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Home My WebLink About2002.07.16_OPWA AgendaTYPE OF MEETING: Regular DATE: July 16, 2002 TIME: 6:30 p.m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk- and posted at City Hall at 4:00 p.m. on Friday, July 2001 Marcia outtwell, Authorlty Secretary AGENDA 1. Call to Order Chairman Brogdon 3. Roll Call 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of July 2, 2002 Regular Meeting. Attachment #4 ®A Owasso Public Works Authority July 16, 2002 Page 2 B. Approval of Claims, Attachment #4-123 5. Consideration and Appropriate Action Relating to a Request for Trustee Approval of an Agreement for Engineering Services Between the Owasso Public Works Authority and M'WF'I Americas Inc. Mr Carr Attachment #5 The staff will recommend Trustee approval of the Agreement for Services for expansion of the Water Master Plan, authorization -for total payment under the agreement in the amount of $38,022, and authorization for the Chair to execute the agreement. 6, Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purchase of Water Meters, Mr Roberts Attaclunent #6 The staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Water Products of Oklahoma Inc, Owasso, OK for a time period through June 30, 2003 for the purchase of water meters consistent with bid specifications, at a cost of $93.00 per 5/8" x 3/4" meter, $170.00 per 1" meter, $329.00 per 11/2 " meter, and $449.00 per 2" meter. Owasso Public Works Authority July 16, 2002 Page 3 T Consideration and .Appropriate .Action Relating to a Request to Award a Contract for the Purchase of .Residential Refuse Containers (Polycarts). Mr Roberts .Attachment #7 ,Staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Williams Refuse Equipment Co Inc, Owasso, OK for a time period through June 30, 2003 to supply residential refuse containers consistent with bid specifications, at a cost of $59.50 per green cart and $61.50 per red cart. 8. Report from OPWA Manager. 9. Report from ®PWA .Attorney. 10. New Business. (Neer Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 11. Adjournment. OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING A Tuesday, July 2, 2002 The Owasso Public Works Authority met in regular session on Tuesday, July 2, 2002 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 28, 2002. ITEM 1: CALL TO ORDER Chairman Brogdon called the meeting to order at 6:54 p.m. ITEM 2: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. STAFF Rodney J Ray, City Manager Marcia Boutwell, Authority Secretary IMMI ABSENT Ronald D Cates, Authority Attorney ITEM 4: REQUEST APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of June 18, 2002 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the June 18, 2002 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $160,405.96; (2) OPWA Capital Improvements Fund $57,191.54; (3) OPWA Sales Tax Fund $137,218.08; (4) Payroll $37,614.66. Ms Kimball moved, seconded by Mr Cochran to approve the consent agenda. AYE: Kimball, Cochran, Armstrong, Helm, Brogdon NAY: None Motion carried 5-0. Owasso Public Works Authority ITEM 6: REPORT FROM OP WA ATTORNEY. No report. ITEM 7- NEW BUSINESS. t ITEM I I None. ITEM 8: ADJOURNMENT Mx Helm moved, seconded by Mr Cochran to adjourn. AYE: Helm, Cochran, Kimball, Armstrong, Brogdon NAY: None Motion carried 5-0, and the meeting was adjourned at 6:55 p.m. Marcia Boutwell, Authority Secretary July 2, 2002 Randall C Brogdon, Chair :I I DPWA CLAIMS TO BE PAID 7/16/02 AEdDDf NAME f��8JbQ]� IU��ZCl[&L £l�8�IUIAL ROARKTRUE VALUE HARDWARE MA|NTSUPPL|ES 3.56 OFFICE DEPOT OFFICE SUPPLIES 200.81 ROBERTSON PLUMBING SUPPLY INC MA|NT0UPPL|E8 3.06 RONALD DCATE8. ATTORNEY RETAINER 700.00 PSO 6/02 USE 084.19 IKON OFFICE SOLUTIONS COPIER MAINTENANCE 72X METROCALL 6/02 USE 14.14 ADMINISTRATION DEPT -------- 1,678.75 SHANE HALE METER READINGS 108.30 TYRONE0NK|NS METER READINGS 351.00 TERRANCE RAY METER READINGS 172.6e OSCARMCLAUR|N METER READINGS 129.15 DAVID ROL|NGHOUSE METER READINGS 84.90 MARK MEYER METER READINGS 085.10 BRANDON HAMILTON METER READINGS 121.18 UTILITY BILLING DEPT -------- 1.632.26 OFFICE DEPOT OFFICE SUPPLIES 15.49 WATER PRODUCTS INC REPA|R/MA|NTSUPPL|ES 305.24 UN|F|RSTCORPORATmN UNIFORM RENTAL 92.40 WATER PRODUCTS INC RGPA|R/MA|NTSUPPL|ES 630.34 LOVVES COMPANIES INC