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Home My WebLink About2002.12.03_City Council AgendaTYPE OF MEETING: Regular DATE: December 3, 2002 TIME: 6:30 p.m. PLACE- Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted at City Hall 4:00 p,m, on Wednesday, November 27, 2002. A MMUMi 0 ut vidl,! City Clerk WAR-M 1. Call to Order Mayor Helm 2. Invocation Pastor Steve Baggett Central Baptist Church LIEN ME 5. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable.) A. Approval of Minutes of the November 18, 2002 Special Meeting and November 19, 2002 Regular Meeting Attachment #5-A Owasso City Council December 3, 2002 Page 2 B, Approval of Claims. , Attachment 45-13 The Owasso Annexation Committee and the Owasso Planning Commission have held hearings on this request and recommend Council approval of the requested annexation. The staff concurs with the recommendation. 7. Consideration and Appropriate Action Relating to a Request for Annexation of a 1.08-Acre Tract of Land, Generally Located at the Southeast Comer of East 103'd Street North and U.S. Highway 169 Service Road (Ward 1). Mr. Moore Attachment #7 The Owasso Annexation Committee and the Owasso Planning Commission have held hearings on this request and recommend Council approval of the requested annexation. The staff concurs with the recommendation. Owasso City Council December 3, 2002 Page 3 8. Consideration and Appropriate Action Relating to .Acceptance of a Grant from the Cherokee Nation. Mr. Hayes .Attachment #8 The staff will recommend City Council acceptance of a grant from the Cherokee Nation in the amount of $42,000, and authorization for the Mayor to execute the Memorandum of Agreement. 9. Report from City Manager. 10. Report from City .Attorney. 11. Report from City Councilors. 12. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) Owasso City Council December 3, 2002 Page 4 13, Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 19, 2002 The Owasso City Council met in regular session on Tuesday, November 19, 2002 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 15, 2001 IT-PM 1: CALL TO (ORDER Mayor Helm called the meeting to order at 6:30 p.m. ITEM 2: INVOCATION The invocation was offered by Pastor Page Cole, Family Minister at First Baptist Church. ITEM 3: FLAG SALUTE City Manager Rodney Ray led in the flag salute. ITEM 4: ROLL CALL PRESENT ABSENT Michael Helm, Mayor — 1510 Gary Cochran, Councilor — 15/0 Rebecca Armstrong, Councilor, 12/3 Susan Kimball, Councilor — 15/0 STAFF Rodney J. Ray, City Manager Marcia Boutwell, City Clerk Stephen P. Gray, City Attorney A quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RESIGNATION BY THE WARD I COUNCILOR. Mayor Helm read a letter of resignation from Ward I Councilor Randy Brogdon, in which he resigned as Mayor and as a councilor effective at 5:19 p.m. on Monday, November 18, 2002. Ms. Kimball moved, seconded by Ms. Armstrong, to accept Councilor Brogdon's resignation, to declare that a vacancy exists in the Ward I council seat, and to direct the staff to initiate the adopted process to fill the position by appointment. AYE: Kimball, Armstrong, Cochran, Helm NAY: None Motion carried 4-0. Owasso City Council November 19, 2002 Mayor Helm called for nominations for Mayor. Mr. Cochran nominated Mr. Helm for Mayor, seconded by Ms Armstrong. AYE: Cochran, Armstrong, Kimball, Helm NAY: None Motion carried 4-0 and Mr. Helm was elected Mayor. ITEM 7: ELECTION OF VICE MAYOR The Mayor called for nominations for Vice Mayor, Ms. Kimball nominated Mr. Cochran for Vice Mayor, seconded by Mayor Helm. AYE: Kimball, Helm, Cochran NAY: Armstrong Motion carried 3-1 and Mr. Cochran was elected Vice Mayor. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQ�jFST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of Minutes of the November 5, 2002 Regular Meeting and the November 12, 2002 Special Meeting. B. Approval of Claims. C. Action Relating to Ordinance #724, an Ordinance Providing for an Amendment to the OMRF Thrift Plan to Define Base Wages. D. Action Relating to a Request for Deferred Retirement. The consent agenda included minutes of the November 5, 2002 regular meeting and the November 12, 2002 special meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $167,507.18; (2) Ambulance Service Fund $1,755.96; (3) E-911 Fund $2,064.49; (4) Capital Improvements Fund $7,604.40; (5) City Garage Fund $6,926.17; (6) Workers Comp Fund $30,744.46; (7) Collision Self-Insurance $1,517.44; (8) Capital Projects Grants $$373.38; (9) Payroll $227,179.75; (10) City Garage Payroll $4,284.38; (11) Ambulance Payroll $9,832.50; (12) E-911 Payroll $2,673.15; (13) Workers Comp Payroll $1,553.92. Item C requested approval of Ordinance 4724, modifying the definition of compensation in the OMRF Master Defined Contribution Plan Joinder Agreement. Item D requested approval of deferred retirement for two employees who were fully vested in the retirement program and who left city employment prior to reaching age 65. Mr. Cochran moved, seconded by Ms. Kimball, to approve the consent agenda. -2- Owasso City Council November 19, 2002 AYE: Cochran, Kimball, Armstrong, Helm NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RENEWAL OF T JABT LITYINSURANCE. AYE: Kimball, Armstrong, Cochran, Helm NAY: None #725, AN ORDINANCE AMENDING PART 1, CHAPTER 2, OF THE CODE OF ORDINANCES OF THE