The URL can be used to link to this page

Home My WebLink About2011.12.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: December 20, 2011 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, December 16, 2011. Sherry Bishop, &y Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the December 6, 2011 Regular Meeting Attachment # 3 -A B. Approval of Claims. Attachment # 3 -13 C. Acknowledge receipt of the monthly FY 2011-2012 monthly budget status report Attachment # 3 -C D. Approval of the sale of surplus Poly Karts to be auctioned on eBay Attachment # 3 -D 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a request for acceptance of a bid for the Public Works Roof Replacement Project and approval of Change Order No. 1 Mr. White Attachment #5 Staff recommends Trustee acceptance of a bid for the Public Works Roof Replacement Project to Service Solutions Inc. for a bid including Alternate 1 for $43,398.94. City Staff also recommends the acceptance of Change Order No. 1 for an additional 5 -year warranty of $150.00 for a total warranty of 15 years. The total cost for this project will be $43,548.94. Owasso Public Works Authority December 20, 2011 Page 2 6. Consideration and appropriate action relating to a request for Acceptance of the Wastewater Treatment Plant Project and Authorization to Issue Final Payment Mr. Feary Attachment #6 Staff recommends Trustee acceptance of the Wastewater Treatment Plant Expansion and 117th Street Pump Station Upgrade and authorization to issue final payment to BRB Contractors of Topeka, KS in the amount of $505,167.23 for a total and completed contract price of $9,099,116.39 7. Consideration and appropriate action relating to a request for acceptance of the Meadowcrest Gravity Sewer Relief Line Project and authorization to issue final payment Mr. Feary Attachment #7 Staff recommends Trustee acceptance of the Meadowcrest Relief Line Project and authorization for issuance of the final payment in the amount of $66,333.78 to Ira M. Green Construction for a total and completed contract price of $443,962.80 8. Consideration and appropriate action relating to a request for approval of an Engineering Agreement for development of the 2011 Recycle Center Master Plan Mr. Henderson Attachment #8 Staff recommends Trustee approval of an Agreement for Engineering Services for the development of the Recycle Center Master Plan with Science Applications International Corporation (SAIC) Energy, Environment & Infrastructure, LLC in the amount of $99,400 and authorization of the Chairman to execute the agreement. 9. Consideration and appropriate action relating to a request for approval of OPWA Resolution No. 2011 -04, establishing a per acre assessment fee for the 76th Street Sewer Interceptor per the City of Owasso Code of Ordinances, Section, 17 -302 Ms. Bishop Attachment #9 Staff recommends Trustee approval of the OPWA Resolution No 2011 -04, establishing an assessment fee of $1,341 per acre for the 76th Street Sewer Interceptor per the Owasso Code of Ordinances, Section 17 -302 10. Consideration and appropriate action relating to a request for approval of OPWA Resolution No. 2011 -05, establishing water rates Ms. Hess Attachment #10 Staff recommends Trustee approval of Resolution No. 2011-05 adjusting the water rates to offset the rate increase from the City of Tulsa. 11. Report from OPWA Manager 12. Report from OPWA Attorney 13. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 6, 2011 The Owasso Public Works Authority met in regular session on Tuesday, December 6, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, December 2, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:44 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chairman Bryan Stovall, Vice Chairman Steve Cataudella, Trustee Charlie Brown, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Patrick Ross, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the November 15, 2011 Regular Meeting. B. Approval of Claims. Mr. Stovall moved, seconded by Mr. Cataudella, to approve items A and B of the Consent Agenda with claims totaling $843,967.36. Also included for review were payroll payment reports for pay period 1 1 /19/1 1. YEA: Stovall, Bonebrake, Cataudella, Brown NAY: None Motion carried 4 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL TO PURCHASE A VEHICLE FOR THE ENGINEERING DIVISION Mr. Feary presented the item recommending Trustee approval to purchase one 2012 Ford F150 pickup in the amount of $29,429.82 from Bill Knight Ford of Tulsa, Oklahoma per the Oklahoma State Bid. Mr. Cataudella moved, seconded by Mr. Stovall, to approve the purchase of a vehicle for the Engineering Division, as recommended. Owasso Public Works Authority December 6, 2011 YEA: Bonebrake, Cataudella, Stovall NAY: Brown Motion carried 3 -1 ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL TO PURCHASE A BACKHOE EXCAVATOR Mr. Bludell presented the item recommending Trustee approval to purchase one 2012 John Deere 310SJ Backhoe excavator in the amount of $88,591 from Yellowhouse Machinery Company of Sand Springs, Oklahoma, per the Oklahoma State Bid. Mr. Brown moved, seconded by Mr. Stovall, to approve the purchase of a backhoe excavator. YEA: Cataudella, Stovall, Bonebrake, Brown NAY: None Motion carried 4 -0 ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE AND AUTHORIZATION FOR FINAL PAYMENT ON THE US HIGHWAY 169 WATER TANK (RAM TANK) EXTERIOR REPAINTING PROJECT Mr. Feary presented the item recommending Trustee approval of the Ram Tank Exterior Repainting Project and authorization to issue final payment to TMI Coating of St. Paul, MN in the amount of $69,400. Mr. Brown moved, seconded by Mr. Stovall, to approve the authorization and final payment of the Ram Tank Exterior Repainting Project, as recommended. YEA: Brown, Bonebrake, Stovall, Cataudella NAY: None Motion carried 4 -0 ITEM 8. REPORT FROM OPWA MANAGER Mr. Ray provided a reminder of the Owasso Chamber of Commerce Christmas parade to be held on Saturday, December loth, at 9:30 a.m. ITEM 9. REPORT FROM OPWA ATTORNEY No report. ITEM 10. NEW BUSINESS None. ITEM 11. ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Stovall, Bonebrake, Cataudella, Brown NAY: None I! Owasso Public Works Authority Motion carried 4 -0 and the meeting was adjourned at 7:58 p.m. Juliann Stevens, Minute Clerk December 6, 2011 Doug Bonebrake, Chairman Claims List 12/20/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 441.69 TOTAL OPWA 441.69 OPWA ADMINISTRATION AEP /PSO ELECTRIC BILL 796.63 AT &T CONSOLIDATED PHONE BILL 296.10 ZEE MEDICAL, INC REPLENISH FIRST AID KITS 117.78 DOERNER, SAUNDERS, DANIEL & ANDERSO LEGAL SERVICE - RWD 3 2.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 15.58 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 2.65 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 154.16 UNITED STATES CELLULAR CORPORATION CELL BILL 59.01 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 413.19 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.50 STANDLEY SYSTEMS, LLC SAVIN COPIER 9,496.77 TOTAL OPWA ADMINISTRATION 11,439.17 UTILITY BILLING JPMORGAN CHASE BANK GLOBALGOV -HAND SCANNER 127.79 JPMORGAN CHASE BANK LYMAN -INK PADS /STAMPS 79.90 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,224.11 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,192.92 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 19.36 KATHLEEN A BALSIGER METER READER 118.80 TODD C. KIMBALL METER READER 679.50 TODD C. KIMBALL METER READER 386.55 TYRONE EUGENE DINKINS METER READER 293.55 JAMES DERRIEL BYNUM METER READER 202.05 KATHLEEN A BALSIGER METER READER 413.10 MARK MEYER METER READER 313.65 TOTAL UTILITY BILLING 6,051.28 WATER UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.45 AEP /PSO ELECTRIC BILL 495.15 JPMORGAN CHASE BANK HOME DEPOT - RETURN -19.80 JPMORGAN CHASE BANK LOWES -REBAR PINS 24.69 CITY GARAGE LABOR /OVERHEAD NOV. 2011 1,000.00 JPMORGAN CHASE BANK LOWES- PLYWOOD 18.95 JPMORGAN CHASE BANK LOWES -PAINT ROLLERS 21.20 JPMORGAN CHASE BANK LOWES- SUPPLIES 212.24 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 44.43 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 13.98 JPMORGAN CHASE BANK HOME DEPOT -PAINT 78.97 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSE - NO 11707.12 JPMORGAN CHASE BANK LOWES -PAINT 99.06 Page 1 Claims List 12/20/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK KELLYMOORE -PAINT 64.60 JPMORGAN CHASE BANK LOCKE SUPPLY - LIGHTS 241.46 JPMORGAN CHASE BANK LOCKE SUPPLY - SUPPLIES 8.00 JPMORGAN CHASE BANK ANCHOR PAINT -PAINT 6.63 