MA|NT8UPPL|ES 12.00 TREASURER PETTY CASH VEHICLE WASH 5.00 TREASURER PETTY CASH VEHICLE WASH 10.00 PUELMAN FUEL 49929 WATER PRODUCTS INC HAND PUMP/METER KEY 29.00 PSO 6102 USE 379.83 METR0CALL 6/02 USE 90.18 SOUTHWESTERN BELL NON'PLGXAR 69.30 DEPT OF ENVIRONMENTAL QUALITY LICENSE RENEWALS 420.00 WATER DEPT -------- 2.624.15 ROARK TRUE VALUE HARDWARE MA/NT8UPPL|E0 9.80 UN|F|RSTCORPORAT|ON UNIFORM RENTAL 111.17 FARM PLAN MA|NT8UPPL|EG 3.98 FUELMAN FUEL 146.94 WASTE MANAGEMENT OF OKLA TIPPING FEES 1.19720 P8O 6/02 USE 7.773.48 METROCALL 6/02 USE 7.00 DEPT OF ENVIRONMENTAL QUALITY LICENSE RENEWALS 90.00 WASTEWATER TREATMENT DEPT -------- 9.338J0 OFFICE DEPOT OFFICE SUPPLIES 778 UN|F|R8TC0RP0RAT|ON UNIFORM RENTAL 173.49 BROWN FARMS SOD SOD 8.80 WATER PRODUCTS INC REPA|R/MA|NT8UPPL|ES 2.405.00 LOVVES COMPANIES INC REPA|FVMA|NTSUPPL|ES 50.16 VENDOR &AME DETAIL DESCRIPTION &MO8UN-CS DEPT ZTOTA. BUBD TCTAL FUELMAN FUEL PHILLIPS WASTEWATER |NC TV INSPECTIONS OKLAHOMA NATURAL GAS 5/02 USE PSO 6102 USE SOUTHWESTERN BELL NON-PLEXAR METROCALL 6/02 USE DEPT OF ENVIRONMENTAL QUALITY LICENSE RENEWALS WASTEWATER COLLECTIONS DEPT SAV-OUV PRINTING INC. PRINTING UN|F|R8TCORPORAT|0N UNIFORM RENTAL pUELMAN FUEL METRDCALL 6/02 USE WASTE MANAGEMENT Op0KLA TIPPING FEES REFUSE DEPT BANK ONE ADM|NpEE-199S BANK ONE ADM|NFEE'2001B BANK ONE ADM|NFEE-2O01C CAPITAL IMPROVEMENTS FUND FIRST BANK oF0VVASS0 ELM GREEK NOTE 276.32 219.05 �856.g 184.80 7,285.26 213.85 69.06 1,122,89 30.11 6,261.62 13.87 23.60 7.07 3,661.80 2,499.07 35.134.52 750.00 1,500.00 1,500.00 3,750.00 23,000.00 23,000.00 ffiffiffim CITY GARAGE WORKERS` COMP SELF-INS GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT mmoffilomm= TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA 6,916.67 3,841.67 36,833.33 PAY PERIOD ENDING DATE DEPARTMENT 06/29/02 OVERTIME TOTAL EXPENSES EXPENSES Utility Billing 0.00 1,814.19 Wastewater 0.00 8,542.06 Refuse 285081 5,083.38 =' a spmlm% MEMORANDUM Im SUBJECT- HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY F. ROBERT CA RR, JR., P.& DIRECTOR OF PUBLIC WORKS AGREEMENT FOR ENGINEERING SERVICES EXPANSION OF WATER MASTER PLAN July 9, 2002 Staff initiated dialog with MVTH Americas, Inc. (formerly Montgomery Watson) on the proposed modification to the Water Master Plan. Since this company developed the original plan and water system model compatible with city software, it was considered to the city's best interest considering both time and cost. The attached Agreement for Engineering Services includes the following: I . Agreement contract document 2. Attachment A — Scope of project 3. Attachment B — Services to be performed by the engineer 4. Attachment C — Responsibilities of the City or Owasso 5. Attachment D — Price of engineer's services amounting to a total compeiisatioii iii the airiOL111t of $38,022.00 6. Attacliiiiciit F — SC11CdL11C orpi-qjcct products RECOMMENDATION- Staff recommends Trustee approval of the Agreement for Services for expansion of the Watcr° Master Plan, authorization for total payrnent under the agreement in the amount of $38,022,00 and authorization for the Chairman to execute the agreement. ATTACHMENTS: I. agreement for Engineering Services AGREEMENT FOR E 1-111-G-PS-ER IDLEL THIS AGREEMENT, made and entered into this day of 2002 between the Owasso Public Works Authority, Owasso, Oklahoma, hereinafter referred to as CITY, and MWI-I Americas Inc., hereinafter referred to as ENGINEER; WITNESSETH: SCOPE OF PROJECT. The scope of this PROJECT is described in Attachment A, SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 14" Wow g-l", I lim, I ON OHIO&-, 0 KIP Ket- 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, Attachment E, FEE/MAN-HOUR BREAKDOWN, and further described in Attachment F, SCHEDULING which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, which is attached hereto and incorporated by reference as part of this AGREEMENT. 7. LIMITATION OF RESPONSIBILITY. 7.1 ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 8.2. Since ERGIMEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualification and experience as a Professional Engineer. INSURANCE 117 During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 11.2 ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 12. OWNERSHIP AND REUSE OF DOCUMENTS. 12.