HomeMy WebLinkAbout2002.08.20_City Council AgendaIMUH,
TYPE OF MEETING: Regular
DATE: August 20, 2002
TIME: 6:30 p,m.
PLACE: Council Chambers, Owasso Community Center
Notice and agenda filed in the office of the City Clerk and posted at City Hall 4:00 p.m. on
Friday, August 16, 2001
Marcia outwell, City C erk
1. Call to Order
Mayor Brogdon
2. Flag Salute
3. Roll Call
4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an item
from consent by request. A motion to adopt the Consent Agenda is non-debatable.)
A. Approval of Minutes of the August 6, 2002 Regular Meeting and August 13, 2002
Special Meeting.
Attachment #4-A
B. Approval of Claims.
Attachment #4-13
Owasso City Council
August 20, 2002
Page 2
C. Action Relating to Ordinance #715, an Ordinance Approving and Adopting an Action by
the Owasso Public Works Authority, Wherein Rates for the Purchase of Water from the
Authority Were Increased.
Attachment #4 -C
Staff recommends City Council approval of Ordinance #715.
D. Action Relating to Acceptance of the Streets and Storm Drainage Systems Constructed
to Serve Coffee Creek Phase 1, an Addition to the City of Owasso, Tulsa County,
Oklahoma,
Attachment #4-D
The staff recommends Council acceptance of the infrastructure improvements.
E. Action Relating to a Request for the City Council to Authorize the Notice, Equalization
and Levy of Assessments Against Properties in Tulsa County Sewer Improvement
District #6.
Attachment #4-E
The staff recommends that the Council authorize notice, equalization and levy of
assessments against properties within the District (Pleasant View Estates) sufficient to
pay the interest and principal amounts due on the outstanding indebtedness represented
by the District Bonds.
5. Consideration and Appropriate Action Relating to a Request to Designate the Mayor at the
City's Certifying Officer as Provided for by the National Environmental Policy Act of 1969
for the Purpose of Assuming Overall Responsibility for the Environmental Review Process
for #10286 CDBG 01, Small Cities Grant.
Mr. Wiles
Attachment #5
The staff will recommend that the Council designate the Mayor as the City's certifying
official for environmental documents required by the grant and authorized by the Council.
Owasso City Council
August 20, 2002
Page 3
6. Consideration and Appropriate Action Relating to a Request that a Finding of "No
Significant Impact on the Environment" Will Occur as a Result of the #10286 CDBG 01
Program Activity,
Mr. Wiles
See Attachment #5
The staff will recommend that the Council approve the INCOG report and finding of no
significant impact on the environment as a result of the CDBG program activity, and that
the Mayor be authorized to execute such document.
7. Consideration and Appropriate Action Relating to a Request for Council Authorization for
the Mayor to Execute an Environmental Certificate and Request for Release of Funds for
Project #10286 CDBG 01.
Mr. Wiles
See Attachment #5
The staff will recommend that the City Council authorize the Mayor to execute the
Environmental Certificate and Request for Release of Funds as required by the grant
conditions.
8. Consideration and Appropriate Action Relating to a Request for Council Approval of an
"Antidisplacement Plan" for Project #10286 CDBG 01.
Mr. Wiles
See Attachment #5
The staff will recommend Council adoption of an Antidisplacement Plan for the project,
and that the Mayor be authorized to execute such plan document.
Owasso City Council
August 20, 2002
Page 4
9. Consideration and Appropriate Action Relating to Resolution #2002-09, a Resolution
Committing up to $67,132 as Leverage from the City of Owasso, Oklahoma to Project
#10286 CDBG-01.
Mr. Wiles
See Attachment #5
The staff will recommend Council approval of Resolution #200209.
10. Public Hearing Relating to Community Development Project Activities and Needs Within
the City of Owasso, Oklahoma.
Mr. Wiles
Attachment #10
A public hearing will be held for the purpose of receiving recommendations on community
development needs within the City of Owasso, as well as for the purpose of receiving
comments on the performance of the City in regard to sidewalk improvements completed
under the FY 00 CDBG project.
11. Consideration and Appropriate Action Relating to an Application for Funds from the
Oklahoma Department of Commerce (ODOC) for the Small Cities Program.
Mr. Wiles
See Attachment #10
The staff will recommend approval of Resolution #2002-10, requesting financial assistance
from the Oklahoma Department of Commerce, and authorizing the Mayor to execute an
application in the amount of $67,132 for the FY 2002 Small Cities Program.
Owasso City Council
August 20, 2002
Page 5
12. Consideration and Appropriate Action Relating to a Request for Council Approval of a
"Citizen Participation Plan" for the FY 2002 Small Cities Program.
Mr. Wiles
See Attachment #10
The staff will recommend Council approval of the required Citizen Participation Plan and
that the Mayor be authorized to execute documents relating to that plan.
The staff will recommend Council approval of the requested carryover from FY 2001-
2002 and approval of a supplemental appropriation to the FY 2002-2003 General Fund of
$338,835, to the E-911 Fund of $60,000; to the Capital Improvements Fund of $406,774, to
the Ambulance Capital Fund of $160,000, and to the Bond Projects Fund of $10,000.
Owasso City Council
August 20, 2002
Page 6
14. Consideration and Appropriate Action Relating to a Request for Council Approval of
Engineering Agreements for Intersection and Roadway Improvements and Phase I Water
System Improvements.
Mr. Carr
Attachment #14
15. Consideration and Appropriate Action Relating to a Request for Annexation of
Approximately 1.091 Acres Located on East 76 1h Street North, Immediately West of the
SK&O Railroad Property (Ward 4).
Mr. Rooney
Attachment #15
The Owasso Annexation Committee and the Owasso Planning Commission have
conducted hearings on this request and recommend Council approval of the requested
annexation. The staff concurs with the recommendation.
Owasso City Council
.August 20, 2002
Wage %
16. Consideration and Appropriate Action Relating to a Request for City Council Approval of
a Final Flat for Eggberts, an Addition to the City of Owasso, Tulsa County, Mate of
Oklahoma.
Mr. Rooney
Attachment #16
The Owasso planning Commission has conducted a hearing on this request and
recommends Council approval of the final plat for Eggberts, a one -lot, one -block addition
containing 1.35 acres, more or less, and located on Mate Highway 20, immediately east of
the newly- constructed QuikTrip.
18. Report from City Manager.
19. Report from City Attorney.
Owasso City Council
August 20, 2002
Page 8
20. Deport from City Councilors.
21. New business (New business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
22. Adjournment
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, August 6, 2002
The Owasso City Council met in regular session on Tuesday, August 6, 2002 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 2, 2001
ITEM 1: CALL TOO ER
Mayor Brogdon called the meeting to order at 6:34 p.m.
ITEM 2: INVOCATION
Public Works Director Robert Carr offered the invocation.
ITEM 3: FLAG SALUTE
Vice Mayor Holm led in the flag salute.
ITEM 4: ROLL CALL
,IF
Marcia Boutwell, City Clerk
M-91—M19
Ronald D Cates, City Attorney
Mayor Brogdon introduced Cindy Thomas, who explained the "Cool Breeze" program. "Cool
Breeze" was a program designed to provide fans to persons in need. Seven business provided
discounts on services to persons who donated a new 20" box fan to the program. The fans were
then donated by the businesses to Standing in the Gap Ministries to be distributed to the needy.
The participating businesses donated $615.00 in services and $400.00 in advertising in exchange
for 28 fans. Mayor Brogdon presented certificates of appreciation to James Thomas of Thomas
Auto Repair & Detailing, Trish Bailey of A-N-Z Signs, and Dr Daniel Pennington of Complete
Care Chiropractic Inc. Other business participating who will receive certificates are Jamie
Hoppis of CJ's Hometown Dog Grooming, Denise Barther of Curves for Women, Heather
Blevins of Koala Care, and Karl Keeton, Laura Keeton & Vicki Kershey of Sylvan Learning
Center.
Owasso City Council August 6, 2002
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of Minutes of the July 16, 2002 Regular Meeting.
B. Approval of Claims.
C. Action Relating to Ordinance #714, an Ordinance Providing for the Rezoning of
Lot 1, Block 1, Hillside Estates, Located at the Southwest Comer of East 116'1'
Street North and North Mingo Road, from OL (Office Light) to CS (Shopping
Center)
D. Action Relating to Acceptance of the Water and Sanitary Sewer Systems
Constructed to Serve Silver Creek, an Addition to the City of Owasso, Tulsa
County, Oklahoma.
E. Action Relating to Acceptance of the Streets and Storm Water Drainage Systems
Constructed to Serve Metro Heights 11, an Addition to the City of Owasso, Tulsa
County, Oklahoma.
AYE: Helm, Cochran, Kimball, Armstrong, Brogdon
NAY: None
Motion carried 5-0.
Councilor Armstrong asked if all inspections had been completed relating to Item D, water and
sanitary sewer systems constructed to serve Silver Creek Village, and Item E, streets and storm
water drainage systems constructed to serve Metro Heights II. Mr Carr responded that no items
are brought to the Council until all inspections have been completed and all systems have passed
the inspections. In addition, all permits and bonds must be in place.
-2-
Owasso City Council August 6, 2002
Ms .Armstrong moved, seconded by Ms Kimball, to approve Item D on the Consent Agenda,
accepting the infrastructure improvements (water and sanitary sewer systems) constructed to
serve Silver Creek Village
AYE: Armstrong, Kimball, Cochran, Helm, Brogdon
NAY: Done
Motion carried 5 -0.
Ms Armstrong moved, seconded by Mr Cochran, to approve Item E on the Consent Agent,
accepting the infrastructure improvements (streets and storm water drainage systems)
constructed to serve Metro Heights II.
AYE: Armstrong, Cochran, Kimball, Helm, Brogdon
NAY: Done
i.
ITEM 7. (7L�EST TO D NSS THE CITY COICIL.
10109 to] a y M W. J I I e
.� e POW_.
Deputy Chief Yancey presented the item. The department has 24 vehicles, seven of which are at
least eight years old, with over 100,000 miles. The city has 21 patrol officers, with an amount
budgeted to hire four more sworn officers. The City currently assigns one vehicle per officer to
encourage employee "ownership" of the vehicle and for crime prevention purposes. The FY 02m
03 operating budget provides funds for the purchase of eight fully equipped patrol vehicles,
which would allow the department to retire two of the older vehicles and retain two for back up.
Staff sought pricing from several dealerships holding governmental agency contracts with the
State of Oklahoma and the City of Tulsa. Reynolds Ford in Norman was able to bid the 2003
Ford Crown Victoria police vehicle at a cost below the state bid, saving $ 1261.43 per vehicle.
Councilor Kimball said that, although she is in favor of the one person -one vehicle policy and
the purchase of the new vehicles, she is concerned about the outlay of so much money at one
time. She said that she believes the department needs a policy in place for the systematic
replacement of the fleet, as well as preventative maintenance. Chief Yancey said that policies
are being developed to address the problem of an aging fleet. Ms Kimball moved, seconded by
-3-
Owasso City Council August 6, 2002
Ms Armstrong, to approve the purchase of eight 2003 Ford Crown Victoria vehicles from
Reynolds Ford, Norman, OK in the amount of $20,496.57 each, and authorization for payment in
the total amount of $163,972.56.
AYE: Kimball, Armstrong, Cochran, Helm, Brogdon
NAY: None
Motion carried 5-0.
ITEM 9: REPORT FROM CITY MANAGER
ITEM 10: REPORT FROM CITY ATTORNEY.
No report.
ITEM 11: REPORT FROM CITY COUNCILORS.
Councilor Cochran thanked everyone for their concerns during his illness. Mayor Brogdon read
a letter from ODOT regarding funding received by the city for the 86`" & Main project.
ly0fiffis Aymmillaml-I
Imm
AYE: Kimball, Helm, Cochran, Annstrong, Brogdon
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:18 p.m.
Marcia Boutwell, City Clerk
-4-
Randall C Brogdon, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, August 13, 2002
The Owasso City Council met in a special meeting on Tuesday, August 13, 2002 in the Main
Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 4:00 p.m. on Friday, August 9, 2002
ITEM 1: CALL TOG ER.
Mayor Brogdon called the meeting to order at 6:05 p.m,
STAFF
Rodney J Ray, City Manager
Marcia Boutwell, City Clerk
ITEM 2: PRESENTATION RELATING TO COMMUNITY DEVELOPMENT WEB
PAGES.
Mr. Rooney, assisted by Ms. Willson, presented a demonstration of the Community
Development pages placed on the City's web site, providing information about the department,
as well as procedures for obtaining various permits and other items related to the department.
Mr. Carr discussed the procedure used to select engineering firms for the intersection and
roadway system improvements and water system improvements. Staff is recommending that the
firm of C.H. Guernsey be awarded a contract to provide engineering services for widening 86"'
Street North from 1291h East Ave to 145th East Ave, and for widening 96'11 Street North from
119'b East Ave to Garnett Rd. Staff also recommends that the contract for intersection
improvements at 96'h Street North and 1291h East Ave and widening 1291h East Ave from 76th
Street North to 96'h Street North be awarded to CH2MHill. Atkins-Benham is being
recommended for the engineering contract for the Phase I Water System Improvements. These
items will be on the August 201h City Council agenda for action.
Owasso City Council August 13, 2001
ITEM 6: DISCUSSION RELATING TO PARKS & COMMUNITY DEVELOPMENT
NPUTPq
Mr Rooney said that funds have been budgeted in both the Parks and Support Services
departments for the purchase of mowers. Local vendors and suppliers were invited to
demonstrate their equipment so that employees could see what is available and how the
equipment operates. After testing several different models, and considering the cost, both
departments believe the Gravely mowers through Bailey Equipment of Owasso to be the best
suited to the task and for the price. The purchase price for each mower is $6749, which is within
the City Manager's spending limit. Unless there are concerns from the Council, staff plans to
proceed with the purchase. Mr Rooney discussed items that had appeared on the Planning
Commission agenda and discussed those items that will be on the next Council agenda.
mmajivr�-1,14 UVOIN11101F.110) -
Mr Ray reported and discussed several items of interest. Mr Rooney presented a map showing
proposed ward redistricting. This item will be discussed again at the September Work Session
N
Owasso City Council
August 13, 2001
Mr Helm moved, seconded by Ms Kimball, to adjoin. Motion carried 4 -0, and the meeting was
adjourned at 9055 p.m.
Marcia Boutwell, City Clerk
I
Randall C 13rogdon, Mayor
CITY OF OWASSO
CLAIMS TO BE PAID 8/20/02
VENDOR NAME
DETAIL DESCRIPTION
AMOUNTS DEPT TOTAL FUND TOTAL
TREASURER PETTY CASH
DEPOSIT REFUND
50.00
REFUND
50.00
CARD CENTER
CITY MGR EXPENSES
58.72
CARD CENTER
REFERENCE MATERIAL
152.60
TREASURER PETTY CASH
CITY MGR EXPENSES
64.72
TREASURER PETTY CASH
CITY MGR EXPENSE
449.65
ALL COPY SUPPLIES
PRINTER TONER
100.00
IPMA
INTERVIEW GUIDES
97.00
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
385.10
FUELMAN
FUEL
128.49
OKLA TRANSPORTATION AUTHORITY
PIKE PASS
0.50
CARD CENTER
ICMA MEMBERSHIP
495.00
TREASURER PETTY CASH
REIMB PETTY CASH
13.00
TREASURER PETTY CASH
REIMB PETTY CASH
13.25
TREASURER PETTY CASH
COUNCIL MEETING EXP
47.71
MANAGERIAL DEPT
2,005.74
LANDMARK BUSINESS SYSTEMS INC CALCULATOR
GOVERNMENT FINANCE OFFICERS ASSO ACCOUNTING BOOKS
HARRIS COMPUTER SYSTEMS SOFTWARE MAINT
TREASURER PETTY CASH REIMB PETTY CASH
FINANCE DEPT
EXECUTIVE COFFEE SERVICES
XPEDX
OFFICE DEPOT
OFFICE DEPOT
IKON OFFICE SOLUTIONS
CINTAS CORPORATION
ST FRANCIS HOSPITAL
CARD CENTER
OKLAHOMA NATURAL GAS
PITNEY BOWES INC
PITNEY BOWES INC
WORLD PUBLISHING COMPANY
NEIGHBOR NEWSPAPER
WORLD PUBLISHING COMPANY
CARD CENTER
SOUTHWESTERN BELL
RESERVE ACCOUNT
TREASURER PETTY CASH
TREASURER PETTY CASH
OK SAFETY COUNCIL INC
CHARACTER FIRST!
TULSA COUNTY CLERK
TREASURER PETTY CASH
TREASURER PETTY CASH
DELL
SUPPLIES
COPY PAPER
OFFICE SUPPLIES
OFFICE SUPPLIES
COPIER MAINT
MAT SERVICES
EMPLOYEE ASSIST PROG 7/02 -06/03
SUBSCRIPTION- MCELRATH
07/02 USE
EQUIP MAINT
POSTAGE METER RENTAL
EMPLOYMENT ADS 07/0207/03
EMPLOYMENT ADS 07/02 -07/03
EMPLOYMENT ADS 07/02 -07/03
EBAY -FEES
07/02 PLEXAR
POSTAGE
POSTAGE
POSTAGE
MEMBERSHIP DUES 10/02 -09/03
TRAINING MATERIALS
FILING FEES
LICENSE TAGS
PRE -EMP SCREEN
COMPUTER /MONITOR -HAYES
189.00
160.00
8,977.50
13.00
23.95
272.50
184.32
55.10
493.91
26.00
492.00
19.95
84.40
209.00
233.24
145.68
23.00
104.20
203.05
210.88
2,000.00
1.80
4.75
215.00
318.09
159.00
28.00
70.00
1,414.00
9,339.50
VENDQR NAME
DETAIL DESCRIPTION
AMOUNTS
MaT TOTAL BUNZOOTAL
GENERAL GOVERNMENT DEPT
0.891.82
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
4320
TREASURER PETTY CASH
MAPS
10.00
3»V-ON PR|NT|NG INC.
PRINTED FORMS
70.00
DENN|GBUNYARD
ABATEMENT MOWING
150u0
NEIGHBOR NEWSPAPER
ABATEMENT NOTICE
51.70
FUELMAN
FUEL
234.80
nURRKANNADY
INSPECTION SERVICES
390.00
8UnRKANNADY
MILEAGE
4528
ALL COPY SUPPLIES
PRINTER REPAIR
55�00
TULSA COUNTY MIS
DIAL UPSERVICE
40.00
METR0Q\LL
06/02 USE
21.95
BAILEY RANCH GOLF FOOD @BEVERAGE
BU|LDERS/DEvELOPERSLUNCH
400.00
COMMUNITY DEVELOPMENT DEPT
--------
1.517z7
OFFICE DEPOT
OFFICE SUPPLIES
24.97
WAL-MART
PRINTER CARTRIDGE
1937
OFFICE DEPOT
OFFICE SUPPLIES
13.98
TREASURER PETTY CASH
COPY EXPENSE
10.59
MVVM SOFT, INC
SYSTEM UPGRADES
2.012.00
GELLC0 SAFETY SHOES
BOOTS-oA|N
118.79
CITY GARAGE CITY OP0VN\ S0
VEHICLE Mx|0T
210z$
FUELMAN
FUEL
93.22
METRDCALL
06/02 USE
2927
ENGINEERING NEWS RECORD
SUBSCRIPTION
82.00
ENGINEERING DEPT
--------
2,621.55
VVALMART
OFFICE SUPPLIES
29.84
VVAL-MART
OFFICE SUPPLIES
116.12
OFFICE DEPOT
SOFTWARE
169.98
OFFICE DEPOT
SOFTWARE
249.99
WAL,MART
POWER ADAPTER
15.94
VVAL-MART
MA|NTGUPPL|E8
4.87
NEW HORIZONS
COURSE MATERIALS
720.00
OFFICE DEPOT
DIGITAL CAMER/VBELK}NUPS
598.98
--------
INFORMATIONS SYSTEMS DEPT
1,905.74
OFFICE DEPOT INC
OFFICE SUPPLIES
4.27
LOVVEO COMPANIES INC
REPA|R/MNNTGUPPL|E8
47.04
UM|F|R8TC0RPORAT0N
UNIFORM RENTAL
24.72
CITY GARAGE CITY OFVNNSSO
VEM|CLEMA|mT
885.83
FUELMAN
FUEL
621.40
LELAND8ARTELDBACL|P-N'8N|P
CITY HALL MOWING
375.00
L0VVEG COMPANIES INC
REPA|R/MA|NTGUpPL|ES
455.08
METROCALL
06/02 USE
14.02
EQUIPMENT ONE INC
EQUIPMENT RENTALS
32.51
AT&T WIRELESS SERVICES
PHUNEU8E'VVH|TE
5021
US CELLULAR
CELL PHONE USE
82.68
SOUTHWESTERN BELL
07/02PLEXAR
103.34
0KLA TRANSPORTATION AUTHORITY
PIKE PASS
e1.32
--------
SUPPORT SERVICES DEPT
2,914.60
VENDOR NAME MIAILDEaMEDON AMOUNTS DEPT TOTAL EUNDIDTA.
iro0lrorailwoji
TILE MASTERS
WAL-MAR
mETROCALL
POLICE COMMUNICATIONS DEPT
LOvVEG COMPANIES |NC
TMOMP3ON'S GENERAL STORE
WAL-MART
Lovve8 COMPANIES |NC
EQUIPMENT ONE |NC
FUELMAN
STRATHEYETER|MARY
CITY OFTULSA
SOUTHWESTERN BELL
ANIMAL CONTROL DEPT
SHOWER CURB CONSTRUCTION
PRISONER MEALS
06/02 USE
REPAR/MA|wTSUPPLIES
SHELTER SUPPLIES
SHELTER SUPPLIES
nEPAR/MANTOUrPL|28
EQUIPMENT RENTAL
FUEL
VET SERVICES
EUTHANASIA SUPPLIES
07/02 PLEXAR
87.50
87.50
192.00
163.50
151.48
213.98
14.97
69.00
144.94
euA3
12.00
8.51
18.58
62.69
118.87
4,28025
2,037.93
150.00
140.00
49.60
424.90
1.480.94
114.93
76.89
30.63
302.07
170.00
20.10
252.00
91.00
161.00
161.00
200.00
125.66
371.75
382.82
171.78
46.09
29.81
160.00
56.00
VENDOR NAME DETAIL DESCRIPTION
WATER PRODUCTS INC
HYDRANT TESTING GAUGE
HIBBETT SPORTING GOODS
UNIFORM SHOES
CLASSIC CHEVROLET
VEHICLE REPAIR
FARM PLAN
TIRE
FORD OF TULSA
REPAIR PARTS
MACK TRUCK SALES
VEHICLE REPAIR
FUELMAN
FUEL
OVERHEAD DOOR COMPANY
DOOR REPAIR
INDEPENDENT TESTING LABS
LADDER TESTING
VISONARY SYSTEMS, LTD
LICENSE RENEWAL.
