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Home My WebLink About2011.12.06_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC WORKS AUTHORITY DEC , 7011 q)y TYPE OF MEETING: Regular City Clerk's ()MC@, DATE: December 6, 2011 J TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, December 2, 2011. Sherry Bishop, ity Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the November 15, 2011 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for approval to purchase a vehicle for the Engineering Division. Mr. Feary Attachment #5 Staff recommends Trustee approval to purchase one 2012 Ford F150 pickup in the amount of $29,429.82 from Bill Knight Ford of Tulsa, Oklahoma per the Oklahoma State Bid. Owasso Public Works Authority December 6, 2011 Page 2 6. Consideration and appropriate action relating to a request for approval to purchase a Backhoe Excavator. Mr. Blundell Attachment #6 Staff recommends Trustee approval to purchase one 2012 John Deere 310SJ backhoe excavator in the amount of $88,591 from Yellowhouse Machinery Company of Sand Springs, Oklahoma, per the Oklahoma State Bid. 7. Consideration and appropriate action relating to acceptance and authorization for final payment on the US Highway 169 Water Tank (Ram Tank) Exterior Repainting Project. Mr. Feary Attachment #7 Staff recommends Trustee acceptance of the Ram Tank Exterior Repainting Project and authorization to issue final payment to TMI Coatings of St. Paul, MN in the amount of $69,400. 8. Report from OPWA Manager. 9. Report from OPWA Attorney. 10. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 11. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 15, 2011 The Owasso Public Works Authority met in regular session on Tuesday, November 15, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, November 11, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:10 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chairman Bryan Stovall, Vice Chairman Steve Cataudella, Trustee Patrick Ross, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Charlie Brown, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the November 1, 2011 Regular Meeting. B. Approval of Claims. C. Acknowledge receipt of the monthly FY 2011 -2012 budget status report. Mr. Cataudella moved, seconded by Mr. Stovall, to approve the Consent Agenda with claims totaling $379,990.08. Also included for review were payroll payment reports for pay period 11/05/2011. YEA: Stovall, Ross, Bonebrake, Cataudella NAY: None Motion carried 4 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required. Owasso Public Works Authority November 15, 2011 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR OPWA APPROVAL OF RESOLUTION 2011 -03, A RESOLUTION APPROVING AND AUTHORIZING A CLEAN WATER SRF LOAN FROM THE OKLAHOMA WATER RESOUCES BOARD IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF $3,115,000.00; APPROVING THE ISSUANCE OF A SERIES 2011 CLEAN WATER SRF PROMISSORY NOTE TO OKLAHOMA WATER RESOURCES BOARD IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF $3,115,000.00, SECURED BY A PLEDGE OF REVENUES AND AUTHORIZING ITS EXECUTION; APPROVING AND AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT FOR CLEAN WATER SRF LOAN; DESIGNATING A LOCAL TRUSTEE AND APPROVING AND AUTHORIZING THE EXECUTION OF A TRUST AGREEMENT; APPROVING AND AUTHORIZING THE EXECUTION OF A SECURITY AGREEMENT; RATIFYING AND CONFIRMING A LEASE WHEREBY THE CITY OF OWASSO LEASED TO THE OWASSO PUBLIC WORKS AUTHORITY ITS WATER, SANITARY SEWER, AND GARBAGE AND TRASH COLLECTION SYSTEMS AND THE BAILEY RANCH GOLF CLUB; RATIFYING AND