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 12.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk, 13. TERMINATION OF AGREEMENT, 13.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. To CITY: OWASSO PUBLIC WORKS AUTHORITY P.O. Box 180 Owasso, Oklahoma 74055 Attention: F. Robert Carr, Jr. 14.2. Nothing contained in this Article shall be construed to restrict the transmission _ tine communicatio between representatives ENGINEER ' • UNCONTROLLABLE Neither be performance considered to be in default of this AGREEMENT if delays in or failure of . to forces which are beyond the control parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 16s SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 19. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. F\EY PERSONNEL. ENGINEER has designated Darryl Corbin, P.E., as Projec7 Manager in the performance of the SERVICES hereunder. ENGINEER agrees that no change will be made in the assignment of these positions without prior approval • CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Chairman of the Owasso Public Works Authority. 011111�111MI MM= APPROVED AS TO FORM: Authority Attorney MWH Ame&as, Inc. Ashok Varma, Vice President Date: OWASSO PUBLIC WORKS AUTHORITY Date:-- Agreement for Engineering Services Scope of Project Attachment A The items to be addressed in the development of the revised CIP area Modeling of future facilities out to the year 2020 and evaluating the adequacy of future systems for a new water source from the north; Developing an opinion of probable costs for the future facilities; Prepare a revised Cilia Task 2. Develop Capital Improvements Plan Sub-Task 2a — DevelOD Opinion of Probable Costs Opinions of Costs will be developed for the recommended improvements Sub-Task 215 — Phase C Improvements �Plan Sub-Task 2c — Prepare Revised Ca Dital I provements-Plan A Revised Capital Improvements Plan (CIP) will be compiled and 10 copies submitted to OPWA staff for review. The Revised CIP will be the results of the modeling performed to determine the change to the CIP from the Master Plan Report submitted in February 2001 as a result of the new Water Treatment Plant. OPWA staff comments will be addressed in the final Revised CIP. 25 copies of the revised CIP will be submitted. Agreement for Engineering Services Responsibilities of the City of Owasso Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: 1.0 Reports. Records, etc. To furnish, as required by the work, and not at ex ense P to the ENGINEER: 1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY which may be useful in the work involved under this AGREEMENT. 3.0 Access. To provide access to public and private property when required in performance of ENGINEER's services. 4.1 Furnish staff assistance in locating existing CITY owned utilities and in expediting their relocation as described in Attachment B. 5.0 Review. Examine all studies, reports, sketches, estimates, drawings, and other documents presented by ENGINEER and render in writing decisions pertaining thereto with a reasonable time so as not to delay the services of ENGINEER. 10 Agreement for Engineering Services Compensation Attachment D COMPENSATION, The CITY agrees to pay, as compensation for services set forth in Attachment , a total lump sum fee of $33,022,00, ENGINEER shall submit monthly invoices based upon the proportion of the total services actually completed at the time of billing. Invoices are due and payable within 30- calendar days at receipt by the City. The projected amount for each phase of work is as follows; `bask 1: Analysis of Future System Facilities $13,250.00 Task 20 Develop Capital Improvements flan $24,772.00 Agreement for Engineering Services Fee/Manhour Breakdown Attachment E See the table on following page, 12 OWASSO PUBLIC WORKS AUTHORITY REVISED WATER SYSTEM CIP FEE CALCULATIONS Principal Supervisin,4 --Senior Associate Total Expenses Total No. Task JSub -Task Engineer Engineer Engineer Engineer Engineer Clerical Admin. Hours M Cost 1 Develop Water Denwnd Projections a Develop Demand Projections b Identify Future Large Individual Water Users c Allocate Future System Service Area Water Demands I d Model Future System Facilities 6 1Q 25 le Evaluate Adequacy of Future System Facilities 2 io 25 1 f Recommend Improvements for Future Systems 