LOWERY AIR CONDITIONING INC
A/C SERVICING
OKLAHOMA NATURAL GAS
07/02 USE
WAYEST SAFETY INC
OXYGEN SENSOR
SOUTHWESTERN BELL
07/02 PLEXAR
OKLA TRANSPORTATION AUTHORITY
PIKE PASS
NATIONAL FIRE PROTECTION
MEMBERSHIP DUES-FISHER
DELL
COMPUTER - FISHER
OFFICE DEPOT
OFFICE FURNITURE
FIRE DEPT
UNIFORM RENTAL
TREASURER PETTY CASH OFFICE SUPPLIES
SAV -ON PRINTING INC. PRINTING
SOUTHWESTERN BELL 07/02 PLEXAR
EMERGENCY PREPAREDNESS DEPT
AMOUNTS DEPT TOTAL FUND TOTAL
49.20
354.79
155.42
72.00
132.73
1,697.63
905.88
906.78
856.25
2,660.00
70.00
'1 04.03
150.00
172.88
1.95
115.00
1,423.00
765.95
29.07
38.00
19.33
10,593.49
86.40
OWASSO STAFFING, LLC
TEMP EMPLOYEES
3,039.25
OWASSO STAFFING, LLC
TEMP EMPLOYEES
4,109.32
RAINBOW CONCRETE CO
CONCRETE
2,880.75
FARM PLAN
REPAIR/MAINT SUPPLIES
57.02
SAV ®ON PRINTING INC.
PRINTING
38.00
LOWES COMPANIES INC
REPAIR/MAINT SUPPLIES
66.84
LOGAN COUNTY ASPHALT
ASPHALT
560.00
BROWN FARMS SOD
DIRT /SOD
110.00
MILL CREEK LUMBER & SUPPLY
REPAIR/MAINT SUPPLIES
197.92
ESTES INC
PUMP /NOZZLES
780.96
GEORGE & GEORGE SAFETY
PROTECTIVE CLOTHING
59.51
T -SHIRT EXPRESS ETC
CAPS
54.00
UNIFIRST CORPORATION
UNIFORM RENTAL
123.97
A -OK SIGNS
SIGNS
230.85
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
2,399.05
FUELMAN
FUEL
650.53
LELAND BARTEL DBA CLIP -N -SNIP
MOWING - DRAINAGE
500.00
MARTY TILSON BRUSHHOG SERVICES
MOWING - DRAINAGE /EASEMENTS
1,850.00
J B STIGALL
EASEMENT MOWINGS
114.00
PSO
STREET LIGHTING
2,774.41
S & A CONCRETE
CONCRETE PAD
1,550.00
METROCALL
06/02 USE
36.58
SOUTHWESTERN BELL
07/02 PLEXAR
23.33
EQUIPMENT ONE INC
AUGER
1,619.00
EQUIPMENT ONE INC
AUGER BIT
109.35
STREETS DEPT
23,934.64
HOLLIDAY SAND & GRAVEL
SAND
223.30
VENDOR NAME
DETAIL DESCRIPTION
AMOUNTS
DEPT TOTAL FUND TOTAL
CINDY SIGNS
BANNER
120.00
FUEL
TUCKER JANITORIAL
RESTROOM SUPPLIES
235.85
1,137.49
MILL CREEK LUMBER & SUPPLY
MAINT SUPPLIES
140.39
TRIM RITE INC
UNIFIRST CORPORATION
UNIFORM RENTAUCLEANING
50.15
REPAIR PARTS
CITY GARAGE CITY OF OWASSO
VEHICLE MAINT
1,083.89
179.74
FUELMAN
FUEL
165.08
B & M OIL COMPANY INC
J B STIGALL
ATOR PARK MOWINGS
80.00
REPAIR PARTS
LELAND BARTEL DBA CLIP-N -SNIP
MCCARTY PARK MOWINGS
160.00
174.75
J B STIGALL
ATOR PARK MOWINGS
80.00
LOWES COMPANIES INC
METROCALL
06/02 USE
42.38
REPAIR PARTS
SOUTHWESTERN BELL
07/02 PLEXAR
72.39
32.54
PARKS DEP`i��m
06/02 USE
--
2,453.43
OFFICE DEPOT INC
OFFICE SUPPLIES
'18.47
CELL PHONE USE
XPEDX
OFFICE SUPPLIES
27.25
LOWES COMPANIES INC
REPAIR /MAINT SUPPLIES
42.63
FUELMAN
FUEL
25.83
TERMINIX
PEST CONTROL
306.00
TAYLORMADE LOCK & KEY
KEYS
72.00
CHEROKEE BUILDING MATERIALS
TILE
21.60
OKLAHOMA NATURAL GAS
07/02 USE
79.66
SOUTHWESTERN BELL
07/02 PLEXAR
78.71
US POSTMASTER
POSTAGE
800.00
COMMUNITY CENTER DEPT
- - --
1,472.15
OFFICE DEPOT INC
OFFICE SUPPLIES
17.07
UNIFIRST CORPORATION
UNIFORM RENTAL
64.76
FUELMAN
FUEL
18.24
WILLIAMS REFUSE EQUIPMENT CO INC
REPAIR PARTS
1,137.49
REGIONS INTERSTATE BILLING
REPAIR PARTS
71.07
TRIM RITE INC
REPAIR PARTS
72.50
O'REILLY AUTOMOTIVE INC
REPAIR PARTS
833.35
LESTER'S GEAR & AUTOMOTIVE
REPAIR PARTS
179.74
FRICTION PRODUCTS BRAKE REBUILDER
REPAIR PARTS
209.33
B & M OIL COMPANY INC
OIULUBRICANTS
378.66
B & M TIRE CENTER INC
REPAIR PARTS
111.00
AMERICAN HOSE & SUPPLY
REPAIR PARTS
174.75
AMERICAN TRIM & UPHOLSTERY
FLOOR MATS /CARPET
58.50
LOWES COMPANIES INC
REPAIR/MAINT SUPPLIES
41.04
TREASURER PETTY CASH
REPAIR PARTS
10.00
OKLAHOMA NATURAL GAS
07/02 USE
32.54
METROCALL
06/02 USE
21.94
SOUTHWESTERN BELL
07/02 PLEXAR
73.47
US CELLULAR
CELL PHONE USE
79.04
VENDQ&R NAME
MILEAGE MASTERS TIRE REPAIRS
LEN0X WRECKER SERVICE |NC TOWING FEES
LESTER'8 GEAR QAUTOMOTIVE VEHICLE REPAIR
CITY GARAGE FUND
pELDMAN.FR4NDEN.VV0OD&RD.
C06109
FxRR|S &TAYL0R
AMBULANCE SUPPLIES
FELDMAN'FRANOEM.VVOVDARD.
C01 150
pxRR|S8TAYLOR
B0-WASTE D|SPO8AL
FELDMAN.FRANDEN.VV00DARD.
E02141
FARR|S8TAYLOR
L0DG|NG4w0FF0RD
FELDMAN.FRANDEm.VVOQD&RU.
D07301
FARn|S&TAYLOR
SMART CORPORATION
WORKERS COMP CHARGES
EASTERN 0KORTHOPEDIC CENTER
M04232
NE0 NEUROSURGERY, PC
WORKERS COMP CHARGES
TREASURER PETTY CASH
J06173
VV0RKERS'C0MPFUND
WORKS &LENTZ|NC
COLLECTION FEES
ALLIANCE MEDICAL |NC
AMBULANCE SUPPLIES
ALLIANCE MEDICAL |NC
AMBULANCE SUPPLIES
MEDICAL COMPLIANCE SPECIALITY |NC
B0-WASTE D|SPO8AL
CLASSIC CHEVROLET
ENGINE REPLACEMENT
RAMADA|NN
L0DG|NG4w0FF0RD
TREASURER PETTY CASH
M|LEAGE'ATYVELL
AMBULANCE SERVICE FUND
SOUTHWESTERN BELL E-911
E-911 FUND
TREASURER PETTY CASH VVOODDO0R
FHC|NC DESIGN SERVICES
OKLAHOMA NATURAL GAS GAS VALVE REL0C/Q[|ON-2/19/O2
BOND PROJECTS FUND
AMOUNTS DEPT DOTAL BUNITOOAL
110.00
/8.67
15.00
16.00
160.00
168.00
291.80
4.45
/48.91
18110
14.59
183.20
226.24
500.01
8,81876
mat moo
I0��
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 08/10/02
DepartmQnt verfta Ex p enses Total E Xmenses
Q -
General Fund
Managerial 0.00 14,154.21
-Community Development 0.00 11,164.93
Information Systems 0.00 2,857.28
Police 702.35 69,073.25
Animal Control 121.08 1,644.78
Streets 303.30 10,209.72
-Community-Senior Center 0.00 4,406.52
General Fund Total $3,433.23 $207,221.07
Garage Fund
Garage Fund Total $0.00 $5,803.94
APPROVED: August 20, 2002
LOT07
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 08/10/02
Ambulance Fund
,: ` m 3r.
Overtime Expenses Total Expenses
Uff - -
APPROVED: August 20, 2002
� -0
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: WATER RATE INCREASE
DATE: August 16, 2002
The Owasso Public Works Authority purchases treated water from the City of Tulsa. Notice was
received from the City of Tulsa that, effective October 1, 2002, water rates will increase from $1.86
to $1.98 per 1000 gallons. In order to maintain an adequate operating budget in the OPWA, that
twelve-cent rate increase should be passed on to the OPWA water customers.
The last water rate increase was two years ago. At that time, Tulsa increased rates by fourteen cents
and the OPWA increased rates by twenty-eight cents providing additional operating funds for the
OPWA.
The proposed new rate would change the base minimum fee for 1000 gallons of water from $7.50 to
$7.65. The volume charge per 1000 gallons of water would change from $3.20 to $3.35.
In 1999, the City Council and OPWA Trustees established water rates to customers residing outside
the Owasso city limits at 20% more than the rate inside the city. Staff will recommend maintaining
that 20% difference. The proposed new rate for rural customers would change the base minimum
fee for 1000 gallons of water from $9.00 to $9.18. The volume charge per 1000 gallons of water
would change from $3.84 to $4.02.
The monthly cost of the proposed rate increase to the average customer who uses 7000 gallons of
water per month is $1.05. The annual increase would be $12.60. The total utility bill from the
OPWA to an average customer for water, wastewater, refuse and ambulance would increase from
$57.33 to $58.38. (Based on an average customer using 7000 gallons of water and 5000 gallons of
sewer per month.)
Rate changes require the approval of the OPWA Trustees and the approval of the City Council.
They are enacted by Trustee Resolution and by City Council Ordinance.
Staff recommends City Council approval of Ordinance No. 715 increasing water rates.
ATTACHMENTS:
Ordinance No. 715
i
EVAL61010-11I.NKLAW 4M
BE IT ORDAINED BY THE CITE' COUNCIL OF THE CITY OF OWASSO,
O KLAHOMA THAT:
SECTION ONE: The water rates hereinafter set forth as established by the Owasso Public
Works Authority, an Oklahoma public Trust having the City of Owasso, Oklahoma as it
beneficiary, are hereby adopted, approved and directed to be implemented in accordance with
Resolution #2002-04 of the Owasso public Works Authority dated August 20, 2002.
SECTION TWO: The provisions of the City of Grasso Code of Ordinances, referenced as
Dart 17, Utilities, Chapter 1 Water, Sewer and Sanitation Systems, Section 17109 Mater Rates
shall be amended as follows:
Section 17-109 WATER RATES
A. There hereby are established the following uniform rates for the volume of water
delivered during each calendar month at each connection to the water system serving
one household or business located within the corporate limits of the City, as shown by
the water ureter at such connection; provided that, regardless of amount of water
metered, the monthly charge for water for each connection shall not be less than the
"minimum charge" set forth.
WATER TES�NTIHLY)
1. First 1000 gallons $7.65 (minimum charge); and,
2. Each additional 1000 gallons $3.35
B. 'There are hereby established the following uniform rates for the volume of water
delivered during each calendar month at each connection to the water system serving
one household or business, located outside the corporate limits of the City, as shown
by the water meter as such connection; provided that, regardless of the amount of
water metered, the monthly charge for each such connection shall not be less than the
"minimum charge" set forth:
1. First 1000 gallons $9.18 (minimum charge); and,
2. Each additional 1000 gallons $4.02
Marcia Boutwell, City Clerk
Jay C. Baker, Attorney
By.
Randall C. Brogdon, Mayor
D
TO- HONORABLE MAYOR AND CITY COUNCIL
CITE OF OWASSO
FROM- PHIL L T , P.E.
ENGINEERING PROJECT MANAGER
SUBJECT. ACCEPTANCE OF S f RE E TS AND STORM DRAINAGE SYSTEMS,
COFFEE CREEK I
♦. •.. M
Final inspections for the streets and storm drainage systems were conducted on May 22, 2002.
All items identified at the final inspection requiring correction to meet city standards have been
completed.
The contractors have provided a one-year maintenance bond for the storm drainage and a two -
year maintenance bond for the streets (see attached).
RECOMMENDATION:
Staff recommends Council acceptance of the Coffee Creek I streets and storm drainage systems.
1. Location map
2. Maintenance Bonds
H
OKUHOMA SURETY COMPANY
Box 1409
TULSA9 OKLAHOMA 74101
BOND NUMBER 0K-0035480
KNOW ALL MEN BY THESE PRESENM.-
THAT WE,
and OKLAHOMA SURETY COMPANY, an Oldahoma corpuraft, having Its PdndPW place Of businass in the City of Tulsa and State of Oldahoma,
One Hundred Fifteen Thousand, Five as Obligee,
in the penal sum of Dollars (S
ko"AMM-nnn'""
M,
successors and assigns, jointly and smrally, firmly
aamunstrators
by than prownts. our neirs, execmrs, ,
Storm Drainage System, Coffee Creek, 145th E. Ave. & 96th Ste Noa
Owasso, Oklahoma
w
�21#1101' �Tl
The Obligee, by and through Us proper mpresentatW, shall 9W the Principal and Me Surety written notice of all repairs required to fulfill the terms
of this maintenance guarantee; and the said Princild and Surety vfWjj�
to make any such repairs.
SIGNED, sealed and dated this 12th — day of February —�w —22Q 2
President
Jac 0 OMA SURETY COMPANY
y
e V . Brow Atto
MID-CONTINENT .; O
Oklahoma
Know all Men by these presents: That the MID - CONTINENT CASUALTY COMPANY, a corporation of the State of Oklahoma, having its
principal ollice in the city of Tulsa, Oklahoma, pursuant to the following By -Law, which was adopted by the Stockholders of the said Company
on March 13th, 1947, to -wit:
"Article IV, Section 7. -- The Executive Officers of the Company shall have power and authority to appoint, for purposes only of executing
and attesting bonds and undertakings and other writings obligatory in the nature thereof, one more Resident Vice President, Resident Assistant
Secretaries and Attorneys -in -Fact and at any time to remove any such Resident Vice President, Resident Assistant Secretary, or Attorney -in -Fact
and revoke the power and authority given him. None of such appointees need be Directors of the Company."
The Company does hereby constitute and appoint Jacque V. Brown and Michael Tedford, individually
of CLAR MOR , Old
its trite and lawful attorney(s)win -fact, to execute, seal and deliver for and on its behalf as Surety, and as its act and deed,
Any and all bonds and undertakings of Suretyship
And the execution of such instruments) in pursuance of these presents, shall be as binding upon the said MID - CONTINENT CASUALTY
COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected
officers at its principal office in Tulsa, Oklahoma.
IN WITNESS WHEREOF, MED- CONTINENT CASUALTY COMPANY has executed and attested these
presents this 03 day of January 2000
ATTEST:
�A ,_ A— ,—, ,_ —
SARA ANDS SON ASSISTANT SECRETARY ( ®f D TA VICE PRESIDENT
On this 03 day of January 2000 before me, a Notary Public of the State of Oklahoma in and
for the County of Tulsa, came the individual to me personally known to be the officer described in, and who executed the preceding instrument,
and he acknowledged the execution of the same, and being by me duly sworn, said that he is the therein described and authorized officer of the
MID - CONTINENT CASUALTY COMPANY aforesaid, and that the seal affixed to the preceding instrument is the corporate of said Company,
and the said corporate seal and his signature as such officer were duly affixed to the said instrument by the authority and direction of the said
Company, and that Article 1V, Section 7, of the By -Laws of said Company, referred to in the preceding instrument, is now in force.
..®td ®giBP &i�e9 ®�,e
®,e "' ®",W& OF, I have hereunto set my hand and affixed my official seal at the City of Tulsa, the day and year first above written.
ST T My Commission expires 11-14-00
iN ANb FOR SS
CO �.
At4 ® ®
FAY SCOTT Notary Public
1, SARA Atgb9SON Assistant Secretary of MID - CONTINENT CASUALTY COMPANY do hereby certify that the foregoing
extracts of the By -Laws and of a Resolution of the Board of Directors of this corporation, and of a Power of Attorney issued pursuant thereto, are
true and correct, turd that both the By -Laws, the Resolution and the Power of Attorney are still in full force and effect.
This certifies that any fancsimile or nnechanieally- produced signature of any officer of the Company and Company seal, wherever appearing upon a power of attorney issued
by the Company, shall be valid and binding upon die Company with the wine force and efTeet .rs though manually affixed.
IN WITNESS WHEREOF, I have hereunto set my hand raid atlixed the facsimile seal of said corporation
® b'°
yo EW i ��, ' this ^ � day of 'Fp'hriinry 2002
a0—
JA_� d;L�
Assistant Secretary
t3N03600 98
Any Correspondence in relation to this
I)oiid should be directed to:
BOND DEPT
WAUSAU INSURANCE COMPANIES
PO BOX 8017
WAUSAU WI 54402-8017
1-800-435-4401
Boii(INo. 005033872
Maintenance and
KNOW ALL MEN BY THESE PRESENTS; that we,
ARROW CONCRETE COMPANY A DIVISION OF TULSA DYNASPAN, INC.
1601 E HOUSTON
BROKEN ARROW OK 74012-4407
W
as Principal, and EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, a corporation organized under the laws of
the State of Wisconsin and authorized to do a surety business in the State of OKLAHOMA as Surety, are held
and firmly bound unto the
KOURTIS PROPERTIES LLC
PO BOX 419
OWASSO OK 74055
as Obligee, in the sum of
FIVE HUNDRED FORTY-FOUR THOUSAND EIGHT HUNDRED SEVENTY-FIVE AND 97/100 DOLLARS
($544,875.97)
lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our
heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents:
WHEREAS, on this 12 th day of December, 2 0 0 0 , the said Principal, entered into a contract for
PAVING - COFFEE CREEK, OWASSO, OK.
for the sum of $544,875.97 ; and,
WHEREAS, under the terms of the specifications for said work, the said Principal is required to give a bond for
FIVE HUNDRED FORTY-FOUR THOUSAND EIGHT HUNDRED SEVENTY-FIVE AND 97/100 DOLLARS
($544,875.97)
to protect the Obligee against the result of faulty materials or workmanship for a period of 2 YEARS from and after the date
of the completion and acceptance of same, namely, until the 7th day of February, 2003
NOW, THEREFORE, if the said Principal shall for a period of 2 YEARS from and after the date of the completion and
acceptance of same by said Obligee replace any and all defects arising in said work whether resulting from defective materials or
defective workmanship, then the above obligation to be void; otherwise to remain in full force and effect.
SEALED with our seals and dated this 2nd day of January, 2001
ARROW CONCRETE COMPANY A DIVISION
OF TULSA D'.RT MPAN., INC.
By
David G. Markle Tttle President
EMPLOYERS INSURANCE OF WAUSAU A Mutual Company
S('0020 F. E. COOLEY
12-98
EMPLOYERS INSURANCE OF WAUSAU A Mutual Company
OT — I r WN - 0
KNOW ALL MEN BY THESE PRESENTS:
That the EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, a corporation duly organized and existing under the laws of the
State of Wisconsin, and having its principal office in the City of Wausau, County of Marathon, State of Wisconsin, has made, constituted and
appointed, and does by these presents make, constitute and appoint F. E . COOLEY
its true and lawful attorney -in -fact, with full power and authority hereby conferred in its name, place and stead, to execute, seal,
acknowledge and deliver ANY OR ALL BONDS, UNDERTAKING, RECOGNIZANCES OR OTHER WRITTEN OBLIGATIONS IN THE
NATURE THEREOF NOT TO EXCEED THE PENAL SUM OF TEN MILLION DOLLARS ($10,000,000)
and to bind the corporation thereby as fully and to the same extent as if such bonds were signed by the President, sealed with the corporate
seal of the corporation and duly attested by its secretary hereby ratifying and confirming all that the said attorney -in -fact may do in the
premises.
This power of attorney is granted pursuant to the following resolution adopted by the Board of Directors of said Company at a meeting duly
called and held on the 18th clay of May, 1973, which resolution is still in effect:
"RESOLVED, that the President and any `dice President - elective or appointive - of EMPLOYERS INSURANCE OF WAUSAU A
Mutual Company be, and that each of them hereby is authorized to execute powers of attorney qualifying the attorney named in the
given power of attorney to execute on behalf of EMPLOYERS INSURANCE OF WAUSAU A Mutual Company bonds, undertakings
and all contracts of suretyship; and that any secretary or assistant secretary be, and that each or any of them hereby is, authorized to
attest the execution of any such power of attorney, and to attach thereto the seal of EMPLOYERS INSURANCE OF WAUSAU A
Mutual Company."
"FURTHER RESOLVED, that the signatures of such officers and the seal of EMPLOYERS INSURANCE OF WAUSAU A Mutual
Company may be affixed to any such power of attorney or to any certificate relating thereto by facsimile, and any such power of
attorney or certificate bearing such facsimile signatures and facsimile seal shall be valid and binding upon the EMPLOYERS
INSURANCE OF WAUSAU A Mutual Company when so affixed and in the fixture with respect to any bond, undertaking or contract
of suretyship to which it is attached."
IN WITNESS WHEREOF, EMPLOYERS INSURANCE OF WAUSAU A Mutual Company has caused these presents to be signed by the
vice president and attested by its assistant secretary, and its corporate seal to be hereto affixed this
1st day of February 2000
EMPLOYERS INSURANCE OF WAUSAU A Mutual Company
d�e �QRO094 )!
By
SEAL r+ Timothy C. Mull Vice President
Attest:
On this 1st day of February 2000 , before me personally came Timothy C. Mulloy, to me known, who being by me duly
sworn, did depose and say that tie is a vice president of the EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, the corporation
described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is
such corporate seal and that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by
like order.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year herein first above written.