CONFIRMING A SUBORDINATE LIEN SALES TAX AGFREEMENT; RATIFYING AND CONFIRMING A PARITY AGREEMENT; APPROVING VARIOUS COVENANTS; APPROVING AND AUTHORIZING PAYMENT OF FEES AND EXPENSES; AND CONTAINING OTHER PROVISIONS RELATING THERETO. Ms. Bishop presented the item, recommending Trustee approval of Resolution 2011-03. Mr. Cataudella moved, seconded by Mr. Stovall, to approve Resolution 2011 -03, as recommended. YEA: Cataudella, Stovall, Bonebrake, Ross NAY: None Motion carried 4 -0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE AWARD OF A CONSTRUCTION BID FOR THE SANTA FE LIFT STATION AND FORCE MAIN IMPROVEMENT PROJECT AND AUTHORIZATION FOR THE CHAIRMAN TO EXECUTE THE CONSTRUCTION CONTRACT. Mr. Feary presented the item, recommending Trustee award a construction bid for the Santa Fe Lift Station and Force Main Improvement Project to W.N. Couch Contractors in the amount of $2,636,700.00, and authorization for the Chairman to execute the construction contract. Mr. Cataudella moved, seconded by Mr. Stovall, to award the construction bid for the Santa Fe Lift Station and Force Main Improvement Project, as recommended YEA: Ross, Stovall, Cataudella, Bonebrake NAY: None Motion carried 4 -0. Claims List 12/06/2011 Budget Unit Title Vendor Name Payable Description IPayment Amouni OPWA -_ AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 628.22 TOTAL OPWA 628.22 OPWA ADMINISTRATION AEP /PSO ELECTRIC USE 711.06 EVERGLADES DIRECT, INC. ATTENDANCE CONTROLLER 105.29 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 133.89 A PLUS SERVICE INC HEATER REPAIR 130.00 JPMORGAN CHASE BANK MURPHY SAN - SUPPLIES 72.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 289.50 AT &T LONG DISTANCE LONG DISTANCE SERVICE 65.85 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 JPMORGAN CHASE BANK OFFICE EVERYTHING - SUPPLIE 301.87 JPMORGAN CHASE BANK GLOBAL GOV- HEADSETS 496.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.00 UNITED STATES CELLULAR CORPORATION CELL BILL 59.00 TOTAL OPWA ADMINISTRATION 14,988.96 UTILITY BILLING TODD C. KIMBALL METER READER 217.80 TYRONE EUGENE DINKINS METER READER 216.90 TODD C. KIMBALL METER READER 441.45 TODD C. KIMBALL METER READER 412.65 JPMORGAN CHASE BANK POS PAPER-CARBON LESS PAPER 96.85 KATHLEEN A BALSIGER METER READER 252.45 TYRONE EUGENE DINKINS METER READER 589.50 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,472.43 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,226.02 TODD C. KIMBALL METER READER 285.30 TODD C. KIMBALL METER READER 395.55 TOTAL UTILITY BILLING 6,606.90 WATER AEP /PSO ELECTRIC USE 443.60 JPMORGAN CHASE BANK FASTENAL -BOLTS 58.49 SHERWOOD CONSTRUCTION CO, INC CONCRETE 204.75 JPMORGAN CHASE BANK WATER PROD - SADDLES 1,027.05 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 289.06 JPMORGAN CHASE BANK LOWES -PVC FITTINGS 3.38 JPMORGAN CHASE BANK FASTENAL- BOLT /NUTS 1.63 JPMORGAN CHASE BANK SNACKS FOR G2G MEETING 11.76 JPMORGAN CHASE BANK BASS PRO - WINTER WEAR 129.99 JPMORGAN CHASE BANK LOWES- HAMMER 13.48 USA MOBILITY WIRELESS, INC PAGER USE 99.47 JPMORGAN CHASE BANK LOWES -HEAT LAMPS 71.76 Page 1 Claims List 12/06/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK HD SUPPLY -WATER METERS 3,529.00 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK EQUIP ONE -FILL PROP TANK 63.22 JPMORGAN CHASE BANK BASS PRO - WINTER WEAR 129.99 JPMORGAN CHASE BANK DITCH WITCH- TRACKS 2,307.69 TMI COATINGS, INC US HWY 169 WATER TANK 69,400.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 176.