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Home My WebLink About2002.05.21_OPGA AgendaTYPE OF MEETING: Regular DATE: May 21, 2002 TIME: 6:3 0 p.m. PLACE: Council. Chambers, Owasso Coninnunity Center Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on Friday, May 17, 2001 L M"Authority _ �ecret�ary arciVAAwAe1j1, Z�Aut)hc_ I. Call to Order Chairman Brogdon 2. Flag Salute 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of May 7, 2002 Regular Meeting. Attachment #4®A Owasso Public Golf Authority May 21, 2002 Page 2 B. Approval of Claims. Attachment #4-B 5. Report from OPGA Manager. 60 Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 7, 2002 The Owasso Public Golf Authority met in regular session jointly with the Owasso City Council and the Owasso Public Works Authority on Tuesday, May 7, 2002 in. the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 2:00 p.m. on Thursday, May 2, 2002. ITEM 1: CALL TO ORDER. Mayor Barnhouse called the meeting to order at 6:30 p.m. Councilor Michael Helm offered the invocation. ITEM 3: FLAG SALUTE Mayor Barnhouse led in the flag salute. PRESENT ABSENT Mary Lou Barnhouse, Mayor, Chair Randy Brogdon, Vice Mayor/Vice Chair Will Williams, Councilor/Trustee Rebecca Armstrong, Councilor/Trustee Michael Helm, Councilor/Trustee Susan Kimball, Councilor/Trustee-Elect Gary Cochran, Councilor/Trustee-Elect STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CITE' COUNCIL CONSENT AGENDA. A. Approval of Minutes of the April 16, 2002 Regular Meeting and April 23, 2002 Special Meeting. B. Approval of Claims. Owasso Public Golf Authority May 7, 2002 C. Action Relating to A Request for an Amendment to the Minutes of December 18, 2001 to Include Item #10 of the December 18, 2001 Owasso City Council Meeting, Which Was Inadvertently Left Out of the Approved Minutes as a Result of a Scrivener's Error, D. Action Relating to a Request for Approval of Resolution 42002-04, a Resolution Authorizing the Execution of a Project Maintenance and Finance Agreement Between the Oklahoma Department of Transportation and the City of Owasso for Intersection and Street Reconstruction and Traffic Signalization at 86"' Street North and Main Street; and Authorizing the City Treasurer to Deposit Funds in the Amount of $546,250 With the Oklahoma Department of Transportation as Required by the Agreement. The consent agenda included minutes of the April 16, 2002 Regular Meeting and April 23, 2002 Special Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) General Fund $85,033,23; (2) Ambulance Service Fund $4,232.68; (3) Juvenile Court Fund $75,00; (4) Capital Improvements Fund $2,195.00; (5) Bond Projects Fund $30,140,63; (6) City Garage Fund $6,471.92; (7) Workers Comp Fund $6,596.17; (8) Payroll $185,419.35; (9) City Garage Payroll $5,331.27; (10) Ambulance Payroll $13,834.45; (11) E-911 Payroll $874.54; (12) Workers Comp Payroll $1,215.75. Item C requested approval of an amendment to the December 18, 2001 minutes to include an item inadvertently left out of the approved minutes of that meeting, to include the purchase of a 2002 Chevrolet Silverado service truck from Classic Chevrolet, Owasso, OIL in the amount of $32,891.46, and authorization for payment. Item D requested approval of Resolution #2002-04 and authorization for the City Treasurer to deposit $546,250 (a decrease in the City's local matching fund requirement) with ODOT for the 861h St N & Main intersection