeting.
The request was for the rezoning of the easterly 15 -acre from IL to RS -3 (Residential Single -
Family, High Density). The Planning Commission supported the rezoning to RS -3. There was
discussion at that meeting regarding the need to amend or abandon OPUD- 01 -01. The rezoning
ordinance has been held pending amendment or abandonment. This request will abandon the 15-
acre industrial portion of the PUD and will allow the City Council to approve the RS -3 rezoning
ordinance.
The Owasso Planning Commission has conducted a hearing on this request and recommends
Council approve the Partial Abandonment of the easterly 15.0 acres of OPUD -01. The staff
concurs with the recommendation.
ATTACHMENTS:
1. Location Map
2. PUD Concept Development Plan
Vines Properties
A Planned Unit Development
Located ate
Southeast Corner of M lingo Road and P. 1I6"' Street North
Site Investigation-,
The site can best be described as gently rolling pasture and lowland that may be Subject
to periodic flooding. The site is covered in two distinct types of vegetation. The lower
areas of the tract are vegetated in small young stands of trees undergrowth and brush. The
higher areas have been hayed in the past and are described as meadows or natural fields.
Review of the FEMA floodplain document indicates that a large area bisecting the center
of the tract is considered to be within the 100 -year floodplain and may be periodically
flooded. This area has been delineated on the site map.
Design Intent-
It is the intent of the developer to create a multi -use area that compliments the residential,
commercial and industrial base of the City of Owasso. Intended uses will include
approximately 2.2 acres of Commercial zoning 9.6 acres of Residential Duplex zoning
and 15 acres of Industrial/Light Manufacturing/Research and Development zoning.
The commercial property will be located in the Northwest corner of the tract of land. This
area will be developed in a use that would serve the neighboring residential development
as well as the future residents within the development area. Uses may include
convenience type establishments, restaurants or small merchant operations. The size of
this area has been restricted to prevent large commercial ventures from occurring in this
area.
The land adjacent to the commercial area and lying west of the channel area will be
constructed in attached housing units. Due to the location of the 100 -year floodplain, the
PUD designation will allow the clustering of the home in the area of land not considered
to be within this area. It is likely that in this type of development common area will be
integrated into the plan. To insure the continued maintenance and to provide continuity of
the overall development, a property owners association will be formed as a past of the
restrictive covenants at the time of final platting if required.
The floodplain area will be retained for open recreational use and flood detention and
protection. Consideration will be given to participation with the City of Owasso to create
a linear park in this area. It is the desire of the developer to leave as much of the
floodplain area in its natural state.
The remainder of the tract lying east of the drainage channel will become an industrial -
light manufacturing/research and development tract. Uses will be strictly limited to
protect the surrounding community from harm and disturbance. The PUD document will
limit the type of activity that occurs on this tract to those that create minimal impact on
sound, light, noise and odors. Only those uses that are manufactured or constructed
within the confines of a building will be allowed. As referenced in the single- family area,
this tract is also bounded by the floodplain. Limited disturbance of this area is proposed.
The natural vegetation in the lloodplain will provide a buffer between the industrial use
and the residential structures located on the western portion of the tract.
!Utilities-
Within the last year a sanitary sewer system has been installed along the western
boundary of the tract. This sanitary sewer can be extended to the east along the southern
boundary of the tract to pick up the residential area as well as the industrial tract.
Ample water- is available to the site. Lines exist along the Northern and eastern
boundaries of the tract. In each case, road bores of Mingo Drive and I I6a' Street North
will be required to facilitate the water service directly to the tract.
Private Utilities are such as: telephone, natural gas, electric, and cable television are
available to the area and can be extended at the developer's expense to serve the tract.
At the time of preliminary plat and final plat, utility casements of the appropriate size and
location will be coordinated with all utility companies and delineated in these documents.
Two main arterial roadways provide access to the site: Mingo Drive and 116a' Street
North. To minimize the traffic conflicts between vehicles traveling these arterial streets
and traffic generated by the development, limits of no access will be created at the time
of platting of the property. In general, two points of access are planned along both arterial
roads. Mingo Drive will have one point of access entering the Residential Duplex District
and one drive entering the Shopping Center District. On East 116 °i Street North, the
access to the Shopping Center District and the Residential Duplex District will be
through a shared access roadway. The access to the Industrial Light Manufacturing
/Research and Development will be limited to a single Drive.
More detailed information concerning the exact placement of the drives, widths, etc will
be provided at the time of platting and site development plan approval.
