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Home My WebLink About2002.01.22_City Council Agenda A. Approval of Minutes of the January 8, 2002 Regular Meeting and the January 15,2002 Special Meetings. Attachment #5-A 5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable.) 4. Roll Call 3. Flag Salute 2. Invocation Vice Mayor Brogdon 1. Call to Order Mayor Barnhouse AGENDA II~ r;;lU<~ Marci Boutwell, City Clerk Hall 4:00 p.m. on and posted at Notice and agenda filed in the office the City Friday, January 18,2002. Community Regular January 2002 6:30 p.m. Council Chambers, TYPE MEETING: DATE: TIME: PUBLIC NOTICE OF THE MEETING OF THE OW ASSO CITY COUNCIL The staff recommends the appointment of Human Resources Director Michele Dempster as the Authorized Agent for the OMRF from the City of Owasso, and authorization for the Mayor to execute the required document. E. Action Relating to the Appointment of an Authorized Agent for the Oklahoma Municipal Retirement Fund. Attachment #5- E The staff recommends City Council approval of Ordinance #700, and has listed this item in the consent section ofthe agenda based on Council action on January 8, 2002 to approve the detachment and authorize an ordinance. D. Action Relating to Ordinance #700, an Ordinance Providing for the Detachment of 312 Acres, More or Less, Generally Located West of the SKO Railroad Right-of-Way and North of East 76th Street North, on the West Side ofthe City of Ow as so. Attachment #5-D the Mayor to 1 funds and staff Council approval and authorization for execute the appropriate documents which approve the collection of remittance of those funds to the City of Owasso. Action Relating to an Agreement With VarTec Telecom lnc for the Collection of 911 Funds and to the Owasso. Attachment B. Approval of Claims. Attachment #5-B Owasso City Council January 22, 2002 Page 2 The Owasso Planning Commission has conducted a hearing on this request and recommends Council approval of the final plat for Honey Creek at Bailey Ranch, a 62.33 acre, 202 lot subdivision located north of E 96th St N and east of N Mingo Rd. The staff concurs with the recommendation. 8. Consideration and Appropriate Action Relating to a Request for City Council Approval of a Final Plat for Honey Creek at Bailey Ranch, an Addition to the City of Owasso, Tulsa County, State of Oklahoma (Ward 1). Ms Sorrells Attachment #8 The Owasso Planning Commission has held a hearing on this request and recommends Council approval of the requested zoning. The staff concurs with that recommendation. 7. Consideration and Appropriate Action Related to a Request for a Change to the Platted Limits of No Access Shown on the Final Plat of Exchange Bank- Owasso I, Along North Mingo Road at the Northeast Corner of North Mingo Road and East 86th Street North. Ms Sorrells Attachment #7 The Annexation Committee and the Planning Commission have conducted hearings on this request and recommend Council approval of the requested annexation. The staff concurs with the recommendation. 6. Consideration and Appropliate Action Relating to a Request for Annexation of a 4.5-Acre Tract of Land Generally Located North of East 96th Street North and East of North Garnett Road. Ms Sorrells Attachment #6 Owasso City Council January 22,2002 Page 3 13. Adjournment 12. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 11. Report from City Councilors. 10. from City 9, Report from City Manager. Owasso City Council January 22, 2002 Page 4 Mr Ray recognized and presented certificates of appreciation to members of the Public Works team who worked over the New Year's holiday to repair the Santa Fe Lift Station. ITEM 6: RECOGNITION OF OUTSTANl2INGEEEORT BY MEMBERS OF THE PUBLIC WORKS TEAM. Mayor Barnhouse presented a certificate and pin from the Oklahoma Municipal League to Police Chief Jim Greene for 25 years of municipal service. ITEM 5: SPECIAL PRESENTATION A quorum was declared present. STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ABSENT PRESENT Mary Lou Barnhouse, Mayor - 15/1 Randy Brogdon, Vice Mayor - 16/0 Will Williams, Councilor -, 14/2 Rebecca Armstrong, Councilor - 15/1 Michael Helm, Councilor - 15/1 ITEM 4:, ROLL CALL Mayor Barnhouse led in the flag salute. ITEM 3: FLAG SALUTE Councilor Williams offered the invocation. ITEM 2: INYOCATION at p.m. called the meeting to The Owasso City Council met in regular session on Tuesday, January 8, 2002 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 4,2002. OW ASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, Janumy 8, 2002 - 2 - Mr Ewing said that the Owasso Economic Development Authority has been discussing the institution of a hotel/motel tax, with funds derived from the tax used to encourage economic development, cultural enhancement, and tourism. The approval of a 3% tax would provide approximately $60,000 in annual revenue. Ordinance #699 outlines the use of the tax and the procedures to be followed in administering the tax. Mr Williams moved, seconded by Mr Brogdon, to approve Ordinance #699, providing for a 3% hotel/motel tax and dedicating the revenue for such tax to promote economic development. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #699, AN ORDINANCE PROVIDING FOR A 3% HOTEL/MOTEL TAX, AND PROVIDING FOR THE USE OF FUNDS TO BE DEDICATED TO THE PROMOTION OF ECONOMIC DEVELOPMENT. Motion carried 5-0. AYE: Brogdon, Williams, Helm, Armstrong, Barnhouse NAY: Motion carded. The consent agenda included minutes of the December 18,2001 Regular Meeting and December 27, 2001 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $51,977.62; (2) Ambulance Fund $4,829.18; (3) E-911 $50,755.00; (4) Capital Improvements $4,994.50; (5) Capital Projects $229.27; (6) Bond Projects $100,981.76; (7) City Garage $10,115.88; (8) Workers' Comp Self Insurance $2,622.29; (9) Payroll $193,494.61; (10) City Garage Payroll $5,178.88; (11)Ambulance Payroll $12,857.13; (12) E-911 Payroll $854.36; (13) Worker's Comp Payroll $73.75. Item C requested approval of Resolution #2002-01, calling for ward elections. Item D requested approval of an agreement with Sage Telecom for the collection and remittance of E-911 funds. Mr Brogdon moved, seconded by Mr Williams, to approve the consent agenda. D, Action Relating to an Agreement With Sage Telecom for the Collection ofE-911 Funds and Remittance of Same to the City of Owasso. Action Relating to Resolution #2002-01, a Resolution Calling a Non-Partisan Primary and General Election Pursuant to Provisions of the Charter for the Purpose of Electing Council Members for Wards 3 & 4. B. Approval of Claims. Approval of Minutes of the December 18, 2001 Regular Meeting and December 27,2001 Special Meeting. rrnMl~ CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. January 8, 2002 Owasso City Council - 3 - No report. ITEM 11: REPORT FROM CITY MANAGER Motion canied 5-0. AYE: Helm, Brogdon, Almstrong, Williams, Barnhouse NAY: None Ms Sorrells said that the Larkin Bailey Trust has submitted a petition to the City of Owasso for the detachment of a 312-acre parcel of land, located north of E 76th St N and west of the SKO Railroad, The property is zone Agriculture and is vacant and undeveloped. The detachment petition was submitted on June 26, 2001; however, no annexation ordinance including the subject property is recorded, All maps produced in recent years include the area in the corporate limits of the City of Owasso. The City Attorney advised that a petition should be filed to detach the property since it shows on city maps. The Owasso Annexation Committee and the Owasso Planning Commission have reviewed the request and have recommended approval. Mr Helm moved, seconded by Mr Brogdon, to approve the requested detachment of property. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR DETACHMENT OF LAND CONTAINING 312 ACRES, MORE OR LESS, GENERALL Y LOCATED WEST OF THE SKO RAILROAD RIGHT -OF - WAY AND NORTH OF EAST 76TH STREET NORTH, illilHE WEST SIDE OF THE CITY OF OW ASSO. Motion cauied 5-0. AYE: Williams, Helm, Armstrong, Brogdon, Barnhouse NAY: None Mr Ewing said that Resolution #2002-02 calls for the proposition outlined in Ordinance #699 to be placed on the March 5, 2002 Primary Election ballot. Mr Williams moved, seconded by Mr Helm, to approve Resolution #2002-02 calling for an election for the purpose of submitting to the Owasso voters Ordinance #699 for their approval or rejection. OW ASSO FOR APPROVAL REJECTIOli, Motion carried 5-0. AYE: Williams, Brogdon, Atmstrong, Helm, Barnhouse NAY: None January 8, 2002 Owasso City Council - 4 - Marcia Boutwell, City Clerk Mary Lou Barnhouse, Mayor Motion calTied 5-0, and the meeting was adjourned at 6:50 p.m. AYE: Helm, Williams, Armstrong, Brogdon, Barnhouse NAY: None Mr Helm moved, seconded by Mr Williams, to adjourn. ITEM 15: 6DJOURNMENT None. Manager. as to the City Mayor Brogdon welcomed Rodney No report. ITEM 12: REPORT FROM CITY ATTORNEY. January 8,2002 Owasso City Council Mr Carr discussed both projects. The 76th St N & Highway 169 interchange project has been awarded. The contractor has been given six months to begin the project. It is anticipated that construction will begin in May and be completed in September. ODOT has requested some changes in the design of the 86th St N & Main project. Those changes should be completed next week and the plans re-submitted to ODOT. ITEM 2: DISCUSSION OF ISSUES RELATING TO THE CONSTRUCTION OF IMPROVEMENTS TO 86TH ST N, AND THE 76TH ST N & HIGHWAY 169 EXCHANGE. Mr Carr, Mr Ray, Ms Bishop and Mr Ewing briefed the Councilor the history, construction and funding of the Elm Creek Interceptor project. Status of cunent payback for the project, as well as its relationship to the Wastewater Master Plan, was also discussed. ITEM 3: DISCUSSION RELATING TO CONSTRUCTION, OPERATION AND FUNDING OF THE ELM CREEK INTERCEPTOR. Mayor Barnhouse requested that one item under the City Manager's RepOli be presented at this time. Teresa Willson of Information Systems demonstrated a program whereby Councilors will be able to receive e-mail on their personal computers through the City's web site. A quorum was declared present. ST AFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ABSENT PRESENT Mary Lou Barnhouse, Mayor - 16/1 Randy Brogdon, Vice Mayor - 17/0 Will Williams, Councilor - 15/2 Rebecca Armstrong, Councilor - l6/1 Michael Helm, Councilor - 16/1 called the meeting to order at 6:00 p.m. Mayor The Owasso City Council met in special session on Tuesday, January 15, 2002 in the Main Conference Room at Ow as so City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 2:30 p.m. on Friday, January 11,2002, OW ASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, January 15,2002 - 2 "' Marcia Boutwell, City Clerk Mary Lou Barnhouse, Mayor Motion carried 4-0, and the meeting was adjourned at 8:55 p.m. Brogdon, Armstrong, Helm, Barnhouse NAY: None moved, seconded by Ms Annstrong to adjourn. Mr bDIOURNMENI Councilor Williams out at 8:40 p.m. Mr Ray repOlied on several projects, staff changes, and areas of concern. LTEM 4: REPORT FROM CITY MANAGER January 15, 2002 Owasso City Council 4,795.92 159.44 10,376.29 237.45 1.236.20 155.92 4,640.00 26.42 6.79 44.32 40.00 16.91 25.00 835.62 682.65 135.00 253.00 1,496.41 22.95 2,000.00 3.94 28.00 148.20 493.50 9.97 3,656.00 32.96 53.80 176.00 348.29 62.50 174.95 68.35 '140.00 16.85 1,00 ~IS. .I:2.EEIIQI8L EUND TOTAL AMERICAN TRAFFIC SAFETY SERVICES MANUAL-CD ROM RMK ENGINEERING BOUNDARY SURVEY ENGINEERING DEPT LOWE'S HOME CENTER MAINT SUPPLIES OFFICE DEPOT CREDIT PLAN DEPT OFFICE SUPPLIES UNIFIRST CORPORATION UNIFORM RENTAUCLEANING TULSA COUNTY MIS DIAL-UP SERVICE SOUTHWESTERN BELL 12/01 PLEXAR OK CODE ENFORCEMENT C/O DANA GREER MEMBER RENEWAL-MCCORD COMMUNITY DEVELOPMENT DEPT 12/01 USE 12/01 USE EMPLOYMENT ADS LEGAL NOTICES 12/01 PLEXAR POSTAGE POSTAGE POSTAGE L1C TAGS BLINDS OFFICE FURNITURE-3/20/01 OFFICE SUPPLIES PROFESSIONAL SERVICES OFFICE SUPPLIES SUPPLIES COPIER MAl NT COPIER MAINTENANCE GENERAL GOVERNMENT DEPT OFFICE DEPOT CREDIT PLAN OEPT JAVA DAVE'S WESTERN BUSINESS PRODUCTS INC n<ON OFFICE SOLUTIONS CENTRAL DIST RICT WAL-MART COMMUNITY BRC DOERNER, SAUNDERS, DANIEL & ANDERSON LLP OKLAHOMA NATURAL GAS PSO 21-16-86-0080-15 NEIGHBOR NEWSPAPER NEIGHBOR NEWSPAPER SOUTHWESTERN BELL FEDEX RESERVE ACCOUNT TREASURER PETIY CASH TREASURER PETIY CASH KIMBALL ACE HARDWARE TULSA OFFICE FURNISHINGS ALL COPY SUPPLIES PRINTER TONER TREASURER PETTY CASH MILEAGE-BISHOP FINANCE DEPT TREASURER PETTY CASH CITY MGR EXPENSES OSU BUSINESS EXTENSION CONFERENCE-ROONEY WAL-MART COMMUNITY BRC SUPPLIES DELL MARKETING L.P. DEPT 0729 COMPUTER MANAGERIAL DEPT J2EI81LD.E.SCRI PTION ~DR NAME CITY OF OWASSO CLAIMS TO BE PAID 01/22/01 294.22 7,403.59 16,61 236.84 314.82 182.63 111.59 1,081,34 15,00 70.00 23.98 820.00 977,00 94,50 346,00 147.00 300.00 34.50 60.00 67.84 31.96 65.27 34.37 49.70 77.50 60,00 835.61 682,64 1,232,08 30.59 266.71 16.61 81,66 7.97 29.34 30,59 87,28 149,64 29,27 19.97 35,99 49.99 29,96 AMOUNTS J:2.EElIQIll,L FUND TOTAL WAL-MART COMMUNITY BRC PRISONER MEALS SIRCHIE FINGER PRINT LAB INC SIGNAGE POLICE COMMUNICATIONS DEPT LEGAL DEFENSE PLAN FY 02 TUITION REIMBURSEMENT TUITION REIMBURSEMENT TUITION REIMBURSEMENT OFFICE SUPPLIES COPIER MAINT MAINT SUPPLIES ICE MELT PHOTO PROCESSING EVIDENCE LAB SUPPLIES HOLSTER SERVICE CALL MEDICAL WASTE DISPOSAL 12/01 USE 12/01 USE UNIFORM CLEANING PHONE USE CHIEF PHONE USE SUPERVISORS/ DETECTIVES 12/01 PLEXAR TRAVEL-WILLSON DOMAIN NAME RENEWAL OFFICE SUPPLIES VEHICLE STRIPING COMPUTER COUNTER TOP POLICE DEPT SOUTHWESTERN BELL TREASURER PETTY CASH NETWORK SOLUTIONS INC OFFICE DEPOT CREDIT PLAN DEPT TRIM RITE INC SOUTHERN MILLWORK OWASSO FOP LODGE #149 POLICE DEPT MICHAEL BARNES KEN YOUNT TONY KLAHR SUBURBAN OFFICE SUPPLY WESTERN BUSINESS PRODUCTS INC LOWE'S HOME CENTER KIMBALL ACE HARDWARE REASORS WAL-MART COMMUNITY BRC PATROL TECHNOLOGY ADT SECURITY SERVICES INC MEDICAL COMPLIANCE SPECIALITY INC OKLAHOMA NATURAL GAS PSO 21-16-86-0080-15 YALE CLEANERS US CELLULAR US CELLULAR 12/01 USE CEMETERY DEPT PSO 21-16-86-0080-15 I<:IMBALL ACE HARDWAHE MAINT/HEPAIR SUPPLIES TREASUREH PETTY CASH MAINT SUPPLIES UNIFIRST CORPORATION UNIFORM RENTAL US CELLULAR CELL PHONE USE SOUTHWESTERN BELL 12/01 PLEXAR SUPPORT SERVICES DEPT WAL-MART COMMUNITY 8RC 6 KEYBOARDS TREASURER PETTY CASH REPAIR SUPPLIES PC WORLD SUBSCRIPTION OFFICE DEPOT CREDIT PLAN DEPT REFERENCE MATERIAL OFFICE DEPOT CREDIT PLAN DEPT PRINTER SWITCH WAL-MART COMMUNITY BRC MAINT SUPPLIES INFORMATION SYSTEMS DEPT DETAIL DESCRIPTION YENDOR NAME 62,460,61 7,799.62 80.60 1,911.42 . 556.00 40.60 67.96 50.00 1.79 16.08 69.90 91.20 36.93 534.94 64.21 160.00 46,622.00 14,705.00 600,00 130.00 146.96 1,582.41 11.34 622.23 2,422.21 200,00 719.33 20.91 255.71 22.00 1,066.52 63.69 16,91 70.00 '116,87 30,45 1,009.02 356.30 41.98 216.80 70.00 125,20 151,24 40,00 205.70 33.86 AMOUNTS DEPT TOT.8.L FUND TOTAL FIRE EXTINGUISHER SERVICE SHOP HEA TERIGLOVES LOAD LIMIT SIGN MAINT SUPPLIES CHAIN FOR SAW WORK JEANS-BUTCHER UNIFORM CLEANING-PARKS SECURITY MONITORING 12101 USE 12101 PLEXAR MEMBERSHIP DUES SOCCER FIELD LIGHTING VEHICLE 11120101 PARKS DEPT ACCURATE FIRE EQUIPMENT INC FARM PLAN DEPT 77175 GARRETT SIGNS ROARK TRUE VALUE HARDWARE BAILEY EQUIPMENT FARM PLAN DEPT 77175 UNIFIRST CORPORATION ADT SECURITY SERVICES INC PSO 21-16-86-0080-15 SOUTHWESTERN BELL ORPS SHAWNEE LIGHTING SYSTEMS INC CITY CHEVROLET HAUL CHARGES SAFETY BOOTS-BARTHOLOMEW HAZARD MARKERS STREET SIGNS REPAIR PARTS 12/01 USE STREET LIGHTING GATE POST RESETTING SIGNALIZATION 12101 PLEXAR STREETS DEPT MAINTIREPAIR SUPPLIES CARPET GLUE CRUSHER RUN KIMBALL ACE HARDWARE METRO CARPET APAC-OKLAHOMA INC STANDARD INDUSTRIES DIVISION BILL BASORE GELLCO SAFETY SHOES SA-SO TULSA COUNTY BOCC TREASURER PETTY CASH PSO 21-16-86-0080-15 PSO 21-16-86-0080-15 OWASSO FENCE CO SIGNAL TEK INC SOUTHWESTERN BELL PSO 21-16-86-0080-15 12101 USE SOUTHWESTERN BELL 12101 PLEXAR EMERGENCY PREPAREDNESS DEPT DOMAIN NAME UNIFORM SHIRTS VEHICLE MAINT 12101 USE 12101 USE PHONE USE-ALLEN 12/01 PLEXAR PER