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.95 JPMORGAN CHASE BANK SCOTT MACON -AIR HOSE 55.00 TOTAL WATER 78,248.15 WASTEWATER TREATMENT UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.11 UNIFIRST HOLDINGS LP UNIFORM RENTAL 68.39 JPMORGAN CHASE BANK WATER PROD - SADDLE 67.18 UNIFIRST HOLDINGS LP UNIFORM RENTAL 58.76 SCHUERMANN ENTERPRISES, INC AIR FLOW METER REPAIRS 1,383.15 JPMORGAN CHASE BANK KUM & GO -REIMB EXPENSE 5.59 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,229.13 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 771.54 JPMORGAN CHASE BANK BLK BOX - REPLACEMENT 616.92 JPMORGAN CHASE BANK LOWES -AIR FILTERS 27.12 JPMORGAN CHASE BANK LOWES -KEYS BAILEY TOWER 12.46 JPMORGAN CHASE BANK HUTHEL -BIO MONITORING 925.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 88.50 USA MOBILITY WIRELESS, INC PAGER USE 26.10 JPMORGAN CHASE BANK WALMART- EQUIPMENT 13.44 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.18 AT &T LONG DISTANCE LONG DISTANCE SERVICE 12.47 JPMORGAN CHASE BANK NCL -LAB SUPPLIES 303.63 SCHUERMANN ENTERPRISES, INC ALARMS INSTALLATION 1,061.85 JPMORGAN CHASE BANK INSITE INSTRUM- REPAIRS 146.00 JPMORGAN CHASE BANK OREILLY- MATERIALS 44.97 JPMORGAN CHASE BANK LOWES -OIL 70.07 AEP /PSO ELECTRIC USE 18,751.91 JPMORGAN CHASE BANK ACCURATE - ANALYSIS ON FLOW 1,115.00 JPMORGAN CHASE BANK GRAINGER- ELECTRICAL GRIPS 70.01 JPMORGAN CHASE BANK FORT BEND - POLYMER 2,790.00 TOTAL WASTEWATER TREATMENT 30,731.48 WASTEWATER COLLECTION! JPMORGAN CHASE BANK WALMART- BATTERIES 7.88 JPMORGAN CHASE BANK J &R EQUIP- REPAIR 3,402.07 JPMORGAN CHASE BANK ATWOODS- REFUND - 119.99 AEP /PSO ELECTRIC USE 4,145.94 Page 2 Claims List 12/06/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION! JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 47.35 JPMORGAN CHASE BANK LOWES- CONCRETE MIX 24.73 JPMORGAN CHASE BANK WALMART- SUPPLIES 6.96 JPMORGAN CHASE BANK LOWES -KEYS 7.12 USA MOBILITY WIRELESS, INC PAGER USE 43.50 JPMORGAN CHASE BANK LOWES -LOCK FOR GATE 13.96 JPMORGAN CHASE BANK WALMART - SAFETY BAG 14.00 JPMORGAN CHASE BANK BURNS CONTROLS - CONTACTOR 70.84 JPMORGAN CHASE BANK ATWOODS -PINS 125.12 JPMORGAN CHASE BANK WATER PROD - LAMPHOLE LID 95.00 SPRINT SPRINT CARDS 79.98 APAC- OKLAHOMA, INC. SCREENINGS FOR MANHOLE 40.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL 36.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 36.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 36.20 JPMORGAN CHASE BANK WATER PROD -LID 70.14 JPMORGAN CHASE BANK WATER PROD - RAM -NECK 73.40 JPMORGAN CHASE BANK WATER PROD -6" SCHEDULE 10.62 TOTAL WASTEWATER COLLECTIONS 8,267.37 MEADOWCREST SEWERLINE IRA M GREEN CONTRUCTION IMEADOWCREST GRAVITY SEWER 21,937.50 TOTAL MEADOWCREST SEWERLINE 21,937.50 SANTA FE LIFT STATION G.REELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 2,368.02 JPMORGAN CHASE BANK WATCO- PERMIT FEE SANTA FE 1,000.00 TOTAL SANTA FE LIFT STATION 3,368.02 REFUSE COLLECTIONS JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPING 7,064.79 SPRINT SPRINT CARDS 51.99 JPMORGAN CHASE BANK CRANE CARRIER -DOOR HINGE 44.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.52 UNIFIRST HOLDINGS LP UNIFORM RENTAL 42.52 UNIFIRST HOLDINGS LP UNIFORM RENTAL 42.52 JPMORGAN CHASE BANK ALSUMA - WINTERIZATION 459.83 JPMORGAN CHASE BANK ALSUMA- REPAIRS 481.08 UNITED STATES CELLULAR CORPORATION CELL BILL 59.00 USA MOBILITY WIRELESS, INC PAGER USE 69.60 JPMORGAN CHASE BANK UNITED ENGINES - REPAIRS 880.48 JPMORGAN CHASE BANK TULSA CLEANING - HOSE /SWIVE 114.34 L & M DUMPTRUCK & BACKHOE SERVICE DUMPINGNARD WASTE 3,600.