Access to the site can also be accomplished through the existing railway. If the occupant
of the Industrial area finds rail access necessary, a small loading spur can be constructed
to provide such access.
Development Plan.
Upon approval of the overall Planned Unit, it is the intent of the developer to begin the
process of completing design and construction documents for the industrial portion of the
property followed by development plans for the remainder of the property. It should be
noted that under PUD requirements, the City will require Detailed Site Plans and
Construction Documents. Public hearings must be held to allow public input in the final
design of the Planned Unit Development. The final design and construction drawings of
this development. will meet or exceed all requirements and regulations outlined in the
City of Owasso Zoning and Subdivision Regulations.
To facilitate the development of the entire tract, it is the developer's intention and desire
to have stormwater detention facilities for the entire tract constructed during the first
phases of construction. This facility will be located within the open space area located
between the Industrial and residential areas of the tract and will be constructed in such a
manner as to serve as a site amenity for the entire development.
Construction of the first phase is anticipated to begin within the year 2001.
I— I=- cz;;; �,I O E=—::
PART OF GOVERNMENT LOT ONE (1) (NW /4 NW /4) AND PART OF THE NORTHEAST
QUARTER OF THE NORTHWEST QUARTER (NE/4 NW /4) OF SECTION SEVEN (7).
BASE
TWNSHIp MERIDWI.TULSAI COUNTY, SST FOURTEEN ACCORDING E USN.
_GOVERNMENT SURVEY THEREOF, MORE PARrCUTARLY DESCRIBED AS FOLLOWS TO-WT;
BEGINNING AT THE NORTHWEST CORNER OF SAID GOVERNMENT LOTT; THENCE SOUTH
68'30'08° EAST ALONG THE NORTH LINE OF SECTION 7. 1634.21 FEET; THENCE SOUTH
1552'08° WEST ALONG THE A.T. & S.F. RIGHT -OF -WAY, 789.01 FEET; THENCE NORTH
OW32*46' WEST LINE OF SECTION 17,1 NORTH I THE WEST
761.92 FEET TO THE POINT OF BEGINNING.
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SHEET No.
2
OF 3 SHEETS
TO- HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: STAN EWING, DIRECTOR OF
COMMUNITY & ECONOMIC DEVELOPMENT
SUBJECT: REZONING OF GARRETT CREEK- OZ-02-03
DATE. April 10, 2002
11
The Owasso 2010 Land Use Master Plan identifies the subject property to have a
combination of proposed uses including High Intensity Commercial/Office and a
combination of moderate to high intensity residential. Although the proposed land use
configuration differs slightly from the Land Use Master Plan, it is the staff's and
Planning Commissions' opinion that this application is in conformance with the
Comprehensive Plan.
The Owasso Planning Commission has conducted a public hearing on this request and
recommends Council approval of the requested rezoning. The Staff concurs with that
recommendation.
Attachments:
I , Location Map
2, Proposed honing leap
:
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116TH STREET NORTH
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ZONING MAP
(RS-3 AND CS ZONING)
TO- HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM- STAN EWING, DIRE CTOR OF
COMMUNITY & ECONOMIC DEVELOPMENT
SUBJECT. GARRETT CREEK PLANNED UNIT DEVELOPMENT
OPUD-02-02
DATE- April 10, 2002
Rizk
Garrett Creek Home Sites, LL C., owner and applicant, is requesting the approval of the
The Garrett Creek PUD containing 126.05 acres, all of which is undeveloped. The
subj ect property is located. on the south side of E. 116"' St. N. between N. 129th E. Ave.
and US Highway 169.
- - - ------- ----
The Planning Commission reviewed the proposed OPUDF-02-02 and recommended
approval of OPUD-02-02 with the following items to be incorporated into the Garrett
Creek PUD text prior to recordation:
1. Sidewalks along the perimeter of the development, except at those locations where
the future business will actually front the arterial or service road shall be installed at
the time of development. All other sidewalks shall be installed at the time of site
construction.
Acceleration/deceleration lanes shall be required at all access points along arterial and
set-vice roads.
3. Detailed covenants and restrictions incorporating all conditions of the PUD and
governing the unified design and function of the PUD shall be required at the time of
final platting.
4. The applicant's Outline Development Plan and Text shall be filed of record in the
office of the Tulsa County Clerk and two recorded copies provided to the City
Planner prior to the processing of any final plat associated with the PUD.
5. Unless specifically set out in the standards and conditions of this PUD, commercial
development shall meet all requirements of the CS (Commercial Shopping) district.