..-z -
Judith"Rheinschmidt Notary Public
NOTARY PUBLIC
�gNPLaSC
STATE OF WISCONSIN na�nv
MY COMMISSION EXPIRES JUNE 30, 2002
STATE of WISCONSIN >
CITY OF WAUSAU ) ss. CERTIFICATE sops ��r
COUNTY OF MARATHON )
I, the undersigned, assistant secretary of EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, a Wisconsin corporation, do
hereby certify that the foregoing and attached power of attorney remains in full force had has not been revoked; and furthermore that the
resolution of the Board of Directors set forth in the power of attorney is still in force.
Signed and sealed in the City of Wausau, Marathon County, State of Wisconsin, this 2nd d y of January, 2001
� t;
t
SEA AL : i — - - ---- - -- — - --
" Robert J. Bcstcwan Assistant Secretary
NOTE: Fill- CONTRACT BOND NBR 005033872
(n PAVING - COFFEE CREEK, OWASSO, OK.
U
uA
IF Y011 IIAVE, ANY L, UESTIoNS Rl,' eAR DIN(, TINS VALIDITY OR 4VOIMIN(s 0F THIS P(DVIE,12 (DE ATTORNEY, CALL TOLL
FREF, (800) 820 -1001. (IN ®V'ISCON81N. CALL (7100) 472- 0041).
W
0
RIF M11
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM- SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT- ASSESSMENT OF SEWER IMP ROVEP4ENTS DISTRICT
ATE,® August 16, 2002
- ri: t I �-- �- I
In 1995, homeowners in the Pleasant View Estates Addition approached staff concerning the ability
to connect to City sewers in order to alleviate septic system problems in their subdivision. The
addition is outside the current City limits, but collection lines were designed in conformance with
established city criteria.
The homeowners elected to form a Sewer Improvement District (Tulsa County Sewer Improvement
District No. 6) and issue bonds to finance construction. On February 18, 1997, Council agreed to
accept, operate and maintain the system contingent upon the vote of the District. In March 1997, the
District held an election to consider the transfer and conveyance of the sewer system to the city. The
District agreed to the consolidation.
The "Agreement for Consolidation of Sewer Improvement District with City of Owasso and for
Connection of Sanitary Sewer Systems to Existing Excess Capacity Sanitary Sewer System" was
approved by Council on April 21, 1998. That agreement provided that the City would:
1. Accept the sewer system and consolidate the District with the City, and
2. Collect a reimbursement from properties subsequently connected to the system that utilize
excess capacity. Reimbursements to be in the amount of $1,338.58 per acre and be applied
solely to amortization and satisfaction of the bonded indebtedness.
3. Give notice, equalization and levy of assessments for satisfaction of bonded indebtedness.
On August 6, 1998, the District transferred all assets of the District, to the City of Owasso. The
amount received from the District paid the first payments of bonds and interest, which were due
November 1, 1998. Each year, the City Council authorizes the assessment of the consolidated Sewer
District for each property owner. The last assessment paid the bonds and interest due on May 1,
2002 and will pay for the interest payment on November 1, 2002.
Staff recommends Council authorize notice, equalization and levy of assessments against properties
within the Tulsa County Sewer Improvement District #6 sufficient to pay the interest, principal and
reserve due on the outstanding indebtedness represented by the District Bonds.
Notice of Assessment
Amortization Schedule for Payment of Bonds and Interest
August 21, 2002
TULSA COUNTY SEWER IMPROVEMENT
DISTRICT NO. 6
(Consolidated with the City of Owasso)
111 N. Main
Owasso, Oklahoma 74055
The Board of Directors has levied the following annual assessments on your property,
according to Oklahoma law:
Interest Principal Reserve
$259.09 $454.55 $0.00
Enclosed is an amortization schedule, showing the accrual of interest on the bonds and
the schedule for the payment of principal and interest.
SHERRY BISHOP
Finance Director
City of Owasso for the
Consolidated Tulsa County
.29a - "I LPIJIAI "I'll 14 - W
AMORTIZATION SCHEDULE FOR PAYMENT
OF BONDS AND INTEREST
Total Payments
!� iill II �• _II II II II
The above amortization schedule is subject to change contingent upon the development of Johnson properties north of 96th St. t
If developed, developers will reimburse the District at a rate of $1,338.50 per acre. Any reimbursments will be applied to the payoff
of the bonds.
Note: $27,000 was received for Johnson properties and applied toward bond payoff May 2001.
Payment
Principal
Bond
Total
Clue Date
Balance
Call
Principal
Interest
Payment
100, 000.00
11/01/913
07,000.00
#3-5
3,000.00
15,000.00
13,000.00
1993 assessment
05/01/99
92,000.00
#6-10
5,000.00
2,910.00
7,910.00
11/01/99
92,000.00
0.00
2,760.00
2,760.00
1999 assessment
05/01/00
92,000.00
0.00
2,760.00
2,760.00
11/01/00
37,000.00
#99-15
5,000.00
2,760.00
7,760.00
2000 assessment
05/01/01
55,000.00
#96-47
32,000.00
2,610.00
34,610.00
11/01/01
55,000.00
0.00
1,650.00
1,650.00
2001 assessment
05/01/02
55,000.00
0.00
1,650.00
1,650.00
11/01/02
50,000.00
#48 -52
5,000.00
1,650.00
6,650.00
SFCrIw #"Sa 'iY <+W}L9V(3 ...:.i
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SRs"�7P' Y ....
'i:::::.`:: :} : <::::::::
isir i::J) .V,.,vV :3i3>ii
:::::::} ?:::;�:p[::i .'{:��:{'.(:jj•`:y:�:� :::�::::i:
} ? ?iii:a:4 .V.. ?>�: }:?iii >iiiiiii3i3
:::::. ::., i ':.�: :.{'�'�i
:..i iii..' iisi
w
JV
ii
z:::>:<:::>: 5:<' F. A'%;C ikF 'X::::::: >::::::::::::�'F:}cii>
........... ...............................
,.....
Chi+' J.>:::>:::::<::>
)...................
::::::::::::::::::::)i
::::::::::::::::::::::: ::: »i::i: >..'...::::;�.'i
iii >i }ii:':i:- ii:i::viii:
!� {{}} s'::::::::::::::»:::::::::::..'..:.';::.
........V..............
iii:: iiiiiii:ii....:..........
lryj (('�� :,;::i::::::::::::<:::'
Yii3................
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{. A.iSdifi�t .V..
2003 assessment
05/01/04
45,000.00
0.00
1,350.00
1,350.00
11/01/04
40,000.00
#58 -62
5,000.00
1,350.00
6,350.00
2004 assessment
05/01/05
35,000.00
#63 -67
5,000.00
1,200.00
6,200.00
11/01/05
35,000.00
0.00
1,050.00
1,050.00
2005 assessment
05/01/06
35,000.00
0.00
1,050.00
1,050.00
11/01/06
30,000.00
#68-72
5,000.00
1,050.00
6,050.00
2006 assessment
05/01/07
25,000.00
#73 -77
5,000.00
900.00
5,900.00
11/01/07
25,000.00
0.00
750.00
750.00
2007 assessment
05/01/03
25,000.00
0.00
750.00
750.00
11/01/03
20,000.00
#78 -82
5,000.00
750.00
5,750.00
2003 assessment
05/01/09
15,000.00
#83 -87
5,000.00
600.00
5,600.00
11/01/09
15,000.00
0.00
450.00
450.00
2009 assessment
05/01/10
15,000.00
0.00
450.00
450.00
11/01/10
10,000.00
#88 -92
5,000.00
450.00
5,450.00
2010 assessment
05/01/11
5,000.00
#93 -97
5,000.00
300.00
5,300.00
11/01/11
5,000.00
0.00
150.00
150.00
2011 assessment
05/01/12
5,000.00
0.00
150.00
150.00
11/01/12
0.00
#98 -902
5,000.00
150.00
5,150.00
Total Payments
!� iill II �• _II II II II
The above amortization schedule is subject to change contingent upon the development of Johnson properties north of 96th St. t
If developed, developers will reimburse the District at a rate of $1,338.50 per acre. Any reimbursments will be applied to the payoff
of the bonds.
Note: $27,000 was received for Johnson properties and applied toward bond payoff May 2001.
TO: TBE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ERIC WMES
C0Np&jN1Ty DEvELOPMENT DIRECTOR
SUBJECT: COMMUNITy DEvELOPAIENT BLOCK GRANT
SIDEWALK 1[MpRO,,VEMFNT IDROGRAM - FY'01-
® August 12, 2002
A series of steps must be taken in order for the ODOC to release the Small Cities grant funds for
t h e sidewalk i m p r o v e m e n t project. E a c h step requires f o r m a l a c t i o n by a l e Council, however,
these steps are generally considered to be "house cleaning" type actions.
The City is also required to adopt a resolution pledging an equal match of $67,132 towards the
completion of the project. This match has been budgeted by the City of Owasso.
it is anticipated that future actions may have to be taken by the Council to complete other grant
requirements not directly related to environmental concerns. However, at this point the following
is a specific explanation of each current request by agenda item.
AGENDA ITEM #5
DESIGNATION OF MAYOR AS CERTIFYING 0 M4CER
Federal and state regulations require that each grant recipient designate a certifying official, 'nis
official is typically the mayor when the recipient of a grant is a municipality. The certifying official
(through use of the staff and contractually with IN COG) assumes responsibility for the
environmental review process, making findings, and signing certifications.
RECOMMENDA'HON:
The staff recommends Council designation of the Mayor as the City's certifying official for
doctunents required by the grant and authorized by the Council.
AGENDA ITEM #6
FINDING OF NO sIGNIFICANT IMPACT ON THE ENVIRONM[ENT
The staff recommends that the Council approve the INCOG reports and finding of no signifi.
impact on the environment as a result of the Sidewalk Improvement Program, and that the May
be authorized to execute the documents. I
AGENDA ITEM #7
ENVIRONMENTAL CERTIFICATE AND IM REQUEST FOR
FAI,4� WTI'
RELEASE OF FUNDS
ffll �'110-101
1k Ju 11 11
The staff recommends that the City Council authorize the Mayor to execute the Environmental
Certificate and the "Request for Release of Funds" as required by grant conditions.
AGENDA YrEM #8
ANUDISPLACEMENT PLAN
BACKGROUND-
The Antidisplacement Plan addresses the actual or unexpected demolition of low/moderate income
dwelling units. There will be no demolition of dwelling units because of this project. However, it
is requirffl that a plan be approved that states that demolition is not planned and, if unexpected
demolition should occur, all federal regulations would be followed to mitigate any adverse impact.
The staff recommends Council adoption of an Antidisplacement Plan for the Sidewalk
Improvement Program, and that the Mayor be authorized to execute the plan document.
En order to receive the CDBG funds, the City of Owasso must commit $67,132 as a matching
amount. This pledge equals the amount of the grant itself. The City will meet this requirement
with additional paving and sidewalk improvements completed by the Public Works Department.
VIE, V K 1TW! ! Ty
WA
Designate the City's Chief Executive Officer, the Mayor, as the certifying
officer under the National Environmental Policy Act of 1969 to assume
overall responsibility for the environmental review process.
I NOM
-.0,0102YO] 01 W-11643 ER, U.77THI I En H 151 FERTU-4 a a 170 a I am 191#10111 WANY W1 I
3) Authorize the Mayor to sign the Environmental Certification and Request
for R» . : w : ofF unds Request.
Approve an Antid isp la cement Plan for the 410286 CDBG Sidewalk
Improvement Program.
2 ) Approve a Resolution committing up to $67,132 t4 the CD■G project.
OWASSO #10286 CDBG 01
CDBG SMALL CITIES IMPROVMENT PROGRAM
FINDING OF NO SIGNIFICANT IMPACT
ENVIRONMENTAL REVIEW FINDING
On the basis of the environmental assessment of the above project, I have made the
following finding.
X A FINDING OF NO SIGNIFICANT IMPACT
I find that this project is not a major federal action that will have a significant effect on
the quality of the human environment and is consistent with the provisions of 24 CFR,
Part 58. Subpart E. and that these activities are in compliance with the environmental
requirements of related federal authorities. A request to the State for the release of
project funds will not require an Environmental Impact Statement.
Date
REQUEST FOR RELEASE OF FUNDS AND RE, QUIREMENTS
COMMUNITY DEVELOPMENT
Contractor Name:
Contract No.
City of Owasso
10286 CDBG 01
Address:
Date of Request:
P.O. Box 180, Owasso, OK 74055
Au ust 20, 2002
Project Description: (Brief)
CDBG Small Cities Sidewalk Improvement and Street Overlay Program in the City of Owasso
Consultant Name and Address:
Andy Armstrong, INCOG, 201 W. 5th Street, Suit 600, Tulsa, OK 74103
No Consultant
REQUIREMENTS
Items lncl`udcd
State Use Only
A. Categorically Excluded From RROF Publication
I hereby state CDBG Form 403-A has been completed & the
activity has been determined to be exempt. A Finding of
Categorical Exclusion/Exemption (Sample 4033), Historical
Clearance. & Archeological Clearance are attached
B Categorically Excluded Activity
I hereby state CDBG Form 403-A has been completed.
Environmental Certification (Form 403-13), proof of Notice of
Intent Publication (Sample 403-6),or Proof of Posting,
Historical Clearance, Archeological Clearance and Finding of
Categorical Exclusion (Sample 403-5) are attached.
C, Assessment Activity
I hereby state Forms 403-A & 403C have been completed and
X
no EIS is required, the Finding in (Form 403-C, Attachment 9)
is attached. Environmental Certification (Form 403-3), Proof of
Concurrent Notice of Publication (Sample 403-8), or Proof of
Posting, Historic & Archeological Clearance are attached.
2. Leverage/Commitment
A. CDBG Projects
I hereby certify that a resolution and/or an escrow account has
X
been established committing the leveraged funds toward the
completion of the project. (Form 401-B, Attachment 1) is
attached.
3. Insurance & Bonding
Submit evidence of general liability insurance and city/county
X
bonding.
4. Anti Displacement Plan
A. I hereby certify an anti-displacement plan has been adopted.
X
Attach Plan. Attachment 3 or 4
5. Minority /Women®
A. Copy of response from Ken Tally signed by ODOC.
Owned Business
10/19/01
Solicitation
6. Other
A. Any special conditions Including Grant/Loan Special
Conditions, specified in Section 11 of the contract between
ODOC and the Contractor have been met.
X
B. Audit Accepted by ODOC.
C. Attendance at CDBG Train!n Z Session. ...
NAME and TITLE of
Signature of Authorized Official
Date
Authorized Official
Randall C. Brogdon,
Mayor
Items included Zode: NA
Not Applicable to this program.
ENVIRONMENTAL CERTIFICATION
With reference to the above Program Activity/Project, 1, the undersigned officer of the recipient, certify that:
I. The recipient has fully carried out its responsibilities for environmental review, decision-making and action pertaining to
the project named above
1 The recipient has complied with the National Environmental Policy Act of 1969, as amended, and with the
environmental procedures, permit requirements and statutory obligations of the laws cited in 24 CFR 58.5.
1 The recipient has taken or will take into account the environmental criteria, standards, permit requirements and other
obligations applicable to the project or program activity under other Federal, State, and local laws that the recipient has
the direct responsibility to comply with.
4. For UDAG projects only, the recipient has provided the State Historic Preservation Officer and the Secretary of the
Interior an opportunity to act with respect to properties which the recipient believes are affected by the project and are
eligible for the National Register of historic Places (Section I I 9(m), HCD Act of 1974, as amended).
5. After considering the type and degree of environmental effects identified by the environmental review completed for the
proposed project described in Part I of this request, I have found that the proposal _-- did — X._ did not require
the preparation and dissemination of an environmental impact statement.
6. The recipient has, prior to submitting this request for the release of funds and certification, published in the manner
prescribed by 24 CFR 58.43 a notice to the public in accordance with 24 CFR 58.70 and as evidenced by the attached
copy (copies).
7. The dates upon which all statutory and regulatory time periods for review, comment or other action are indicated below
and are in compliance with the procedures and requirements of 24 CFR 58.
Item Commence Expire Item d Commence Expire "
Notice of Finding of Notice of Intent to
No Significant Impact Publication Date: Prepare an EIS Publication Date::
Comment Period Comment Period
Combined Notice: Draft EIS
Finding of No Significant Publication Date: 8/21/02 Publication Date:
Impact and Intent to 8/21/02 9/25/02
Request Release of Funds Comment Period: Comment Period
Notice of Intent to Final EIS Publication Date:
Request Release of Funds Publication Date:
Comment Period:
Comment Period:
Other (specify) (specify)
Request for Release of HUD or State Request for HUD or State
Funds Decision Period: Release of Funds Decision Period:
(Minimum period for (Minimum period
Estimated by Recipient approval) Actual by HUD or for approval)
State
As the duly designated certifying official of the recipient, I also certify that:
I. I am authorized to and do consent to assume the status of responsible federal official under the National Environmental Policy Act of 1969 and each provision
of law designated in 24 CFR 58.5 list of NEPA - related authorities insofar as the provisions of these laws apply to file HUD responsibilities for environmental
review, decision making and actions that have been assumed by the recipient.
2. By so consenting, I have assumed the responsibilities for the conduct of environmental review, decision making and actions as to environmental issues,
preparation and circulation of draft, final and supplemental environmental impact statements, and lead agency or cooperating agency responsibilities for
preparation of such statements on behalf of federal agencies including HUD, when these agencies consent to such assumptions.
3. 1 am authorized to and do accept, on behalf of the recipient and personally, the jurisdiction of the federal courts for the enforcement of all these responsibilities,
in my capaLity as certif
in officer of the recipient.
Signature of Certifying Officer of the Recipient Address
I City of Owasso, P.O. Box 180, Owasso, OK 74055
Date
HUD will crosecute false claims and statements. Conviction may result in criminal and/or civil penalties (18 U.S.C. 1001, 1010, 1012.: 31 USC
Form 403-B
PLAN
1. A description of proposed assisted activity;
2. The location on a map and number of dwelling units by size (number of
bedrooms) that will be demolished or converted to a use other than as
low/moderate-income dwelling units as a direct result of the assisted activity;
A time schedule for commencement and completion of the demolition or
conversion;
4. The location on a map and number of dwelling units by size (number of
bedrooms) that will be provided as replacement dwelling units;
5. The source of funding and a time schedule for the provision of replacement
dwelling units.-
6. The basis for concluding that each replacement dwelling unit will remain a
low/moderate-income dwelling unit for at least 10 years from the date of initial
occupancy, and;
7. Information demonstrating that any proposed replacement of dwelling units with
smaller dwelling units is consistent with the housing needs of low/moderate-
income households in the jurisdiction.
If displacement of low/moderate-income households occurs in conjunction with the
community development activities funded with CDBG funds, the City will provide
relocation assistance, as described in 570.496(b)(2) to each low/moderate-income
household displaced by the demolition of housing or by the conversion of a low/moderate-
income dwelling to another use as a direct result of assisted activities.
For: City of Owasso Attest:
0
.0
111A
City Clerk
RE, SOLUTION NO. 2002-09
A RESOLUTION RELATING TO A COMMUNITY DEVELOPMENT
BLOCK GRANT (10286 CDBG 01) FOR SIDEWALK IMPROVEMENT
AND STREET OVERLAY PROJECT ACTIVITIES COMMITTING UP
TO $67,132 AS LEVERAGE FROM THE CITY OF OWASSO
WHEREAS, the City of Owasso has entered into a project consisting of a sidewalk
improvement and street overlay program in the City of Owasso, State of Oklahoma with
proceeds of Community Development Block Grant Funds; and,
WHEREAS, as a condition to the funding of the Community Development Block Grant
(10286 CDBG 01), the Oklahoma Department of Commerce has required adoption of a
resolution by the City Council of the City of Owasso, Oklahoma, to commit funds in the amount
of $67,132 to the project,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Owasso,
Oklahoma, that,
SECTION 1: The City of Owasso, through the Cities General Fund Account, agrees to commit
up to $67,132 as the required match for the proposed CDBG Small Cities Program in the City of
Owasso.
City of Owasso, Oklahoma
� M
City Clerk
Jay C. Baker, Attorney
TO: THE HONORABLE MAYOR AND COUNC
CITY OF OWASSO
FROM: ERIC WMES
CONEwUNITY DEVELOPMENT DIRECTOR
SUBJECT- COMMUNITY DEVELOPMEN'T BLOCK GRANT
SIDEWALK U"ROVEMENT PROGRAM -- EY 102
DATE: August 14, 2002
BACKGROUND:
It is anticipated that future actions will have to be taken by the Council to complete other grant
requirements as the program progresses. However, at this point the following is a specific
explanation of each current request by agenda item.
The public hearing will serve two purposes. The first purpose will be to receive
recommendations and any citizen input on community development needs within the City of
Owasso for the FY-02 project. The second purpose will be to receive public comments on the
performance of the City in regard to sidewalk improvements completed under the FY-00
project.
The public hearing must be held to satisfy the requirements of the CDBG program for FY-00 ani
FY-02. No action is required for the public hearing.
W'"
1111141"NXIMIXIM, HIMMURVE I
BACKGROUND:
Resolution 2002-10 requests ODOC to assist the City of Owasso with. the Community Development
project, Further, the resolution affirms that the City will abide by all federal and state, rules
atlached to the CD BG program.
RECOMAUNDAT'10M.
The staff recommends that Lhe Council approve Resolution 2002-10.
M � � M-M
MMMMM'E'MIKIVAmmmmuffailm
�= - M
As part of its contract to administer the CDBG program with the City of Owasso, INCOG has
prepared a Ci&en Participation Plan for the project. The plan provides for mid encourages citizen
participation, particularly by low and moderate-income persons who reside in areas where CDBG
funds are proposed to be used. It also ensures that citizens will be given reasonable and timely
access to local meetings, information, and records relating to proposed and actual use of funds.
�M 1 11 ill I F Wilil III Ill i! llpisinr��M
DATE: AUGUST 9, 2002
The Oklahoma Department of Commerce (ODOC) has issued an invitation to
the City of Owasso to apply for funding under the State's 2? 02 CDBG program.
A Small Cities Application Workshop was held on May 1, 2002 at ODOC in
Oklahoma City. I attended the workshop on behalf of the cities that we
represent and received the application materials.
Funding in the amount of $67,132 has be>»« ,<«<:» for the City of Owasso
in the FY 2002 CDBG State Plan.
A Resolution requesting funding from ODOC has been prepared and is attached
for your use. Approval of this Resolution will allow the CDBG Application to be
submitted for review by ODOC.
Also attached for approval is a Citizen Participation Plan that will be
incorporated as part of the application package to be submitted to ODOC. A
separate public hearing should also be scheduled on the August 20'h City
Council meeting agenda.