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 27.98 TOTAL REFUSE COLLECTIONS 12,981.95 RECYCLE CENTER AEP /PSO JELECTRIC USE 1 58.35 Page 3 Claims List 12/06/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl RECYCLE CENTER... JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R /O'S 4,064.45 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 1,510.23 UNIFIRST HOLDINGS LP UNIFORM RENTAL 11.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 14.34 UNIFIRST HOLDINGS LP UNIFORM RENTAL 14.34 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE RO'S 3,567.74 TOTAL RECYCLE CENTER 9,240.65 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO 618716/ORF020017 -L /02B 10,322.04 THE BANK OF NEW YORK TRUST CO 618719/ORF99008 -L/99B 3,574.23 THE BANK OF NEW YORK TRUST CO 618733/06 NOTE 36,001.67 THE BANK OF NEW YORK TRUST CO 618713/FAP01 0003-L/01 C 6,387.51 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -L /04 21,298.94 THE BANK OF NEW YORK TRUST CO 212423/FAP100002 -L /10 7,096.29 THE BANK OF NEW YORK TRUST CO 618710/ORF01002 -L/01 B 11,788.83 THE BANK OF NEW YORK MELLON NOTE 06 1,500.00 TOTAL OPWA DEBT SERVICE 97,969.51 FUND GRAND TOTAL 284,968.71 OPWA STF DEBT SERVICE THE BANK OF NEW YORK TRUST CO 628924/07 NOTE 138,272.39 RCB TRUST SERVICES SERIES 2004 NOTE 135,500.00 RCB TRUST SERVICES SERIES 2005 NOTE 136,424.80 RCB TRUST SERVICES SERIES 2008 NOTE 44,266.65 TOTAL OPWA STF DEBT SERVICE 454,463.84 FUND GRAND TOTAL 454,463.8 OPWA ST SUB - DEBT SERV SF MARKETPLACE INVESTORS, LTD ATT: DEVELOPMENT AGREEMENT 86,569.28 SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 17,965.53 TOTAL OPWA ST SUB - DEBT SERV 104,534.81 FUND GRAND TOTAL 104,534.81 OPWA GRAND TOTAL $843,967.36 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/19/11 Department Payroll Expenses Total Expenses OPWA Administration 8,848.78 13,045.21 Utility Billing 4,396.00 7,124.32 Water 10,444.43 17,843.65 Wastewater 9,765.39 17,458.67 Wastewater Collection 7,036.63 12,297.92 Refuse 9,760.10 16,136.59 Recycle Center 1,080.40 1,949.63 FUND TOTAL 51,331.73 85,855.99 The City Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: John Feary Project Administrator SUBJECT: Purchase of Engineering Division Vehicle DATE: December 2, 2011 BACKGROUND: The Public Works staff annually assesses the motor fleet in order to determine the safety and reliability of the vehicles assigned to the Department. These evaluations are used as the basis for vehicle replacement and Public Works budgeting. Included in the FY 2012 budget, staff proposed the rotation of one 1993 Ford pickup truck in the Engineering Division from daily usage to be used as a back -up vehicle. This vehicle is used by the Engineering /Construction inspectors. The vehicle has 127,000 miles and the parts maintenance cost has increased significantly over the past five years. PROPOSED ACTION: Staff proposes the purchase of a 2012 Ford F150, 4 wheel drive, and crew cab pickup truck. This vehicle will be equipped with the basic XL package with the addition of a light bar, spray -in bed liner, all terrain tires, skid plate, side steps, and center console with front bucket seats. This proposed vehicle will be converted to compressed natural gas (CNG). The conversion will be funded by grant funds received by the City of Owasso, as administered by the Support Services Department. FUNDING: The FY 2012 Public Works Administration Division Budget includes $29,450.00 for the procurement of a pickup truck to be used by the Engineering Division. RECOMMENDATION: Staff recommends Trustee approval to purchase one 2012 Ford F150 pickup in the amount of $29,429.82 from Bill Knight Ford of Tulsa, Oklahoma per the Oklahoma State Bid. ATTACHMENT: A. Bill Knight Ford Bid Quote 111 Soo III Ciq of Mass".) Dtarl im Doyle, Pa you rNum pleaw romne dw duumnic break comn%r P96 Q 14MOH� 'Amber Uumd Saddlebox I Z&O 1 0835M>. 