4 16 16 ig Prepare Tech. Memo 5 Subtotal 114 S 1,970 $ 13,250 2 Develop Capital Improvements Plan 2a Develop Cost Estimates 8 25 25 2b Phase Capital Improvements Plan 8 25 25 2c Establish Implementation Criteria 2d Prepare Revised CIP 8 20 45 40 —Subtotal 229 S 2,992 -$-2-4- 77721 Total 36 F 106 0 161 Q 4Q 34 S 4,962 $ 38,022 Total $ 38,022 Agreement for Engineering Services Scheduling Attachment F See the schedule on following page. Meeting the find delivery cute of September 30n 2002 is contingent on a July 19, 2002 notice to proceed. ID 11sm irm I b Analysis of Future System Facilities I c Evaluate Adequacy of Future System Facilities T-TT-T7TTM TO- THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM. CHRIS ROBERTS FIELD OPERATIONS MANAGER SUBJECT. AWARD OF CONTRACT TO PURCHASE WATER METERS DATE. July 109 2002 BACKGROUND: On an annual basis, the Owasso Public Works Authority has purchased water meters through the bidding process. The bulk purchase of meters has proven to be an essential savings in terms of cash outlay. The Trustees last approved a purchase contract with Water Products of Oklahoma on June 19, 2001. More than one year has passed since the previous contract was awarded; therefore, the contract was bid to keep prices current. In 1992, the City of Owasso standardized the type of meter to be installed in our water system and selected the Neptune Pro-Read meter manufactured by Schlumberger. Use of this meter will ultimately enable automated meter reading and data input to Utility Billing. The remote meters can be read with a device inserted in the meter lid or passed near the meter. The reading can be sent to the operator or, in the future, to a computerized reader contained in a scanner. Although the City currently does not have automated reading capabilities and reads each meter by contract, we plan to acquire additional equipment to enable automatic data collection in the future. Such a meter will allow cost-effective data collection with maximum NOR= Water meters installed prior to 1992 do not conform to the standard and are nearing the end of their normal expected life-span. The likelihood exists of miscalibration due to wear of moving pails with meters of this age. Consequently, a meter replacement program was implemented in FY 01-02 to change-out all nonstandard meters. Replacement will reduce unaccounted water loss in our system. In FY 01-02, work orders were processed for 350 new water meter installations and replacement of 600 nonstandard meters. The FY 02-03 Water Division operating budget includes provisions for 400 meters for new service installations and 1490 meters for replacement needs in the older part of town. Page 2 Water Meter Contract Delivery of the meters will be in partial orders over the contract period, which guarantees unit prices for any orders placed until June 30, 2003. Orders are to be placed in quantities of not less than ten (10) meters per order. BID EVALUA,rION. Bid specifications were advertised on June 119 2002 and mailed to three (3) potential vendors. One (1) bid was received on June 27, 2002. The bid was from Water products of Oklahoma, Inc. (Owasso, Oklahoma) with unit prices as follows: Vendor Water Products Of Oklahoma Quantity Description 1,800 5/8" X 3/4" meters 30 1" meters 20 1-1/2" meters 40 2" meters Unit Price Total Price 93.00 $167,400.00 t $ 5,100.00 1; Water Products was the successful bidder on the previous meter contract awards. Since the last contract, the unit price for the 5/8" X 3/4" ureter has decreased slightly from $93.50 to $93.00 and the unit prices for the 1 ", 1- 1/2" and 2" meters have remained the same. Sl ! h�li The FY 0203 Public Works Department Water Division budget includes sufficient funds to purchase the needed meters. Staff recommends the Trustees award a contract to Water Products of Oklahoma, Inc., Owasso, K for the purchase of 5/8" X 3/4 " water meters at $93.00 each, 1" water meters at $170.00 each, 1 -1/2 " water meters at $329.00 each, and 2" meters at $449.00 each. 1. Bid Specification 2. Bid Submittal The specifications described are for bids for the purchase of the following minimum expected quantities: 1800 NEPTUNE, 5/8" X 3/4" T-10 PRO-READ USG WATER METERS 30 NEPTUNE 1 "" T-10 PRO-READ USG WATER METERS 20 NEPTUNE I V? T- 10 PRO-READ USG