The City will also receive comments on the performance of' City in regard to sidewalk
improvements that have been completed under the FY 00 CDBG Program. The City is
preparing to submit closeout documents to ODOC on that project.
Citizens are requested to participate in the Hearing and express their views on community
development needs. The Owasso City Council will incorporate any comments or
proposals, where feasible, in the FY 02 CDBG Application to be submitted to the
Oklahoma Department of Commerce by October 31, 2002.
Posted: �0
Date
By:
City Clerk'
RESOLUTION NO 200210
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA REQUESTING FUNDING FROM THE OKLAHOMA
DEPARTMENT OF COMMERCE UNDER THE STATE'S FY-02 CDBG
PROGRAM.
ADOPTED this 200' day of August, 2002 by the City Council of the City of Owasso,
Oklahoma at a regularly scheduled meeting, in compliance with the Open Meeting Act, 25 O.S. §
et seq.
ia-ndaliC, Brogdon, Mayor
Marcia Boutwell, City Clerk
Jay C. Baker, Attorney
CITY OF OWASSO CITIZEN PARTICIPATION PLAN
lijb/karenMedif/citpandoc
ddze�W Aartid ation Plan� Page 2
the proposed CDBG project will be available for public review after the City Council has made its
final selection.
Meet the needs of non-English speaking residents in those instances where a significant number of
non-English speaking residents can reasonably be expected to participate. The City of Owasso
does not currently have a significant population of non-English speaking citizens. However, every
effort will be made to accommodate the needs of any non-English speaking citizens who wish to
participate.
Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed
activities not previously described in the City of Owasso's fanding request and on activities that
are proposed to be deleted or substantially changed in terms of purpose, scope, location or
beneficiaries.
2
h Jb /karen /98edif/citpar.doc
P
Aao0tW this 20th day of August, 2002, by the City Council of the City of Owasso.
Moxcia Boutwell, City Clerk
h.jb/karen/98edif/citpar.doc
I
TO: HONORABLE MAYOR AND CITY COUNCII
CITY OF OWASSO
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT- PROPOSED CARRYOVER BUDGET
DATE: August 16, 2002
In 1993, the City Council adopted a "Carryover Budget Policy." Each year since then, the City
Council has approved a "carryover" supplemental appropriation. A "carryover" budget is a concept
wherein budgeted, but unexpended, funds from one fiscal year may be re-budgeted (appropriated) to
the next fiscal year. The goal of a carryover budget is to encourage economy and efficiency in the
use of public funds.
Traditional public sector budgets "reward" the expenditure of all of the funds under a manager's
control and "justify" an increasing level of appropriations in subsequent fiscal years. Efforts to be
efficient and save money often are "rewarded" by a reduction in future budgets.
The carryover budget promotes a philosophy of "save and invest it" rather than "spend it or lose it."
Managers who save money from last year's budget are rewarded by the possibility of a carryover
appropriation to the new fiscal year budget. This is the tenth year for the City's managers to operate
under a carryover budget concept.
The General Fund has a total of $887,822 in budgeted but unexpended funds remaining from the
2001-02 budget. Of that amount, $568,734 is eligible for carryover budget requests. (Funds from
personal services line items normally are not eligible for carryover.) Requests from sixteen
departments are included in the recommendation for the carryover budget supplement of $338,835 in
the General Fund.
The E-911 Fund request for a $60,000 carryover budget supplement for radio and communications
center improvements is recommended.
Five existing projects budgeted in the Capital Improvements Fund of FY 2001-02 are expected to
continue into this fiscal year. Requests in the Capital Improvements Fund of $406,774 are
recommended in the carryover budget supplement.
The new ambulance was budgeted in the Ambulance Capital Fund for FY 2002, but was delivered
during FY 2003. The request in the Ambulance Capital Fund for a $160,000 carryover budget
supplement is recommended.
The Bond Projects Fund request for a $10,000 carryover budget supplement to finalize outstanding
contracts on the City Hall construction project is recommended.
A listing by department and fund of the requests for carryover budget supplements is attached. The
listing includes a brief description of the projects or purchases to be funded by the carryover budget.
RECOMMENDATION.
Staff recommends City Council approval of a $975,609 supplemental appropriation as follows.
General Fund -
Municipal Court
4,000
Managerial
3,000
Finance
5,000
General Government
79,600
Community Development
6,506
Engineering
15,643
Information Systems
6,000
Support Services
42,575
Police
22,000
Animal Control
6,550
Fire
25,134
Emergency Preparedness
7,000
Streets
58,000
Parks
12,000
Community Center
39,827
Economic Development
69000
Total General Fund
$338,835
E -911 Fund $60,000
Capital Improvements Fund $406,774
Ambulance Capital Fund $160,000
Bond Projects Fund $10,000
ATTACHMENT:
Schedule of Carryover Budget Recommendations
City of Owasso
Schedule of Carryover Budget Recommendations
August 16, 2002
General Fund a�
Totals
Description
Amount
Municipal Court
4,000
Lap -top computer
4,000
Managerial
3,000
Special projects
3,000
Finance
5,000
Furniture, file cabinets, records storage
5,000
General Government
79,600
Garage parking lot & Golf restrooms
79,600
Community Development
6,506
Future vehicle
6,506
Engineering
15,643
Traffic count equipment
7,500
CPS expansion
3,443
Plotter repair
1,500
Software technical services
2,500
Deference manuals
700
Information Systems
6,000
Salaries
5,000
WART installation expenses
1,000
Support Services
42,575
Vehicle
18,800
Maintenance of city hall & other properties
23,775
Police
22,000
Training
19,000
Vehicle equip, prisoner transport cages, shot gun racks, etc.
3,000
Animal Control
6,550
Facility project currently in progress
6,550
Fire
25,134
Replace carpeting
10,984
Replace beds
8,500
Day room furniture
2,000
Materials to build storage area
2,000
Power washer
450
Materials to build trailer shelving
1,200
Emergency Preparedness
7,000
Training & equipment
7,000
Streets
58,000
Traffic striping
15,000
Vibratory drum roller
15,000
Sidewalks
18,000
Street improvements
10,000
Parks
12,000
Bridge & rail replacement at Elm Creek & Ater Parks
12,000
Community Center
39,827
Window replacement (grant funds)
24,451
Parking lot improvements
2,160
Repair or replace HVAC units
13,216
Economic Development
6,000
Marketing materials
6,000
General Fund
338,835
338,835
E ®911 Fund
60,000
Trunk system monitoring software
15,000
Portable radios
30,000
Radios for communications center
15,000
Capital Improvements Fund
406,774
Computerization project
131,185
Hwy 169 enhancement (grant match)
13,634
Street improvements
151,955
Sidewalks
60,000
Drainage projects
50,000
Bond Projects Fund 10,000
$ 975,609
City mall /Police Station construction
Total Carryover Bridget Requests
�1 -tl
1T
SUBJECT- AWARD OF ENGINEERING SERVICE AG RE EMENTS -
INTERSECTION AND ROADWAY IMPROVEMENTS AND
PHASE I WATER SYSTEM IMPROVEMENTS
DATE. August 15, 2002
The following process has been used by the City of Owasso for selection of firms to perform
engineering services:
Develop/advertise and distribute a Request for Qualifications Specific to the project
Rank responding firms based on predetermined rating criteria.
(Reviewer/rater team is typically composed of 2-3 Engineering Division staff and 1-2
Owasso area resident engineers.)
Determine short list of "Qualified and Hi lily Responsive Firms"
Distribute a Request for Proposals from short listed firms (including a man-hour
projection and price proposal)
- Rank proposal responses based on predetermined rating criteria
- Conduct fee negotiation (if necessary) with top ranked firm.
(Should it not be possible to negotiate an acceptable fee with the top ranked firm,
negotiations with the next highest ranked firm may be conducted.)
® Recommend selection to City Council
Requests for Qualifications
Qualification statements were received from the following firms for the indicated projects:
Intersection and Roadway System Improvements (received on June 7, 2002)
Atkins-Benham
Breisch and Associates
CH2MHill
Crafton, Tull and Associates
Craig and Kcithline
Dewberry Design Group Incorporated
Dudley Engineering
FHC, Inc.
Garver, Inc.
C.H. Guernsey & Company
Mcshck and Associates
TranSystcrns Corporation
Wallace Engineering Structural Consultants, Inc.
Page 2
Engineering Services Agreements
Phasg_l �Wqter Water system (received on June 12, 2002)
Atkins-Benharn
Bums & McDonnell
Craig and Keithline
Dewberry Design Group Incorporated
FHC, lnce
Garver, Inc.
C.H. Guernsey & Company
MWI-I (Montgomery Watson Harza)
Professional Engineering Consultants, Inc.
Wallace Engineering Structural Consultants, Inc.
CH2MHil1 was contacted to discuss scope of work elements and the submitted fee. Some
modifications to the scope were made to include identified additional work elements,
reduce some manhours consistent with project needs and revise the resulting fee
calculation. The initial fee proposal submitted was in the amount of $290,370.
Following discussion, the proposed fee has been adjusted to a total of $274,986.
Widening
- E. 86"' Street North (N. 129" E. Avenue to N. 145`h E. Avenue)
- E. 96" Street north (N. 119"' E. Avenue to N. Garnett Road)
C.H. Guernsey was contacted to discuss scope of work elements and the Submitted fee.
Page 3
Engineering Services Agreements
Some modifications to the scope were made to include identified additional work
elements, reduce some manhours consistent with project needs and revise the resulting
fee calculation. The initial fee proposal submitted was in the amount of $291,810,
Following discussion, the proposed fee has been adjusted to a total of $273,661.
Phase I Water System Improvements
Atkins -B enhaYn
FHC, Inc.
Garver, Inc.
MVM (Montgomery Watson Harza)
FUNDING SOURCE:
Funds for these projects are included in the FY02 -03 budget. A summary of budgeted funds and
proposed projects budgets is shown below:
Project
FY02 -03 Budget
Proposed
Engineering Firm
En ineerin
$325,000
a,
E. 86 Street North Engineering
(includes right -of-
$135,128
C.H. Guernsey
way acquisition and
utilities relocation
96`h Street North (Owasso Market to
$150,000
$138,533
C.H. Guernsey
Garnett ) - Preliminar En ineerin
129`x' E. Avenue (76`h to 96`x') and 96`h
Street North/Owasso Expressway -
$300,000
$274,986
CH2MHill
Preliminary engineering
Water System Improvements (Phase I)
$575,000
$431,840
Atkins - Benham
- En ineerin only
TOTALS
$1,350,000
$1,055,359
Page 4
Engineering Services Agreements
C MMENDATI ®N
Staff recommends approval of each of the following engineering service agreements:
Intersection and Roadway System Improvements: Widening E. 46"' Street North (N. 129"' E.
Avenue to N. 145 "' E. Avenue) and E. 96"' Street north (N. 119 " E. Avenue to N. Garnett
Road) in the amount of $273,661 with C.H. Guernsey Company
® Intersection and Roadway System Improvements: E. 96 "' Street North and 129 "' E. Avenue
(U.S. Highway 169 interchange) and widening North 129 "' E. Avenue (E. 76 "' Street North to
E, 96 "' Street North) in the amount of $274,986 with CH2MHi11
® Phase I Water System Improvements in the amount of $431,840 with Atkins - Benham, Inc.
ATTACIIIMENTS
- 1 C.I. Guernsey Company Agreement
1 CH2MI-I111 Agreement
3. Atkins-Benham, Inc. Agreement
C.H. set Agreement
Auree ent
for
Engineering Services
Street Improvements
East 6 "' Street North from 129" "East Avenue to 145"' East Avenue
Street and Intersection Improvements
East 96"' Street North from Barnett Road to 119'' East Avenue.
THIS AGREEMENT, made and entered into this day of 2002
between the CITE" OF OWASSO, OKLAHOMA, a municipal corporation of the State of
Oklahoma, hereinafter referred to as CITY, and C. H. Guernsey & Company, hereinafter referred
to as ENGINEER;
WHEREAS, CITE'" intends to construct improvements, hereinafter referred to as the PROJECT;
and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree
as follows:
3.0. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Exhibits D -1, D -2, D -3 and D -4, FEE /
MANHOUR BREAKDOWN, which are attached hereto and incorporated by reference
as part of this AGREEMENT.
4.0. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a iiianner consistent with the pi- evading accepted standard for similar
services \vith respect to projects of`cornparable filnction and complexity and with the
applicable iiivVS and 1- egulatlotls published and In el feet at the time of pcl'Iormance of the
(0"' 20 U' ) t iUt'IIIsC% titcth- c >t,th S I I :\ rctrmctit dok
5.0. LIMITATION OF RESPONSIBILITY.
5.1. ENGINEER shall not be responsible for construction means, methods, techniques,
sequences, procedures, or safety precautions and programs in connection with the
PROJECT.
6.1 Since ENGINEER has no control over the cost of labor, materials, equipment, or
services furnished by others, or over contractors', subcontractors, or vendors' methods
of determining prices, or over competitive bidding or market conditions, ENGINEER's
cost estimates shall be made on the basis of qualification and experience as a
Professional Engineer.
6.1 Since ENGINEER has no control over the resources provided by others to meet
construction contract schedules, ENGINEER'S forecast schedules shall be made on the
basis of qualification and experience as a Professional Engineer.
7.1. ENGINEER shall defend and indemnify CITY from and against legal liability for
damages to the proportionate extent arising out of the performance of the SERVICES
for CITY including but not limited to any claims, costs, attorney fees, or other expenses
of whatever nature where such liability is caused by the negligent act, error, or omission
of ENGINEER or any person or organization for whom ENGINEER is legally liable.
Nothing in this paragraph shall make the ENGINEER liable for any damages caused by
the CITY or any other Contractor of the CITY.
7.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential
damages, such as, but not limited to, loss of revenue, or loss of anticipated profits.
8.0. COMPLIANCE WITH LAWS.
8.1. In pci-f'ormance oFtlie SERVICES, ENGINEER shall comply Nvitli applicable regulatory
requirements ilICILIdiffil tC(ICI-al, state, and local laws, rules, regulations, orders, codes,
criteria and standards. ENGINEER shall procure the permits, certificates, and licenses
(OX M ()-' ) ( i I W1 115C)' \(i1 11 S I I CC I A 1 I LTI I WI II I I OC
necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be
responsible for procuring permits, certificates, and licenses required for any
construction unless such responsibilities are specifically assigned to ENGINEER in
Attachment B, SCOPE OF SERVICES.
9.0. INSURANCE.
9.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER. shall
maintain the following insurance:
9.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for
each occurrence and not less than $1,000,000 in the aggregate, and with property
damage limits of not less than $ 100,000 for each occurrence and not less than $ 100,000
in the aggregate.
9.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for
each person and not less than $1,000,000 for each accident and with property damage
limits of not less than $100,000 for each accident.
9.13. Worker's Compensation Insurance in accordance with statutory requirements and
Employers' Liability Insurance with limits of not less than $ 100,000 for each
+MU two
9.1.5. ENGINEER shall furnish CITY certificates of insurance, which shall include a
provision that such insurance shall not be canceled without at least 30 days written
notice to the CITY.
10.0. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
11.1. All documents, includimg original drawings, estimates, specifications, field notes and
data shall become _ nd remain the property of the CITY.
11.2. CITY'S reuse of such dOClllllents without written verification or adaptation by
ENGINEER for the specific purpose intended shall beat CITY'S risk.
(08-20 02) 1. iI Icl IIsc.y ti6111-Omh \11'ccI Ajf Icclll"111 floc
12.0. TERMINATION OF AGREEMENT.
12.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by
either party upon fifteen days written notice in the event of substantial failure by the
other party to perform in accordance with the terms hereof through no fault of the
terminating party.
110. NOTICE.
131. Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
13.1.1. To ENGINEER: C. H. Guernsey & Company
4870 South Lewis Ave, Suite 203
Tulsa, Oklahoma 741055153
Attention: Rob Haskins
13.1.2. To CITY: CITY OF OWASSO
Department of Public Works
P.O. Box 180
301 W. 2"" Avenue (E. 76 "' Street N.)
Owasso, Oklahoma 74055
13.2. Nothing contained in this Article shall be construed to restrict the transmission of
routine communications between representatives of ENGINEER and CITY.
14.0. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of perfoilnance shall be due to
forces which are beyond the control of the parties including, but not limited to: Fire,
flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage;
inability to procure permits, licenses, or authorizations from any state, local, or federal
agency or person for any of the supplies, materials, accesses, or services required to be
provided by either CITY or ENGINEER under this AGREEMENT; strikes, work
slowdowns or other labor disturbances, and judicial restraint.
(08 -20 02) kiuctwwy 8wh -` oth Street A;trccniriu 110L
15.0. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of
compctent jurisdiction as unenforceable, such portion shall be severed herefrom, and the
balance of this AGREEMENT shall remain in full force and effect.
16.0. INTEGRATION AND MODIFICATION, This AGREEMENT includes Attachments
A, B, C, D, and E, and represents the entire and integrated AGREEMENT between the
Panties; and supersedes all prior negotiations, representations, or agreements pertaining
to the SCONE OF SERVICES herein, either written or oral. This AGREEMENT may
be amended only by a written instrument signed by each of the Parties.
18.0. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this
AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
20.0. KEY PERSONNEL,. In performance of the SERVICES hereunder, ENGINEER has
designated Robert D. Haskins, P.E., as Project Manager and Lead Design Engineer for
the project, Joe Nurre, P.E., as Drainage System Design Engineer for the project, and J.
Steven Almon, P.E., as Lead Quality Assurance /Quality Control Engineer for the
project. ENGINEER agrees that no change will be made in the assignment of these
positions without prior approval of CITY.
iUL'I Ii Sr \hlll -') IIII S I I C C t : \;lI n u'IIt
IN WITNESS WHEREOF, the pal-tics have executed this AGREEMENT in multiple copies on
the respective dates hcreinbclow reflected to be effective on the date executed by the Mayor of
the City of Owasso, Oklahoma.
APPROVED: CITY OF OWASSO, OKLAHOMA
(SEAL.)
City Clerk
City Attorney
(SEAL)
ATTEST:
Assistant Secretary
RECOMMENDED:
Director 01'PUblic Works
(0"" "0 0,11 ;t I "t sh I I I -0ot h St I At'
Mayor
Date
C. H. Guernsey & Company
Date
Street Improvements
East 86"' Street North from 129t"East Avenue to 1451" East Avenut
Street Intersection Improvements
East 96"' Street North from Garnett Road to as Avenue.
ATTACHMENT A
A.0, SCOPE C)1-' PROJECT". The PROJEC T' shall consist of collecting and quantifying field
data for street and signalization improvement contracts at the intersections and streets
identified, including a detailed planimetric survey, and preparation of plans,
specifications, and contract documents.
It is expected that there shall be a construction and service contract, which must be
entered into in order to bring this PROJECT into being. Included will be services and/or
construction contracts for engineering, utilities relocations, construction, equipment,
etc.
The PROJECT shall consist of arterial street improvements at the following locations:
1. The widening of East 86 "' Street North from 129 "' East Avenue to 145 "
East Avenue.
2. The widening of East 96 "' Street forth from North Garnett Road to 119 "'
East Avenue including widening and intersection improvements for the
intersection of North Garnett Road and East 96 "' Street North.
iHL'I 111['y K(�I�l -`>hlh S11LYI :A,'_fCCI11CnI (10C A -
01`r..
Street Improvements
East i' Street North 1 o . 129"'East Avenue to !. East Avenue
Street and Intersection Improvements
East 96"' Street North I' Garnett Road to 119"' East Avenue.
SCOPE OF SERVICES
ATTACHMENT
E.O. SCOFF OF SERVICES. The services to be performed by the ENGINEER under this
Prior to submittal of the final plans, the ENGINEER shall verify that the site conditions
indicated on the plans adequately address the conditions in the field.
B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but
are not limited to, the following tasks;
B.1.1. Designate a representative to coordinate all exchange of information between the
ENGINEER and the CITY.
B.1.2. Designate a Quality Review Team. Team shall consist of, as a minimum, a principal in
the firm not associated with day - today design work of this project.
B.1.3. Document all meetings, conferences, coordination, etc., and send documentation to the
CITY within five working days.
B.1.4. Attend meetings with CITY, other CITY consultants, utility companies, and other
administrative and / or regulatory agencies to review PROJECT requirements and
discuss scheduling of the PROJECT.
B.1.5. Attend all scheduled public meetings for the PROJECT as directed by the CITY.
B.1.0. Perform all necessary surveys and investigations for the PROJECT.
B.1.7. Prepare all drawings in conformance with the drafting standards set forth in the
Oklahoina Depart riciit of Trailsportatloll Desig11 Criteria MallLial. Drawings shall be
22" \ 34" size.
EAST 80"' STIZEET NOWNI FIROM 129i' EAST AVENUE TO 145"1 EAST AVENUE
(US 'U 0.1) ( iUi9lIs" 8h111- 116 111 till eel : l_'WeIIleIlLedne 13
B.2. Phase No. 1. PRELIMINARY DESIGN. Within 90 calendar days after the Notice to
Proceed, prepare a set of preliminary contract plans, together with all appropriate
specifications and related bidding documents required for the construction of each
contract module of the PROJECT, in accordance with applicable standards and detailed
specifications. The Contract plans will include functional plans, preliminary cost
estimates, and recommendations. The Preliminary Design shall include;
1321. Initial meeting between CITY and ENGINEER to establish critical design parameters.
1322. Initial contact with other CITY Departments, and other administrative and regulatory
.Agencies.
B.2.3. Perform `6drive -by99 survey documenting all driveways; visible utility appurtenances
(water and gas valves, manholes, fire hydrants, etc.); sidewalk conditions, locations,
and widths; significant pavement deterioration (cracks, potholes, depressions, swelling,
etc.); and street material (typical sections, if known).
B.2.3.1. Confirm and update (as warranted) scope of improvements provided by CITY.
B.2.3.2. Note existing street width, surface type, sidewalk, location/width where necessary, and
any other pertinent information.
13.2.3.3. Verify and identify on plans all utility castings, all driveway locations, and material.
B.2.3.4. Collect field data to determine bid quantities for
9. Asphalt Overlay
10. Leveling Course
11. Replacement of existing Inlet Grates with New Bicycle -Safe Grates (as required)
12. Wheelchair Ramps
13. Storm Sewer Upgrades
14. Other Items as Required
13.2.3.5. ENGINEER shall determine the approximate horizontal and vertical location (if
possible) of all known utilities within the PROJECT area. Locations shall be tied
where possible to survey data and delineated on the construction drawings.
investigation may include the coordination of 'potholing' to determine the actual
location of the utility.