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 15.31 JPMORGAN CHASE BANK ARMOR - GLOVES 28.04 JPMORGAN CHASE BANK LOWES -PAINT 18.90 JPMORGAN CHASE BANK LOWES -TOOLS 52.21 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 15.98 JPMORGAN CHASE BANK LOWES -PAINT 100.50 JPMORGAN CHASE BANK FASTENAL -BOLTS 53.11 JPMORGAN CHASE BANK RC AUTO- REPAIRS 1,253.36 JPMORGAN CHASE BANK ANCHOR PAINT -PAINT 63.35 UNIFIRST HOLDINGS LP UNIFORM RENTAL 54.70 CITY OF TULSA UTILITIES WATER 125,044.19 CITY OF TULSA UTILITIES WATER 94,136.26 SHERWOOD CONSTRUCTION CO, INC CONCRETE 279.00 CITY GARAGE VEH PARTS & OUTSIDE LBR 943.75 TOTAL WATER 226,126.79 WASTEWATER TREATMENT CITY GARAGE VEH PARTS & OUTSIDE LBR 202.91 JPMORGAN CHASE BANK LOWES -TOOLS 25.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL 61.82 HACH COMPANY LAB SUPPLIES 597.95 HACH COMPANY LAB SUPPLIES 178.33 JPMORGAN CHASE BANK DEQ- STORMWATER FEE 430.00 JPMORGAN CHASE BANK NSC- TRAINING 15.95 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 16.28 JPMORGAN CHASE BANK DWYER INSTRUMENTS - GAUGES 467.20 JPMORGAN CHASE BANK ARMOR -ICE CLEETS 104.65 JPMORGAN CHASE BANK ARMOR - GLOVES 28.04 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,688.45 JPMORGAN CHASE BANK HOME DEPOT - HOSE /FITTINGS 67.26 JPMORGAN CHASE BANK HOME DEPOT - NOZZEL 8.47 JPMORGAN CHASE BANK FORT BEND - POLYMER 697.50 JPMORGAN CHASE BANK ATWOODS- APPAREL 89.99 JPMORGAN CHASE BANK ATWOODS -COAT 119.99 JPMORGAN CHASE BANK ATWOODS -WATER NOZZLES 15.87 JPMORGAN CHASE BANK ATWOODS -CAR JACKS 65.98 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSE - NO 460.44 CITY GARAGE LABOR /OVERHEAD NOV. 2011 500.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.85 JPMORGAN CHASE BANK LOWES- FILTERS 15.88 AEP /PSO ELECTRIC BILL 18,696.28 UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.11 Page 2 Claims List 12/20/2011 Budget Unit Title Vendor Name Payable Description IPayment Amounl WASTEWATER TREATMENT.. JAT&T 1CONSOLIDATED PHONE BILL 1 125.44 TOTAL WASTEWATER TREATMENT 25,753.55 WWTP EXPANSION BRB CONTRACTORS, INC. WWTP EXPANSION & 117 ST 505,167.23 GREELEY & HANSEN, LLC LBX 619776 1CONSTRUCTION SERVICES 4,418.65 TOTAL WWTP EXPANSION 509,585.88 WASTEWATER COLLECTION: JPMORGAN CHASE BANK LOWES -WIRE 2.70 CITY GARAGE VEH PARTS & OUTSIDE LBR 360.25 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 487.50 JPMORGAN CHASE BANK LOWES- SUPPLIES 22.20 JPMORGAN CHASE BANK WATER PROD -HIP WADERS 56.50 JPMORGAN CHASE BANK OREILLYS- SWITCHES 42.59 JPMORGAN CHASE BANK ACCURATE -CLASS D TRAINING 315.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 194.70 UNIFIRST HOLDINGS LP UNIFORM RENTAL 36.20 JPMORGAN CHASE BANK ARMOR - GLOVES 28.04 JPMORGAN CHASE BANK LOWES -PVC PIPE 17.05 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 644.04 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 6.28 YELLOWHOUSE MACHINERY CO OF OK JOHN DEERE 310SJ BACKHOE 88,591.00 JPMORGAN CHASE BANK OWASSO LUMBER - CONCRETE 8.92 AT &T CONSOLIDATED PHONE BILL 40.64 UNIFIRST HOLDINGS LP UNIFORM RENTAL 36.20 AEP /PSO ELECTRIC BILL 4,635.17 CITY GARAGE LABOR /OVERHEAD NOV. 2011 833.33 JPMORGAN CHASE BANK LOWES- SUPPLIES 133.80 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSE - NO 1,560.48 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 56.82 MIKE OZBUN ENTERPRISE INC SUB PUMP REPAIRS 2,875.00 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 157.13 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 263.18 JPMORGAN CHASE BANK ATWOODS- ANTIFREEZE 48.45 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 JPMORGAN CHASE BANK ATWOODS- PROPANE TORCH 34.98 TOTAL WASTEWATER COLLECTIONS 101,513.65 n7m MEADOWCREST SEWERLINE IRA M GREEN CONTRUCTION IMEADOWCREST GRAVITY SEWER 44,396.28 TOTAL MEADOWCREST SEWERLINE 44,396.28 SANTA FE LIFT STATION IGREELEY & HANSEN, LLC LBX 619776 JENGINEERING SERVICES 848.00 TOTAL SANTA FE LIFT STATION 848.00 Page 3 Claims List 12/20/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni REFUSE COLLECTIONS JPMORGAN CHASE BANK ALSUMA- REPAIRS 1,500.30 JPMORGAN CHASE BANK ARMOR - GLOVES 28.