CITY OF QWASSO,._ ESTABLISHING WARD BOUNDARIES. Mr. Rooney said that State Statute requires that municipalities review wards and ward boundaries as soon as practical following each federal census. The governing body may then change the boundaries if necessary, so that the wards are formed of compact and contiguous territory and are substantially equal in population. Based on staff review, a determination was made that the ward boundaries should be changed to reflect the changing population density and better distribute the city's population throughout the five wards. Based on a census tract count that was updated as of 2002, the wards as proposed contain the following populations: Ward 1 2063; Ward 2 — 3603, Ward 3 — 4011, Ward 4 — 3800, Ward 5 — 5000. The wards containing smaller population numbers are the wards that show a potential for growth. An effort was made to keep neighborhoods within the same ward. Ms. Armstrong moved, seconded by Mr. Cochran, to approve Ordinance 4725, redefining ward boundaries for the City of Owasso. - 3 - Owasso City Council November 19, 2002 AYE: Armstrong, Cochran, Kimball, Helm NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE HE CLOSING OF A UTILITY EASEMENT LOCATED WITHIN LOTS 7 ", BLOC I NICH - NEIGH EIGHTS QL APDITION. AYE: Armstrong, Kimball, Cochran, Helm NAY: None AYE: Kimball, Cochran, Helm NAY: Armstrong Motion carried 3-1. Owasso City Council November 19, 2002 Councilor Armstrong stated that she is not against the project, but against the time frame in which it will be occurring. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE 4727, AN ORDINANCE AMENDING PART 17 UTILITIES CHAPTER 2 GARBAGE AND REFUSE COLLECTIONS, ARTICLE 13, SECTION 17-203B PERMIT APPLICATLON_ ISSUANCE. DENIAL, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA. AYE: Kimball, Armstrong, Cochran, Helm N4,Y: I Wig 01mvem, =,Ko-xojt,-4 ENRON State statutes allow for the attachment of an emergency clause to ordinances in order to protect the interest of the citizens. The emergency clause allows the ordinance to become effective immediately upon passage and publication. Staff believes that the attachment of an emergency clause is critical to the settlement of the pending legal action. Ms. Kimball moved, seconded by Mr. Cochran, to approve the attachment of an emergency clause to Ordinance #727. AYE: Kimball, Cochran, Armstrong, Helm NAY: None V11 $ I I 1- I M-1 Mr. Ray introduced Mr. Don Eckoff, representing the office of Representative Brad Carson. Mr. Ray introduced Beth Williams, wife of new employee Chad Williams. He also recognized - 5 -- Owasso City Council November 19, 2002 Mayor Helm's family. Mr. Ray reported that the City has received a grant from the Cherokee Nation in an amount not to exceed $42,000, in road assistance funds. The grant will be used on the E. 86`" St. N. and N. 145"' East Ave. intersection project. ITEM 16: REPORT FROM CITY ATTORNEY, No report. ITEM 17: REPORT FROM CITY COUNCILORS. Councilor Kimball reported on the dedication of the Oklahoma Statehouse dome. Mayor Helm thanked City Attorney Steve Cray for taking care of some pending legal matters so quickly after being appointed as city attorney. Ms Armstrong moved, seconded by Ms. EC-irraball, to adjourns AYE: Armstrong, Kimball, Cochran, Helm NAY: None • r • !: Marcia Boutwell, City Clerk -6- Michael Helm, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Monday, November 18, 2002 The Owasso City Council met in a special meeting on Monday, November 18, 2002 in the Main Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 15, 2002. The meeting was called by the Mayor at 9:00 am, on. Monday, November 11, 2002. ITEM l:. CALL TO ORDER & ROLL CALL. Mayor Brogdon called the meeting to order at 5:16 p.m. PRESENT Randy Brogdon, Mayor Michael Helm, Vice Mayor Susan Kimball, Councilor Gary Cochran, Councilor STAFF Rodney J Ray, City Manager Marcia Boutwell, City Clerk A quorum was declared present. ABSENT Rebecca Axmstrong, Councilor Mr. Ray said that the improvements to the wastewater treatment plant have been financed through the Oklahoma Water Resources Board. Interim construction financing was approved by the OPWA Trustees in October 2001, and an application was made to OWRB for permanent financing in October 2002. The construction has now been completed and it is necessary to replace the construction loan with permanent financing. OPWA Resolution #2002-06 approved the permanent financing. City of Owasso Resolution #2002-11 approves the action taken by the OPWA authorizing the loan. Mr. Cochran moved, seconded by Mr. Helm, to approve Resolution #2002-11, approving acting taken by the OPWA, authorizing a loan from the OWRB. Owasso City Council November 18, 2002 AYE: Cochran, Helm, Kimball, Brogdon Nay: None Motion carried 4-0. ITEM 3: ADJOURNMENT Ms. Kimball moved, seconded by Mr. Helm, to adjourn. Motion carried 3-0, and the meeting was adjourned at 5:22 p.m. Marcia Boutwell, City Clerk 7 CITY OF OWASSO CLAIMS TO BE PAID 12103/02 yENQQR DESCRIPTION A-MQUN[ OFFICE DEPOT INC OFFICE SUPPLIES 8.07 MATT BAILEY BAILIFF DUTIES 188.00 MUNICIPAL COURT DEPT TOTAL 186.07 TREASURER PETTY CASH CITY MGR EXPENSES 17438 OFFICE DEPOT INC OFFICE SUPPLIES 54.76 OFFICE DEPOT CARD PLAN COMPUTER UPGRADE 37147 FUELK8AN FUEL 4831 OFFICE DEPOT CARD PLAN SURGE PROTECTORS 58.98 AT&T WIRELESS SERVICES PHONE