6. Unless specifically set out in the standards and conditions of this PUD, residential
development shall meet all the requirements of the RS-3 (Residential Single-Family
High Intensity) district.
7. Unless specifically set out in the standards and conditions of this PUD, townhouse
development shall meet the requirements of the RTH (Residential Townhouse)
district.
8. Unless specifically set out in the standards and conditions of this PUD, apartment
development shall meet the requirements of the RM- I (Residential Multi-Family Low
Intensity) district.
9. All conditions imposed by the Owasso Technical Advisory Committee for
subdivision plat approval shall be met as conditions of the PUD.
10. A detailed, certified drainage report be submitted to and approved by the Public
Works Department prior to Planning Commission review of a the final plat.
11. All covenants of any subdivision plat containing property within the PUD shall
incorporate all PUD standards and conditions of approval and make the City of
Owasso beneficiary.
12. No building permit shall be issued within any portion of the PUD until all criteria
outlined within Chapter 8 of the Owasso Subdivision Regulations are met by the
developer.
13. Detailed landscape plans for individual sites shall be submitted at the time of site plan
review.
14. Area markers, including associated landscaping and lighting, shall be submitted to
and approved by the Owasso Planning Commission as required by the Sign
Ordinance.
15. The planning Commission reserves the right to proscribe additional buffering,
screening and setbacks during the platting process.
The staff concurs with the recommendation.
ATTACHMENTS.
1. Location Map
2. Garrett Creek PUD Development Flan & Text (Separate)
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TO. THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM- JIM MCELRATH
SUPPORT SERVICES DIRECTOR
SUBJECT: CITY HALL HVAC MAINTENANCE CONTRACT
DATE. April 10, 2002
BACKGROUND:
Forrest Shoemaker Company is the vendor that installed the heating and air conditioning system
at the City Hall/Police Station Facility. On November 2, 2001, the City received a letter from
Forrest Shoemaker notifying the City of the beginning of the one-year warranty period for the
HVAC system. During this time, Forrest Shoemaker Company is responsible for the correction
and/or repair of any problems with the system, including all controls and equipment.
If just changing filters was all that is involved in this maintenance, someone from the City staff
could perform this service. However, because the ceiling units are not readily accessible, it costs
almost as much to have a qualified HVAC maintenance company get into the ceilings to check
and do the preventive maintenance on these units as it does to have them do the maintenance and
change the filters at the same time as they are doing other system maintenance. For this reason
alone, a valid case can be made for having a service company do all the maintenance, including
filter changing.
In addition to this fact, since the system is under warranty until the beginning of November 2002,
if persons other than someone who works for or is authorized by Forrest Shoemaker Company
work on the units, the City runs the risk of voiding the warranty on portions of the equipment.
Because of the size, complexity and sensitivity of the system, including highly sophisticated
computerized controls and very expensive components, it is the opinion of staff that the City
CITY HALL HVAC MAINTENANCE
APRIL 10, 2002
PAGE 2
'1jQ
Staff recommends that the City Council award a contract in the amount of $7511 to Forrest
Shoemaker Company for the period April 22, 2002 through October 31, 2002 through the
utilization of a sole source quotation, for maintenance to the City Hall Facility heating and air
conditioning system.
Contract from Forrest Shoemaker for HVAC maintenance for City Hall Facility
202 South Guthrie
Tulsa, OK 74103-3001
Agreement No.
Project and Location
Owasso, OK
Commercial Service Agreement
Pricing and Acceptance
(918) 5851239
Fax (918) 5851569
Forrest Shoemaker Inc., herein referred to as the Service Company, agrees to furnish services in accordance
with the "General Terms and Conditions" and attached "Schedules". This Agreement shall become valid
only upon acceptance by Customer and approved by the Set-vice Company.
Equipment To Be Serviced Model/Type Serial
Qt _,a n—t —it Y — — Manufacturer -----PCKq1—dP-mcnt Number Schedule
The Agreement Price is $7,511.00 " per year, payable in...7.p4ymep:�� �qf $11,.0..7.3..!-00. p!�rMp.n.d.l.. This price is
to be adjusted in future years as herein provided.
This agreement is effective from April 22,..2002 through Qctoey.3,1 2002 and shall remain in effect
"' ' ' ' * .... ... ...... .... . � . ................ I--
automatically from year to year unless terminated by either party at the end of the anniversary date by
giving at least (30) days written notice.