DIEM-DEMAURO FIRE DEPT TREASURER PETTY CASH TC DISTRIBUTORS OWASSO AUTO CARE & MAl NT OKLAHOMA NATURAL GAS PSO 21-16-86-0080-15 AT&T WIRELESS SERVICES SOUTHWESTERN BELL TREASURER PETTY CASH BOOSTER FEED MILL SHELTER SUPPLIES WAL-MART COMMUNITY BRC CLEANING SUPPLIES STRATHE VETERINARY EUTHANASIA SERVICES PSO 21..16-86..0080-15 12101 USE SOUTHWESTERN BELL 12101 PLEXAR ANIMAL CONTROL DEPT .r:2.EI8.IL DESCRIPTION VENDOR NAME 835.12 3,523.00 50,020,20 4,548,06 2,143,24 4,475.63 96.15 427.35 240.06 34.56 37.00 3,523.00 50,020,20 559.80 3,988.26 2,027.79 115.45 850.30 330,11 75.00 14.99 3,043.36 161.87 31.38 90.89 325,60 88.00 279.72 184.51 '1,067.73 367.61 13.60 83.64 AMOUNTS J2EE.T TOTAL EUtlI2.J:Q.I8L. UNIFORM RENTAL 12/01 USE 12/01 USE CELL PHONE USE 12/01 PLEXAR CITY GARAGE FUND UNIFIRST CORPORATION OKLAHOMA NATURAL GAS PSO 21-16-86-0080-15 US CELLULAR SOUTHWESTERN BELL ENGINEERING SERVICES 5-26-98 BOND PROJECTS FUND CH2M HILL INC DAVIS CONST. SIDEWALK REHAB 9/18/01 CAPITAL PROJECTS GRANTS FUND COW GOVERNMENT INC SERVER LICENSES SUPERIOR READY MIX STREET REPAIRS CAPITAL IMPROVEMENTS FUND E-911 HEADSETS/AMPLIFIERS E-911 FUND SOUTHWESTERN BELL HEADSETS. COM ALLIANCE MEDICAL INC AMBULANCE SUPPLIES ALLIANCE MEDICAL INC AMBULANCE SUPPLIES MEDICAL COMPLIANCE SPECIALITY INC BIO-WASTE DISPOSAL TREASURER PETTY CASH REPAIR PARTS MEDICLAIMS INC MONTHLY BILLING SERVICES AT&T WIRELESS SERVICES PHONE USE-OTHERS AMBULANCE SERVICE FUND SUBURBAN OFFICE SUPPLY CHALK BOARD WAL-MART COMMUNITY BRC CLEANING SUPPLIES TUCKER JANITORIAL PAPER GOODS TAYLORMADE LOCK & KEY LOCK CHANGE DALE & LEES SERVICE INC FURNACE REPAIR KIMBALL ACE HARDWARE MAINT SUPPLIES OI<LAHOMA NATURAL GAS '12/01 USE PSO 21-16-86-0080-15 12/01 USE AT&T WIRELESS SERVICES PHONE USE-SR VAN SOUTHWESTERN BELL 12/01 PLEXAR COMMUNITY CENTER DEPT GENERAL FUND TOTAL ~NDOR NAME DETAIL DESCRIPTION 2,635.49 294.80 89.76 4 '1.96 41.52 68.89 69.74 25,00 844.62 AMOUNTS DEPT TOTAl FUND TOTAL CITY OF OWASSO FUNDS GRAND TOTAL FONDA S MORGAN CSR PROFESSIONAL SERVICES FELDMAN, FRANDEN, WOODARD, FARRiS PROFESSIONAL SERViCES & TAYLOR ST JOHN MEDiCAL CENTER H11171 WARREN CLINIC INC 811121 MEDICAP PHARMACIES W11141 MEDICAP PHARMACIES W11141 MEDICAP PHARMACIES W11141 HAND SURGERY INC K08160 ST JOHN MEDICAL CENTER C06261 WORKERS' COMP FUND DETAIL DESCRIPTION VENDOR NAME Council Member Council Member Mayor January 22, 2001 APPROVED: General Fund Police Animal Control 27.45 Streets 43.54 3,724.19 12,445.91 1 01/12/01 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE Member Council Member 2001 January APPROVED: Worker's Camp Self-Insurance Fund Total Expenses Overtime ExpE3l1ses Total Expenses 01/12/01 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 749.79 128. 13 REVENUE TRANSFER FROM GENERAL FUND REVENUE TRANSFER FROM AMBULANCE FUND REVENUE TRANSFER FROM AMBULANCE FUND TRANSFERS TOTAL CARE AMBULANCE CAPITAL FIRE CAPiTAL TRANSFERS AMOUNT VENDOR DESCRIPTION December 2001 AlP TRANSFER REPORT CITY OF OWASSO ~~16,416.66 TRANSFER FROM GENERAL FUND TRANSFER FROM GENERAL FUND AMOUNT December 2001 AlP TRANSFER REPORT CITY OF OWASSO TRANSFERS TOTAL CITY WORKER'S COMP SELF INS VENDOR 1. Agreement with VarTec Telecom Inc ATTACHMENTS: Staff recommends Council approval and authorization for the Mayor to execute the appropriate documentation which allows VarTec Telecom Inc to provide service to Owasso citizens and to collect identified E-911 fees. RECOMMENDATION: The latest request is from VarTec Telecom lnc, Dallas, TX. The attached agreement authorizes that company to collect the E-911 service fees assessed on local access lines and remit same to the City of Owasso. The City of Owasso provides Emergency 911 service to Owasso cItlzens with specifically identified telephone prefixes. Agreements have been made with the telephone service providers that provide, in accordance with Ordinance #571, for five percent (5%) of the customer's telephone bill to be returned to the City of Owasso to aid in the support of providing this emergency communication service. Until September of 1998, Southwestern Bell Telephone was the only emergency provider for our customers. Since then several telephone providers have requested agreements with the City to provide telephone service to our citizens, and to collect the E-911 service fee assessed on local access lines and remit that fee to the City of Owasso. BACKGROUND: January 16,2002 1 MARCIA BOUTWELL THE HONORABLE MAYOR & CITY COUNCIL CITY O:F OW ASSO TO: MEMORANDUM (a) Identifying City's boundaries for police, fire and emergency medical services and providing this information to Southwestern Bell Telephone on the forms provided by Southwestern Bell. 3. The City will be responsible for implementation and ongoing administration of all E- 911 data management associated with its E-911 service. The City's responsibilities include: 2. Service is provided solely for the use and benefit ofthe City and the provision of such service shall not be interpreted or construed as creating any obligation of Vartec toward, or any right of action on behalf of any third party or other legal entity. 1. As authorized by the Nine-One-One Emergency Number Act, 63 O.S. Supp 1996, Sections 2814 and 2815, as amended, and the City's ordinance Number 571, Vartec shall collect from service users and remit to the City the E-911 service fee assessed on local exchange access lines. For this service, Vartec shall retain two percent (2%) ofthe total amount collected. NOW, THEREFORE, it is mutually agreed between the parties as follows: WHEREAS, Vartec, through SWBT resale, is willing to furnish and maintain said features, subject to the terms and conditions set forth, as well as those contained in its approved tariff. WHEREAS, Vartec, offers its subscribers Enhanced Emergency Number (E-911) Service through resale of Southwestern Bell Telephone (SWBT) service; with SWBT providing the actual E-911 service including, but not limited to, the development of a Master Street Address Guide (MSAG), selective routing, Automatic Location Identification (ALI) and the Automatic Number Identification (ANI) services; and Vartec providing the billing and collection of E-911 assessments from the end-users; and, WHEREAS, pursuant to its obligation to provide telecommunications services to its subscribers within its certified areas; and, IS a THIS AGREEMENT for Enhanced Emergency Number (E-911 Service) (ItAgreement") is made and entered into as of the22rJ. day of J Q nu a r~___, 2002, by and between Vartec Telecom Inc ("Varteclt), a Texas company, having its princ'pal place of business at 1600 Viceroy Dallas, TX 75235, and the City of Owasso, Oklahoma ("City"), having its principal place business at 111 N Main, Oklahoma 74055. AGREEMENT FOR ENHANCED EMERGENCY NUMBER (E-911) SERVICE Vartec Agreement - Page 2 8. Vartec shall not be liable to the City for damages alising out of errors, interruptions, defects, failures or malfunctions of E-911 Services, including but not limited to, damages arising from errors or defects of associated equipment and data processing systems. 7. While it is the intent of the City to renew this Agreement, the parties agree and understand that the City, being a political subdivision of the State of Oklahoma, cannot be bound in th~s Agreement past its current fiscal year ending June 30, 2002. Therefore, the parties agree that the contract's term shall be from the date of execution through the end of the City's current fiscal year, and that the parties upon mutual agreement may renew this Agreement at the end of the contract term for successive one year periods. In no event shall the City be bound to any such renewal until and unless the City approves the renewal and it is executed by the authorized official of the City. In no event shall the City be obligated financially or otherwise or be subject to any penalty or damage for failure of the City to renew this Agreement. Vartec's Credit Records and Billing Records are confidential and proprietary. The City will maintain the confidentiality of these records and will establish controls to ensure this information is used only in connection with City's provision of E-911 Service. 