project. Ms Armstrong moved, seconded by Mr Brogdon, to approve the City Council consent agenda. AYE: Armstrong, Brogdon, helm, Williams, Barnhouse NAY: None Motion carried 5-0. The OPWA consent agenda included minutes of the April 16, 2002 Regular Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $150,318.50; (2) OPWA Capital Improvements Fund $266,008.89; (3) OPWA Sales Tax Fund $133,721.44; (5) Payroll $36,582.29. Ms Armstrong moved, seconded by Mr Brogdon, to approve the OPWA consent agenda. AYE: Armstrong, Brogdon, Helm, Williams, Barnhouse NAY: None Motion carried 5-0. -2- Owasso Public Golf Authority May 7, 2002 The OPGA consent agenda included minutes of the April 16, 2002 Regular Meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPGA Fund $61,500.43; (2) Payroll $20,054.32. Ms Armstrong moved, seconded by Mr Williams, to approve OPGA consent agenda. AYE: Armstrong, Williams, Helm, Brogdon, Barnhouse NAY: None Motion carried 5-0. ITEM 8: OATH OF'OFFICE ADMINISTERED TO COUNCILOR -ELECT COCHRAN AND COUNCILOR -ELECT City Attorney Ron Cates administered the oath of office to Councilor -elect Kimball and Councilor -elect Cochran, who then took their seats at the council bench. Vice Mayor Brogdon presided and called for nominations for Mayor/OPWA Chair/OPGA Chair, Mr Helm nominated Mr Brogdon for Mayor and Chair of the OPWA and OPGA, seconded by Ms Armstrong. AYE: Helm, Armstrong, Cochran, Kimball, Brogdon MAY: None Motion carried 5-0 and Mr Brogdon was elected Mayor/OPWA Chair/OPGA Chair. Mayor Brogdon called for nominations for Vice Mayor/OPWA Vice Chair/OPGA Vice Chair. Mr Cochran nominated Mr Helm for Vice Mayor and Vice Chair of the OPWA and OPGA, seconded by Ms Kimball. AYE: Cochran, Kimball, Helm, Brogdon NAY: Armstrong Motion carried 4-1 and Mr Helm was elected Vice Mayor/OPWA Vice Chair/OPGA Vice Chair. Mayor Brogdon announced that a reception honoring retiring councilors Barnhouse and Williams, newly -seated councilors Kimball and Cochran, and the newly -elected Mayor and Vice Mayor would be held immediately following the Council meeting. Owasso Public Golf Authority May 7, 2002 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING 1Q_A REQUEST FOR COUNCIL APPROVAL OF A PROCLAMATION DECLARING MAY 10, 11 SCHOLARHIP FUND DAYS IN OWASSO. It was determined that this was not an item needing approval. Ms Armstrong read the proclamation, which recognized the contribution the Jennifer Gibson Scholarship Fund has made to the education of the community's softball athletes. Lynn and Dan Gibson accepted the proclamation, which was signed by all members of the council. ITEM 12: REPORT FROM a y MANAGER No report. No report. No report. ITEM 15: NEW BUSINESS. 0M Mr Cochran moved, seconded by Ms Kimball, to recess to the activities room for a reception honoring retiring councilors Barnhouse and Williams, newly -seated councilors Kimball and Cochran, and the incoming Mayor and dice Mayor, with the meeting to be adjourned when there was no longer a quorum. Meeting recessed at 6:45 p.m. ITEM 17: ADJOURNMENT The meeting was adjourned at 8:00 p.m. due to lack of a quorum. Marcia Boutwell, Secretary a4.