USE-RAY 154.61 AL0ERTSDNS COUNCIL WORK SESSION 40.93 REASORS FILM PROCESSING 46.73 MATH|S BROTHERS FURNITURE OFFICE FURNITURE 1'848.32 MANAGERIAL DEPT TOTAL 2'601.47 OFFICE DEPOT INC OFFICE SUPPLIES 8.07 OFFICE DEPOT INC OFFICE SUPPLIES 17.57 FINANCE DEPT TOTAL 25.64 EXECUTIVE COFFEE SERVICES SUPPLIES 47.90 .L-MART COMMUN|TY gEPA|R}K8A|NTSUPPL|ES 9.90 SAK8S CLUB DEPT 40 SUPPLIES 41.54 TREASURER PETTY CASH OFFICE SUPPLIES 12.00 C|NTAS CORPORATION MAT SERVICES 52.00 AOT SECURITY SERVICES INC ACCESS CARDS 430.00 PITNEY BOWES INC POSTAGE METER RENTAL 233.24 DAILY AND SUNDAY OKLAHDMAN EMPLOYMENT AD 89.12 SOUTHWESTERN BELL PHDNEUSE 318.57 TREASURER PETTY CASH POSTAGE 0.95 VVORKK8ED OCCUPATIONAL HEALTH PRE-EMPLOYMENT TESTING 150.00 CHARACTER FIRST! CHARACTER BULLETINS 359.82 MOTOROLA, INC COMMUNICATIONS LICENSE 25175 JPHDGANINSURANCE BOND RENEWALS 510.00 GENERAL GOVERNMENT DEPT TOTAL 3'092.79 OFFICE DEPOT INC OFFICE SUPPLIES 3047 OFFICE DEPOT CARD PLAN REPLACEMENT MOUSE 10.99 OFFICE DEPOT INC OFFICE SUPPLIES 11.70 FUELMAN FUEL 220.53 DENN|SBUNYARD ABATEMENT MOWING 75.00 NEIGHBOR NEWSPAPER ORDINANCE NOTICE 01.05 AT&T WIRELESS SERVICES PHONEUSE'VV1LEG 31.18 COMMUNITY DEVELOPMENT DEPT TOTAL 455.99 SUBURBAN OFFICE SUPPLY ' NAMEPLATES 20.50 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 3828 OFFICE DEPOT INC OFFICE SUPPLIES 18.00 FUELK8AN FUEL 114.81 ENGINEERING DEPT TOTAL 191.76 YE0DQR DESCRIEIM AMDMNI SITE SERVER NETWORK VVEBHDST|NG SERVICE 39.00 AT&T WIRELESS SERVICES PHDNEU8E-VV|LLBON 29.09 OFFICE DEPOT CARD PLAN NETWORKING SUPPLIES 120.98 INFORMATION SYSTEMS DEPT TOTAL 190.85 OVVASSO STAFFING, LLC TEMP STAFFING 443.04 OFFICE DEPOT INC OFFICE SUPPLIES 1832 SAk8S CLUB DEPT 48 SUPPLIES 49.74 CARD CENTER REPA!R/MA|NT/C}FF|CESUPPL|ES 167.88 SAMS CLUB DEPT 40 SUPPLIES 55.65 UN|F|RSTC()RPORAT|ON UNIFORM RENTAL 23.61 FUELKXAN FUEL 575.23 BAILEY EQUIPMENT MOWER BAGGER 50.00 REDLEE|NC JANITORIAL SERVICES 1.281.17 RED BUD AIR FILTER SERVICE AIR FILTER MAINTENANCE 1.281.84 LOVVES COMPANIES INC REPA|FV&4A|NTSUPPL|ES 385.47 SAV-ON PRINTING INC. SIGNS 84.00 TRUGREENCHEMLAYVN FERTILIZER 110.00 CLASSIC ELECTRIC INC ELECTRICAL SERVICES 188.50 OKLAHOMA LIGHTING DISTRIBUTORS INC LIGHT BULBS 92.50 ACCURATE FIRE EQUIPMENT INC FIRE EXTINGUISHER SERVICE 89.30 FDRREST SHOEMAKER INC MAINTENANCE AGREEMENT 4.704.00 US CELLULAR CELL PHONE USE 21.88 OKLAHOMA TRANSPORTATION AUTHORITY P|KEPASS 240.61 SUPPORT SERVICES DEPT TOTAL 9,870.54 HORIZON CONSTC(]INC EMULSION/FABRIC BINDER 1NDQ02 14.362.47 BECC{)CONTRACTORS ASPHALTIC CONCRETE 100002 39.803.77 DVVAS@0 STAFFING, LLC TEMP STAFF-TRAFFIC CONTROL 1.006.15 MAXWELL SUPPLY OFTULSA PAVING FABRIC 10/Q/02 3.900.00 RAINBOW CONCRETE C{} BASE MATERIALS i&002 8.17480 HORIZON CONSTGOINC EMULSION/FABRIC BINDER 10/09/02 15.007.00 CAPITAL PROJECTS DEPT TOTAL 82,31�.�� OFFICE DEPOT INC OFFICE SUPPLIES 67.42 ONYX CORPORATION TONER CARTRIDGE 58.95 SAV'DN PRINTING INC. SAV-ON PR|NT}NG 38.00 VVAL-MART COKJMUN|TY OFFICE SUPPLIES 52.99 OFFICE DEPOT INC OFFICE SUPPLIES 137.86 OFFICE DEPOT INC OFFICE SUPPLIES 2020 OFFICE DEPOT INC OFFICE SUPPLIES 3724 8AMS CLUB DEPT 4Q SUPPLIES 68.07 CUSTOM CRAFT AWARDS RETIREMENT PLAQUES 125.00 VVAL-MART COMMUN|TY REPA|R/MA|NTSUPPL|ES 412.94 TREASURER PETTY CASH UNIFORM SUPPLY 3420 WAL-MART COk4KdUN|TY REPAIR PARTS 6�85 FUELN1AN FUEL 2.198.04 OK ASSN OF CHIEFS OFPOLICE WRITTEN EXAMS 126.14 ACCURATE FIRE EQUIPMENT INC FIRE EXTINGUISHER SERVICING 52.10 MOTOROLA, INC RADIO PARTS 370.19 YALE CLEANERS UNIFORM CLEANING 1.80623 SOUTHWESTERN BELL PHONE USE 818.57 YEN D Q R UESMIEMN AMD-UM AT&T WIRELESS SERVICES CELL PHONE USE4ANCEY 124.67 MARK CLEVELAND PER DIEM 91.00 TREASURER PETTY CASH PER DIEM-JONES 83.00 POLICE SERVICES DEPT TOTAL 6,681.86 SOUTHERN RUBBER STAMP NOTARY SE4LK8C|NTIRE 33.80 VVAL-MART COK8MUN{TY PRISONER MEALS 286.82 DEPT OF PUBLIC SAFETY (]LETS RENTAL 35D.00 POLICE COMMUNICATIONS DEPT TOTAL 650.42 VYORLEYS GREENHOUSE INC SPRAYERS 47.&7 THUMPSUN,S GENERAL STORE SHELTER SUPPLIES 178.60 TREASURER PETTY CASH TRAINING VIDEO 5.00 VVAL-MART COM&4UN|TY SHELTER SUPPLIES 154.11 CLASSIC DESIGNS UNIFORM SHIRTS 52.50 WAL-MART CQMMUNITY UNIFORM/GEAR 41.91 FUELK4AN FUEL 02.27 TAYLC}RMADE LOCK &KEY LOCK INSTALLATION 55.00 STRATHEVETER|NARY EUTHANASIA SERVICES 80.00 AMERICAN HUMANE ASSOC K8EMBERSH|PRENEVVAL-HDPK|NS 59.00 L0VVES COMPANIES INC REFRIGERATOR 107.00 ANIMAL CONTROL DEPT TOTAL 823.36 OFFICE DEPOT INC OFFICE SUPPLIES 45.87 CUVV GOVERNMENT INC REPLACEMENT BATTERIES 70.85 OFFICE DEPOT INC OFFICE SUPPLIES 48.44 FUELMAN FUEL 800.02 MOTOROLA, INC RADIO PARTS 1124 LOVVES COMPANIES INC KITCHEN COUNTER REPLACEMENT 4.113.01 CREATIVE TELEPHONE CELL PHONE PROGRAMMING 60.00 BEST WESTERN LODGING-F|SHER/STUOKEY 290.00 OK STATE FIRE FIGHTERS ASSOC MEMBERSHIP DUES 20O3 1.17580 STEVE|RBY RBMB FOR STORAGE AREA MATERIAL 121.40 FIRE SERVICES DEPT TOTAL 6,735.83 8AK88 CLUB DEPT 4Q SUPPLIES 18.97 SAk88 CLUB DEPT 49 SUPPLIES 55.82 CLIFFORD POWER SYSTEMS INC GENERATOR REPAIR 1.530.00 TULSA AREA EMERGENCY K4GK4T AN0UALOUES 300.00 EMERGENCY PREPAREDNESS DEPT TOTAL 1,904.58 [}VVASSO STAFFING, LLC TEMP STAFFING 443.02 OFFICE DEPOT INC OFFICE SUPPLIES 12.21 HOLL|DAY SAND &GRAVEL SAND 325.72 LOGAN COUNTY ASPHALT ASPHALT 500.00 FARM PLAN DEPT 77175 SUPPLIES 5.30 APAC'OKLAHOK8A|NC ROCK/ASPHALT 32.03 MAXWELL SUPPLY OFTULSA REPA|R/k4A[NTSUPPL|ES 52.54 A&A MATERIALS COMPANY