5. The parties hereto further agree that, in the absence of any delay occasioned by events or factors which are beyond the control of Vartec, the in-service date for the services covered by this Agreement shall be as soon as possible. 4. MSAG updates will be processed by SWBT as quickly as reasonably possible after receipt of information from the City. The ALl data file will be updated as quickly as reasonably possible following completion ofthe order for service. (b) Coordinating the accuracy of the Master Street Address Guide (MSAG) information used to update the Automatic Location Identification (ALl) data file and advising SWBT of any changes in street names, establishment of new streets, changes in address number used on existing streets, closing and abandonment of streets, changes in local jurisdictional boundaries, annexation, or any other matter that will affect the routing of any E-911 call to the City's PSAP. Changes, deletions, and additions which the City desires to have made in the MSAG file shall submitted to SWBT on an lias occurred" basis. shall provide MSAG End-User 911 records and updates to itself as documented Section Appendix 1 the Intercomlection Agreement between the two MSAG changes are to submitted City to SWBT. Variec Agreement - Page 3 Freda Vartec Telecom Inc 1600 Viceroy Dr Dallas, TX 75235 To Vartec City of Owasso Ronald D Cates, City Attorney PO Box 180 Owasso, OK 74055 To the City: 13. All notices or other communications changes hereunder (other than MSAG file changes) shall be deemed to have been duly given when made in writing and, delivered in person or deposited in the United States mail, postage paid and addressed as follows: 12. The City and Vartec agree to comply with all applicable Federal, State and Local laws, regulations, and codes in the performance of this Agreement 11. The failure of either party to enforce any of its provisions of this Agreement, or a waiver thereof in any instance, shall not be construed as a general waiver or relinquishment on its part of any such provisions, but at the same shall, nevertheless, be and remain in full force and effect. 10, In the course of implementing and administering the 11 Services, Vartec may provide the City certain confidential numbers and proprietary information, including non-published telephone numbers. The City agrees to keep such information confidential and to refrain disseminating such information except to employees and agents the City who, during the course their employment need to access to such data the purpose of implementing and administering 1 Services. 'When such information is no longer needed for that purpose, the City will return such information to Vartec at Vartec's reasonable request. 9. Neither party shall be held responsible for any delay or failure in performance under this Agreement to the extent that such delay or failure is caused by circumstances beyond the control of such party, including without limitation, fire, flood, explosion, war, acts of omissions of carriers and other similar conditions ("Force Majeure Condition"). If a Force Majeure Condition occurs, the party whose performance is affected shall notify the other party and shall resume perfonnance as soon as reasonably possible. Vartec Agreement - Page 4 (b) The City shall have the right to cancel this Agreement in the event of the violation by Choctaw of any terms and conditions hereof upon ninety (90) days written notice of cancellation to Vartec and failure by Vartec to cure such violation within such period. (a) Vartec shall have the right to cancel this Agreement in the event of the violation of the City of any of the terms and conditions hereof upon ninety (90) days written notice of cancellation to the City and failure by the City to cure such violation within such period. 18. Vartec and the City shall each have the right to cancel this Agreement as follows: 17. Vartec further agrees that there will be no additional charges incurred by the City upon execution of this Agreement. 16. Vartec acknowledges that this Agreement is contingent upon the availability of flmds provided by the assessment of emergency telephone fees imposed by the City in accordance with the Nine-One-One Emergency Number Act, 63 o.S. 2811 et seq. Choctaw further acknowledges that this Agreement is subject to the appropriation of sufficient funds in each fiscal year for which E-91 1 Services are provided and, in the event of the failure of the City to appropriate funds as herein provided, this Agreement shall be null and void without further action by the City. (Oklahoma Constitution, Article 10, Section 26). 15. Agreement contains the entire Agreement with to service described herein, and no other Agreement, statement, or promises made by any party, or to any employee, officer, or agent, of either party, which is not contained in the Agreement shall be binding or valid. The address to which notices may be given or made by either party may be changed by written notice given by such party to the other pursuant to this paragraph. terms this Agreement, and each of them, cannot be waived, or amended unless the same be to by the parties hereto. cc: Mr Michael G Holman General Counsel Vartec Telecom Inc 1600 Viceroy Dr Dallas, TX 75235 V miec Agreement - Page 5 Freda T [)tints My ~ Expires S~07, 2005 J~d,dY~ n_ __ _ ____..___~_m__.__ Date: ATTEST: 0ar;k ~~er~. Ch;~f FinQne-iell Dff~er Pnnte a & Title By: Ronald D Cates, City Attorney FORM Mary Lou Barnhouse, Mayor THE CITY OF OW ASSO, OKLAHOMA IN WITNESS WHEREOF, said parties have caused this Agreement to be executed in their behalf as of the date indicated below. 1. Location Map 2. Ordinance No. 700 ATTACHMENTS Staff recommends approval of Ordinance No. 700. RECOMMENDATIONS Ordinance No. 700 would formally adopt the action taken by the City Council at the January 8, 2002 meeting. At the January 8, 2002 regular meeting, the City Council unanimously approved a detachment request for a 312 acre parcel of land located nOlih of E. 76th Street N. at N. Mingo Road. The subject property is generally described as a portion of the Northeast Quarter (NE/4) and the Southeast Quarter (SE/4) of Section 25, Township 21 North, Range 13 East along with a pOliion of the NOlihwest Quarter (NW/4) and a portion of the Southwest Quarter (SW/4) of Section 30, Township 21 NOlih, Range 14 East. BACKGROUND January 18,2002 DATE: #700 (WARD COUNCIL HONORABLE CITY OF OW ASSO l\IIEl\Il 0 RANDUl\II 6 T t-'i ~~"" ,~...= ,~- ~""~~---ll"~ 68TH 51'. i] l,/ rl S :) W wi 13 E ~ - ... ... w ffi , 11St' =7 - ..- 69W. Si. o D Z - 2: 36 1 }'1,~,' '7..;0 I -t" -,. lJ iI \l--'~ r \ \ I COVE:, [i14RJ) HILL "N' dole $T. o AND A TRACT OF LAND IN THE SOUTHWEST QUARTER (SW/4) OF SECTION THIRTY (30), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF ALL THAT PART OF GOVERNMENT LOTS TWO (2), THREE (3) AND FOUR (4) LYING SOUTH AND WEST OF THE A.T.&S.F. RAILROAD RIGHT-OF-WAY ALL IN SECTION THIRTY (30), TOWNSHIP TWENTY-ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF; AND THE EAST HALF OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER (E/2 NE/4 NE/4) LYING SOUTH AND WEST OF THE A.T.