- Randy Brogdon, Chair It OPOA CLAIMS TO BE PAID 5/21/02 VENDOR NAME DETAIL DESCRIPTION AMOUNTS DEPT TOTAL FUND TOTAL TITLEIST BAGS/GOLF BALLS/GOLF CLUBS 1,160.11 AHEAD HEADGEAR INC CAPS 210.61 TEXOMA GOLF INC SOFT SPIKES/CLUB GRIPS 215.69 CUTTER & BUCK SHIRT 39.06 "fEEBOX INTERNATIONAL COUNTER MERCHANDISE 150.70 FOOT -JOY RAIN GEAR/SHOES 1,041.54 US KIDS GOLF GOLF CLUBS 190.60 MAXFLI GOLF GOLF BALLS 538.16 cuTTER & BUCK SHIRTS 982.22 AM&E HEAD COVERS 18.07 TITLEIS'f BAGS/GOLF CLUBS/GOLF BALLS 6,299.62 PING GOLF CLUBS/CAPS 1,705.13 CALLAWAY GOLF CLUBS/TOWELS/CAPS/VISORS 1,608.65 OAKLEY INC SUNGLASSES 53.84 NIKE INC GOLF BALLS 522.90 OAKLEY INC SUNGLASSES 497.50 GOLF MERCHANDISE DEPT -- - - 15,234.40 BGR DAILY ACCOUNT REIMB PETTY CASH 608.65 BGR DAILY ACCOUNT REIMB PETTY CASH 372.16 TRAILS END CATERED FOOD 171.25 WAL-MART GROCERIES 26.21 ALBERTSONS GROCERIES 99.76 GREAT PLAINS COCA COLA BEVERAGES 150.12 IMPERIAL COFFEE SERVICE COFFEE 30.00 GREAT PLAINS COCA COLA BEVERAGES 722.61 LANCE INC SNACKS 151.56 BEN E KEITH GROCERIES 418.26 STANDARD DISTRIBUTING CO GROCERIES 246.76 WAL-MART GROCERIES 69.37 ALBERTSONS GROCERIES 94.14 SYSCO FOOD SERVICE GROCERIES 952.71 STANDARD DISTRIBUTING CO TOBACCO PRODUCTS 170.94 FOOD & BEVERAGE DEPT 4,284.50 O'REILLY AUTOMOTIVE INC REPAIR PARTS 11.19 PGA OF AMERICA DUES 369.00 GOLF MANAGERIAL DEPT 380.19 OWASSO PUBLIC WORKS AUTHORITY WATER USAGE -CART BARN 9.30 GOLF CART OPERATIONS DEPT 9.30 OWASSO STAFFING, LLC TEMP STAFF 429.87 OWASSO STAFFING, LLC TEMP STAFF 795.66 WAL-MART MAINT SUPPLIES 56.83 LESCO INC FERTILIZER 257.88 AGRI NUTRIENTS FERTILIZER 1,809.55 PARKWAY RESEARCH FERTILIZER 534.32 YALE UNIFORM RENTAL SHOP TOWELS 32.22 VENDOR NAME DETAIL DESCRIPTION AMOUNTS DEEZDOTAL FUND TOTAL~ YALEUNIFORM RENTAL SHOP TOWELS 21.64 AMC INDUSTRIES INC REPAIR PARTS 183.97 WATER PRODUCTS INC REPAIR PARTS 8.04 PARKS OIL COMPANY FUEL 413.05 SAFETY KLEENCORP INC PARTS CLEANER 151.40 PORT4-JOHNOFTUL8A MONTHLY RENTALS 05.00 PGO 04/02USE 288.13 0VVAS8OPU8L|GVVORKS AUTHORITY VV4TERUSAGE'MA|NTENANCE 18.60 OKLAHOMA NATURAL GAS 04/02USE 72.73 GUARDIAN SECURITY SYSTEMS INC SECURITY MONITORING 50.80 DYNx8YSTEMS REPAIR SUPPLIES 267J9 VICTOR WELDING SUPPLY CD REPA|FuMA|NTSUPPL|ES 3623 PROFESSIONAL TURF PRODUCTS INC REPAIR PARTS 29.08 oONATHANDISCOUNT TIRE &AUTO TIRES 64.04 SOUTHWESTERN BELL 03N2PLEXAR 20.94 GOLF COURSE MAINTENANCE DEPT ------- 5,627.75 GREAT PLAINS COCA COLA PAPER SUPPLIES 31.75 vvxL-MART KITCHEN SUPPLIES 6.e4 GYSCOFOOD SERVICE PAPER SUPPLIES 84.34 UNITED LINEN LINEN SERVICE 138.61 FOOD QBEVERAGE DEPT ------- 271.04 0Av-ONPRINTING INC. PRINTED FORMS 43029 AMER|CANCOMPUTER SUPPLIES, INC INK CARTRIDGES 70.70 VVAL-MART INK CARTRIDGES 52.81 UNITED LINEN LINEN SERVICE 45.20 SYSCOFOOD SERVICE PAPER SUPPLIES 40.48 O'RE|LLYAUTOMOTIVE INC REPAIR PARTS 5.49 P8O 04/02USE 1.098.67 0VVASOOPUBLIC WORKS AUTHORITY WATER USAGE -CLUBHOUSE 27.03 WASTE MANAGEMENT DF0K COMMERCIAL REFUSE 183.57 B6S GREASE TRAP SERVICE GREASE TRAP SERVICE 100.00 MILL CREEK LUMBER &SUPPLY EQUIPMENT REPAIR 115.06 MARLIN LEASING CORP D|G|TALPLAYER'C0NTRACT 100.00 TULSAEPAGES ADVERTISING 297.00 8VVevPS ADVERTISING 100.00 HOMETOWN DIRECTORIES ADVERTISING 354.00 SOUTHWESTERN BELL 03/02PLEXAR 101.56 GOLF ADMINISTRATION DEPT ------- 3.182.4; QT|CAP|TAL CARTLEASE 4.138.04 GOLF DEBT SERVICES ------- 4.130.04 OPGAFUwD TOTAL 3312828 �� CITY OF OWASSO ®PGA A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT nuimaliffam WORKERS" COMP SELF -INS TRANSFER FROM OPGA 608.33 TRANSFERS TOTAL __________6_G_8_33 - 101PITIO"�!�#01t-o- 7IT", PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE DEPARTMENT Cart ODerations Trustee Trustee 05/04/02 maTimmmm OVERTIME TOTAL EXPENSES EXPENSES 0.00 1,804.08