ASPHALT 68.91 RAINBOW CONCRETE CO CONCRETE 1.054.38 LOVVES COMPANIES INC REPA|RYMA|MTSUPPL|ES 820 FARM PLAN DEPT 77i75 REPA|FVK8A|NTSUPPL|ES 80.51 GAMS CLUB DEPT 49 SUPPLIES 17�85 FUELMAN AMQ-VNZ TEMP STAFFING 94.99 PROTECTIVE CLOTHING 92]5 UNIFORM RENTAL 158.42 SHEETING MATERIAL 1.837.35 CRACK SEALING 500.00 SOD 110.00 REPA|R/NA|NTSUPPL|ES 42.95 SNOW PLOW PARTS 408.08 SNOW PLOW LIGHTS/MARKER 186.10 SNOW PLOW PARTS 470.14 FUEL 845.02 STREET LIGHTING 2,962.30 SNOW PLOW WELDING 325.00 BOX BLADE 225000 STREETS DEPT TOTAL 13,033.87 TEMP STAFFING 34044 SUPPLIES 13.72 TOOLS/MAINTEOU|P 13.75 WINTER WONDERLAND 40.85 REPAIR SUPPLIES 42.86 LIGHT REPAIR 2.988.00 FUEL 179.51 PARKKJOVV|MGS 513.00 WATER USE 13.10 CELL PHONE USE 29.09 K4EET|NGE%P 32.21 SPORTS PARK LIGHTS Q/17/02 5499500 PARKS DEPT TOTAL 59'212.33 OFFICE SUPPLIES 4.30 OFFICE SUPPLIES 47.45 CLEANING SUPPLIES 82l8 PAPER GOODS 214.90 FUEL 36.03 FIRE EXTINGUISHER INSPECTION 75.00 VV|0NG 86.00 POOL TABLE LIGHTS 104.35 LIGHT BULBS 159.68 HEATING REPAIR 58.00 COMMUNITY CENTER DEPT TOTAL 938.73 'O'ENERAL FUND TOTAL 192,, CNA REFUND OVERPAYMENT #4478 228.99 MEDICARE/REFUNDS REFUND OVERPAYMENT #4414 326.85 BLUE CROSS/BLUE SHIELD OFOK REFUND OVERPAYMENT #4414 81.71 �NIUM DESCRIPILQN �-Q-U 8N-T ALLIANCE MEDICAL }NC ALLIANCE MEDICAL |NC WORKS &LENTZ|NC TREASURER PETTY CASH YOUTH SERVICES OF TULSA AMBULANCE SUPPLIES AMBULANCE SUPPLIES COLLECTION FEES TRAINING-NK2FF(]RO AMBULANCE SERVICE FUND TOTAL ASSESSMENTS JUVENILE COURT FUND TOTAL 829.56 1,238.49 1@7.93 2310 1.417.67 11.68 20.00 19,55110 466.35 100.00 22'O65.7O CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/16/02 .art Qyprtirn Exp so, General Fund Managerial 0.00 ��Ill=zlooment 060, Information Svstems Police 914.43 Total Exn I I Animal Control 30.27 1,854.56 Streets 187.95 129464.79 I-Senior Center 0.00 4, General Fund Total $2,583.29 $207,314.59 Garage Fund Total-- $0.00 $4,356.08 UIN NO 041TA I I Zi CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/16/02 Overtime Expenses -�2t a l Expenses n ses Ambulance Fund Overtime Expenses Total Expenses B'Slim W-11 APPROVED: December 3, 2002 ig W07 Mai& mot, I i , � MEMORANDUM TO.- THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ROBERT MOORE CITY PLANNER suBiEcr: ANNEXATION REQUEST OWASSO LAND TRUST, L.L.C. (S 8 — T21N — R14 E) DATE- November 25, 2002 BACKGROUND- If the annexation were approved and prior to any development, the applicant would be required to apply for and receive approval from the City of Owasso. This approval would consist of not only the Preliminary and Final Plat reviews by the Technical Advisory Committee and Planning Commission, but also Final Plat approval from City Council. All development that potentially occurs on the subject property would be required to adhere to all subdivision and zoning requirements including but not limited to paved streets, sidewalks and stormwater detention facilities. The City of Owasso Annexation Committee reviewed the proposal at the October 30, 2002 Special Meeting and unanimously recommended approval, PLANNING COMMISSION. IS ION. The Owasso planning Commission, at the November 119 2002 regularly scheduled meeting unanimously approval of the petition. If the request is approved by the City Council, an ordinance will be presented at the December 17, 2002 City Council meeting formally adopting the approval. Staff recommends Council approval of the request by Owasso sand Trust,1„L„Co, to annex into the corporate limits of the City of Owasso approximately 1 5,03 acres + / -a o Tulsa Cowity am NOT M SCALE SUBJECT PROPERTY CITY OF OWASSO COMMUNITY DEVELOPMENT DEPARTMENI ANNEXATION (Owasso Land Trust L.L.C.- Section 8, T 21 N, R14 E) STAFF REPORT LOCATION See attached legal description. MR,(% SURROUNDING LAND USE North: Residential — Single Family South: Residential — Single Family East: Residential ® Single Family West: Residential ® Single Family PRESENT ZONING AG (Agricultural District) —'Tulsa County SURROUNDING ZONING North: AG (Agricultural District) — Tulsa County South: AG (Agricultural District) — Tulsa County East: AG-R (Agricultural Residential District) — Tulsa County West: AG (Agricultural) ® Tulsa County ANALYSIS The applicant is requesting this annexation petition in order to construct single family homes on the subject parcel. Tract A of the subject property, totaling .03 acre +/® is currently zoned AG (Agricultural) in Tulsa County. All property annexed into the City is required to be zoned the lowest zoning classification (AG) or retain the zoning classification obtained in Tulsa County. However, the current Tulsa County zoning is AG, thereby leaving the applicant with no option but to accept an AG. zoning classification. Tract B of the subject property, totaling 15 acres +/® is currently zoned AG (Agricultural) in Tulsa County and would remain zoned AG if the annexation were approved. A potential rezoning request to allow for a higher density of single family homes would require notification to property owners within 300' of the property as well as publication of a legal advertisement in the Owasso Reporter. Additionally, a rezoning sign would be posted on the property at such time that a rezoning was requested. sidewalks and on-site detention facilities. Staff published legal notice of the annexation petition in the October 16, 2002 edition of the Owasso