&S.F. RAILROAD RIGHT -OF- WAY; AND THE SOUTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER (S/2 SW/4 NE/4 NE/4); AND THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER (SE/4 NE/4); AND THE SOUTHEAST QUARTER (SE/4) OF SECTION TWENTY-FIVE (25), TOWNSHIP TWENTY.ONE (21) NORTH, RANGE THIRTEEN (13) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO' THE U.S. GOVERNMENT SURVEY THEREOF; Section 1. That the following described territory lying within the present corporate limits of the City of Ow as so, Oklahoma and described in the petition for detachment presented to the City Council in accordance with the provisions of Title 11, Section 21-103, et seq., ofthe Oklahoma Statutes, and more particularly described as follows, to-wit: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO-WIT: WHEREAS, on the 8th day of January, 2002, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21- 103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of presentation of said petition had been given; and WHEREAS, on December 20,2001, and December 27,2001, notice ofthe presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council ofthe City of Owasso, at a meeting to be held on January 8, 2002, at 6:30 PM at the Community Center, Owasso, Oklahoma; and WHEREAS, pursuant to the provisions of 'I it Ie 11, Sectio1121-103, et seq., of the Oklahoma Statutes, the City of Ow as so is pelmitted to detach territOlY providing a petition in writing, signed by not less than three..fourths ofthe legal voters and owners of not less than three-fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Ow as so, requesting that said property be detached and removed from the City of Owasso is submitted; and AN ORDINANCE DETACHING FROM THE CITY OF OW ASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN SECTION 25, TOWNSHIP 21 NORTH, RANGE 13 EAST, AND SECTION 30, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, PROVIDING THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL NOT BE A PART OF THE CITY OF OW ASSO, OKLAI.:rOMA, DIRECTING THE FILI}\)G OF THIS ORDINANCE, AND DECLARING AN EFFECTIVE DATE. CITY OF OW ASSO ORDINANCE NO. 700 Ronald D. Cates, City Attorney APPROVED AS TO FORM Marcia Boutwell, City Clerk ATTEST Barnhouse,Mayor City of Owasso, Oklahoma PASSED AND APPROVED this 22J1d day of January, 2002. Section 3, That this Ordinance shall become effective thirty (30) days from the date of first publication as provided by state law. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. be, and the same is hereby detached and removed from the City of Ow ass 0, Oklahoma, and the corporate limits thereof. BEGINNING AT THE SOUTHWEST CORNER OF THE EAST HALF OF THE SOUTHWEST QUARTER (E/2 SW/4); THENCE EAST 368.31 FEET; THENCE NORTH 1401.06 FEET TO THE SOUTHERLY LINE OF THE A.T,&S,F. RIGHT-OF- WAY LINE; THENCE NORTHWESTERLY ALONG THE RAILROAD RIGHT-OF- WAY TO THE WEST LINE OF THE EAST HALF OF THE SOUTHWEST QUARTER (E/2 SW/4); THENCE SOUTH 1802.0 FEET TO THE POINT OF BEGINNING, CONTAINING 312 ACRES, MORE OR LESS. OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF AND BEING MORE P ARTICULARL Y DESCRIBED AS FOLLOWS: 1. OMRF Form 7.01 ATTACHMENT: Staff recommends Council approval of OMRF Form 7.01 designating Michele Dempster as the authorized agent for the OMRF Retirement System. RECOMMENDATION: Staff requests that the new Human Resources Director Michele Dempster be approved as authorized agent for OMRF. REQUEST: Oklahoma Municipal Retirement Fund (OMRF), the retirement plan for non-police and fire employees, requires the City Council acting as the OMRF Retirement Committee to designate an authorized agent. The authorized agent is responsible for signing documents relating to employees enrolling in the system, leaving the system, and retiring from the system. Currently Allan Harder is the authorized agent. Due to the fact Mr. Harder is no longer with the City, a new authorized agent must be named. BACKGROUND: January 1 2002 DATE: L AND MEMORANDUM (Seal) City Clerk Date Certified (Mayor or Chairman) Title: City of 199 The undersigned hereby certifies that the foregoing information was introduced before the (governing body) of ) Oklahoma, and was duly approved on the day Mailing Address Phone Number Other Correspondents: (918) 376~1535 P.G.Box 180, Owasso. OK 74055 OMRF Correspondent (if not the same) Title 2002 Effective Authorized Human Resource Director l1ichele Dempster Name of Municipality or Municipal Entity Number: 73~6069613 City of Owasso OKLAHOMA MUNICIPAL RETIREMENT FUND NOTICE OF AUTHORIZED AGENT Form 7.01 This property is contiguous to existing city limits as required by the Annexation Policy. A copy of the Annexation Policy and Procedures are attached for you information and review. There has, however, been some reconsideration by the City Manager and the City Attorney of simply amending the existing ordinance rezoning the property so the schedule presented to the applicant will be modified to reflect a full rezoning process. A letter was sent to Mr. Doug Aldridge, Tulsa Teachers' Credit Union, explaining the issue and the schedule of necessary processes to occur with an acknowledgement signature and return requested. The signed letter of acknowledgement is attached for your information and review. Since the final plat and site plan did not require legal notification and were processed in good faith, no new action was advised. Most of you will recognize this property as one which has been processed through the rezoning, plat and site plan phases of development It has become apparent that the property was never annexed into the corporate limits of the City. In an attempt to resolve this issue with minimal inconvenience to the applicant, staffhas consulted with the City Attorney, Mr. Cates, regarding this issue. Mr. Cates' advice was to process the annexation, then amend the ordinance rezoning the property subsequent to the effective date of the annexation, and to request the applicant acknowledge their understanding of the implications of the error and approve moving forward as advised. The Tulsa Teachers' Credit Union is requesting annexation of a 4.5 acre tract of land described as the east four and one half (4.5) acres of the South Half of the Southwest Quarter of the Southwest Quarter (S/2 SW/4 SW/4) of Section 17, Township 21N, Range 14E. The subject property is located north of 96th Street N. and 1/4 mile east of N. Gmnett Road and is bound by rural residential/agricultural property zoned AG (Agriculture) to the north, south and west, and by the Owass~ Market, zoned CS (Commercial Shopping) to the east A location map is attached for you convemence. BACKGROUND January 16, 2002 DATE: HONORABLE MAYOR AND CITY OF MEMORANDUM 10 Location Map 2. Petition for Annexation 3. Letter of Acknowledgement Annexation Policy & Procedures 5. Legal Notification ATTACHMENTS acre tract as recommends Teachers' Credit Union. Legal notification was published in the January 10, 2002 and January 17, 2002 editions of the Owasso Reporter, as required prior to Council healing the request. No comments have been received regarding the request. A ofthe legal notification is attached for your information and The Owasso Annexation Committee reviewed the annexation request at the January 10, 2002, special meeting and approval was recommended. The Planning Commission reviewed the request at the January 17,2002 special meeting and unanimously recommended approvaL N.T.S. ~~,~ ~ ~~'E.~;~Su~~ !, ~~ r'l cs ~~~ I~l ~ ~~ Ol ~ ~~ ~ ~G ~ ~~~ ~ ~. RE ~ o PE ~ ~~ RE ~ ~ .. ..~ ..~ ,.~ ~ RS.A~ I' .. ~ ~ C; ~ '1I''f/V' #r ~I&I'I' z ~ ~ ~?:~ OL ~/. L~- . RS~3 -==- _~ ~" " , - ""'" AI' / ~ ~I K~-L ~ ~ ~ ; CG~ I \ (. c~ y ~ CS cs r E. 96 ~ mEET N.)' ,l ~ ;> ff cs .1 /" r- // R7'~ \. cs 1m 'r /A N] PROPERTY MAP 1001. ~l ~~.. uddipmltc ~~ (2y@fo.-, ~ d!D ~~ ~ within tm L~ t~' ~" ~ ~ Chy ~um:dI of the CRy of ~~~ ~~~~io~IUl~~~QyLimitlcrWda,. TtKl But ~ ~ 0. Halt (4 I/2) ~ of d>> 50mb Ba1r of ~ ~ QImtu W'~So~QuIrtc(SI2 SW/4 SW/4) cf~ S~fm (11)~ To~ ~ (21) Nmtb9 Rqc p~ (14) But of ~ mdIm Bue I11d M~ ~ COunty, S~ of Okl~ ~ to tho U.S. ~_Sm'Y8y ~f. BBroRS nm BON01tABLB CITY OOUNcn. OF nm CITY OPOWASSO. OKLAHOMA !ElmO.Hmlt~QH I"'.Ul PAGE 2 FILE No.014 12/21 '01 ~ 11;23 ID:Legacy $a les 8. LOO5ing FAX: vec L! 