(()5- 't) -U_'1 ( iUrrt75CY 86111 -')hl1) tilrrrl :\ rrcn It'll i.dLIC 13 - 2
13.2.4 ENGINEER shall be responsible for identifying all necessary Rights-of-Way,
including, but not limited to existing recorded Rights-of-Way, and Rights-of-Way
needed for the construction of the PROJECT. For purposes of this Agreement, Right of
Way shall mean: Fee Simple (a.k.a. Permanent Right of Way), Permanent Easement,
Deed of Dedication, Plats, and any property acquired through public and private
judicial action. ENGINEER shall:
13.2.4.1 Research and document all existing Right of Way within the project limits, including
Fee Simple (a.k.a., Permanent Right of Way), Permanent Easements, Platted
Dedications and Deeds of Dedications, whether private or public.
B.2.4.2 Prepare a Right of Way map showing all existing Right of Way and including the type
of easement or conveyance, the recorded Grantee, Book and Page(s) for all instruments
and /or the Plat Number. The Right of Way map shall also show all the proposed
additional Right of Way required for the construction of the project.
B.2.5. Engineer shall employ the services of a registered land surveyor to perform a detailed
B.2.6. Coordinate necessary geotechnical testing to verify existing pavement structure or base
stability with ENGINEER's contract testing firm.
B.2.7. Establish limits for each contract module.
B.2.8. ENGINEER shall furnish three (3) copies of the Preliminary Plans and other documents
listed in B.1 at no additional cost to the CITY. Additional copies will be furnished,
upon written request by the CITY, at rates provided under Attachment D.5, Other
Engineerinv Services.
Q.3. Phase No. 2. FINAL DESIGN. Final design shall include the preparation of final plans
for the Project together with all specifications and related contract documents required
for the construction of the PROJECT by the CITY's construction contractor; all in
accordance with CITY's Standards, detailed specifications, and approved Preliminary
Plans prepared as Phase No. 1., and shall be completed within 90 calendar days after
Notice to Proceed. The Final Design shall include:
(08 0 -01) e iuernsry 80111 -001h tihret Agreement.doc 13 - 3
B .3. 1. Final field investigations.
133.1 Final detailed design of process, components, structures, and appurtenances, which
includes the following:
B.3.2.1. Contract plans shall include as a minimum:
I. Cover Sheet
5. Plan and Profile Sheet(s)
6. Joint Layout Sheet(s), if required
7. Detailed Construction Drawings for all special drainage structures, retaining walls,
architectural details, landscaping plans, detention facilities, or any other special
items required for the PROJECT.
B.3.2.2. Prepare estimate of cost for each contract module.
1333. ENGINEER shall furnish three (3) half size (I I x 17) copies of final plans and
specifications for review. Additional copies will be furnished, upon written request by
the CITY, at rates provided under Attachment D.7, Other Direct Costs.
B.3.3.1. Perform Plan-In-Hand review with CITY.
1111111 1511
B.3.4. Prepare related bidding documents for each contract module of the PROJECT,
including Estimate of Quantities, Proposal, Special Conditions, and Special
Specifications on 8-1/2" x 11" plain white bond paper. All documents shall be suitable
for original camera-ready copy.
B.3.4.1. Submit documentation that a quality review has been performed by the quality Review
Team. This documentation shall consist of check prints and a letter signed by a
principal stating, that the quality review has been completed.
B.3.4.2 Furnish three (3) half-size (11 "X17 ") copies of the final plans and specifications for one
final review. Additional full-size copies of the plans and specifications may be
provided at a cost of $35.00 each.
B.3.4.3 Incorporate final review comments into the contract plans and specifications.
13.3.5. ENGINEER shall furnish 35 copies of final Contract DOCLIMCIItS, including prints,
printing, binding and miscellaneous expenses. Additional copies Documents,
be furnished,
1 1-1
W,X-20-02) (;I I c I 11scy 86111-00111 Streit A glee I Ile I It' doe 13 - .1
upon written request by the CITY, at rates provided under Attachment D.7, Other
Direct Costs.
B3 3.6. .Assist the CITY with construction bidding.
1. Advertisement for Kids. CITY shall be responsible for publishing Advertisement for
Bids.
E.4 ENGINEERING SERVICES DURING CONSTRUCTION
.4.1. Attend the Pre-Work Conference.
13.4.2. Despond to construction questions from CITY personnel exclusive from site visits,
submittal reviews, preparation or review of change orders, and preparations of partial
and final pay estimates which may be provided upon written request as an additional
service.
13.43. Prepare record drawings on original construction mylars utilizing the construction
information supplied by the CITY. Submit record drawings on the original construction
mylars and on 3 -1/2" diskette in digital format.
ENGINEER's deliverables, including record drawings, are limited to the sealed and
signed hard copies. Computer - generated drawing files furnished by ENGINEER are for
CITY's or other's convenience. Any conclusions or information derived or obtained
fi -om these files will be at user's sole risk.
E.5. Phase No. 1. PRELIMINARY DESIGN. Within 90 calendar days after the Notice to
Proceed, prepare a set of preliminary contract plans, together with all appropriate
specifications and related bidding documents required for the construction of each
contract module of the PROJECT, in accordance with City Standards and detailed
specifications. The Contract plans will include functional plans, preliminary cost
estimates, and recommendations. The Preliminary Design shall include:
13.5.1. initial meeting between CITY and ENGINEER to establish critical design parameters.
((11- '()-()' ) ( iuernsc. XMI1 -` 0tII St ect AgrcenlenI.Joc 13 - 5
B. 5.2. Initial contact with other CITY Departments, and other administrative and regulatory
Agencies.
13.53. Perform "drive-by" survey documenting all driveways; visible utility appurtenances
(water and gas valves, manholes, fire hydrants, etc.); sidewalk conditions, locations,
and widths; significant pavement deterioration (cracks, potholes, depressions, swelling,
etc.); and street material (typical sections, if known).
B.5.3.1. Confirm and update (as warranted) scope of improvements provided by CITY.
B.5.3.2. Note existing street width, surface type, sidewalk, location/width where necessary, and
any other pertinent information.
13.5.3.3. Verify and identify on plans all utility castings, all driveway locations, and material.
13.5.3.4. Collect field data to determine bid quantities for
B.5.3.6. ENGINEER shall determine the approximate horizontal and vertical location (if
possible) of all known utilities within the PROJECT area. Locations shall be tied
where possible to survey data and delineated on the construction drawings.
Investigation may include the coordination of 'potholing' to determine the actual
location of the utility.
E.5.4 ENGINEER shall be responsible for the coordination with the CITY for the acquisition
of the necessary Right of Way, including, but not limited to existing recorded Rights-
of-Way, and Rights-of-Way needed for the construction of the PROJECT. For
purposes of this Agreement, Right of Way shall mean: Fee Simple (a.k.a. Permanent
I
Right of Way), Permanent Easement, Deed of Dedication, Plats, and any property
1-1
acquired through public and private judicial action. ENGINEER shall:
B.5.4.1 Research and document all existing Right of Way within the ng project limits, including
ID
1-,'cc Simple (a.k.a., Permanent Right of Way), Permanent Easements, Platted
�0',20 02) (;ucrnscy 8001-1)('111 Street Agrectnelit'doc 13 - 6
Dedications and Deeds of Dedications, whether private or public.
8.5.4.2 Prepare a Right of Way map showing all existing Right of Way and including the type
of casement or conveyance, the recorded Grantee, Book and Pagc(s) for all instruments
and/or the Plat Number. The Right of Way map shall also show all the proposed
additional Right of Way required for the construction of the project.
B.5.5. Perform a detailed topographical and planimetric survey along the streets identified for
B.5.6. Coordinate necessary gootechnical testing to verify existing pavement structure or base
stability with ENGMER's contract testing firm.
B,5.7. Establish limits for each contract module.
8.5.8. ENGINEER shall furnish three (3) copies of the Preliminary Plans and other documents
listed in B.1 at no additional cost to the CITY. Additional copies will be furnished,
upon written request by the CITY, at rates provided under Attachment D.7, Other
Direct Costs.
8.6. Phase No. 2. FINAL DESIGN. Final design shall include the preparation of final plans
for the Project together with all specifications and related contract documents required
for the construction of the PROJECT by the CITY's construction contractor; all in
accordance with CITY's Standards, detailed specifications, and approved Preliminary
Plans prepared as Phase No. L, and shall be completed within 90 calendar days after
Notice to Proceed. The Final Design shall include:
8.6.1 ENGINEER shall be responsible for the identification, coordination, preparation,
negotiation, and acquisition of all necessary Rights-of-Way for the construction of the
PROJECT. ENGINEER shall:
B.6. 1. 1. Research and develop master addendum based on verified land sales in the general area
to determine fair market value of land within the project area.
13.6.1.2 Establish per parcel monetary offer to acquire easement based on master addendum.
13.6.1.3 Maintain ownership /status report and agents 1`Cp01-t dUriffly, the negotiation stage.
(08-20-02) ( ik I el-I Is Cy sw I I S I reet Ag, I cc I Ile I It. t I oc 13 - 7
E.6.1.4. If appraisals arc required by client on specific properties exceeding client guidelines, an
OK State Certified General Appraiser shall be contracted to complete appraisals
appropriate to the'acquisition as determined by the client. The cost for this appraisal
shall be considered additional expense and shall be provided under Attachment D.6,
Subconsultants and Other Professional Associates.
13.6.1.5 Drive project to verify if encroachments have been removed, special circumstances of
the property, possible damages, and determine if new encroachments have been placed
within the existing right of way
B.6.1.6. Mail initial contact letter and deed of dedication instrument along with property rights
brochures and other information the owner may need to assess the proposed changes to
their property
B.6.1.7. Begin initial personal contacts of the affected owners. Discuss offer as established and
determine if the owner has any needs unforeseen during the drive out.
13.6.1.8. Negotiations and right of entry letters to begin.
13.6.1.9. Filing of executed legal documents as required by the client
13.6.1. 10. Completion of acquisition: Includes parcel folders containing correspondence, agent
reports, offer letters, legal documents, and other pertinent information that will be
turned over to client
B.62 Final field investigations.
13.63. Final detailed design of process, components, structures, and appurtenances, which
includes the following:
B.6.3.1. Contract plans shall include as a minimum:
1. Cover Sheet
2. Summary sheets for:
a. Pay Quantities and Pay Item Notes
b. Roadway Quantities
c. Drainage Structures (Storm Sewer and Storm Inlet Design), if required
3. Typical Section Sheet(s)
4. Miscellaneous Construction Details Sheet(s)
5. Plan and Profile Sheets)
6. Joint Layout Sheet(s), if required
7. Detailed Construction Drawings for all special drainage structures, retaining walls,
architectural details, landscaping plans, detention Facilities, or any other special
items required for the PROJECT.
13.63.2. Prepare estimate of cost for each contract module.
(08-20-02) Guemscy 86lh-9oth 1,ticct AgIccment.doc 13 - 8
B.6.4. ENGINEER shall furnish three (3) half size (I Ix 17) copies of final plans and
specifications for review. Additional copies will be furnished, upon written request by
the CITY, at rates provided under Attachment D.7, Other Direct Costs.
B.6.4.1. Pei-form Plan-In-Hand review with CITY,
B.6.4.2. Incorporate CITY's Plan-In-Hand comments.
13.6,5. Prepare related bidding documents for each contract module of the PROJECT,
including Estimate of Quantities, Proposal, Special Conditions, and Special
Specifications on 8-1/2" x I I" plain white bond paper. All documents shall be suitable
for original camera-ready copy.
B.6.5.1. Submit documentation that a quality review has been performed by the quality Review
Team. This documentation shall consist of check prints and a letter signed by a
principal stating that the quality review has been completed.
B.6.5.2 Furnish three (3) half-size (I F'XIT') copies of the final plans and specifications for one
final review. Additional full-size copies of the plans and specifications may be
provided at a cost of $35.00 each.
B.6.5.3 Incorporate final review comments into the contract plans and specifications,
B.6.6. ENGINEER shall furnish 35 copies of final Contract Documents, including prints,
printing, binding and miscellaneous expenses. Additional copies will be furnished,
upon written request by the CITY, at rates provided under Attachment D.7, Other
Direct Costs.
B.6.7. Assist the CITY with construction bidding.
1. Advertisement for Bids. CITY shall be responsible for publishing Advertisement for
Bids.
2. Pre-Bid Conference. Conduct the Pre-Bid Conference.
3. Addenda. Prepare and issue all addenda.
4. Bid openings. Attend bid opening.
5. Bid tabulations. Review all bids and prepare a bid tabulation.
6. Recommendation for award. Prepare a recommendation for award of the
construction contract.
7. Contract preparation. Coordinate the preparation and execution of construction
documents.
B.7 ENGINEERING SERVICES DURING CONSTRUCTION
B.7.1. Attend the Pre-Work Conference.
B.7.2. Respond to construction questions From CITY Personnel CXCILISIVC 11-0111 Site Visits,
submittal reviews, preparation or review of change orders, and preparations of partial
(it W[ I I SeY Sot I I -,)(,t I I S I I cc I Al-, I ec I Ile I I I. doc 13 - 9
and final pay estimates which may be provided upon written request as an additional
service.
B.7.3. prepare record drawings on original construction mylars utilizing the construction
information supplied by the CITY. Submit record drawings on the original construction
mylars and on 3 -1/2" diskette in digital format.
ENGINEER's deliverables, including record drawings, are limited to the sealed and
signed hard copies. Computer - generated drawing files furnished by ENGINEER are for
CI`3 Y's or other's convenience. Any conclusions or information derived or obtained
from these files will be at user's sole risk.
(02 - 0 O- ) t lurrnscy hth- path Strccl ccI Ile III.,Ioc B - 10
Street I inprovernents
East 86" Street North from 129"East Avenue to 145"' East Avenue
Street and Intersection Improvements
East 96"' Street North from Garnett Road to 1191" East Avenue.
RESPONSIBILITIES OF THE CITY
ATTACHMENT C
C.O. R_ESpONSIBILrEEs ®F _THE CITY. The CITY agrees:
C.1. ReVorts Records. _etc. To furnish, as required by the work, and not at expense to the
ENGINEER.
C.1.1. Provide records, reports, studies, plans, drawings, and other data available in the files of
the CITY which may be useful in the work involved under this AGREEMENT.
C.1.2. Provide standard drawings and standard specifications.
C.2. -Access. To provide access to public and private property when required in performance
of ENGINE ER' s services.
C.3. staff _Assistance. Designate in writing a person to act as its representative in respect to
the work to be performed under this AGREEMENT, and such person shall have
complete authority to transmit instructions, receive information, interpret and define
CITY's policies and decisions with respect to materials, equipment, elements and
systems pertinent to the services covered by this AGREEMENT.
C.3.1. Furnish legal assistance as required in the preparation, review and approval of
construction documents.
C.3.2. Furnish staff assistance in locating existing utilities and in expediting their relocation as
described in Attachment B.
CA. Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals, and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time, so as not to delay the services of
ENGINEER.
(0 \- 'U -U') ( kici I isc), Swli -')(,I h Surer A g, ice I lieW d0c C- I
Street Improvements
East 86"' Street North from 129""East Avenue to 145"" East Avenue
Street and Intersection Improvements
East 96"' Street North from Garnett Road to 119"' East Avenue.
COMPENSATION
ATTACHMENT D
D.1. Total ComMnsatioij.
D.2. EAST 86h STREET NORTH FROM 129"' EAST AVENUE TO 145"' EAST AVENUE
D.2.1. For the work under Phase No. 1, PRELIMINARY DESIGN, Attachment B.2., the total
maximum billing shall be $57 305.45, which amount shall not be exceeded without
J-
further written authorization by the CITY. A breakdown of the costs is shown in the
attached Manhour Schedules.
D.2.2. For the work under Phase No. 2, FINAL DESIGN, Attachment 13.3., the total maximum
billing shall be $68,798.95,which amount shall not be exceeded without further written
authorization by the CITY. A breakdown of the costs is shown in the attached Manhour
Schedules.
D.2.3. For the work under Phase No. 3, CONSTRUCTION PHASE SERVICES, Attachment
BA., the total maximum billing shall be $9 023.45,which amount shall not be exceeded
without further written authorization by the CITY. A breakdown of the costs is shown
in the attached Manhour Schedules.
D.2.4. For the work tinder D.2.1, D.2.2 and D.2.3., the total maximum billing shall be
$135,,127.84, which amount shall not be exceeded without further written authorization
by the CITY. A breakdown of the costs is shown in the attached Manhour Schedules.
D.3. EAST 96"' STREET NORTH FROM GARNET ROAD TO 119`1 EAST AVENUE
D.3.1. For the \\,oi-k under Phase No. 1, PRELIMINARY DESIGN, Attachment B.5., the total
niaxinlUni billing shall be $52.,426.02, which aniOUnt shall not be excccded Without
further Nvi-itten authorization by the CITY. A breakdown of the costs is shown in the
attached NlanlIOL11- SCI1CdUICS-
(08-20-02) (ik1C1 I ISCY gh1h-')(1111 Sit cc I A gi cc it lei It d0t: D-[
D.3.2. For the work under Phase No. 2, FILIAL DESIGN, Attachment 13.6., the total maximum
billing shall be $77,083.989which amount shall not be exceeded without further written
authorization by the CITY. A breakdown of the costs is shown in the attached Manhour
Schedules.
D.3.3. For the work under Phase No. 3, CONSTRUCTION PHASE SERVICES, Attachment
13.7., the total maximum billing shall be $9,023,45,which amount shall not be exceeded
without further written authorization by the CITY. A breakdown of the costs is shown
in the attached Manhour Schedules,
D.3.4. For the work under D.3.1, D.3.2 and D.3.3, the total maximum billing shall be
$1384533.44, which amount shall not be exceeded without further written authorization
by the CITY. A breakdown of the costs is shown in the attached Manhour Schedules.
DA. Raw Labor Costs. Raw Labor costs shall be compensated for as actual hourly rates for
personnel assigned to the PROJECT for each hour of service rendered.
D.5. Overhead_ Costs. Overhead costs shall be compensated for as a percentage applied to
raw labor cost. The overhead cost shall be calculated as 164% of raw labor costs.
D.6. Subconsultants and Other Professional Associates. Services of subcontractors and other
professional consultants shall be compensated for at actual cost.
D.7. Other Direct Costs.
D.7.1. Travel and subsistence shall be compensated for at actual cost. Local travel by personal
or firm automobile shall be compensated for at $0.365 per mile.
D.7.2. Printing expenses shall be compensated for at actual cost.
D.7.3. Any other direct costs shall be compensated for at actual cost.
D.8. Profit. Profit shall be compensated for at 11 percent of raw labor plus overhead.
D.9. Additional Services. Unless otherwise provided for in any accepted and authorized
proposal for additional services, such services shall be compensated for on the same
basis as provided for in D.2, D.3, DA, D.5, D.6, D.7 and D.8.
D.10. Terminated Services. If this AGREEMENT is terminated, ENGINEER shall be paid for
services performed to the effective date of termination as follows:
D.10.1. For personal services as presented in DA.
D.10.2. For overhead costs as presented in D.5.
D.10.3. For services of Subconsultants and other profcssional associates, their invoiced lees to
ENGINEER, li
D.10.4. For other direct costs, the actual cost of other direct reimbursable expenses incurred to
the effective date of termination.
D.10.5. F'or profit as presented in D.8.
D.11. Conditions of Payment.
D.11.1. Progress payments shall be made in proportion to work completed as indicated within
this AGREEMENT and shall be due and owing within thirty days of ENGINEER's
submittal of his progress payment invoices.
D,11.1 If CITY fails to make payments due ENGINEER within sixty days of the submittal of
any progress payment invoice, ENGINEER may, after giving fifteen days written notice
to CITY, suspend services under this AGREEMENT.
D.11.3. If the PROJECT is delayed, or if ENGINEER's services for the PROJECT are delayed
or suspended for more than ninety days for reasons beyond ENGINEER's control,
ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation
of compensation.
(Uti- 2U -02) ( jlICI I19CY 80tII- `)0lI) SIrcC1 :AL!fCCi I W1 I IA I OC 1 )-3
Street Improvements
East 86" Street North from 129t"East Avenue to 145"' East Avenue
Street and Intersection Improvements
East 96"' Street North from Garnett Road to 119"' East Avenue.
TIME FOR COMPLETION
ATTACHMENT E
E.I. EAST S6"' STREET NORTH FROM 129"' EAST AVENUE, TO 145"' EAST AVENUE
E.1.1. PHASE I — PRELIMINARY DESIGN. The ENGINEER shall complete the
SERVICES provided under Section B.2. of ATTACHMENT B within 90 calendar days
after Notice to Proceed. A breakdown of the tasks is shown in the attached Schedule,
Exhibit E-1.
E.1.2. PHASE 2 — FINAL DESIGN. The ENGINEER shall complete the SERVICES
provided under Section B.3 of ATTACHMENT B within 90 calendar days after Notice
to Proceed to be set when the CITY directs ENGINEER to perform the SERVICES. A
breakdown of the tasks is shown in the attached Schedule, Exhibit E-1.
E.1.3. PHASE 3 — CONSTRUCTION PHASE SERVICES. The ENGINEER shall complete
the SERVICES provided under Section BA of ATTACHMENT B according to the
direction of the CITY. A breakdown of the tasks is shown in the attached Schedule,
Exhibit E-1.
E.2. EAST 96"' STREET NORTH FROM GARNETT ROAD TO 119"' EAST AVENUE
E.2. 1. PHASE I — PRELIMINARY DESIGN. The ENGINEER shall complete the
SERVICES provided Wider Scctiori B.5. of ATTACHMENT B within 90 calendar days
after Noticc to Proceed. A breakdown of the tasks is shown in the attached Schedule,
Exhibit E-2.
F-2.2. Il IASE 2 - FINAL DESIGN. The ENGINEER shall complete the SERVICES
provided tiiidcr Section B.6 ofATTACI-IMENT B within 90 calendar days after Notice
to Proceed to be set when CITY directs ENGINEER to perform the SERVICES. A
breakdown of the tasks is shown in the attached Schedule, Exhibit E-2.
E.2.3. PHASE 3 — CONSTRUCTION PHASE SERVICES. The ENGINEER shall complete
the SERVICES provided under Section B.7 of ATTACHMENT B according to the
direction of the CITY. A breakdown of the tasks is shown in the attached Schedule,
Exhibit E-2.
(08-20 ()') (it I CI I ISCV 8W I 1-')(, 111 Strect A gicement. d oc F-2
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Agreement
Z SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Attachment E, FEE/ MANHOUR
BREAKDOWN, which are attached hereto and incorporated by reference as part of
this AGREEMENT.
5. SCHEDULE. ENGINEER shalt perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
OWASSOCON I PACI IOC
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost/ execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the
PROJECT was finally constructed. ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into
the record drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer - generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
OPINIONS OF COST AND SCHEDULE.