An optional renewal of this agreement from November 1, 2002 through June 30, 2003 in the amount of
$6,382.00, payable in 8 payments of $797.75 per month may be secured by notifying Forrest Shoemaker,
Inc. in written by October 1, 2002. This will include one Winter and one Summer inspection including
filter changes with each inspection.
Date: 4-11-02
Forrest Shoemaker Inc.
Signature
Print
Title
Approval Date
Air Conditioning - Heating ® Sheetmetal ® Piping - Duct Cleaning - Service ® Repairs
General Terms s and Conditions
I, Price Adjustment
Price adjustment may be required based upon
future prevailing conditions. Notice of
adjustments to the agreement price shall be
provided in writing at least (30) days prior to
the agreement anniversary date.
2. Payment
Payment for services provided hereunder is due
upon receipt of invoice. The Service Company
reserves the right to discontinue its service
anytime payments have not been made as
agreed. Invoice amount will include prices and
terms quoted plus any Federal, State, and local
takes payable under applicable statutes.
3. Liability
The Service Company's responsibility for
injury to persons or property shall be limited to
injury caused directly by its negligence in
performing operations under this agreement.
In no event shall the Service Company be
liable for incidental or consequential
damages of any nature whatsoever. The
Service Company will not be liable for repairs
to any equipment damaged by reason of
negligence, faulty system design, misuse,
abuse by others, or caused by conditions
beyond its reasonable control.
4. Customer Obligations
The customer shall:
• Operate the equipment in accordance with
manufacturer's recommended instructions.
• Promptly notify this Service Company of any
unusual operating conditions.
• Provide access to the equipment including
removal, replacement, or refinishing of the
building structure if necessary.
• Pay for any services and materials not
specifically included in this agreement.
Additional charges shall be made upon
customer's authorization at the prevailing
rates.
5. Asbestos
The Service Company's responsibilities
exclude identification, abatement,
encapsulating, or removal of asbestos or
similar hazardous substances. If asbestos is
encountered during the performance of the
work hereunder, the Company may stop
work and abandon the job --site until such
time as the Owner abates the problem.
Ee Supplemental Conditions
This will constitute 3 complete filter
changes, 1 Summer and 1 Winter ,_..
___ins action. — - _ —_
7. Entire Agreement
This instrument embodies the entire
agreement between parties. Any
modifications or amendments must be in
writing and signed by both parties.
ADDITIONAL SERVICES
The Extended Service Program can provide protection under an All Inclusive or a Total
Maintenance Agreement provided.
NOTE: See appropriate schedules for details of coverage.
OPTIONAL
SERVICE
PROGRAMS
A _T
B
C
D
Maintenance and Services
Comprehensive
Limited
Included
Total
Preventive
Inspection
Annual Winter
Maintenance
Maintenance
Maintenance
Maintenance
Program
Program
Program
Program
1. Ainival Winter Maintenance
2. Written Reports
X
Seasonal Start-Up
X
4. Preventive Maintenance Inspections
X
5. Emergency Service
6. Tube Cleaning (Water-Cooled)
or Coil Cleaning (Air-Cooled)
7. Replacement Parts
8 Major Repair Labor
ADDITIONAL SERVICES
The Extended Service Program can provide protection under an All Inclusive or a Total
Maintenance Agreement provided.
NOTE: See appropriate schedules for details of coverage.
Agreement No.
COVERAGE C
LIMITED INSPECTION MAINTENANCE PROGRAM
Unitary Equipment
The various services described below are provided as part of our Limited Inspection
Maintenance Program.
1. ANNUAL WINTER MAINTENANCE — Twice a year a thorough preventive
i. Check oil sample for acid (where applicable).
j. Lubricate fan bearings.
k. Inspect and adjust belt alignment and tension.
1. Check damper operation. Lubricate and adjust as required.
in. Replace filters.
n. Gas heat option.
I . Check operation and calibration of gas train components.
2. Check burner sequence of operation.
3. Check combustion blower.
4. Check combustion efficiency.
5. Inspect heat exchanger.
6. Check and calibrate operating controls.
o. Electric heat option.
1. Inspect electrical connections and contactors.
1 Check and calibrate all operating and safety controls.
p. Hot mater /steam heat option.
1. Inspect control valves and traps.
2. Check and. calibrate all operating and sal -eLy controls.
q. Report any uncorrected deficiencies noted.
2. WRITTEN REPORTS — Prodded to customer representative following each regular
inspection or emergency call.
Agreement No.