Reporter. Staff has received no phone calls or correspondence concerning the request. If the annexation petition is approved by this Commission, the petition will be forwarded to City Council for final review and approval. Staff will publish two consecutive legal notifications in the Owasso Reporter prior to City Council review of the petition. TECHNICAL ADVISORY COMMITTEE The Owasso Technical Advisory Committee reviewed the proposed annexation at their October 30, 2002 regular meeting. At that meeting, no opposing comments were sited by staff or utility providers. OWASSO ANNEXATION COMMITTEE The Owasso Annexation Committee reviewed the proposed annexation at their October 30, 20021 meeting. At that meeting, no opposing comments were received. RECOMMENDATION Staff recommends approval of the request by Owasso Land Trust L.L.C., to annex into the corporate limits of the City of Owasso approximately 15.03 acres + / ®. ATTACHMENTS 1. General Area Map 2. City of Owasso Annexation Policy 3. City of Owasso Procedures for Annexation 4. Legal Notice BEFORE THE HONORABLE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA PETITION FOR ANNEXATION The undersigned, constituting not less than three-fourths of the registered voters and being the owner of not less than three-fourths (in value) of the hereinafter described real estate situated in Tulsa County, Oklahoma, to wit: NE/4 NE/4 NW/4 AND N/2 SE/4 SE/4 NW/4 OF SECTION 8, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B.M., TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, CONTAINING 15 ACRES MORE OR LESS; am being territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not presently embraced within the Limits thereof, hereby petitions the City Council of the City of Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City. lated this --rday of October, 2002. By NV David E. Charney STATE OF OKLAHOMA ) ss COUNTY OF TULSA This instrument was acknowledged before me on the day of October, 2002, by David E. Charney, as attorney for Owasso Land Trust, L. L.C., an Oklahoma limited liability company. My Commission Expires: 0 S X 111111flimW Notary Public ------------------------------------------------------------------------------------------- - ---------- - ----------- o� ------------------- ------------------------- - 10116 p <.al nC. R ;t ra916 � a.Iaa+.c a.bo Ic. oaala � r le nlaaac D �' IbSltl aolo a.la eu ay halo � g la vo n +c � laae6 a.la e< I.a.l BEFORE THE HONORABLE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA The undersigned, constituting not less than three-fourths of the registered voters and being owners of not less than three-fourths (in value) of the hereinafter described real estate situated in Tulsa County, Oklahoma, to-wit: NE/4 NE/4 NW/4 AND N/2 SE/4 SE/4 NW/4 OF SECTION 8, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE I.B.M., TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, CONTAINING 15 ACRES MORE OR LESS; Em U, Being territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not presently embraced within the Limits thereof, hereby petitions the City Council of the City of Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City. You are hereby advised that the above petition for annexation was filed with the Community Development Department of the City of Owasso on the 8" day of October, 2002, and that said petition will be presented to the City of Owasso Planning Commission at the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma at 7:00PM on the II" day of November, 2002. All persons interested in this matter may be present at the hearing and give their objections to or arguments for the proposal. The Planning, Commission will submit its reconunendation to 1, the City Council of the City of Owasso for its consideration and action, as provided by law. See the attached map for property location. For more information on the proposed annexation contact the Community Development Department, City Hall, 111 N. Main, Owasso, Oklahoma, 74055 or by phone (918) 376 -1543. Dated at Owasso, Oklahoma, this 8`" day of October, 2002. Robert Moore City Planner s- W-mm -�v Qy of Owasso Community Development Department 1 I I North Main P.O. Box 180 Owasso. Oklahoma 74055 "`FNnO� wE tp�u�° Phone. (918) 376 -1543 Fax. (9 18) MI6- -1597 ANNEXATION POLICY The following annexation policy for the City of Owasso is provided as a guideline and should not be construed as inflexible requirements for annexation. 1 . While there is no minimum tract size, properties of larger than 20 acres are preferable. 2. All properties should be contiguous to existing City limits. I All properties should be annexed into the City limits as the lowest zoning classification, that is, Agricultural (AG). Landowners may then petition for rezoning if they desire further development of their property. All legal uses annexed into the City will be legal, but non - conforming, which means that they may continue but cannot be expanded without proper zoning. 4. All public infrastructures that do not meet City standards will not be improved by the City until brought to the City standard and accepted by the City Council, Such public facilities must be improved at owners expense by the establishment of a special assessment district or some other financing method. S. Where a City limit boundary ends at a dedicated street, the boundary will not include the street right -of -way. This policy will establish consistence and allow City employees and citizens to know where the City boundaries are. 6. Properties that are rejected for annexation should not be considered for annexation for a six month period after rejection by the City Council. ...