OWASSW ONMACI uuc
8. 1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
92. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1° CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require const ruction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractors general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the pern-dts, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the aggregate,
and x�•ith property damage limits of not less than $100,000 for each
occurrence and not less than $100,000 in the aggregate.
(MASWCON 11 �AC HOC
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each accident
and with property damage limits of not less than $100,000 for each accident,
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not less than
$100,000 for each occurrence,
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions coverage
to be for a minimum of $1,000,000, deductibles subject to approval.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY,
13. OWNERSHIP AND REUSE OF DOCUMENTS.
111. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT,
15. NOTICE.
15.1. Any notice, demand, or request required by or made pursuant to this
AGREEMENT shall be deemed properly made if personally delivered in
writing or deposited in the United States mail, postage prepaid, to the
address specified below.
To ENGINEER: CH2M HILL, Inc.
502 South Main, Suite 400
Tulsa, Oklahoma 74103
Attention: Kelly Fincannon
MA!�!;OCON I PAC I DOC
To CITY: CITY OF OWASSO, OKLAHOMA
P.O. box 180
Owasso, Oklahoma 74055
Attention: F. Robert Carr, Jr.
15.2. Nothing contained in this Article shall be construed to restrict the
transmission of routine corrrrnunications between representatives of
ENGINEER and CITY.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the
matter may, in the Director's discretion, be referred to the City Manager for
resolution. Regardless of these procedures, neither party shall be precluded from
exercising any rights, privileges or opportunities permitted by law to resolve any
dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
[)epartment of the City of Owasso, and arty plans or specifications not meeting the
OM;GOCON i RACT DOC
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff Initially and
monthly thereafter and will be available for public meetings and /or City of Owasso
presentations.
22. ICEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated. Kelly S. Fincannon, P.E., as Project Manager for the PROJECT.
ENGINEER agrees that no change will be made in the assignrrrent of this position
without prior approval of CITY.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
-
City Cleric
City Attorney
owASSUCr>N I RAC I .DOC.
CH2M HILL Inc<
Murry L. Fleming, Vice President
!im
CITY OF ®MASS® OKLAHOMA
Mayor
Date
SCOPE QF.VR.QLE,�Tw The PROJECT shall consist of the project described as:
ATTACK ACH A-SCOPE OF DOC A-1
The Basic Services of ENGINEER include, but are not necessarily limited to, the following
tasks:
-2
Intersection - East 96th Street North and North 129th East Avenue (US Highway 169
Interchange) Improvements
Widening ® North 129th East Avenue (East 76th Street North to East 96th Street
North)
CH2M HILL proposes to furnish the CITY OF OWASSO the following professional
engineering services for the proposed intersection, interchange, signalization and street
widening improvements project:
M
A.1. Attend initial design workshop with CITY to review general requirements,
establish critical design parameters, and discuss scheduling for the project.
The initial design workshop will include ODOT for input and requirements
for the US-169 Interchange portion of the project.
A.2. Collect and review available documents pertaining to the project and site,
including but not limited to record drawings, utility plans, accident records
and other pertinent documents provided by the CITY.
A.3. Existing right-of-way and abutting ownerships will be researched and
information provided on the drawings. Per square foot costs for right-of-way
purchases will be researched.
Al 1A(',1i-0-S(',0J1t: OV SFINVICES,C)OC B-1
A.4. Design and topographic surveys will be performed to establish design/
construction horizontal and vertical control points. Surveys will also include
ground and aerial surveys to reflect planimetrics, utilities, drainage
structures, and right-of-way. The horizontal and vertical control will be set in
a manner to allow the contractor to use these same points during
construction. Mapping of the interchange areas will not be completed until
after an interchange alternative is recorrunnended and approved. High level
mapping available from the Corps of Engineers will be utilized for
interchange alternative analysis to reduce unnecessary mapping outside the
project limits and allow a sooner start date.
A.5. provide and coordinate geotechnical investigations, including soil and
pavement borings. The results will be presented in a report consisting of
subsurface exploration, laboratory testing data, and pavement design
recommendations.
A.8. Review accident history. Accident records will be furnished by CITY.
B. Predesign
13.1. Develop conceptual alternative layouts of the US -169 interchange
improvements necessary to meet projected traffic demands. The conceptual
layouts will be single -line drawings overlaying the existing interchange.
B.2. A US --169 interchange alternative analysis report will be prepared and
presented to the CITY and ODOT with a recommended alternative. With
approval from the CITY and ODOT, the agreed upon alternative will be used
for design. It is anticipated that ODOT will require modifications to the
alternative analysis report and one additional meeting to discuss the final
agreed upon alternative will be conducted. It should be noted that the fees
and ratan -hour estimate to complete the design of the US -169 interchange
improvements should be negotiated after this report is developed and
recommendations have been agreed upon by CITY, ODOT, and ENGINEER.
The improvements could range from widening existing streets, adding a
IIn/AIi At' 1its -scui> OFSERVIcESDOC B -2
coordinated signal bocompletely new interchange design and therefore it is
not practical toaccurately scope this portion o/the project and determine
fees at this time. However for the purpose of this proposal it will be assumed
that only o signal and minor street modifications oug6db Street will be
required.
D.5. Develop conceptual layout of ultimate 129tbStreet widening improvements
necessary to meet projected ba{ficdeozands.Iheconceptna will bea
o�xrk*-B�edrawing overlaying t�ee�io6onmtrm�tan�depict Uzeuoozbernf
" -aand limits of construction. Current CITY codes, regulations and design
criteria and standards will be used for design.
C. Preliminary Design
C.I. Additional aerial and ground surveys n{the approved US-169 interchange
design area will be determined and performed aanecessary.
[.2. Modifications to the recommended layouts resulting from the Prodemign
Meetings and alternative analysis will be incorporated into the prelin-dnary
design drawings for plao-in-baud review. The preliminary design will
• Typical Pavement Sections Sheet
'^
• Intersection and Interchange Geometry
• Horizontal and Vertical Alignments
• Grading Plan
w Drainage Plan
* Traffic Signal Plan
w Wiring Diagrams
* Phasing Diagrams/Timing Schedule
v Preliminary Signing and Pavement Marking Plan
Imm//wouor/Twmxvnc0000 o3
• Utility Plan
• Right-of-way Plan
• Construction Sequence/ Traffic Control Plan
• Preliminary Pay Quantities and Pay Item Notes Sheet
C.3. Preliminary design of signals including layout, phasing sequence, timing
schedules, OPTICOM priority control system, which provides right-of-way
pre-emption for emergency vehicles, signing and striping.
CA, Preliminary design storm sewer/ drainage system within the project limits.
The adequacy of existing drainage systems upstream and downstream of this
project will not be evaluated.
C.9. A construction packaging report will be developed with input from CITY to
break project into logical phases in accordance with anticipated funding
constraints.
C.10. Prepare a detailed cost opinion for each construction package including
construction, utilities, and right-of-way.
C.11. Meet with CITY staff as requested.
C.12. Conduct an internal Quality Assessment/ Quality Control (QA/QC) review.
Following this review and any resulting modifications, the preliminary plans
will be submitted to the CITY for review along with a preliminary cost
opinion.
C.13. Representatives of the project team including the project manager will be
present during the preliminary review meeting and field review with the
CITY. ENGINEER will prepare minutes of the meeting and disseminate to all
attendees.
Phase 2 ® Final Design
D. Public Meeting
D.1. At the CITY's request, CH2M HILL will conduct (or assist, at the CITY's
option) a public meeting to present an overview of the projects and answer
questions. Displays of the projects will be prepared for the presentation that
show the major aspects of the projects. A summary of the meeting will be
transcribed and provided to the CITY.
It It /A f I ACII-B-SCOPE OF qHV1(',E,9J)OC B-4
E. final Design
E.1. Due to time passed between preliminary phase and final phase of the design,
a final design workshop with CITY to review general requirements, critical
design parameters, and scheduling for the project will be conducted. The
final design workshop will include ODOT for input and requirements for the
US -169 Interchange portion of the project
E2. Conduct additional field investigations, including field surveys, as required
to complete final Design.
E.. Following the preliminary review and the final design workshop, Final
Design will be prepared. Modifications and comments from the preliminary
review will be incorporated into the final design and final construction plans.
The following drawings will be developed, as a minimum.
• 6 M
ODOT standard construction details as required will be referenced on the
Title Sheet.
EA. Prepare detailed traffic control plans for each phase of construction for each
project. Access to businesses and residences will be maintained at all times.
E.5. Legal descriptions of any right- of-way needs for the project will be prepared
and submitted to the CITY. Proposed permanent and temporary rights -of-
way ,will be shown on the plans. Legal descriptions and parcel reaps of
proposed rights-of-way will be prepared and provided to the CITY for
acquisition. Copies of the deeds for such properties will also be provided.
E.6. Prepare a utility plan identifying utilities that have a potential for conflict
with construction of the proposed improvements.
E.7. Assist CITY in coordinating the relocation of those utilities in conflict with
the proposed construction. ENGINEER will provide utility plans to utility
I I II /A I ACI b H& OH 01 S I:VWIF S POC Q -5
companies and conduct a meeting of affected utility providers to receive
input in regard to the relocation of facilities and projected schedule.
E.8. ODOT specifications will be referenced for use on this project. Technical
specifications for items of work and materials not covered by ODOT will be
prepared.
E.9. Prepare contract documents for bidding purposes that include bidding
requirements, contract forms, contract conditions and special provisions,
technical specifications and drawings. (CITY's option)
E.10. Prepare an updated cost opinion,
E.11. Meet with CITY staff as requested.
E.12. An internal QA/QC review will be conducted by a senior engineer of
ENGINEER. Following this review and any resulting modifications, the
construction plans and contract documents will be submitted to the CITY for
review.
F. Final Revision
F.1. Following receipt of final review comments, final revisions to the
construction plans and technical specifications will be made as appropriate.
F.2. Prepare an updated cost opinion.
Phase 3 - Construction Administration
G.2. Answer questions from prospective bidders and suppliers and issue
clarifications and interpretations by addenda to plan holders.
G.3. Conduct the pre-bid conference with CITY staff and prospective bidders to
present project requirements and answer project related questions.
GA. Attend the bid opening and prepare a tabulation of the bid proposals
received. Analyze the bids and low apparent bidder and provide a
recommendation to the CITY for awarding contracts for construction.
G.5. Assist the CITY in preparing final construct-Ion contracts.
H. Construction
H.I. Furnish sufficient number of sets of drawings and specifications to the CITY
and contractor.
I U1 /A I I ACI 11.1 SCOPI OF S1 RVIKISDOC B-6
H.6. Upon request by the contractor and after confirmation by CITY staff that the
project is complete, the ENGINEER will conduct a final inspection with CITY
staff and the contractor to examine all construction and prepare a punch list
of items to be corrected or completed. Provide copies of the punch list to the
contractor and CITY.
H- 7. ENGINEER will furnish the CITY one set of "Record" drawings on mylar
reproducible media and the electronic files on CD-ROM in AutoCAD Release
13 format. "Record" drawings shall reflect all changes in the plans as
directed through change orders, and other changes recorded by the CITY
resident project representative and the contractor.
I Ul /A( I A01-11-SCOPEOF St RVICI SDOC B-7
RESPONSIBILITIES OF THE CITY, The CITY agrees:
A. ARqp9ojrjtss Records, etc. To furnish, as required by the work, and not at expense to the
ENGINEER:
AJ. Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
A.3. ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
B. Access. To provide access to public and private property when required in
performance of ENGINEER's services.
C. Staff Assistance. Designate in writing a person to act as its representative in respect
to the work to be performed under this AGREEMENT, and such person shall have
complete authority to transmit instructions, receive information, interpret and
define CITY'S policies and decisions with respect to materials, equipment, elements
and systems pertinent to the services covered by this AGREEMENT.
C.1. Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including "potholing".
C.2. Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
D. Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
E. Construction Administration Phase. Review and take appropriate action on
contractor shop drawings and material submittals, and review of contractor P11y
estimates.
AI I ACI i C RESPONSIBILITIES OF (',I I Y.1)0(,' C-1
The CITY agrees to pay, as compensation for services set forth in Attachment B, a total lump
sum fee of Two Hundred Seventy-four Thousand Nine Hundred Eighty-six Dollars
($274,986) for the services described in Attachment B.
ENGINEER shall submit monthly invoices based upon the proportion of the total services
actually completed at the time of billing. Invoices are due and payable within 30-calendar
days of receipt by the CITY. A breakdown of the lump sum amount to be billed for each of
the projects is shown as follows:
Capital Improvement Projects (FY 02-03)
City of Owasso, Oklahoma
E. 96th St. N. & N. 129th E. Ave. Intersection and N. 129th E. Ave. Widening (76th to 96th)
[115M. 11 :11 . . . 1 11 " _-MV MM
Al I A0 11) COMIT-NSAI IONAVC D-1
ATTACH-E-FEE MANHOUR.)ds E-I
ATTACHMENT E
Man-Hour Breakdown
East 96th Street North and North 129th East Avenue intersection (US 169 interchange)
North 129th East Avenue Widening (East 76th Street North to East 96th Street North)
I
Estimated Hours
Total
Ctassificalion of Employee _-7—project
Manager
Lead
Engineer
Staff
Engineerill
Staff
Engineer 9
Traffic
Engineer..
Senior
Designer
Sr. Eng.
Technician
Engineering
Technician
Adminl
clericai
Total
Direct
Salary
lost
IDirect Saktry Cost
46.90
42.00
28.20
20.45:
47.50 30.35 26.30 16.40
Phase I - Prefirninag Design
_18.70
Iffivestigation
IM. Design Worksh
8
8
2
2 2
2
2
2
4
32
SI.120
JA,2. Collect and review data
1
2
4
a
6
4
25
S585
A 3, ROW research
1
2
4
a
2
17
5395
!A 4, Coordinate Surveys / In ut data
2
2
8
2
2
2
is
S543
A,5. Coordinate Geotechnical investigation
2
1
2
2
7
S206
JA 6. Evaluate traffic counts and turning movements
1
2
4
16
2
25
S653
A.7. Coordinate "potholing' of utilities
2
1
0
8
2
2
15
S370
A.S. Review accident history
lPredesign
1
2
2
2
7
5259
Subtotal - Investigation
is
20
6,
22 a
10
4
38
20
146
54,131
B.1. US-169 AftemaWes
2
4
4
is
2
20
2
74
S2.429
B.2. US-169 Alternatives Report and 2 Meetings
12
12
.24
4 24
0
2
20
4
78
52,781
.6.3. 96tt1I29th Intersection Conceptual Layout
2
6
8
16 4
12
2
20
70
$1,879
B.4- Traffic Projections
1
4
2
7
S270
B.5. 129th Widening Conceptual Layout
4
12
8
16
40
8
16
10.4
SZ968
8.6. Conceptual Cost Opinion
2
6
is
16
2
42
51.005
B.7. Predesign Report
8
16
a
4 4
4
2
12
4
62
52,009
6.8. Predpsign Presentation Meeting
8
6
2
2
18
S697
Subtotal - Predesign
39
62
24
60 60
72
16
106
16
455
S14,038
Preliminary Design
C.1. Coordinate Addtional Survey
2
4
2
2
10
$332
C.2. Develop Preliminary Base Plans
4
16
32
60 4 I
24
40
100
4
284
56,895
C.3. Preliminary Signal Design
2
8
20
20 3
10
8
6
2
79
$2.204
CA Prefirrinary Drainage Desi2n
2
6
32
40
10
16
4
110
$2.735
C-5. Prefirrinary Street Design
4
16
4
10
80
20
6
140
54,243
C.& Prefirrinary ROW Plans
2
4
4
24
10
16
2
62
$1,501
C.7. Prefirronary Mirty Plans
2
4
4
24
10
16
60
$1.468
C.B. Preliminary Const. Phasing and Traffic Control Plans
2
16
2
4
16
2
42
$1,397
C.9. Construction Packaging Report
4
8
4
4
4
24
$746
C.10. Prefirrinary Cost Opinion
2
4
2
8
3
26
5664
C.11. Pr ress Meetings (6)
12
6
6
6 3
6
6
6
_2
6
57
$1,800
C.12. PrelirrinaryQA/QC Review
20
4
2
2 2
2
4
2
2
40
$1,534
C.13. Plan-in-Hand Review Meetin2
8
8
2
2
20
$781
Subtotal - Preliminary Design
66
104
108
12
156
94
194
32
954
$26,301
Subtotal - Phase I - P—rLqiminary Design
123
186
138
280 80
238
114
328
68
1555
544 .469
ATTACH-E-FEE MANHOUR.)ds E-I
AT TACH-E-FEE MANHOUR.As E-2
ATTACHMENT E
Man-Hour Breakdown
East 96th Street North and North 129th East Avenue intersection (US 169 interchange)
North 129th East Avenue Widening (East 76th Street North to East 96th Street North)
Estimated Hours
Total
Classification of Employee J
Project
Manage
staff
Engineer 11 if
EnSqtaff r I
Inee
a c
E.Tnqlffeeir
Senior
I
Designe r
Sr. Eng.
n
Technician
I I
Engineering
Technician
Admlnf
Clericai
Total
Direct
Salary
Direct Salary Cost
46.90
42.00
28.20
20.45
47.50
30.35
26.30 1
18.70
15.40
Cost
Phase 2 -Final Design (US-169, only Signal and Minor Street I provement
Public Meeting
DA. Public Meeting (1)
4
2
4
4
14
S412
lFinal Design
JEA. Final Design Workshop
6
6
2
2 2
2
2
2
2
26
5909
1E.2. Coordinate Final Reid Investigations
2
2
2
6
S164
E,3. Develop Final Drawings
10
12
16
20 2
40
60
120
2
282
S6,997
E 4. Traffic Contrd Plans
2
8
2
2
4
18
8
2
46
S1,304
�E.5. Final ROW Plans
2
4
6
2
1
2
24
4
45 6
$1,069
�E.6, Final Utility Plans
2
4
2
16
1
2
16
43
$1,028
JE.7. Llti[O Relocation Meeting
6
6
4
2
18
S641
E.8. Technical SDecifications
2
a
2
4
16
$552
E.9. Contract Documents
2
a
4
4
IS
S608
E.10. Update Cos4 Opinion
2
4
-
4
2
12
5369
E.11. Progress Meetings (4)
8
4
4
4
4
-
4
4
4
36
$1.105
E.12. Final QA/QC Review
16
3
4
4 4
4
4
4
2
50
S1.805
Final Revision
F.1 Final Revisions
4
2
1
2
6 s
2
17
5486
F2 Final Cost U to
1
2
1
2
6
$200
ubtotal - Final Deslan Phase
69
78
44
:54 8
Be
92
198
36
635
$17 649
JPhase 3 - Construction Administration (11 Project, 12 Month Construction)
Biddimq
G.I Disburse Plans to Bidders
IG.2. Bidder Questions, Clarifications, Addenda -
�G-3. Pre-Bid Conference
1
5
4
2
a
2
4
4
4
4 i
4
4
11
21
14
S271
$711
S41]2
A
G Bid Opening and Recommendation
6
2
4
12
G.6. Assist City with Contracts
2
4
4
IG
_S431
$327
Construction
H.1. Disburse Plans and Secifications to Contractor
2
4
4
2
12
$314
H-2. Conduct Pre - Constriction Conference
8
4
2
4
2
20
$692
H.3. Coordinate Construction Surve y Controls
4
1
1
6
$203
HA Material Subrninal Review
3
4
8
1
1
12
29
S770
H.5. RFI's/Change Orders/Pedodic Site Visils (3)
6
12
40
6
4
9
76
$2,242
H.6. Final Inspection
8
4
2 k
2
16
5613
H.7- Record Drawings
2
2
2
4
8
24
2
44
$1,008
Subtotal Services During BiddinglConstruction
47
48
54
13: p
0
8
52
49
171
$7,995
TOTAL-LABOR
239 3S2
236
347 88
-- -----
294
214
-I--
578
153
2461
AT TACH-E-FEE MANHOUR.As E-2
Aerial Survey, Ground Survey, and Geotechnicai)
Universal Field Services -ROW Costs)
ATTACH-E-FEE MANHOUR.As E-3
ATTACHMENT E
Man-Hour Breakdown
East 96th Street North and North 129th East Avenue Intersection (US 169 Interchange)
North 129th East Avenue Widening (East 76th Street North to East 96th Street North)
I Estimated Hours
Total
classification of Employee
Project
Manager
Lead
E
En sneer
S Senior
Staff Traffic
En E staff r Designer
gineer III nginee Engineer
Sr. Eng.
� Technician
ET:
Engineering
Technician
Total
Direct
Salary
Direct Salary Cost
46.90
42.00
28.20 20.45 47.50 30.35
26.30
18.70 16.40
Cost
Direct Project Expenses
-Reproduction
53.600
Cornputer/CorrymnicationsfService Center
$13,659
Travel (Varbus Trips to City/FieldtODOT)
S750
ADS - Aerial Survey w/o interchan2e
523,000
Sack & Assoc. - Ground Survey w/o interchange
$10,000
Terracon - Geotechnical w/o interchange
$6,300
pUniversal Feild Services - ROW Cost
�Total Direct Project Expenses
559 809
ubtotal All Moses
1. Direct Salary Cost
$70,113
2- Overhead 1.79
3. Profit 10%
$19,562
4. Direct Expenses
559 809
Total Contract Amount
$274,986
Aerial Survey, Ground Survey, and Geotechnicai)
Universal Field Services -ROW Costs)
ATTACH-E-FEE MANHOUR.As E-3
I m1f,
SCHEDULE. `Ihe schedule for the preliminary design, final design, and construction
administration phases of the East 96th Street North and North 179th East Avenue
Intersection (U.S. 169 Interchange) and :North 179th East Avenue Widening project are
provided as follows:
®
The proposed schedule assumes the project will be coordinated as a single projects
ATTACH -F- SCHEDULE. DOG F -1
SCHEDULE. The schedule for the preliminary design, final design, and construction
administration phases of the East 96th Street North and North 129th East avenue
Intersection (U.S. 169 Interchange) and North 129th East Avenue Widening project are
provided as follows:
0 The proposed schedule assumes the project will he coordinated as a single project.
A I I ACI I I -SCI 11 UUI EDOC F
�ld(3TICE;TO
PROCEED
r ± Notwce
to Proceed
SE I
PRELIMINARY DESIGN
4
+Pre4mmary
Investigation
z
+;Predesign
_
,+ Preliminary
Design
r
BOND ISSUE
+Bond I
ELECTION
"slue
Electron
PHASE 2
- FINAL DESIGN
t
`6
PHASE 4,
'CONSTRUCTION ADMINISTRATION:
a
Start Date
05AUG02
w — Early Bar
umo Sheet 1 of 1
Finish Date
f
0 Progress Bar
CITY OF OWASSO
a Date
05AUG02
Run Date
0
96th/129th n cf, " i
Street Widening
SummM Schedule
@--P(imavera Systems, Inc.