CENTRAL TATI N AIR HANDLING
The Servic6 Company will furnish maintenance for the air handling equipment covered
by this agreement as indicated below:
I . ANNUAL WINTER MAINTENANCE --Twice a year a thorough preventive
maintenance schedule will be performed including the following:
a. Inspect coil.
b. Inspect drain pan and drain line.
c. Inspect fan wheels.
d. Inspect drive sheaves.
e. Check belt alignment and tension.
fo Lubricate as required.
g. Check bearing and motor mounting.
h. Check motor operating voltage and amperages.
i. Check inlet vanes (where applicable) and dampers and adjust if necessary.
2. SCHEDULED PREVENTIVE MAINTENANCE --- 2 Inspections during the operating
cooling season will be made and include the following:
a. Check belt tension.
b. Lubricate as required.
c. Check bearing and motor mounting.
d. Check any excessive vibration or noise.
e. Report any corrected deficiencies noted.
Agreement No.
BOILER A N` NAN '
The ,Service Company will furnish preventive maintenance under the terms of this
agreement to include the following;
1. SCHEDULED PREVENTIVE MAINTENANCE -- 1 time per year during the
operation, these inspections and adjustments will be made:
a. Review Owner's log. Log all operating conditions.
b. Inspect boiler and burner and make adjustments as required.
c. Test low water cut -off.
d. Blow down and test low water cutoff and feed control(s).
e. Check for water, steam, and fuel leaks.
f Check sequence and operation of flame safeguard control.
g. Check setting and test operating and limit control.
h, Check operation of modulating motor.
i. Manually lift safety relief valve and insure 100% closure.
j. Blow down gauge cocks and try cocks to confirm glass water level.
k. Check and test boiler blowdown valve.
1. Lubricate motor and shaft bearings (as required).
m. Check customers log with operator and discuss operation of boiler.
n. Clean water column sight glass.
o. Clean burner fan wheel and air dampers.
p. Clean flame safeguard scanner.
q. Clean and adjust ignition electrodes.
r. Check gas valves against leakage (where test cocks are provided).
s. Check operation of flame safeguard control.
t. Perform pilot turn down test.
u. Check operation of low water cutoff control(s). Clean feed valve(s) strainer.
2. WRITTEN REPORTS — Provided to customer representative following each
inspection.
3. ADDITIONS AND EXCEPTIONS -
Agreement No.
COVERAGE C
LIMITED INSPECTION MAINTENANCE PROGRAM
Reciprocating Equipment
-P L -
I 11C Various services described below are provided as part of our Limited 'Inspection
Maintenance Program.
1. ANNUAL WINTER MAINTENANCE — Twice a year a thorough preventive
maintenance schedule will be performed including the following:
a. Check unit thoroughly for refrigerant leaks.
2. WRITTEN REPORTS — Provided to customer representative following each regular
season inspection or emergency call.
3. SCHEDULED PREVENTIVE MAINTENANCE — Two Inspections during the
operating cooling season will be made to include the following:
a. Make complete operating log and record proper operating temperatures,
pressures, voltages and amperages.
b. Check and adjust operating and safety controls.
c. Check operation of crankcase heater.
d. Check compressor oil level.
e. Check operation of control circuit.
f. Check operating log with operator, discuss operation of the machine generally.
g. Check water /air flog of evaporator and condenser.
h. Check super heat.
i. Check operation of all motors and starters.
j, Deport to operator any uncorrected deficiencies.
4. ADDITIONS AND EXCEPTIONS -
NOTE: Adequate water treatment by a qualified water treatment firm must be furnished
for the equipment covered under this agreement.
TO. THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM- RODNEY J RAY
CITY MANAGER
SUBJECT. SALE OF OLD FIRE, TUCK
DATE. April 10, 2002
On February 19, 2002, the Owasso City Council declared seven vehicles surplus to the needs of
the City, authorized the sale of those vehicles on E- Bay, and set a minimum bid for each vehicle.
One of the vehicles declared surplus is a 1965 Ford 600 Fire Truck. Subsequent to that meeting,
City staff has learned that the Owasso Found -Up Club would be able to utilize the truck to water
the rodeo grounds.
Although the City may not donate to any group, the sale of surplus equipment for a nominal
amount is not prohibited, and staff believes it would be in the best interest of the city to sell the
truck to the bound -Up Club instead of auctioning it on E -Bay.
The staff recommends that the City Council authorize the sale of the 1965 Ford 600 Fire Truck,
which has previously been declared surplus, to the Owasso Found -Up Club for the sum of
$10.00.