� CITY COUNCIL, SPONSORED ANNEXATION: 1. City Council direction to study the annexation of property. 1 Notice published tivo consecutive weeks in the Owasso Reporter of a Planning Commission rearing which will include a map and text of the proposed annexation. Review by a Standing Annexation Committee and recommendation to the Planning Commission and City Council. 4. Planning Commission :Tearing on the proposal and recommendation to the City Council. 5. Notice published two consecutive weeks in the Owasso Reporter of a City Council Hearing which will include a reap and text of the proposed annexation, 6. City Council hearing and action on the proposal. 7. If the proposal is approved by the City Council, an Ordinance will be prepared, approved, published, and filed of record with the office of the County Clerk, with a map of the property annexed. 1. Submission to the City Planner of an application and petition and an administrative fee as prescribed by Ordinance. 2. Review by a Standing Annexation Committee and recommendation to the Planning Commission and City Council. 3. Notice published once in the Owasso Reporter at the applicant's expense of a Planning Commission Hea-ring which will include proposed annexation. 4. Planning Commission rearing on the proposal and recommendation to the City Council. 6. Notice published two consecutive weeks in the Owasso Reporter at the applicant's expense of a City Council rearing which include a map and text of the proposed annexation. 6 City Council rearing and action on the proposal. 7. If the proposal is approved by the City Council, an Ordinance will be prepared, approved, published, and filed of record with the office of the County Clerk, with a map of the property annexed. Adopted by City Council on March 1, 1998. TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM- ROBERT MOO R' CITY PLANNER SUBJECT® ANNEXATION REQUEST OWASSO LAND TRUST, L.L.C. (S 16 — T21N — R14E) DATE. November 25, 2002 BACKGROUND- The City of Owasso has received a request from Owasso Land Trust L.L.C., applicant/owner, for the annexation of property lying within Section 16, Tulsa County. The subject property is generally located at the southeast corner of the E. 103'd Street N. and U.S. Highway 169 service road. The subject property totals approximately 1.08 acres +/-. A general area map and a complete legal description have been attached for your review. If the annexation were approved, and prior to any development, the applicant would be required to apply for and receive approval from the City of Owasso. This approval would consist of not only the Preliminary and Final Plat reviews by the Technical Advisory Committee and Planning Commission, but also Final Plat approval from City Council. All development that potentially occurs on the subject property would be required to adhere to all subdivision and zoning requirements, including but not limited to paved streets, sidewalks and stormwater detention facilities. � 1 The City of Owasso Annexation Committee reviewed the proposal at the October 30, 2002 Special Meeting and unanimously recommended approval of the petition. PLANNING COMMISSION- The Owasso planning Commission, at the November 11, 2002 regularly scheduled meeting unanimously recommended approval of the petitions If the request is approved by the City Council, an ordinance will be presented at the December 17, 2002 City Council meeting formally adopting the approval. RE COMMENDATION: Staff recommends Council approval of the request by Owasso Land Trust, L.L.C., to annex into the corporate limits of the City of Owasso approximately 1008 acres +/ -a Tulsa County 106TH ST. N. Cary of Owasso SUBJECT NOT TO SCALE CITY OF OWASSO COMMUNITY DEVELOPMENT DEPARTMENT ANNEXATION (Owasso Land Trust L.L.C.- Section 16, T 21 N, R14 E) STAFF REPORT LOCATION See attached legal description. EXISTING LAND USE Vacant SURROUNDING LAND USE North: Residential — Single Family South: Vacant East: Vacant West: Vacant PRESENT ZONING AG (Agricultural District) —Tulsa County SURROUNDING ZONING North: AG (Agricultural District) — 'Tulsa County South: AG (Agricultural District) — Tulsa County East: CG (Commercial General District) West: AG (Agricultural District) — Tulsa County ANALYSIS The applicant is requesting this annexation petition in order to enlarge an existing OM zoned parcel. The subject property, totaling 1.08 acres +/- is currently zoned AG (Agricultural) in Tulsa County. All property annexed into the City is required to be zoned the lowest zoning classification (AG) or retain the zoning classification obtained in Tulsa County. However, the current Tulsa County zoning is AG, thereby leaving the applicant with no option but to accept an AG zoning classification. A potential rezoning request to allow for office uses would require notification to property owners within 300' of the property as well as publication of a legal advertisement in the Owasso Reporter. Additionally, a rezoning sign would be posted on the property at such time that a rezoning was requested. If