WATER METERS 401. EPTUNE 2" T-10 PRO-RE, AD USG WATER. METERS This proposal shall be for furnishing the City of Owasso, Oklahoma now water meters and related materials for cold water service in non-corrosive water for the period of-, July 1, 2002 through June 30, 2003 GENERAL DESCRIPTION. Water meters to be furnished under this specification will be magnetic drive, permanently scaled register, positive displacement type meters, more specifically described in other parts of these specifications. W1111"N'tNITAMIZINN ml The listed quantities are the expected minimum to be purchased. Additional purchases are to be provided at the same unit cost under the terms of the specifications. Items to be furnished under these specifications are to be delivered to the City of Owasso Public Works Department (301 W Second Ave). Delivery is expected to be in partial orders as needed, but in quantities of not less than 10 meters per order. When a partial order is needed, delivery must be received in less than 5 working days from the date the order is placed. Unless stated otherwise by this standard, the water meters to be furnished will equal or exceed the requirements of AWWA Standard C700-90, or latest revision, with particular reference to flow capacity, displacement pressure loss, accuracy and physical dimensions. Meter models and designs shall have been continuously manufactured in the U.S. for a minimum of five (5) years and meters being bid must have been approved by the City of Owasso prior to bid announcement. The 5/8" or 5/8" x 3/4" meter type and model supplied shall be available concurrently in 3/4", 1", 1 V2" and 2". ,. O, PAGE SPECIFIC RKQVI NTS- I . Meter Case a) The meter case shall be high grade bronze to equal or exceed AWWA Standards. The 5/8 ", 3/4" 1", i%" and 2" meter cases shall be of the frost -proof type. The frost bottom, if furnished, shall be of cast iron. (plastic in lieu of cast iron must be indicated as an exception to the specifications.) b) Baskets of a suitable material, resting in recessed seats, shall prevent leafage of the joints in the case assembly when subjected to a pressure of 150 psi. c) All external bolts, nuts and washers shall be of brass, bronze or stainless steel material and shall be designed for easy removal after long service. d) The size and model number of the meter and the direction of flow shall be cast in raised letters on the outer surface of the case. A manufacturer's serial number will be die stamped or molded on the register lid and the meter casing. HIM 1 -TV I All meters furnished shall conform to the "Standard Specifications for Cold dater Meters" 0700, latest revision issued by AWWA. The following requirements for specific details are made referring to the selection numbers contained in the AWWA specifications. All meters shall consist of a bronze maincase with the serial number stamped on the maincase. Only displacement meters of the flat notating disc type will be accepted because of improved operation. The size, capacity, accuracy and meter lengths shall be as specified in AWWA Standard 0700, latest revision. The maximum number of disc nutations is not to exceed those specified in AWWA 0700, latest revision. MATER METER SPECIFICATIONS IMAGE 3 METER I AINCA E- Main -cases shall be the removable bottom cap type with the bottom cap secured by four (4) bolts on 5 /8" and 3/4" sizes, six (6) bolts on the 1 "" size, and eight (8) bolts on the 1 i /z " and 2" sizes. Bottom caps shall be interchangeable, size for size, between frost - protected cast iron and non= frost protected (bronze) models. No meters utilizing frost plugs will be accepted. Frost - protected meters shall have a cast iron bottom cap. ion -frost protected meters shall have bronze or synthetic polymer bottom caps. The cross section of the bottom shall break clean when subjected to freezing pressure of 600-850 psi. All maincase bolts shall be of 300 series stainless steel to prevent corrosion. Bottom cap bolt lugs shall be enclosed in the maincase and shall not have externally exposed, threaded through holes. The register shall be of the straight reading sealed magnetic drive type and shall contain six (6) numeral wheels. Registers must be roll sealed and dry. All direct reading register lenses shall be flat, of high strength, and impact