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL 42.52 CITY GARAGE VEH PARTS & OUTSIDE LBR 1,498.32 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 8,024.03 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 7,788.22 UNITED STATES CELLULAR CORPORATION CELL BILL 59.01 THE METROPOLITAN ENVIRONMENTAL TRUS MET MEMBERSHIP DUES 3,446.47 THE METROPOLITAN ENVIRONMENTAL TRUS SECOND HALF ASSESSMENT 3,995.25 CITY GARAGE LABOR /OVERHEAD NOV. 2011 3,333.33 JPMORGAN CHASE BANK ATWOODS -HOE 6.99 JPMORGAN CHASE BANK BUMPER TO BUMP - HEADLIGHT 6.99 FLEETCOR TECHNOLOGIES CITY FUELMAN EXPENSE - NO 6,810.87 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.17 AT &T CONSOLIDATED PHONE BILL 20.91 TOTAL REFUSE COLLECTIONS 36,605.42 RECYCLE CENTER AT &T CONSOLIDATED PHONE BILL 20.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL 11.20 AEP /PSO ELECTRIC BILL 53.00 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLL OFF 200.00 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 3,359.10 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,168.39 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,306.11 CITY GARAGE LABOR /OVERHEAD NOV. 2011 166.66 CITY GARAGE VEH PARTS & OUTSIDE LBR 40.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL 11.20 JPMORGAN CHASE BANK LOCKE SUPPLY - SUPPLIES 214.16 TOTAL RECYCLE CENTER 6,550.77 OPWA DEBT SERVICE ITHE BANK OF NEW YORK TRUST CO ORF -10- 0014 -CW 2011 500.00 TOTAL OPWA DEBT SERVICE 500.00 FUND GRAND TOTAL 969,812.4 OPWA GRAND TOTAL $969,812.48 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/0512011 Payroll Expenses Total Expenses 8,323.78 4,396.01 10,630.56 11,216.69 6,364.18 10,733.91 927.40 12,428.99 7,124.33 18,083.77 19,181.61 11,506.08 17,309.62 1,777.84 FUND TOTAL 52,592.53 87,412.24 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2011 -2012 Statement of Revenues & Expenses As of November 30, 2011 OPERATING REVENUES: Water Wastewater Refuse & recycle Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out TOTALTRANSFERS OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt Expenditures of OWRB Debt TOTAL OWRB PROCEEDS AND EXPENDITURES NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET 387,636 2,399,380 4,613,000 52.01% 256,448 1,315,213 3,286,600 40.02% 151,083 768,976 1,753,100 43.86% 29,766 171,102 475,700 35.97% 2,146 291,004 299,900 97.03% 827,079 4,945,674 10,428,300 47.43% 171,698 945,505 2,283,411 41.41% 233,945 1,565,114 3,105,110 50.40% 92,689 616,260 1,871,267 32.93% 120,986 236,288 778,225 30.36% 184,178 1,344,407 3,077,036 43.69% 803,496 4,707,573 11,115,049 42.35% 23,583 238,100 (686,749) - 34.67% - 131,031 249,900 52.43% - (75,000) (300,000) 25.00% - 56,031 (50,100) - 111.84% 383,607 540,677 7,565,432 7.15% (88,424) (680,666) (7,565,432) 9.00% 295,183 (139,989) - 318,765 154,143 (736,849) 2,973,273 2,973,273 WORKING CAPITAL - Ending Balance 3,127,416 2,236,424 The City Wit aut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Warren Lehr Assistant City Manager SUBJECT: Establish Minimum Value of Surplus Items and Authorize eBay Auction DATE: December 16, 2011 BACKGROUND: The following Items have been deemed by the Public Works Department as no longer needed to remain in service due to age and /or condition and are being recommended to be declared surplus by the City Council: 3,250 - "Poly Kart" 90 gallon Waste Handling Containers, by Ameri -Kart Corp Typically, when the City of Owasso declares an item surplus, an approximate worth for the individual items are submitted to the City Manager (if valued at less than $500) or City Council (if valued at $500 or greater), along with the list for approval. Staff has reviewed the Finance Department's "Book Value" of the vehicles /items, and auction history to determine a minimum value for each item. The following is the minimum value that has been determined for the Items: ➢ "Poly Kart" 90 gallon Waste Handling Containers, by Ameri -Kart Corp. - $5.00 each These containers have been replaced and have little or no value to our organization. This brand and style of container was purchased from 1992 through 2003 and were used on Refuse Routes from 1992 through 2009. Beginning in 2003, the Refuse Division began purchasing a new style container. The change was beneficial for a couple of reasons. Initially the change reduced the cost per container purchased from $110 each for the "Poly Karts ", to $54 each for the new style taller containers. Secondly, the change in container style allowed for, in 