the annexation is approved and prior to any development, the applicant would be required to apply for and receive approval from the City of Owasso. This approval would consist of not only the preliminary and final plat reviews by the Technical Advisory Committee and Planning Commission, but also final plat approval from City Council, All development that potentially occurs on the subject property would be required to adhere to all subdivision and zoning requirements including but not limited to paved streets, sidewalks and on -site detention facilities. Staff published legal notice of the annexation petition in the October 16, 2002 edition of the Owasso reporter. Staff has received no phone calls or correspondence concerning the request. If thhe annexation petition is approved by this Commission, the petition will be forwarded to City Council for final review and approval. Staff will publish two consecutive legal notifications in the Owasso reporter prior to City Council review of the petition, TECHNICAL ADVISORY COMMITTEE The Owasso 'Technical Advisory Committee reviewed the proposed annexation at their October 30, 2002 regular meeting. At that meeting, no opposing comments were sited by staff or utility providers. The Owasso Annexation Committee reviewed the proposed annexation at October 2002 meeting. At that meeting, no opposing comments were recieved. COMMENDATION Staff recommends approval of the request by Owasso Land Trust L.L.C. , to annex into the corporate limits of the City of Owasso approximately 1.08 acres + /-. ATTACHNIENTS 1. General Area Map 2. City of Owasso Annexation Policy 3. City of Owasso Procedures for Annexation 4. Legal Notice BEFORE THE HONORABLE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA PETITION FOR ANNEXATION The undersigned, constituting n ®t less than three-fourths ®f the registered voters and being the owner of not less than three-fourths (in value) of the hereinafter described real estate situated in Tulsa County, Oklahoma, to wit: A strip, piece or parcel of land lying in part of the SW/4 NE/4 SE/4 NW/4 of Section 16, Township 21 North, Range 14 East, in Tulsa County, Oklahoma, said parcel of land being described by metes and bounds as follows: MCI a, I VIE A part of the North Half (N/2) of the Northeast Quarter (NE/4) of thm Southeast Quarter (SE/4) of the Northwest Quarter (NW/4) of Section 1 Township 21 North, Range 14 East, of the B. F±'.' Tulsa County, Oklahom more particularly described as follows: being territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not presently embraced within the Limits thereof, hereby petitions the City Council of the City of Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City. day Dated this V of October, 2002. ATTORNEY FOR PURCHASERS/OWNERS/ PETITIONER: OWASSO LAND TRUST, L. L.C.: David E. Charney STATE OF OKLAHOMA ) ss COUNTY OF TULSA This instrument was acknowledged before me on the V eh day of October, 2002, by David E. Charney, as attorney for Owasso Land Trust, L.L.C., an Oklahoma limited liability [a![sTlil� MIII I I I it LY M Corr 04� AV k� no = ORM Notary P i! � � 1 The undersigned, constituting not less than three - fourths of the registered voters and being owners of not less than three - fourths (in value) of the hereinafter described real estate situated in Tulsa County, Oldahorna9 to-wit: A STRIP, PIECE OR PARCEL OF LAND LYING IN PART OF THE SW/4 NE/4 SE/4 NW/4 OF SECTION 16, TOWNSHIP 21 NORTH, H, RANGE 14 EAST, IN TULSA COUNTY, OKLAHOMA, SAID PARCEL, OF LAND BEING DESCRIBED BY METES AND BOUNDS AS FOLLOWS: 6�L1E:J �j 169; THENCE N 23'15'45" E ALONG R RIGHT OF WAY FOR 47.08 THENCE S 66043'36" - SOUTHERLY FEET TO A POINT ON THE OF WAY OF EAST 103 RD STR NORTH AS RECORDED IN BOOK 6473 AT PAGE 2560; THENCE S 1'18'41" E FOR 27.22 FEET TO THE POINT OF BEGINNING, CONTAINING 0.04 ACRES, MORE OR LESS; Being territory adjacent and Contiguous to the incorporated City of Owasso, Oklahoma, and not presently embraced within the Limits thereof, hereby petitions the City Council of the City of Owasso, Oklahoma, to annex the aforementioned real estate into the . City Limits of said City. Dated this 8'h day of October 2002. Owner: Owasso Land Trust, L.L.C. NOTICE TO THE PUBLIC You are hereby advised that the above petition for annexation was filed with the Community Development Department of the City of Owasso on the 81' day of October, 2002, and that said petition will be presented to the City of Owasso Planning Commission at the Owasso Community Center, 301 ,youth Cedar, Owasso, Oklahoma at 7o00P on the 11"' day of November, 2002. All persons interested in this matter may be present at the hearing and give their objections to or arguments for the proposal. The Planning Commission will submit its recommendation to the City Council of the City of Owasso for its consideration and action, as provided by law. See the attached map for property location. For more information on the proposed annexation contact the Community Development Department, City Hall, I I I N. Main, Owasso, Oklahoma, 74055 or by phone (918) 376-1543. �►. �. �. Robert Moore City Planner ANNEXATION POLICY The following annexation policy for the City of Owasso is provided as a guideline and should not be construed as inflexible requirements for annexation. I. City Council direction to study the annexation of property. 