resistant glass to prevent breakage. The register retaining shall be designed to absorb impact from the register. The register shall have the size, model and date of manufacture stamped on the dial face. The dial shall be of the center sweep pointer type and shall contain 1200 equally divided graduations at its periphery. The register must contain a low flow indicator with a 1:1 disc nutating ratio to provide leak detection. Register boxes shall be synthetic polymer or bronze. All meters must be adaptable to encoder type registers without interruption of the customer's service. Registers shall be secured to the maincase by means of a plastic tamper-proof seal to allow for in -line service replacement. Seal screws are not accepted. The measuring chamber shall be of a 2-piece snap -joint type. The chamber shall be made of non - hydrolyzing synthetic polymer, shall be smoothly and accurately machined and shall contain a removable molded diaphragm of the same materials as that of the chamber. No screws shall be used to secure the chamber together. The control block shall be the same material as the measuring chamber and be mounted on the chamber top to provide sand ring protection. The control block assembly shall be removable to facilitate repairing and allow for a greater disc socket wear surface for increased longevity. Control block assemblies shall be designed so as not to allow any magnetic slippage which would result in a loss of revenue. The measuring chamber outlet port shall be scaled to the main -case outlet port by means of an "0" ring gasket to eliminate any chamber leak paths. The chamber is a nutating disc type, the flat nutating disc shall be one piece construction molded of a non - hydrolyzing synthetic polymer and shall contain a type 316 stainless steel spindle. The nutating disc shall be equipped with a synthetic polymer thrust roller located within the disc slot. The roller head shall roll on the buttressed track provided by the diaphragm in the measuring chamber near the chamber's outpoit. STRAINERS: All meters shall contain removable polypropylene plastic strainer screens. The strainer shall be located near the inlet maincase port before the measuring chamber and control block assembly. Registers must be guaranteed for at least ten years. All meters will be guaranteed for one year on material and workmanship. To ensure accuracy, each meter must be accompanied by a factory test tag certifying the accuracy at the flows required by AWWA C700 (low, intermediate, and full flow). Deters and meter parts shall be manufactured in the Continental United States. Manufacturers shall have a minimum of five (5) years of production experience with all sizes of the model quoted for model standardization. Meter suppliers must have been manufacturing meters for at least ten years. All meters shall be guaranteed adaptable to the Neptune ARB Encoder, Central Meter Reading (CMR), Tricon, Neptune Manual Reader (NMR), and the Unigun Electronic Meter Reading Systems. 1800 NEPTUNE 5/8 " X 3/4" T- 10 PRO-READ USG WATER METERS 30 NEPTUNE I " T-10 PRO-READ US G WATER METERS 20 NEPTUNE 1 Y2" T- 10 PRO-RFAD USG WATER METERS 40 NEPTUNE 2" T-10 PRO-READ USG WATER METERS UNIT PRICE PER METER (5/8" X 3/419) TOTAL AMOUNT FOR 1800 METERS UNIT PRICE PER METER (I") TOTAL AMOUNT FOR 30 METERS UNIT PRICE PER METER (1%99) UNIT PRICE PER METER ('®) E'0_D___ — ----- — 170-00 449.00 197040.00 167400.00 5100.00 I hereby acknowledge that I have read the specifications and that i am legally bound by the statements on the Bid Proposal - Submittal Pages. Water Products, Inc. Company Name Signature Vernon E. Anderson President Title Address Owasso, OK 74055 _3715100 _ Telephone TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM- CHRIS ROBERTS FIELD OPERATIONS MANAGER SUBJECT. REQUEST TO AWARD CONTRACT FOR RESIDENTIAL REFUSE COLLECTION CONTAINERS DATE. July 10, 2002 The proposed contract guarantees a fixed price for FY 02-03 regardless of the number of carts ordered. Therefore, staff will not request Trustee approval for the purchase of carts again until next fiscal year. Payment for a bulk purchase must be approved by the Trustees. Following publication of the notice to bid and mailing of the bid packet to prospective bidders, one bid was received from Williams Refuse