Activity
Activity
®rig
�MAR93 APR May
ID
Description
Dur
_Jl._�+U�_1_. -_ .I
J-
_ -1 _- 1- _J - -..I- _.I -J_J -. _1- 1_ -L_J
10
Awrard of Contract
0
4
Award of Contract
20
a
! Design Workshop
Design Workshop
0
30
Collect Data
3
Collect Data
40
R.O.W. Research
2
11MR.O.W. Research
- -- 50 - --
Survey
6
MEEMEMSurvoy
60
Geotechnical
6
Geotechnical
- - 70
Traffic Data -- - - — -
- - -2
Traffic Data
-- 80
Utility Potholing
3
Utility Potholing
90
Review Accident History -
2
Review Accident History
100
Conceptual Layouts for U.S. 169
3
REMConcebtual Layouts for U.S. 960
110
Interchange Analysis Report
2
111111111111111interchange Analysis Report
120
Intersection Layouts
2
Intersection Layouts
130
Traffic Projections
1
Traffic Projections
140
Street Widening Layouts
3
111AMMStreet Widening Layouts
150
_
Conceptual Cost Estimates
1
Conce teal Cos - _
p t Estimates
160
Predesign Report
3
MEMPrGdosign Repoa
170
Predesign Meeting
0
Predesign Meeting,
180
City Review
4
NEEMCity Review
200
Survey Interchange
2
1111111111113urvey Interchange
210
Develop Base Plans
12
MONEEMEMEMEMEMDevelop Base Plans
220
Signal Design
3
Signal Design
230
Drainage Design
5
Drainage Design
240
Street Design
12
MMMMMM=Street Design
250
R.O.W. Plans
3
R.O.W. Plans
260
Utility Plans
3
Utility Plans
270
Construction Phasing/Traffic
2
Construction Phasingrrraffic Control
Control
280
Construction Packaging Report
2
Construction Packaging Report
290
Cost Estimate
2
1111111111111INCost Estimate
310
QA/QC Review & Fix -up
4
OAIQC Review & Fix-upMOMEM
320
Preliminary Review Meeting
0
Preliminary Review Meeting (Plan -in -Hand)
(Plan -in -Hand)
330
City Review
4
City ReviewMEOMM
Start Date
05AUG02
Early Bar
OWAS Sheet 1 of 1
Finish Data
Data Date
91MAY03
05AUG02
Progress Bar
CITY OF OWASSO
Run Date
05AUG02 14:56
Critical Activity
96th/129th Intersection
129th Street Widening
Preliminary Design Schedule
Cc) Primavera Systems, Inc.
Activity Activity
0 Description
395 Bond Issue Election
01 TBond Issue Election
400
Design Workshop
C
410
Public Meeting
C
420
Incorporate Preliminary Design
Comments
1 4
430
-7
Final Field Investigations
j 4
440
Develop Final Drawings
10
445
Side Street & Driveway Details
3
450
Traffic Control Plans
2
460
Utility Plans
2
470
Utility Meeting
i 0
480
!Technical Specifications
3
490
j Contract Documents
2
500
',Update Cost Estimate
I
520
QA/QC Review & Fix-up
2
530
'Release Plans for Util. Reloc. &I
R.O.W. Purchase
0
600 City Review 4
610
Review Meeting 0
620 Final QA/QC & Fix-up 4
630 Final Cost Estimate
2
Start Date
29SEP03
Finish Date
02MAY04
11111MIJIMMEENE= Early Bar
Data Date
29SEP03
MENESEEMEM Progress Bar
Run Date
05AUG02 15:03
Critical Activity
@ Primavera Systems, Inc.
CITY OF OWASSO
Sheet 1 of I I
Atkins-Benham Agreement
City of Owasso, Oklahoma
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment E,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with
the applicable laws and regulations published and in effect at the time of
performance of the SERVICES. The PROJECT shall be designed and engineered in a
good and workmanlike manner and in strict accordance with this AGREEMENT. All
engineering work shall be performed by or under the supervision of Professional
AGRHMGNr
7, LIMITATION OF RESPONSIBILITY.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the
PROJECT was finally constructed. ENGINEER is not responsible for any
errors or omissions in the information from others that are incorporated into
the record drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer-generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
ACRI FMFNT
AGRI I MI NI
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions coverage
to be for a minimum of $1,000,000, deductibles subject to approval.
12.2. ENGINEER shall furnish CITY certificates of insurance, which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
11 OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY,
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: Atkins Benham, Inc.
2488 East 81st Street, Suite 6000
Tulsa, Oklahoma 74137
Attention: Mr. David A. Dollar
To CITY: CITY OF OWASSO, OKLAHOMA
P.O. Box 180
Owasso, Oklahoma 74055
Attention: F. Robert Carr, Jr.
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
AGRI IM N I
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER bzthe
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval bn the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff initially and
monthly thereafter and will be available for public meetings and/or City of Owasso
presentations.
22. KEY PERSONNEL. lo performance of the SERVICES hereunder, ENGINEER has
designated David A. Dollar, I`.E.an Project Manager for the PROJECT. ENGINEER
agrees that no change will be made in the assignment of this position without prior
approval o[CITY.
AGRI /»m w/
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
City Clerk
APPROVED AS TO FORM:
AGRITIVIEW
Atkins Benham,_ Inc.
Ron Coker, Jr. Managing Director
Bate---
CITY OF CH AS OKLAHOMA
I=
Date
Water System Components Design
City of Owasso, Oklahoma
i
3 i 1 j
A. Scope of project. The Water System Components Design project (herein after refered to
as "PROJECT") T ") shall Consist of the design of a grater booster pump station., approximately
16,000 linear feet of transmission main and a two (2) mi.11ion gallon grater storage tank.
The PROJECT shall be divided into two (2) primary phases as generally described below
and further defined in ATTACHMENT B of this AGREEMENT:
ATTACHMENT
Water eSystem '.
City of Owasso,
Scope of Services
Attachment
B.1 Basic Services. The Basic Services of the ENGINEER include the following:
B.2 Phase 1- Design Report. Prepare a Design Report consisting of a conceptual study of
design alternatives for the construction of a water booster pump station, transmission main
and two (2) million gallon water storage tank, The basis for the Design Report shall be the
CITY`s Water Master Plan Report dated December 2000. The Design Report shall also
include the development of estimates of probable construction costs, construction duration
and recommendations indicating the most favorable design alternatives. The Design
Report shall be submitted for CITY for review and comment within 75 days of the date
specified in the written Notice-to-Proceed. The specific tasks necessary to complete the
Design Report includes
B.2.1 Transmission Main Alignment .Analysis: It is likely that this PROJECT will be
sensitive to transmission main routing. To optimize in this area the ENGINEER will
consider three (3) alternative routes. Existing right -of- ways /easements, probable land
values, environmental aspects, geological conditions and other topographical features will
be studied for each alternative. The ENGINEER will provide estimates of probable
construction cost and duration for each route. Recommendations will be made for the most
favorable route.
B.2.2 Hydraulic Analysis / Booster Pump Station: The design layout and hydraulic
characteristics of the booster pump station will be studied. Specific tasks include;
ATTACHMENT B
D.2.2.1 Tulsa Water Main Connection Details: The ENGINEER will review the CITY'mwater
purchase agreement with the City of Tulsa and assess the connection details and water
quantity requirements for this connection with the City Vf Tulsa's engineering otaff. The
goal of this task will be to formalize the design requirements for this connection and
identify any special conditions the CITY must operate under.
I}.Z2.5 Surge Conditions : The ENGINEER will perform a review mf potential water
hammer d.c., surge) conditions for the pumping and conveyance system. The analysis will
include identifying the surge conditions that will prevail iu the proposed system- and the
design requirements for proper surge control features.
B.2.2.4 Pine Alternatives: The ENGINEER will review the latest
technology bo pipe materiaImand to identify any opportunities toincrease
water transfer efficiency and/or lower initial capital construction and operations cost.
B.2.3 Water Tower: The ENGINEER will review, and where appropriate develop design
criteria for the proposed two (2) million gallon water tower. Options for tank materials and
configurations will be reviewed. The ENGINEER will also assess the design requirements
for site grading/ drainage and utilities; structural foundations; electrical; instrumentation
and controls; and architectural features.
D.2'4Design Report: The Design Report will be prepared summarizing all the activities
performed during the Phase l portion of the PROJECT. The results ofeach sub-task will be
documented and included in the report along with all field-generated information.
D�'�I Ibe[) � aozroozariretbe conclusions from
. . Design Report z/zxuo�8�� r�couu/uuu^uuv/u^
this task and will include the following sections:
D Executive Summary
ca Project Overview
[] Connection Requirement aodI}etails '
D Geological Investigation
o Development of Alternative Design Concepts
O Hydraulic Review and System Design Considerations
o Surge Review and Analysis
O Economic Evaluation of Alternative Design Concepts
o Estimate of Probable Construction Cost
o Project Construction Schedule
u Conclusions Lind Recommendations
u Appendix:
Vendor Quotes; Field Notes and Photographs
B.2.4.2 The ENGINEER shall submit five (5) copies of the "Draft" Design Report to the CITY
for review and comment. CITY comments will be incorporated into the "Final" version of
the Design Report and five (5) copies will be submitted to the CITY. The findings,
conclusions and recommendations from the development of the Design Report will be
presented to the City Council for final approval,
B.3.4.1 Construction specifications will be developed for use in bidding. A final estimate of
probable construction cost for each bid package will be prepared. An anticipated
construction schedule will be prepared with a detailed cash flow projection for the CITY's
use in planning the financing for the Project. All the documents prepared in the final
design phase of the Project will be provided to the CITY in both electronic and hard copy
format.
AI I ACHM[Nrn
B.3.5 Permits: The ENGINEER will prepare documents for governmental approvals and
permits. It is anticiYs_ ed that approvals will be required from the Oklahoma Department of
Environmental Quality (DEQ), South Kansas and Oklahoma Railroad, Tulsa County and
the Corp of Engineers,
B.3.6 Bidding Services: The ENGINEER will assist the City in obtaining and evaluating bids
from prospective bidders to perform the construction on the three (3) construction contracts.
Specific tasks include:
B.3.6.7 Assemble Final Contract Documents: The ENGINEER shall assemble the final
contract documents for each construction contract.
B.3.7 Construction Adminstration Services: The ENGINEER shall provide construction
adn-Linstration services. The estimated manhours for these services have been documented
in ATTACHMENT E to this contract. Specific tasks include:
B.3.7.1 Change Order Reviews: The ENGINEER shall assist the CITY in reviewing change
orders. The CITY will provide for all the required documentation to facilitate the change
order processing. The ENGINEER will provide comments and recommendations on each
change order.
B.3.7.2 Site Visits: The ENGINEER shall visit the construction site twice monthly during the
construction phase. It is anticipated that all three (3) projects will be under construction
simultaneously and each site trip will include a visit to each project. A maximum of 12 site
visits have been anticipated for this contract.
At I ACHMI-W B
B.3.7.3 Shop Drawing Review/ Approval, The ENGINEER shall review and comment
shop drawing submittals for each construction contract. The shop drawings shall be
approved and/or rejected and returned to the CITY for final distribution. I
B0307.5 Record Drawings: The ENGINEER shall prepare record drawings for each
construction contract. '1he record drawings shall be based on plan markups provided by
the CITY. One (1) set of record drawings shall be provided to the CIT'Y.
Al TACI MW 13
............
Water System Components Design
City of Owasso, Oklahoma
City's Responsibilities
Attachment C
C. QVLResp _q nsibijities. The CITY agrees:
— —
C-1 (departs, -Recor(f s etq. To furnish, as required by the work, and not at the expense to
the ENGINEER:
A F I ACHMENT C
a!lAE,+«B
ATTACHMENT E
CITY OF OWASSO, OKLAHOMA
(1) Basic Services - refer to page 2 for detailed breakdown.
(2) Design Report - refer to page 3 for detailed breakdown.
(3) Final Design/Bidding Services - refer to page 4 for detailed breakdown.
8/15/2002
7:33 AM Page 1
ATTACHMENT E
BASIC SERVICES
8/15/2002
7:29 AM Page 2
DISCIPLINEIPROJECTED MANHOURS
PHASE AND TASK
PROJECT
SENIOR
ENGR
S B
MANAGER
ENGINEER
ENGINEER
TECHNICIAN
CLERICAL
CONSULTANT
SUBTOTAL
HRS
110.00
HRS 95.00
HRS
75.00
HRS 55.00
HRS 1 35.004
EXPENSE
HRS
T s
BASIC SERVICES
Project Kickoff Meeting
4
12
-40"
8
$(300
4 $14f=
28
$2,320
Progress Meetings with City (Anticipate 8 meetings @ 2 hours each)
32
24
14080"
24
,80p
41-
$0 1
8 $280
88
$7 880
Pubilc Meetings (Anticipate 2 pubic meetings @ 2 hours each)
8`$880
8,$760
8
$600 ,
8
$440
$0
32
$2,680
Data Collection/Review/Site Visits
4
48 1 $4,56. `
12
TOTALS =>
212,
$I
8/15/2002
7:29 AM Page 2
PHASE AND TASK
DISCIPLINEIPROJECTED MANHOURS
PROJECT
MANAGER
SENIOR
ENGINEER ENGINEER
ENGR SUE TOTALS
TECHNICIAN CLERICAL CONSULTANT
HRS 540.00
HRS 95.00 FIRS 75.00
FIRS 55.00 HRS 35.00 HRS
PHASE 1: DESIGN REPORT
Transmission Main Alignment Analysis
Mapping
$o,'::"
16
$8'813 �-
$t€ _
i6
$880
Develop Typical Sections/Details
8
$,890,`;
12
$660;x:
$0 !
20
$3.2
Select Alternative Alignments
2,$190
Alignment Analysis and Selection
2
$190 r
40
$3;000 ,
40
$2 200 `
$0':'
Property Values for Three (3) Corridors
2
$226'-
$0 °-
$o
$o.; -' <
$0 $6,000
2
$6220
Environmental Assessment
2
$220 -<
32
$3,040.
40
$3;000'<
$o i' _
4 $140:'
78
$6,400
CosU Construction Duration Estimates
$760
16
$1,200 ;
8
$440
so
32_.
$2,400
Hydraulic Analysis /Booster Pump Station
Connection Details @Tulsa
$0;:�'
4
$380"
8
$600 =,
16
$880.
$0 ;'
28
$1,860
Pump Station Location/Water Main Sizing
4
24
$1800
16
$880 ,;
°.$o'
X44:
$3,060
Off Peak Pumping/Water Tower Capacity
so,
4
:$3'80',`;
12
$$o0 z
$0'
16. r=
x $1;280
Surge Conditions Analysis /Design
$0,;; ,'
4
$380�,a
24
$1;808
28_"
$2,180
Booster Pump Station Mech /Arch. Layout
$0 ""
8
x$76, .`
16
$11206
24
$1-,320
$o
48
$3,280
Pipe Materials /Design Alternatives
$0 '!
4.
$380 .>
8
$600 _
$0 s
$0-
12
$980
Water Tower
Tank Materials Review
$p . ;=
2
,$190 ° -
20
$1 500;;
$03 .:
$o =-
22
$1,690
Tank Configuration Review
$0
2
;$190
16
$d;0o,
8
�$44D
$0
26
$4,830
Civil/Structural Site Planning Review
$0 „�
4
$380
16
$1;2oQ.
16
$686;::
$o - -`
x.36
$2,460'
EledricaUl &C Review
2e
$1SO(3
4
$22ti "!
$0
36
$2,780
Architectural Review
$o. "_z
2
$190
g
16
0
26
$1,670
Design Report
Write Report
4
, $440e=
24
z:$428t)>
48
"- $3;600:;
24
$1,320
52 $420 :<
442
x$8,060'
Submit "Draft" Report for Comments
2
$220 ,`
6
$570 ;'
$o.._;
$0 ", ,`
4 $140
; 12.
;'$930
Incorporate Final Comments
1
0
24
$1;800'
8
'$440�;`_
4 $140-.
62'"
.,$3,960 `
Submit "Final' Re
Report P
2
$220x'
6
$570?
:$0,:«30
^ =
4 $140'
S2'
6930-
Page 3
8/15/2002
7:33 AM Page 4
8/15/2002
7:33 AM Page 4
(1) Reproduction expenses based on $0.10 per square foot for bond; $0.06 per sheet of 8.5 "x11'; Estimate based on 200 pages per Spec Book; Plan sheet count as shown herein.
8/15/2002 Page 4
7:33 APB
g
Specifications
1
$110
4
$380'..
16
$1,200:.
$0
4
: "$140'.
25
$1,830
Civil
Structural
1
:
$110';
4
$380 '
16
S1,200;
$0
4
S140
11,25
$1.830
Mechanical
1
$110 `
4
$380 'I'
16
$1,200
$0
4
1$14 - 0
25
$1.830
Electrical
1
$110 :`
4
$380 ';
16
$1,200,
$0
4 '
' $14
25
$1.830
Plan Reviews and Final
50% Submittal
4
,$440,<.'
8
`$760;?!
16
$1200.'.
16
4680
;'$0 ;,
44
$3280
95% Submittal
4
x$440 ,
8
$760':,:
16
51,200'`,
16
' $680: ,
$0
` 44
$328tF
Provide Final Set (Reproducible)
4
$440
$0
8
;.4600 .ill"
16
$88D;,
2G$70.,3it;
Sub -Total Water Transmission Main =>
16
$1,760'
102
,- $9,680;'
642
1$48,150,!
880
,$48,400.
18
; $630
$0
1658
,$108630
Permits
ODEQ Engineehng Report
1
$110 .
2
: $990 v S
8
_ $600 -
4
$220 'j
1
ODEQ 401 Water Quality Certifications
1
$190>
2$990
=
8
4
$220.x;;
3
335.
16
$1.155
ODEQIEPA Stomnvater Pollution Prevention Plan
1
$110;
2
4
$224;
$1,155
Railroad Crossing Permit
1$110
2
$19D":
8
:4600;4
4
$22013.
1
x$35''16
-.
..$1.155
COE Nationwide Permit for Utility Line Activities
1
$110;:
2
�� x$190,- ,
8;$BOt1;:
4
Le6.?
- $1,155
Sub -Total Permits -
5
$560 ^
10
1$960, '
40
$3�O000,,i-
20
$1 100 :
6
^'$176 �
$0
80,
i;.$5.775
Bidding Services for Three (3) Contracts
Reproduction for Bidding"'
Water Transmission Main ( Estimated based on 25 Sets of Plans and S ecifications
1
$110 :'
- $0
2
$150
$0
4
1,$140
$800
P,:.
X41200
Water Tower( Estimated based on 25 Sets of Plans and Specifications
1
$110 §
$0
2
$150 '
$0 ;. =
4
$140
$550
17 i
$950
Booster Pump Station ( Estimated based on 25 Sets of Plans and Specifications)
1
$110
$0
2
$150 !
$0
4
$140-
$625
7
$1.025
Attend pre -bid conferences
2
', $220 ":.:
12
$1,140 !.
$0.
$0 .
$0 ..
14
$1,360
Respond 4o questions during bidding
$0 °
16
$1,520:
$0
$0
$0
16
$1.520
Issue addendums as required
$0 '
8
:$760
8
$600
4
$220 i;
4
$140,
24
$1.720
Attend bid openings
2
, '$220 i
12
'- :$1,140
$0,: -: ;
so'
"' $0 4:
-:14
$1;360
Prepare bid tabulation/award recommendation
2
$220
8
$760 i
12
$900 '>
$0
12
$420 -
34
$2.300
Assist City in ne ofiations
2
$220:
8
$760 -
$'0
$0 '
$0 -
q0
$980
Assemble Final Contract Documents
2
a
.; $760 .`
16
$1;200 =1.
$0 '
16
,:. $560 -
'42
$2,740
Sub -Total Bidding Services =>
13
$1,43.0.
72
'x$6,840 `
42
4
$220- :,:
44
:`.$1nb40
$1,975
154
515,155
Construction Admin Services for Three (3 ) Contracts
Change Order Reviews
$0 , -t
4:
$380
4
-- $300::
$0 .
'" $0 '.'.
8:.
5680
Site Visits - Twice Each Month during Construction - 12 Site Vists at 4 hours each
48
$3,6ND0'<'$0
= '�
!' $0 :"
48
:$3,600
Shop Drawing Review/Approval
$0 i
-
°' -SO ° �'-
$0,'
$0
(?
$o'',
Water Transmission Main
�$0',
;',. °$O r
8
$'800:
$0. ". -"
$0.2BI
$600 -
Water Tower
$0 +
8
', °`$78D' ""
8
$600' -
$0:: -:,
$0 _-
96
$1,360
Booster Pump Station
$0 "i
i6
16
$12D0?i•
$0 . E
$0 -
32
"$2,T20
Final Inspections
:$0'�
12
.57;140,x:.
12
$900 ';
$0�:
( $0
124'
- :$2,040
Record Drawings
$0,�=
$Oi,'.
24
<: $1,800;
80
. $4,400 {
$0
:104
?$6,200
Sub -Total Construction Admin Services =>
0
'$0 "'-
40
,$3;800 ;
120
$9,000 i
80
$4,400
0
$0
$0
240
_:317;200
TOTALS =>
71
$7,810
388
$36,860
1552
$116,400
1878
$103,290
111
$3,885
$84,525
3974
$352,770
(1) Reproduction expenses based on $0.10 per square foot for bond; $0.06 per sheet of 8.5 "x11'; Estimate based on 200 pages per Spec Book; Plan sheet count as shown herein.
8/15/2002 Page 4
7:33 APB
I
ATTACHMENT F
CITY OF OWASSO
WATER SYSTEM COMPONENTS DESIGN PROJECT
PROJECT SCHEDULE 1
2003 12004
ID Task Name Duration Start Finish Jul I Aug I Sep I Oct Nov Dec Jan Feb Mar Apr May Jun JuB JAu q JSep J Oct Nov Dee Jan lFeb l Mar Ape I Ma Jun
I Phase I - Design Report 86 days Fri 8/23/02 1 Fri 12/20/02
2 Project Kickoff Meeting 0 days Fri 8/23102 1 Fri 8/23/02 I-R/92
3
Data Collection/Review/Site Visits
10 days
Mon 8/26/021
Fri 916/02
4
Transmission Main Alignment Analysis
60 days
Mon 919/021
Fri 11/29102
5
Hydraulic Analysis/Booster Pump Station
60 days
Mon 9/9/021
Fri 11/29/02
6
Water Tower
60 days
Mon 9/9/021
Fri 11129/02
7
Submit "Draft" Design Report
0 days
Fri 11/29/02
Fri 11/29-/-02
8
City Review Period
15 days
Mon 12/2/02
Fri 12/20/02
9
Submit "Final" Design Report
0 days
Fn 12/20/02
Fri 12/20102
10
Phase 11 - Final Design/Bidding Services
190 days
Mon 12/23/02
Fri 91�1203
11
Field Surveys
45 days
45 days
45
Mon 12123/02
Fri 2/21/03
12
Geotechnical Investigations
30 days
Mon 1/13/03
Fri 2/21/03
13
Plans/Specifications
100 days
Mon 1/131031
Fri 5/30/03
14
Plan Review Period
15 days
Mon 6/2/03!