2. Notice published two consecutive weeks in the Owasso Reporter of a Planning Commission Hearing which will include a map and text of the proposed annexation. 3. Review by a Standing Annexation Committee and recommendation to the Planning Commission and City Council. 4. Planning Comr-nission Hearing on the proposal and recommendation to the City Council. 5. Notice published two consecutive weeks in the Owasso Reporter of a City Council Hearing which will include a map and text of the proposed annexation. 6. City Council hearing and action on the proposal. 7. If the proposal is approved by the City Council, an Ordinance will be prepared, approved, published, and filed of record with the office of the County Clerk, with a map of the property annexed. CITIZEN SPONSORED ANNEXATION: 1. Submission to the City Planner of an application and petition and an administrative fee as prescribed by Ordinance. 2. Review by a Standing Annexation Committee and recormnendation to the Planning Commission and City Council. 3. Notice published once in the Owasso Reporter at the applicant's expense of a Planning Commission Hearing which will include a map and text of the proposed annexation. 4. Planning Commission Hearing on the proposal and recommendation to the City Council. 5. Notice published two consecutive weeks in the Owasso Reporter at the applicant's expense of a City Council Hearing which include a map and text of the proposed annexation. 7. If the proposal is approved by the City Council, an Ordinance will be prepared, approved, published, and filed of record with the office of the County Clerk, with a map of the property annexed. Adopted by City Council on March 1, 1998. TO- THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RICKEY HAY ES DIRECTOR OF ECONOMIC DEVELOPMENT SUBJECT: GRANT FROM THE CHEROKE E NATION FOR ROADWAY IMPROVEMENT DATE- November 25, 2002 Subsequent to a meeting with Public Works staff, it was determined that the intersection project at E. 86" St. N. and N. 145"' East Ave. would be appropriate to submit for grant funding. Ana Stagg, Engineering Projects Manager for the City of Owasso supplied a materials list and cost summary for the project, and a request was made to the Cherokee Nation for a grant totaling $42,000.00. The grant has been approved for the full amount of the request. The Cherokee Nation requests that three signs be placed at the location of the E. 86"' N. and N. 145"' East Ave. intersection stating that the project was partially funded by a grant from the Cherokee Nation. The Cherokee Nation will be responsible for manufacturing the signs, and the signs will be placed by the Owasso Public Works Department. Staff recommends that the City Council accept the grant from the Cherokee Nation in the amount of $42,000.00, to be used for the E. 86"' St. N. and N. 145"' East Ave. intersection project. 1. Cherokee Nation Request Torn 2. Location Map 3. Cost Summary 4. Memorandum of Agreeinent for the CoriStllldi011 of the City of Owasso Street Projects 01 ects lu, A Road Widening, Si-na�ization men±—Lug-r-la-y Denription of Coin stmfian- and Pave I Q'Itur"111-11r= 7. Dewfibe rwren, corubdon and meacc VYC- Pavement severely deteriorated and has not been overlaid in many years. . See attachment. Include a map and lagM desaiption Of the job aite � 10 Motor Grader PTIM, Marcia Boutwell, City Clerk Date Michael Helm, Mayor, City of Owasso Date �l Fl4ma2z, laz4offi4mg OWNERS SILVER CREEK DEVELOPMENT OF GWASSO. L.L.C. oe6oxiso im 540, TRACT NO. 2 M SECTION 22 T-21-H. R-14-E §�� MSM, mkla!um� uslamommwo I TRACT NO. I 60' R/W W-VA N 88*511311 E SGTH STFEET NORTH EXST GO' R/W 6 No BLOCK I LOT 5 I E 2.613.315.0 7 EL. 634.69 OWNERS THE GREENS AT OWASSO it 1 6 ANO THE OWASSO GOLF A AM ATHLETIC a-us ,4' im 540, TRACT NO. 2 M SECTION 22 T-21-H. R-14-E §�� MSM, mkla!um� uslamommwo I 26TH STREET NORTH AND t.£.� E r...- IMPROVEMENTS COSTSUMMARY s TOTAL EACH � ITEM N®. SPEC. UNIT CY DESCRIPTION QNTY. - aggregate base type _ e A _. -- .-- .___-- - - - - -- 456- - - UNIT- COST ITEM 21.00 0,572.70 10 303 11 306 CY subbase (select) 664 - 13.00 - - - 65660.02 12 307(A) TON Lime 72 _ 50.00 _ - 30619.96 13 307(13) SY 8" lime treated subgrade 2,735 1.50- 4,102.63 14 325 SY -- — - -- -- - - -- - separator fabric 2,735 - - - -- 0.130 2,188.07 15 407 GAL - tack coat - 96 1.305 126,00 16 406 GAL prime coat 96 1.30 126,00 17 411(A) TON asphaltic concrete type A (PG 64 =22 OK) 330 24.00 9116.95 18 411(B) TON -- asphaltic concrete type 13 (PG 64-22 ®K) 152 26,00 4,254.53 Total 429000.00 1 MEMORANDUM € M t FOR THE CONSTRUCTION OF THE CITY OF OWASSO, OKLAHOMA STREET PROJECT ROGERS AND TULSA COUNTIES WHEREAS, the Cherokee ration provides that certain funds available for obligation shall be used for the construction or improvement of roads /streets that do not qualify for funding under Indian Reservation. loads guidelines; and, The work to be performed under this Memorandum of Agreement is on a project subject to Section 7(b) of the Indian Self-Determination and Education Assistance .Act (25 U.S.C. 450(b). Section 7(b) requires the following be provided to the greatest extent feasible: Michael Helm, Mayor Marcia Doutwell, City Clerk CHEROKEE NATION Marvin Jones, Executive Director Date Community Services Department Chadwick Smith, Principal Chief Date Cherokee Nation Memorandum of Agreement -- Page 2