190'i-Headache Rack <�580,00>. and the J i 091 M.-T -,:S2J95,0(Y>. 'lour imised total price — $291429-82 Rw ymw SV 035 Qt IOTE I I �'! 5;201 11 2012, F 150 CREW 4X4 XL 51' EL) Vii.... (keg AWng Fleet Nimagm Bill Kni, t k.)rd' Fleet Ceniter 9185262392 918 $09 6621 ccil The City WiIh,out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Travis Blundell Utility Superintendent SUBJECT: Purchase of a Backhoe Excavator DATE: December 2, 2011 BACKGROUND: The FY 2011 -2012 Wastewater Collections Division budget includes funds for the purchase of a backhoe excavator. A reliable excavator is vital and necessary for the services Public Works provides to the citizens of Owasso. The equipment will be utilized for construction projects, such as water /wastewater infrastructure repairs, stormwater maintenance and repairs, street repairs, and sidewalk repairs. Additionally, this equipment is utilized during major snow and ice events. The proposed backhoe purchase will replace the 1995 Ford backhoe that is no longer functional due to broken frame mounts that hold the back boom in place. PROPOSED ACTION: Staff proposes the purchase of a 2012 John Deere 310SJ, 4 wheel drive backhoe. Through the Oklahoma State Bid list, Yellowhouse Machinery Company offers a 38% discount off retail price and includes five oil scans to be conducted annually by a John Deere representative to locate areas of concern; and a five year full machine warranty. FUNDING: The FY 2012 Wastewater Collections Division budget includes $88,591 for the procurement of a backhoe excavator to be used by the Water, Wastewater Collection, Stormwater, and Streets Divisions. RECOMMENDATION: Staff recommends Trustee approval to purchase one 2012 John Deere 310SJ backhoe excavator in the amount of $88,591 from Yellowhouse Machinery Company of Sand Springs, Oklahoma, per the Oklahoma State Bid. ATTACHMENT: A. Yellowhouse Machinery Company Bid Quote Amarillo W6 331"', i ss P 3 ! 488 Arnw:Ifa, I X 1--g'2(l, Lubbock 3405 L,- Hwy, i TX' A(04 Abilene. 11 East t-h9hvvay 80 Ab4eis, I X 79601 Odessa f 4 2 2 8 0 'r 38 2121 ,?mi ,,,�de—w- Tx 7976 t San Angelo 42151 6 51 - "M T" 6 '- I I Ss Uh H ti 77 ,;'an Ange: TX 764�904 Wichita Falls 322.3337 RO Pk'�x V47 WcNa FaIN, TX 76307 Tulsa r9 18) 245-592C) P O W 669 1 ,;and S-prings, OK 74063 McAlester 491 8� 423, 255 1325 Scuth Gieorg�� %gh Ex.messway I McAk.,w. OK 74501 Enid r-'58ffl 2313,5000 -1 300 toast Chespiu,4 Ave rnid, OR 7.3703 City eat 0wasso I)CC. 1, 20 11 Public W'arks flept, 3 301 W ...I Ave, O-,v asso. OK 7403 Re: 3 1 OSJ Loader Backhoe proposal One (1) New John Deere 3if S,J Loader/Backhoes equipped as IbIlows, Ultimate Cab o Peak florse Po,,A.,er Pilot Controls 4.51fiter,11) PowerTech 90 Amp Allernator urho Clvm--�cd Air Ride C; loll S.,al \,I I W 1.) 1,4X j Limited Slip PoN�cr Point Out,4-i I 1,:av,, Ditty Dual Batteries I Iydl-aUliC Front Coupler 1J Yd` Coupler Ldr Bucket Boll-On Cut I `dgle 60" X 61f'Cons't ("pir Forks Ret.urn-to-Di,,,, Vxtondaale 111ackhoe 7 - I,, unc Rear I I�draalics selective 1"I(INN Valve Ride Coll1rol SASlcm 700 fli's, J,r�jrjt Ak'e',,ljt 1413 Backhoe bucket C�I fttckli£ 4� Quick Coupler 36" 1I.17 Tooth ViuckAAi I lydraulics 15/80 X Is Frolil 'I HVI" 19.51, X? Rear Tires Five Yvars Frev,ID Link (Telernatics) Service Warranty: 60 `Month s Full (Comprehensixe).M.achineor 3,000 hours warranty, whichever occurs first. Travel Tirnc. !Nvtileage. Deductibles