1 Fri 6120/03
15
Bidding
5days
Mon 6/23103
Fri 8/22/03
16
Award Construction Contracts
0 days
Fri 9/12/03
Fri 9/12/03
17
Construction
---185 days
Mon 9115103
Fri 5/28/0-4
18
Booster Pump Station
150 days
Mon 9/15103
Fri 49—/0-4
19
9
Water Tower
T
180 days
Mon 9/15103
Fri 5121104
20 I
Transmission �Maln
185 days
Mon 9/15/03
Fri 5/28104
Project: Owasso Water System Comp Task Progress EM I Summary External Tasks
Date: Thu 8/15/02 Split Milestone Project Summary External Milestone Deadline
Page 1
MEMORANDUM
TO- THE HONORABLE MAYOR AND COUNCII
CITY OF OWASSO
FROM: TIMOTHY ROONEY
ASSISTANT CITY MANAGER
SUBJECT- ANNEXATION REQUEST BY THE OWASSO SEATO CLUB
PORTION OF THE SOUTHWEST QUARTER OF SECTION 30
DATE- August 12, 2002
BACKGROUND
The subject property is currently zoned AG (Agricultural) and would remain zoned AG upon
annexation. All property annexed by the City of Owasso is required to be zoned the lowest
zoning classification (AG) or may maintain the zoning classification obtained in Tulsa County.
In this case, the zoning of the property in Tulsa County is AG (Agriculture).
If annexation is approved, the subject property would have to go through all platting
requirements of the City of Owasso prior to any development. The Owasso Zoning Code
classifies this type of use as a Use Unit 4, which is permitted by right in an (AG) Agriculture
district.
A copy of the City of Owasso's annexation policy is attached for your information and review.
The subject property meets all of the requirements included within the policy with the exception
of tract size. Note, however, that the annexation policy is a guideline and not an "inflexible"
document and staff would recommend that the Planning Commission exercise that flexibility,
especially when considering that the request to annex is from a civic club within our community.
The Owasso Annexation Committee reviewed the annexation request at their July 319 2002,
special meeting and unanimously recommended approval, The Planning Commission reviewed
this request at their August 12, 2002, regular meeting and unanimously recommended approval,
If approved by the City Council, the subject property would be located in Ward 4,
Staff received no phone calls or letters of concern regarding the requesc
RECOMMENDATION:
Staff recommends approval of the annexation request.
I Subject map
2 Copy of legal advertisement (contains annexation petition and legal description)
3 o City of Owasso Annexation Policy
4. City of Owasso Procedures for Annexation
0
RS3
RS
PUD-9
107
AG
OWASSO CITY LIMITS
IL I
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oil
I
PARK
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REC.
CT R.
AG
VA ml ml
u
BEFORE THE HONORABLE
CITY COUNCIL OF
TJJOKLA Q
JITY OF OWAJSO QMA
The undersigned, constituting not less than three-fourths of the registered voters and being
owners of not less than three-fourths (in value) of the hereinafter described real estate situated in
Tulsa County, Oklahoma, to-wit:
A TRACT OF LAND SITUATED IN THE SOUTHWEST QUARTER (DS /4) OF SECTION
30, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, STATE OF
OKLAHOMA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO WIT:
being territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not
presently embraced within the Limits thereof, hereby petition the City Council of the City of
Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City.
Of mi
You are hereby advised that the above petition for annexation was filed with the Community
Development Department of the City of Owasso on the 8th day of July, 2002, and that said
petition will be presented to the Owasso City Council at the Owasso Community Center, 301
South Cedar, Owasso, Oklahoma at 7:00 PM on the 19th day of August, 2002.
All persons interested in this matter may be present at the hearing and give their objections to or
,?.rguments for the proposal. The Planning Commission will submit its recommendation to the
City Council of the City of Owasso for its consideration and action, as provided by law.
See the attached map for property location. For more information on the proposed annexation
contact the Community Development Department, City Hall, 111 N Main, Owasso, Oklahoma,
74055 or phone (918) 376-1509.
Timothy D. Rooney
Assistant City Manager
While there is no minimum tract size, properties of larger than 20 acres are preferable,
2 All properties should be contiguous to existing city limits.
3. All properties should be annexed into the city limits as the lowest zoning classification,
that is, AG, agricultural. Landowners may then petition for rezoning if they desire
further development of their property. All legal uses annexed into the city will be legal,
but non-conforming, which means they may continue but cannot be expanded without
proper zoning.
4. All public infi-astTuctures that do not meet city standards will not be improved by the city
until brought to the city standard and accepted by the City Council. Such public facilities
must be improved at owners expense,by the establishment of a special assessment district
or some other financing method.
5 a Where a city limit boundary ends at a dedicated street, the boundary will not include the
street right-of-way. This policy will establish consistence and allow city employees and
citizens to Imow where the city boundaries are.
6, Properties that are rejected for annexation should not be considered for annexation for a
six month period after rejection by the City Council.
Adopted by Council on March 1, 1988.
, , I � , 11,11, 111111111P11.
1. City Council direction to study the annexation of property.
5. Notice published two consecutive weeks in the Owasso Reporter of a City Council
Hearing which will include a map and text of the proposed annexation.
6. City Council hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance will be prepared,
approved, published, and filed of record with the office of the County Clerk, with a map
of the property annexed.
i Submission to the City Planner of an application and petition and an administrative fee
as prescribed by Ordinance.
2. Review by a Standing Annexation Committee and recommendation to the Planning
Commission and City Council.
3. Notice published once in the Owasso Reporter at the applicant's expense of a Plannirfl
Commission Hearing which will include a map and text of the proposed annexation. I
4. Planning Commission Hearing on the proposal and recommendation to the City
Council.
5. Notice published two consecutive weeks in the Owasso Reporter at the applicant's
expense of a City Council Hearing which include a map and text of the proposed
annexation.
6 City Council Hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance will be prepared,
approved, published, and filed of record with the office of the County Clerk, with a map
of the property annexed.
Adopted by City Council on March 1, 1998.
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM. TIMOTHY ROONEY
ASSISTANT CITY MANAGER
SUBJECT: FINAL PLAT
EGGBERTSRESTAURANT
DATE: August 14, 2002
There are no construction plans regarding this subdivision as development on the site will be
tapping into existing infrastructure as a result of the Coffee Creek and Quik Trip Additions.
There are, however, additional requirements regarding this plat and they are listed below:
1. Sidewalks will need to be added along the N. 140' E. Avenue frontage.
2. The Elm Creek Interceptor payback fee would need to be paid by the applicants prior
to obtaining signatures on the final plat. The Elm Creek Interceptor payback fee is
$1,580 per acre, or $2,133.00 for the subject property.
3. In addition to the Elm Creek Interceptor payback fee, the applicants must also address
a payback fee to Owasso Land Trust, the entity that extended the sewer lines from the
Elm Creek Interceptor. The applicable fee for that payback is $1,000 per acre, or
$1,350 for the subject property.
4. There is a Storm Siren Fee of $16 per acre that would need to be paid by the
applicants. This foe would amount to $21.60.
Again, duo to the nature of the plat being a one Plot, one -block addition, staff is requesting the
City Council act on this plat as a final plat in nature, The planning Commission unanimously
approved the final plat at their August 12, 2002 regular meeting.
RECOMMENDATION
,Staff recommends Council approval of the final plat for Eggberts Restaurant,
i
M
ENCLOSURES
10 final plat for Eggberts Restaurant
TO. THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY D. ROONEY
ASSISTANT CITY MANAGER
RE - CENTENNIAL PARK — PRESTON LADS AGREEMENT
DATE- August 14, 2002
LOCATION-
The proposed Preston Lakes Centennial Park is located 1/2 mile cast of E. 86" Street North and N. 145`''
East Avenue and contains 59 acres, more or less. The area contained within the proposed park consists
of a drainage area that drains north to south.
The following are the scheduled improvements to occur at Preston Lakes Centennial Park, along with
the negotiated
costs of those improvements:
•
Asphalt walk trail — 7' wide by 3" thick (approx 3 miles in length)
$
100,8 00. 00
•
Dirt work and Grading
$
8,700.00
•
Signage
$
3,000.00
•
Play park equipment (4 play areas)
$
50,000.00
•
Landscape Timbers and wood chips for play park
$
8,000.00
•
Lighting (Provided by PSO)
FREE
•
Seed
20,000.00
•
Walk Bridges (2)
$
22,000.00
•
Parking Lot
$
34,000.00
•
Fence and Entry
$
12,000.00
•
Park Shelter
$
65,000.00
•
General Overhead/Admin. of construction (Owasso Land Trust)
FREE
•
Land Cost for 59+ acres (Donated by Preston Lakes, L.L.C.)
FREE
TOTAL $3239
Changes that have been incorporated into the proposed schedule of improvements based upon
concerns expressed by both staff and the City Council include the following:
The asphalt walking trail, after discussion held the last time it was presented, has been widened
from 5 feet to 7 feet. Several Council members had concerns regarding the width of the trail
FUNDING SOURCE:
The proposed agreement between the City of Owasso and Preston Lakes, LLC, establishes the total
cost of all improvements at $323,500. The city would pay the $323,500 in two payments, with
$150,000 being paid to the developers upon completion of the improvements and the remaining
$173,500 would be paid on July 1, 2003.
k neg
yja 'I'k
The proposal, if approved by the City Council, would provide Owasso residents with a new regional
park with the longest walking trails outside of the River Parks park system. The following items
would also be addressed:
® Two issues incorporated into the 2010 Land Use Master Plan would be addressed. (1) The lack
of passive recreational parks for activities like nature studies, walking, picnicking, fishing, and
relaxing rather than active parks for organized team sports; and (2) Lack of greenway areas
with trails linking the community together. The 2010 Land Use Master flan was adopted by
the City Council in January of 2000 after significant public input.
Item #11 of the Owasso Strategic Priorities included in the FY 2001 -2002 Annual Budget.
Both the Council and Staff identified Trails and Massive Park Areas as a Strategic Priority to be
addressed this fiscal year.
If the agreement is approved by the City Council, the developers intend to begin work on the
improvements immediately. The goal is to have the park improvements completed within 90-120
days.
A copy of the proposed Centennial Park Preston Lakes Agreement is attached for your information
and review. A large copy of the site plan will be available Tuesday evening which shows the locations
of all improvements, as well as floodway boundaries.
RECOMMENDATION.
Staff recommends Council approval of the Preston Lakes Centennial Park Agreement, allowing for the
donation of 59 acres, more or less, for public park use. Additionally, the agreement defines scheduled
improvements and a payment schedule for those improvements.
ATTACHMENTS:
1. Proposed Preston Lakes Centennial Park Agreement
2. Legal Description of Park Area
t
This agreement is dated this day of 2002, by and between
Preston Lakes Development Group, L.L.C., (hereinafter referred to as "Seller ") and the City of Owasso,
Oklahoma, (hereinafter referred to as "the City" or as "Buyer ").
�a
WIT NESSET H:
WHEREAS, Seller is in the process of developing real estate within the corporate limits of the Buyer,
sub development consisting of single - family residential and duplex as well as multi - family residential
and being popularly known as Preston Lakes,
WHEREAS, Seller, in conjunction with development of such residential properties is developing an
improved park land area consisting of approximately 59.47 acres, more or less. Said park land is more
specifically described on Exhibit A, attached hereto and made a part hereof. The improvements that are
to be made and the approximate amounts thereof are as follows, to -wit:
1. Asphalt walk trail ® 7 feet wide by 3 inches thick $100,500.00
(approx. 3 miles in length)
2.
Dirtwork and Grading
$ 5,700.00
3.
Signage
$ 3,000.00
4.
Play park equipment (4 play areas)
$ 50,000.00
5.
Landscape Timbers and wood chips for play park
$ 5,000.00
6.
Lighting (Provided by PSO)
—FREE-
7.
Seed, Sod, Irrigation
$ 20,000.00
5.
Walk Bridges (2)
$ 22,000.00
9.
Parking Lot
$ 34,000.00
10.
Fence and Entry
$ 12,000.00
11.
Park Shelter
$ 65,000.00
12.
General Overhead/Admin. of construction (provided by Owasso Land Trust)
-FREE-
13.
Land Cost for 55 + acres (Donated by Preston Lakes Development Group, L.L.C.)
- FREE-
TOTAL
$ 3239500.00
Such improvements will be made in accordance with City of Owasso, Oklahoma Building Standards as
well as any National Park and Recreational Standards applicable thereto;
WHEREAS, Seller is desirous of donating such park land to the City of Owasso in order to benefit the
City, and
WHEREAS, Buyer is desirous of obtaining such improved park land to continue its policy of
improvement of the quality of life of Buyer's citizenry by providing more recreational amenities to the
existing park and recreation inventory of the Buyer.
NOW THEREFORE, in consideration of the foregoing as well as the following conditions, covenants,
and terms, the parties hereto agree as follows:
DONATION OF PARK LAND
Seller, upon completion of the improvements to the park land set forth above, shall on the date set forth
below, convey by donation unto Buyer by General Warranty Deed that park land described on Exhibit A
hereto free and clear of any and all encumbrances, liens, mortgages or claims whatsoever that would
adversely affect the marketability of Buyer's fee simple title in and to the park land described on Exhibit
A, or the improvements thereto, as recognized by the Title Examination Standards of the Oklahoma Bar
Association.
II
SALE OF IMPROVEMENTS UPON DONATED PARK LAND
PURCHASE PRICE
TERMS OF PAYMENT
The total purchase price for the improvements upon the donated park land property described on Exhibit
"N9 hereto, (such improvements as are outlined above) shall be Three Hundred Twenty -tbree Thousand,
Five Hundred Dollars and No /100 ($323,500.00). The purchase price for the improvements shall be paid
as follows to -wit:
1, One Hundred Fifty Thousand Dollars and No /100 ($ 150,000.00) from the City of Owasso,
Oklahoma, Park Development Fund, upon the closing hereof as hereinafter provided for and,
2. One Hundred Seventy -three Thousand, Five Hundred Dollars and No /100 ($173,500.00)
payable on July 1, 2003.
It is specifically understood and agreed that the One Hundred Seventy -three Thousand, Five Hundred
Dollars and No /100 ($ 173,500.00) shall bear no interest. Is further specifically understood and agreed
that the One Hundred Seventy -three Thousand, Five Hundred Dollars and No /100 ($ 173,500) shall be
payable solely from the Park Development Fees collected from the building permits issued by the City of
Owasso in any subdivision where such Park Development Fees are collected. It is expressly understood
by Seller that, despite Seller's gifting of the underlying park land, all of the residential building permits
hereafter issued by the City within the entire Preston Lakes Planned Unit Development (whether such
permits be multi - family, duplex or single - family in nature), shall be subject to such Park Development
Fees. The estimated Six Hundred Sixty -Eight (668) single family residential and duplex building
permits in the Preston Lakes P.U.D. will contain such Park Development Fees in the amount of One
Hundred Fifty Dollars and No /100 ($150.00) each and the estimated Two Hundred Twenty (220) multi-
family building permits to be issued in the Preston Lakes P.U.D. shall also be subject to a Park
Development Fee. It is neither intended nor shall Seller consider any other source of payment,
especially sales tax or general ad valorem taxes, except from the Park Development Fees. This is a
special limited source obligation intended to be in compliance with the provisions of Oklahoma
Constitution, Article 10, Section 26.
The Buyer shall pay no more and no less than the purchase price set forth above regardless of any cost
overruns or cost savings that the Seller may experience as a result of constructing the improvements
described above.
f1l1J
MARKETABILITY OF TITLE
Seller shall fia °nish Buyer title evidence covering the Property, which shows marketable title vested in
Seller according to the title standards adopted by the Oklahoma Bar Association.
(a) Such title evidence shall be in the form of (check one) � ,e Commitment for Owners Title
Insurance Policy, or __ Abstract of Title.
b) Seller shall snake Seller's existing title evidence (base abstract of title or Owner's Title Insurance
Policy) available to the escrow closing agent within a reasonable time after the date of acceptance of this
Contract.
(c) When title evidence in the form of a Commitment for Owner's Title Insurance Policy is furnished, the
cost of such policy and a loan survey shall be paid 50% by Seller and 50% by Buyer. Seller shall pay any
abstracting costs in excess of the title insurer's average abstracting cost. Such Owner's Title Insurance
Policy shall insure Buyer to the extent of the total purchase price. When a survey satisfactory to the title
insurer is furnished showing no encroachment and /or boundary disputes, such policies shall provide
usual encroachment coverage. In the event the survey discloses any encroachment(s) and /or boundary
dispute(s), such policies shall provide encroachment coverage with exception(s) for matters disclosed by
such surrey which exception(s) shall be subject to acceptance by Buyer in writing.
(d) When title evidence in the forge of an abstract of title is furnished, then a duly certified abstract of
title (including current Uniform Commercial Code Certification) shall be provided at Seller's expense
and Buyer shall, at Buyer's expense, obtain either a title opinion or an Owner's Title Insurance Policy.
(e) Upon delivery to Buyer of a current Commitment for Owner's Title Insurance Policy or the abstract,
certified to date, as the case may be, Buyer shall have a reasonable time, not to exceed 10 days, to
examine the same and return the same to Seller with any written objections concerning the marketability
of the title or such right to object shall be deemed waived. Seller shall have 60 days from such notice of
objection to correct such defects, unless such time is further extended by written agreement of the
parties.
C��Cr7a'�f�C4f
This transaction shall be closed on or within thirty (30) days after completion of the improvements
by Seller's delivery to Buyer a General Warranty Deed to the park land and improvements set forth
on Exhibit "A" hereto duly executed and in recordable form as well as any Bills of Sale or Warranty
relating to equipment installed on the park land as well as the Buyer's payment unto the Seller of the
One Hundred Fifty Thousand Dollars and No /100 ($150,000.00) provided for above. The provisions
relating to payment of installments shall survive the closing and shall to the extent as provided for
herein, constitute a continuing contractual obligation.
V
MWIM
The park land property shall be named by the City of Owasso, Oklahoma as Preston Lakes Centennial
Park.
SPECIAL CONDITIONS
It is intended by the Seller that this park be a "passive-use" park and is not to be used by the City or by
organized leagues for use as athletic fields for baseball, softball, soccer, etc. However, it does riot violate
Seller's intent of such "passive uses" to allow construction, at a later date, by the City of a basketball
court or a sand - volleyball court. It is hoped that this park will be primarily used by all Owasso citizens
for uses such as hiking, strolling, nature - walking, bicycling, Jogging, kite - flying and picnicking. The
vision is for the playground equipment to emphasize a friendly, relaxed atmosphere where all age groups
can enjoy the outdoors.
`III
RESERVATION OF CERTAIN RIGHTS
Seller hereby reserves all rights, if any, associated with the subject real property that may now exist or
hereafter arise relating to said real property's status as an undisturbed or undeveloped wetland or
drainage area, including the rights to receive benefits relating to what is commonly referred to as
"banking" such property. In no event, however, will Seller's exercise of such rights interfere with the
City's use of such property for the purposes set forth herein.
The foregoing represents the entire agreement existing between the parties. No prior oral or written
communications relating hereto or subsequent discussions pertaining Hereto shall serve to vary the terms
hereof unless specifically reduced to writing or dually executed by the parties hereto.
SELLER: o Preston flakes, L.L.C. BUYER: City of Owasso, Oklahoma
David B. Charney, Managing Member Randy Brogdon, Mayor
Pete Kotutis, Member
Greg A. Simmons, Member
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Attorney
(NE/4) AND THE SOUTHEAST QUARTER (SE/4) AND THE EAST HALF (E/2) OF THE
SOUTHWEST QUARTER (SW/4) OF SECTION 22, TOWNSHIP 21 NORTH, RANGE 14 EAST,
OF THE I, B. Et M., ROGERS COUNTY, STATE OF OKLAHOMA. BEING MORE
PARTICULARLY DESCRIBED AS FOLLOWS; COMMENCING FROM THE SOUTHEAST CORNER
OF THE NORTHEAST QUARTER (NE/4), THENCE N 0- 12'02" W AND ALONG THE EAST
LINE OF SAID NE/4 A DISTANCE OF 492007 FEET; THENCE N 89'59'02" W AND
PARALLEL WITH THE SOUTH LINE OF SAID NE/4 A DISTANCE OF 50.00 FEET TO THE
"POINT OF BEGINNING". THENCE S 75'16'45" WA DISTANCE OF 151.96 FEET; THENCE
S 55'28'47" W A DISTANCE OF 172073 FEET; THENCE S 85'19'37" W A DISTANCE OF
119035 FEET; THENCE N 75'47'50" W A DISTANCE OF 107.26 FEET; THENCE S
52'01'22" W A DISTANCE OF 69.21 FEET; THENCE S 12 °39'0199 W A DISTANCE OF 78.27
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THE SE/4 A DISTANCE OF 438.35 FEET TO A POINT ON THE WEST LINE OF SAID SE/4;
THENCE N 0'06935" W AND ALONG SAID WEST LINE OF THE SE/4 A DISTANCE OF
582.01 FEET; THENCE S 58'56955" W A DISTANCE OF 771.23 FEET; THENCE S 0'05931 "
E A DISTANCE OF 184067 FEET TO A POINT LYING 50.00 FEET NORTH OF THE SOUTH
LINE OF SAID SE/4; THENCE S 89'57'35" W AND PARALLEL WITH SAID SOUTH LINE OF
THE SE /4 A DISTANCE OF 263.29 FEET; THENCE N 0'02925" W A DISTANCE OF 25.00
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15.00 FEET; THENCE N 41'18'48" E A DISTANCE OF 228.80 FEET; THENCE N 73'08'10"
E A DISTANCE OF 99.76 FEET; THENCE N 40'18948" E A DISTANCE OF 245.45 FEET;
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AND ALONG SAID NORTH LINE OF THE S /2, S/2, NE /4 A DISTANCE OF 627007 FEET TO A
POINT 50.00 WEST OF THE NORTHEAST CORNER OF SAID S /2, S /2, NE /4y THENCE S
012'02" E AND PARALLEL WITH SAID EAST" DINE OF THE NE /4 A DISTANCE OF 168046
FEET TO THE APPOINT OF BEGINNING". SAID TRACT CONTAINING 59.47 ACRES MORE OR
Em