'U! l!;J~ reV.. ::no-r'4r-L;:l(O I U 1;:'0. I C;0,t..11t:1 ;:, \"". u. @ City Council Ordinance #684 Amended March 19,20026:30 PM (This could possibly go to the March 5,2002 City Council meeting, I will verify.) February 6, 2002 Issue Building Permit @ City Planner @ City Council Annexation Ordinance February 5, 2002 6:30 PM (Legal Notification - February 7, 2002 - Owasso Reporter; Ordinance will be effective 30 days after publication - March 8, 2002) 6:30 PM @ City Council Annexation January 22, 2002 (Legal Notification - January 10 & 17,2002 - Owasso Reporter) 7:00 PM @ Planning Commission Annexation January 15,2003 (Legal Notification - December 27, 2001 - Owasso Reporter) 5:00 PM The anticipated schedule for the remaining actions required will be as follows: @ Annexation Committee Annexation January 10,2002 I have consulted with Mr. Ron Cates, Owasso City Attorney, regarding this issue since we have, apparently, processed all submittals for the property without actual jurisdiction. Mr. Cates' advised that, since the processes were all done in good faith and, since no objections to the rezoning were recorded, that we could resolve this issue by processing the annexation now and, upon the ordinance for the annexation going into full effect, amend the zoning ordinance to reflect an approval date after annexation. He feels the plat and site plan processes are less affected as no legal notifications were required. We will, however, be unable to release the submitted building permit until this issue is resolved, as we are now aware of our lack of jurisdiction. It has come to my attention that the above-referenced property has not been annexed into the corporate limits of Owasso. . Dear Mr. Aldridge, RE: Tulsa Teachers' Credit Union Owasso, Oklahoma January 2, 2002 Union Aldridge Tulsa Teachers' 4949 741 wasso 111 North Main P.O. Box 180 OK 14055 (918) 272~2251 FAX (918) 2124999 www.cityofowasso.com Date Cc: Stan Ewing, Dir. of Community Development Jerry Emanuel, Sack & Associates Bobbi Jo Mleziva, Building Committee, Inc. If you have any questions, please do not hesitate to call me or Stan Ewing, Director of Community & Economic Development, at 376~1500. At this time we will require your acknowledgement that without proper annexation of the subject property previous. actions taken by the City of Ow as so would be void as well as acknowledgement of your understanding of the recommended actions to be taken to annex the propeliy and amend necessary and approval to take those actions. ;;" , ' , . ., . w . h Adopted by CO'Wlc;?il: on Karch 1~ 1988.. ~ere. ~'~':cit.y 'limit boundarY' .ends' at a ~eaiCatea street, the boundary will not inelude' the street 'right:-Of.:..way.. '. ~s policy will establish. consistence and: '.allow ciq ~Ployees and citizens to know where the city boundaries are..' . It .,. . '. 0 properti.es tba1f. are' ~ej ected for ann~tion shoul4: not be consi"dered for annexation.. for a six ,month period after reject:L9n ,'b;y the; City C~)Uncil.," . , . 0) II' i :3,. prop~es shoUld be, annexed: into the city. Umii:s as 'the lowest zoning: classificatic;>n, that is,.. AGt . agricultural,.' Landowners may then petitiion ;(or rezoning if .they desire further d:~velopment of their .property.. ' All legal USes annexed' in~o t:h:e city will be legal, but non-cOnf9rming, 'Whicli' 'Dleans that they lnay ~ontinue but, 'canno,\:. b~ ~anded witho'<<:l1; 'propei> zoning @o' . . '., . 0 ill If) . ' . i ' '.". , <4 .. public infra.S~ctw:es that do not met city 's&ndiri:ds ,will not"be improved by the city until brought.to the 'city standard and accepted by. the City Cqu~ciL Such pub~ic f~~ilit.$.es must be improved at owners expense by tl;1e:establisbiuen~ 'of a spe~i:al assessment. disti:ict or some' other financing method., o . ., ~ . .". '. .. .. ,. ,no .~i' 6.. 5", 2" 1", '" "', . I _ o~;? ." Adopted City Council on March 1~ 1988. 7. If the proposal is approved by the City Council, an Ordinance will be prepared, approved,l :published, and filed of record with the office of the County Clerk, with a map of the property annexed. EL City Council Hearing and action on the proposaL 5. Notice -published two consecutive weeks in the OwMSO Reporter at the applicant'" s expense of a City Council Heering which will include a m.ap and text of the proposed ann.emtion~ 2. Rev;iew by a Standing Annexation Committee and recommendation to the Planning Commission' and City Council.. 3.. Not'ica -published once in the Owasso Reporter at the applicant" a exPense of a Planning Commission Heering which will include a map and text of the proposed annexation. 4L ' Planning Commission Hearing on the proposal and recommendation to the City CounciL L Submission to the City Planner of an application and petition and an administrative fee as prescribed by Ordinance. . CITIZEN SPONSORED ANNEXATION:: 7. If the proposal is approved by the City Council, an Ordinance will be prepared,' approved1! published, and filed of record with the office of the County Clerk;)l with a map of the property annexecL on Council 6. 5. Notice published two consecutive weeks in the QwMSO Reporter OJ: a City Council Hearing which will include a map and text of the proposed annexation.. " Planning Commission Hearing on the and recommentlatio'tl the City CounciL a 3. crTY COUNCIL SPONSORED ANNEXATION:: L 2. ~ :raR ANNKXATlOO You are hereby advised that the above request for annexation was filed with the City Planner of the City of Owasso on the 12TH day NOTICE TO THE PUBLIC Tulsa Teachers' Credit Union P.O. Box 4949 Tulsa, OK 74159-0999 APPLICANT ' LEGAL DESCRIPTION THE EAST FOUR AND ONE HALF (4.5) ACRES OF THE SOUTH HALF OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (S/2 SW/4 SW/4) OF SECTION 17, TOWNSHIP 21 NORTH, RANGE 14 EAST, OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF. The undersigned, constituting not less than three-fourths of the registered voters and being owners of not less than three-fourths (in value) of the hereinafter described real estate situated in Tulsa County, Oklahoma, to-wit: IIIIIIIIIIIIII I II I I I I I I I I I I I I I I I I I I I III III IIIIIIIIIIIIIII IIIIII IIIIIIIIIIIIIIIIII III IIII IIIIII I IIIII BEFORE THE HONORABLE CITY COUNCIL OF THE CITY OF OW ASSO, OKLAHOMA PROPERTY FOR ANNEXATION CONSIDERATION bill publication costs Tulsa Teachers' Credit Union P.O. Box 4949 Tulsa, OK 74159..0999 (918) 743-9861 RE: PETITION FOR ANNEXATION Please send Proof of Publication City of Owasso Donna 180 Please pnblish the following legal advertisement in the January 10 &}anmuy 17, 2002 editions ofthe Owasso Reporter, DOill1a Sorrells City Planner Dated at Owasso, Oklahoma, this 31st day of December 2001. showing area accompanies notice. For more information on the proposed annexation contact the Owasso City Planner, City Hall, 111 N. Main, Owasso, Oklahoma 74055, or phone (918) 376-1543. by All persons interested in this matter may be present at the hearing and give their objections to or arguments for the proposal. The Planning will submit its recommendation to the City as of December 2001, and that said request will be presented to the Owasso City Council, at the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma at 6:30 PM on the 22nd day of January 2002. 1. Location Map 2. Letter of Request 3. Amended Plan 4. Letter of Response ATTACHMENTS Staff recommends approval of the requested amendment to the Limits of Access shown on the final plat of Exchange Bank - Owasso 1. RECOMMENDATIONS The Owasso Planning Commission reviewed the request at the January 17,2002 special meeting and unanimously recommended approval. The request was reviewed at the December 26,2001 regular meeting ofthe Technical Advisory Committee and no comments were generated at that time. Phil Lutz, Owasso Public Works, has issued a letter to the applicant reflecting Public Works' and Community Development's support for the requested amendment and requesting additional information. A copy ofthe letter of response is attached for your information. Originally, the 50' aCcess defined by the approved plat was shown abutting the northern boundary of the subject property. A 125' Limit of No Access was shown south ofthe access. The applicant is requesting to shift the access point 30' south, creating a 30' Limit of No Access north of the drive and 95' Limit of No Access south ofthe drive. A plan showing proposed changes to the access location is attached for your information and review. The Exchange Bank has requested~~pproval of an amendment to the limits of access approved as shown on the final plat of Exchange Bank - Ow as so I located at the northeast corner ofE. 86th Street N. and N. Mingo Road. A location map is attached for your information. The referenced final plat was approved by the Planning Commission on September 17, 2001, and by the City Council on October 2, 2001. A letter of request is attached for your information and review. BACKGROUND January 1 2002 TO: HONORABLE MAYOR AND COUNCIL CITY OF OW ASSO MEMORANDUM I ~ 5l1ll I ~~ o ~:\'fr\ -/ (:.. \-=t ~ (( 1>1 'VIe" " lm r~~J;ir':) 8 ~ '" r'J,'" t::J"1 ~ '~il 15 (lifO':,,,,;;.... t:;!;: Z1}~( tJ ~ I I ~ ::;: v 'H= w T" = I 0 z I" \ r <- ~ l1J'J ,: \:'- ~ -- 01 "-'r "~ ... '- '+i ~ I - I:: ::J ' I -.. Tn.,!. ~ <'< r,t" 1)(" .;++, H I !;1 " 'E r- i *!l>.. ) 2. ~ ff1WIHr,,_T ':;! t: ' E~ ~...j ~~ ;r I... ~r rrrt+Y C,::i _ 1;fS'v H" "9. C:;f "i^' '" ",,,,"If " s ,B1' l<<- ~. _ Re" me-'! Till I 1~ ~~e '" rIm " ~\I'- -.,EJS;!'