and Oil Scans Marc: Included. Sale Price $88,591.00 Cuaranteed Buy Back in Five Yeam, S45,000.00 sincerely. Curtis L Christiansen Oklahorna Sales Manaoer - - -_sue The City. Witt i ut Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: John W. Feary Project Administrator SUBJECT: Acceptance and Authorization for Final Payment US Highway 169 Water Tank (Ram Tank) Exterior Re- painting Project DATE: December 2, 2011 BACKGROUND: Built in 1984, the water tank along US Highway 169 (also referred to as the "Ram Tank ") serves an important role in the City of Owasso's water supply system. The tank stands 100 feet tall and is sixty feet in diameter, with a 2,000,000 gallon capacity. With its highly visible location and logos on the tower, the water tank has presented Owasso's name and mascot for years. The paint serves as a protective coating for the exterior steel walls and, over time, had begun to crack, flake, and fade. At about the same time staff began discussing the need for repainting the water tank, a citizen contacted the City of Owasso inquiring about the current logo, the process for repainting the logo, and the City's interest in accepting donations for the painting project. Members of the City staff met with the citizen and discussed various options that would consider the City's need for water tank improvements, and the desire of the citizen to replace the faded logo. Based on those discussions, the staff proposed a project that would refresh the exterior protective paint and replace the logos. In July 2011, the OPWA awarded the Ram Tank Re- painting Project contract to TMI Coatings of St.. Paul, Minnesota in the amount of $69,400. The scope of work consisted of power washing the tank, spot priming areas in need, and the application of the new logos. In November 2011, TMI Coatings completed the required work per contract specifications and the necessary field changes directed by City staff and donor. As you may recall, the initial design called for three logos. However, after further review with the donor and contractor, there was a concern about the close proximity of the two north logos. Therefore, City staff and the donor concluded it would be best to enlarge the northeast and southeast logos and not apply the northwest logo. Funding for this project is available through a donation by a private citizen. On July 5, 2011 the OPWA Trustees accepted the donation and approved a supplemental appropriation for the expenditure associated with this project. The amount of the donation correlated to the contract price of $69,400. RECOMMENDATION: Staff recommends City Council acceptance of the Ram Tank Exterior Repainting Project and authorization to issue final payment to TMI Coatings of St. Paul, MN in the amount of $69,400. ATTACHMENT: A. TMI Coatings Invoice Invoice To' F -Owasso Public Works Attn: John W. Feary, Project Administ, 111 North Main Owasso, OK 74055 '918) 376-1500 16691 Date: Customer , °,0. Number: TMI job No: Terms: 'Xo Per Annum Serv. Chg. 18,00% 11/15/2011 _Agreement Dated July 5, 2011 11-5354 Net 30 Days I f%� DESCRIPTION AMOUNT Contract Amount 69,400.00 100% Complete to Date 69,400,00 $ - Complete to Date $ $ Complete to Date Tota I $ 69,400.00 TOTAL EARNED TO DATE LESS PREVIOUS BILLINGS CURRENT PAYMENT DUE ,EP-OTECTIVE COATINGS REPAINT WATER TANK WITH TWO LOGOS AND REMOVE LOGO STICKER 69,400 00 TOTAL DUE THIS INVOICE 1 $ 69,400.00 Please inform TMI of invoice questions or disagreements within 1. 5 days & invoice date, Ur-dess so informed, invoices are deerned correct and customer shall miake payment within Invoice Terms. (AiMl