Equipment Co., Inc, (Owasso, OK) on June 27, 2002. The bid was for a unit price contract, which specifies $59.50 for the green cart and $61.50 for the red cart. Page 2 Residential Refuse Collection Containers The bid submitted by Williams Refuse Equipment Co,, Inc, met the required specifications. The bid is based on the Ameri- art 2000 container, which is presently being used in the Owasso collection. system. The ITY 01 -02 prices for the carts supplied by Williams Refuse Equipment were $58.00 per unit for green carts and $60000 per unit for red carts. Wherefore, the unit price for each color of cart has increased slightly. The ITY 02 -03 budget projects purchase of 700 green and 100 red carts. FUNDING LJ C a Funding for the purchase of the residential collection containers is included in the FY 02 -03 Refuse Collection Division budget (line item 61 -480 ®52100)° RECOMMENDATION: Staff recommends Trustee award of the residential collection container contract to Williams Defuse Equipment Co., Inc,, Owasso, Oklahoma for a time period through June 30, 2003 to supply residential refuse containers consistent with bid specifications at a cost of $59050 per green cart and $61.50 per red cart, 1 o Bid Submittal 2e Bid Specifications SPECIFICATIONS FORR> 1. The Owasso Public Works Authority is soliciting a unit price quote for green polycarts with a minimum size of ninety (90) gallons; and a unit price quote for red polycarts with a minimum size of ninety (90) gallons. Both are being solicited to meet the requirements of the City of Owasso /OPWA for FY 2002-2003. (The Ameri- art Corp Poly-Kart 2000 is presently being used.) 2. It is anticipated that polycarts will be ordered in fifty (50) unit quantities, however, the Owasso public Works .Authority reserves the right to order whatever number and color of carts is needed at the time the order is placed. It is further anticipated that the Owasso Public Works Authority will purchase a total of approximately 700 green and 100 red carts. 3. The purchase price shall be guaranteed for any orders placed during the period from the date of issuance of "Notice of Award" until June 30, 2001 4. "City of Owasso" text shall be embedded in the cart lid and an identification serial number shall be stamped into the cart body. 5. The carts must be compatible with the collection system presently utilized by the Owasso Public Works Authority. 6. The tub of the cart shall be constructed of a high molecular, ultra - violet stabilized polyethylene. 7. Applicable support frames and lift bars shall be constructed of 16 gauge galvanized steel (minimum) and all tub stress points supported by steel. 8. The stress points of attachment for the top life bar /support frame will have at least two (2) reinforcement plates measuring 4" x 4" x 1/8" mounted on the inside of the container body. The plates will provide extra support for the bolts which are used to attach the top lift bar. 9. The lift bars shall be spaced as follows: (1) Bottom lift bar shall be 13 inches from the ground, and (2) Top lift bar shall be 33 inches from the ground. 10. The carts shall have 12 inch diameter wheels with semi-pneumatic tires. 11. The cart lid shall be fully hinged and shall have a high tension rubber wind latch. 12. These specifications shall be interpreted as minimum requirements. 13. The bidder shall include brochures with the bid submittal showing the polycart specifications. The warranty for the carts shall be clearly stated. A sample cart shall be provided upon request. Polycart Specifications Page 2 14. The bidder shall include a list of replacement parts and the price of each part. The purchase price of replacement parts shall be guaranteed for any orders placed until June 30, 2003, 1.5, Delivery of the first 100 green polycarts will be accepted immediately, but no later than October 1, 2001 16. All carts shall be bid F.O.B. BID PROPOSAL - SUBMITTAL PAGE NINETY (90) GALLON POLYCARTS UNIT PRICE PER POLYCART, GREEN $59.50 UNIT PRICE PER POLYCART, RED --,$-,6-11--.50 PRESIDENT Title WILLIAMS REFUSE EQUIPMENT CO. , IPTC. ... . ...... Address 011ASSO, OK 74055 (918)272-7215 Phone Delivery Date of First 100 Green Polycarts: 45 days ARO (no later than 9/15/0211 19 7111 ffi,� I I I !I ,16IM51 H [ii'l I, i � 1! 11! 1 � � 11 , 11111111 11,11,11 Ilpju��