= lm == I " x "IT ,'- rrr1'\' III 'lllllilfT L rIm . P--i - ffiIffiHIH8 == = -l I" -f rm ~_~lff// L1 ::'\ _ I- ~rr ffI~/ 1 I," 1-~ ~ +=Ft:~r fl I E.B6STREETN. f ~ 1 v'A\...\J d-' ~ ~,. '=1 -,/ I( y ~ '< l ~~ IT :-H mnn-,Il JJ J'\ ~~~ 1 ~ I~ ~ >,,1'-\" ~ ~, r mm _ ~ I ~ 1--, SUBJECT I j J PROPERTY ~ - ! N. T.S. TREETN, LOCATION MAP Thank you for your consideration. Hyou have any questions or desire additi01;wl info:l.'TI1atioll) please contact our engineer, Lewis Engineering, P.LL.C or us. We hereby request a change of access for our North access point along N. Mingo RdBd. The 'Platted access point is adjacent to tbeNol1h property line as shown on the 8.ttl1cll0d drawing. This is creating a problem in traffic movements ex:iting the teller booth;~. I V chicles ~re now required to make sharp right and left hand turning movements) wh1ich Cf()SS adjacent lanes to exit the site from these booths, creating an unsafe Mnditi0l.1.11 We reqtU~st that thi~ access point be moved thirty feet South which wi.ll reduce tbe:.; sharp movements to allow a smouther and safer flow of traffic. exiting the site fram he booths as shown on the attached drawing. t I i I i Gentlemen: Ex:change Bank-Owasso I SlI<lATOCIC (;;lKLAfH;I~"'JI! 74070 ( 181 :;}~6 ~~P':tf8> f'AX (GIS) 3Gl6<10112 1 i I I I i I ! i ! i OW!:lSSO planning CommissioX\ City Han Owa.I1S0, OK 74055 Decemb~r 12" 2001 ::'~, -~ PAGE 01 tmUlJ~ DON 9ljITH ~xcha:uge Btlnk 11/12/2001 22:22 515-5539954 .12/12/01 WED 14:22 FAX 91S3963012 ~~.~ -T 7 LD ID 60 �Bo Z, U L 75.00' OE D�Cei Lone — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — NORTH MINGO ROA cc: Public Works Director \1;ity Planner Sincerely, OW ASSO PUBLIC WORKS DEPARTMENT ~~E. EngineerIng Project Manager If you require further information; please contact this office at 272~4959. Please reference your December 12,2001 letter requesting that the Mingo Road entrance to the site be shifted approximately 30 feet to the south. Your request has been reviewed and approved by the Community Development and Public Works Departments. Please submit a revised site plan reflecting this change including changes to the utility plan. Dear Sirs or Madams: SUBJECT: Exchange Bank Site Plan Revision Lewis Engineering, PL.L.C. 5879 South Garnett Road Tulsa, OK 74146 January 8) FAX (91 Public Works Dopartmont 301 Wast 2nd Avonue P.O. BOl< 180 OK . _h'" ___~'_~____. ... _. ._. _ _ ._..______ ... _ . City of Ow as so Staffrecommends approval of the Final Plat for Honey Creek at Bailey Ranch. RECOMMENDATIONS The Owasso Planning Commission reviewed the final plat at the January l7, 2002 special meeting and unanimously recommended approval. DEQ permits for the extension of water and sanitary sewer mains were received by Public Works on January 9, 2001. Copies ofthe permits are attached for your review. The proposed development is subject to a $16.001 acre siren fee, totaling $1026.72. Also, to be assessed at the time of building permit, will be a court settlement fee of $50 per water tap. Prior to the builder's payment for a building permit, a receipt from Washington County Rural Water District #3 verifying payment of the referenced fee must be presented to the City of Owasso. It is staffs understanding this developer has, in the past, chosen to pay this fee at the front end on behalf ofthe builders. This option is available to the developer, if desired. Public Works has reviewed and approved, pending minor modifications, the streets and drainage for Honey Creek. Although detention will be off-site from this phase of the development, detention will be provided for phase one. The Owasso Technical Advisory Committee reviewed the final plat at the December 26, 2001 regular meeting. The only comments recorded were from Public Works regarding drainage. Breisch & Associates has requested review of a final plat for Honey Creek at Bailey Ranch, a 62.33 acre, 202 lot subdivision generally described as a pOliion of the Southwest Qumier (SW/4) of Section 18, Township 21N, Range 14E. The subject property is located north ofE. 96th Street N. and east ofN. Mingo Road and is zoned RS-3/PUD (Residential Single-Family, High Density/Planned Unit Development). A location map is shown on the plat for your convenience. BACKGROUND January 16,2002 AND ME LVI 0 RAND ULVI 1. Final Plat Application & Checklist DEQ Permits for Honey Creek at Bailey Ranch 3. Final Plat for Honey Creek at Bailey Ranch ATTACHMENTS ope MEETING DATE ZONING DISTRICT. APPROVED_---DENIED TAC MEETING DATE SUBMlTT At DATE. FEE RECEIPT NUMBER 1111/111111111111111111111111 !1II111111f 1111I11l1111111"IJ~&~lmm~mmmM~ffillllllmllllllllllllllllllllllllIllllIIIIIIIIIIII 111/11111 VelGLo~';) Conditions Protested DATEP-/;( --6/ DEVELOPER SIGNATURE. 1 (YVe), the Imd~gned developer. do submit that this subdivision has had preliminlU'}' plat approval and that all conditions of said preliminary plat 8.PWOJal have ~ m'1f. or liS1ed below as conditions protested. Please subn:lit the completed mpplication form and application fee ($100 plus $.50 per lot over 100 lots), along with the completed Final Plat Checklist and aU requireIm::n~ thereof, to the Owasoo City Planner on ar before the Planning Commission submittal deadline as shown on the official City ofOwasso calendar. All Final Plats are scheduled far review by the Technical Advisory Committee 13 days prior to the Plamling Commission meeting at which the Final Plat will be reviewed. The appllQilt and/or the appUc..mt'~ conrmltant IIhould l'Atlend both the Tecl:uucal Advisory Committee Wid Pl~g Commlsslo2ll meetings ~t whidl the Flnti Plat will be reviewed. Sewer 0 Septic 0 Disposal Plant o Po11hnd Cement Concrete )( AsplulJtic Concrete . 0 Traffic-bound Surface Course 3"I'REEl'SURFACiNG SfiINIT AAY SEWER W A1:UI. sm>n Y Present Zoning PUP-OJ-a Total Acm; l'1..A T INFORMATION TRACt IN'FOiWA nON - EATfU'5~~ ~D - ~~- --~ S~::S&..# ~rs DEVEl.O~.ER !2/i01f;:.U:Jf~;# ltJG, ENGINEE:WARCmTEcr,~~.t~S ~jJ c. ADDRESS 1:"109 \Al, tf!MtJ6~ SL)HIr) 0):: ADDRESS 16 S. Il1A-(Nj SS .6;t:,. PHONE ~-~Z_FAX_~ PRO CITYOFOWASSO P.O, BOX 180 OWASSO, OKLAHOMA 74055 (918) 272-2251 FAX (918) 272-4997 P.02 3751597 TO 12-13-2001 04: 17Pt'1 FROM BREISCH & ASSOCIATES. I~jC FIN7PLAT REQUIREMENTS: -=--..,Final Plat shall be drawn at a scale of one hundred feet (100') to one inch (1') or larger. All printing shall be clear and legible. AU sheets shall be of a consistent size of , twenty-four inches (24") by thirty-six inches (36') or larger. The drawing surface army'. such plat shall have a binding margin of two inches (2') at the left side of the plat and a~: .. margin of not less than one inch (1 ") at the right side. Where the proposed plat is of ' . unusual size, the: Final Plat may be submitted on two Of more sheets of the same dimensions and scales. ]f more than two sheets are required, an index sheet of the same dimensions shan be filed showing the entire development. Each sheet shall be sealed by-;" *Plans should be folded to be no larger than 9"'x12j' in size /One 8 Yz" x 11" copy of the Final Plat -Lcompleted application and fee as required: , $100 ~ 50~ per lot over 100 lots / Owner authorization to proceed with application. Attach copy if applicant is not record.. .'. owner or record owner's agent Final Plat application packets must be submitted to the City Planner no later than the deadline shown on the official City of Owasso Calendar. The Final Plat shaH be accompanied by m <1pplication. supplied by the City Planner, plam including all Final Plat requirements as listed below, md a fee as established by ordinance. Requests for Exceptions to these Regulations or requirements of the Final Plat shall be submitted in accordance) with these Regu1ations. . / Twenty-nme(29) copies of~e Final Plat$< REQUIREMENTS: CITYOFOWASSO P.O. BOX 180 OWASSO. OKLAHOMA 74055 (918) 272.2251 FAX (918) 272-4997 :!!~a!SI. I!JW" t~.!J P.03 3751597 TO 12-1]- 28131 84: 18Pf1 FROt1 BRE I SCH 2. A5S0C I ArES, H~C P.04 ~The total acreage and total number oflots of the subdivision shown near the location map, /'The names of ill adjacent mxbdivisions and the names, locations and widths of all existing streets. easements, dnwlllgeways, and oilier public way~ adjacent to the /,The location of lots, streets, public highways, alleys, parkJ, building lines, limits of no access and other fea~s, with acctm!.te dimensions in feet and decimals of feet, distances. angles and/or bearings, Where these lines follow a curve, the central angle, radius>> point of curvature, length of curve and length of intermediate tangents shall be shown. I The blocks numbered cOllSet::utively throughout the entire subdivision and the lots numbered CODSerotively throughout each block. with areas to be excluded from marked "reserved" or "not for public use", /,The location and accurate dimensions of all property to be offered for dedication for public use, and all property reserved for the common use of the property owners within the subdivision, with purpose indicated. This includes, but is not limited to, dedication streets and alleys, parks drainageways, or other areas dedicated or reserved for public date: of preparation of the plat, north arrow Wld scale (written and graphic presentation). .Location Map (does not have to be drawn to scale), showing the locations of within the mile section. accurate referenced to township. on ;m ::!.cc:urate giving angub.r linear dimensions which must mathematically c1o$e. the allowable error of c1orore on any portion of li final pIa! shall be one foot (I') in five thousand feet (5000'). location of monuments shown in refermce to existing United States Coastal and Geodetic Survey data or the nearelrt established street lines, including true angles md distances to such refe::cence points or monuments. owner(s) of record, pIal or names or are a registered professional engineer or Sl.1rveyOr. The Final Plat shall contain or be accompanied by the following: / .The name of the subdivisiol1, city, cQunty and state. The subdivision name shall not duplicate or too closely resemble names of existing subdivisions in Tulsa or Rogers 3761597 12-13- 2001 1214: 18Pf'1 FROt1 BRE I SCH 8. ASSOC I ArES, It-jC TO - - ",-. A. Certification signed and acknowledged by all parties baving any title interest in the land .subdivided, consenting to the preparation and recording of the plat as All copies of the plat shall carry the original :signatures of the owner or owners and . notary public. AnY other information as may be deemed by the Planning Commission as reasonably necessary for the full and proper conside-mtion of the proposed subdivision. ~ The following certificaticm.s shall be required on the Final Plat filed of record in the of the County Cleric of dedication for all rights-of-way, easements restrictions applicable to the subdivision shall be shown. ronst:ruct easements Iocat!:xJ easement,; ,.., . location and dimensions of all easements to be dedicated. All easements shall be denoted by fine dashed lines~ clearly identified, and if already 011 record, the reference of such easements. The width of an easement with ties to it deflnitely with to the subdivision mm;t be ~hOWTI. I The names of all streets to be dedicated. . / ,The dimensions of alllots and lot lines, and the bearings of those lot lines not parallel or, . perpendicular to the street riglJ.t-of~way line. " P.DS 3761597 TO 12-13-2001 04: 19Pf1 FRO!'1 BREISCH 2. ASSOCIATES, HJC TOTAL P.Ut. ... -- - -~- Certification by the Mayor and City Clerk, or Deputy City the approval of plat by B. Certification by the registered engineer or land surveyor as to the accuracy of the survey and of the plat, and that the monuments and bench marks are accurate as to location shown, P.uE, 37b1597 TO 12-13-2081 134: 20PM Fi?Of1 BRE 1 SCH & ASSOC! HIES, ! NC printed on r&Cycled paper wi1h wy ink .." ~Q' j 707 NORTH ROINSON, P.O BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677 . >! c: James K. Stowe, P,E., Bn!isch and Associates, Incorporated Rick Austin. R.S., Region<: I Director, DEO Enclosure RWC/HJT Iso RockV CFIen, P.E. OWSRF/Constructiol1 Permit Seeton Water Quality Division Very truly yours, We are returning one (1) :set of tie approved plans to you and retaining one (1) set for our files. Receipt of this permit should bSlOted in the minutes of the next regular meeting of the City of Owasso, after which it should bE' made a matter of permanent record. The project authorized by this pen nit should be constructed in accordance with the approved bv this department on Decemb:Hr 2001. Any deviations from the approved plans and specifications afiecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are nade. Enclosed is Permit No. SL00001 :~OI1 087 for the construction of 10,802 linear feet of eight (8) inch PVC, plus 40 linear feat of ai,}ht (8) inch DIP sewer line extension to serve the Honey Creek at Bailey Ranch sewer line axten:,ion, City of Owasso, Tulsa County, Oklahoma. Dear Mr. Can: Re: Permit No, SL00001201 ',081 Honey Creak at Bailay Ra' jeh Sewer Una Extension S-21310 F. Robart ,)1'" P. E;:" Direct!;)' of Public Works of OWOiSSO Post Office Box 1 80 Oklahoma 14055 December 29, 2001 FRANK KEATING Governor OKLAHOM DEPARTMENT m ENVIRONMENTAL QUALITY MARK COLEMAN Executive Director C~lAHOMA ~f,~H~#E~~~ Qi :~~'i:~CW.rtN;A~ Q:)A~:~'f 14J03 UI/1U/02 23:07 ~AX :>1< pnnIDd on t&Cydoo papar wt1.h GOY In}{ .. 'l"J 707 NORTH ROi INSON, PO, BOX 1677. OKLAHOMA 01Y, OKLAHOMA 73101-1677 c: James K. Stowe, PE, Bnisch and Associates, Incorporated Rick Austin, R.S" Region;; I Director, PEG Nathan Kuhnert, Planning !It Management Division, OWRB Enclosure RWC/HJT Iso Rocky ~en, P.E. DWSRF/Col1sl:ruction Permit Sect ion Water Ouality Division Very truly yours, We Illre returning one 01 set of tt €I approved plans to you and retaining one !1l set for our files, Receipt of this permit should be :loU:ld in the minutes of the next regular meeting of the City of OWasso. after which it should be made a matter of permanent record. The project authoriled by this pernit should be constructed in accordance with the plans approved by this department on DecembEr, 29, 2001. Any deviations from the approved plans and specifications affecting capacity, ['low or operation of units must be approved, in writing, by the Department before changes are l1:ade. Enclosed is Permit No. WL00007:iOl1086 for the construction of 1 Unear feet of tweive Ii 2) inch, pius 3,740 linear feet of ei:lht ISI inch, plus 6,180 linear feet of six (6) inch, plus 1.030 linear feet of four (4) inch PVC \,,!ater line extension to serve the Honey Creek at Bailey Ranch water line extension. City of Ow< sso, Tulsa Countv, Oklahoma. Del'll' Mr. Carr; Re: Permit No. WL00001201i 086 Honey Creek at Bailey Ri'wcn Water line Extension PWSID No. 3002118 F, Jr" P.E. Director of PIJblic W()rks of Owas5o Post Office 80x 1 BO Oklahoma 74055 December 2001 fRi\NK KEATING Governor OKLAHOM DEPARTMENT OF ENVIRONMENTAL QUALITY O~lAH~.\iA JUJI?W.E\'r Of eN'I:l:J"iiIE;-.;tJ.; G:JA~:~t MARK mUM.AN Executive Director I4J 02 01/10/02 23:07 ~\X ~"'iJ