2009, a transition to fully automated refuse collection. The change in container style and the purchase of automated refuse trucks has increased productivity from 500 pickups per day per truck to over 750 pickups per day per truck; has reduced the number of employee injuries; and has assisted greatly in cost control of the refuse collection service. eBay AUCTION: eBay is an online auction tool used by the City to obtain the highest resale or salvage price for items that have outlived their useful lifespan and have no foreseeable value to the City of Owasso. Auctioning surplus equipment on eBay has been used periodically since first approved by the City Council in 2002. HOW IT WORKS: ➢ City Council declares items surplus and declares a minimum value for each item. ➢ Staff gathers identification information, writes descriptions, and takes digital pictures for each item to be auctioned. ➢ Staff also determines whether the item can be shipped or will need to be picked up by the purchaser /buyer. If the City is responsible for shipping, staff will add shipping cost into the bidding specifications on the auction site. ➢ Items are placed on auction for 10 days (allowing the auction to occur over two weekends). ➢ When the item is added to the eBay auction site, advertising of the auction is also done on the City of Owasso's webpage and through other appropriate social media. ➢ During the auction period, prospective bidders may e -mail the designated staff member to ask any questions they may have about the items being auctioned. The questions and answers are posted on the item's auction page, and item descriptions can be amended and /or corrected during the auction. ➢ At the close of the auction, eBay notifies the designated staff member of the highest bidder and provides their e -mail address. ➢ Staff notifies the highest bidder, and arrangements for payment by credit card, check, or cash are handled through the Utility Billing Window, and /or through the internet using "PayPal ". ➢ Arrangements are made for pick -up or shipping of the item once a deposit has been made. Items are released or shipped once payment is received. ➢ A deposit is normally required within 2 business days; payment in full is required within 7 days; and item removal and /or shipping arrangements must be completed within 21 days of the auction close. eBay FEES: Listing Fee $ 2.00 10 day listing $ .10 Reserve Fee $ .90 Extra pictures $ 1.00 Estimated total cost $ +/- 3.00 per listing (A listing will consist of 50 -100 containers) RECOMMENDATION: Staff recommends City Council approval to declare 3,250 "Poly Kart" 90 gallon waste receptacles as surplus to the needs of the City of Owasso. ATTACHMENT: A. Item Description ATTACHMENT A: ITEM DESCRIPTIONS 90 gallon Wheeled Refuse Containers, Manufactured by - Ameri -Kart Corp. "Poly Kart" Brand, ID # green 13801, External metal frame two wheels w/ lid and closure strap. 1456 Karts - manufactured between 1992 and 1996 1794 Karts - manufactured between 1997 and 2003 3250 Karts - Total owl r The City Wit�iout Limits. TO: The Honorable Chairman and Trustees Owasso Public Works Authority FROM: Larry White Support Services Director SUBJECT: Public Works Roof Replacement Project DATE: December 16, 201 1 BACKGROUND: The roof on the Public Works Building is over 13 years old and has numerous leaks. Repairs have been required frequently during the past few years. The roof requires replacement. A Notice to Bidders was published in the appropriate manner beginning on Thursday, October 27, 2011. A Mandatory Pre -Bid site visit was conducted with each bidding contractor on Wednesday, November 16, 2011. Prospective bidders were advised to provide bids for a new roofing system and any preparatory work required. They were also advised to provide additional bids for complete tear off of the existing roof. Bids were publicly opened on Monday, November 28, 2011, at 11:30 a.m. at the Owasso City Hall. ANALYSIS OF BIDS: Five (5) bids were received. They were examined for any improper or incomplete bids. Two bids were incomplete and disqualified. The following three (3) bids were qualified: Alternate 1 Base Bid Additional Bid Complete (overlay) Tear Off of Existing Roof Total Bid CCRS, LLC $61,382.75 $17,861.25 $79,244.00 Type of System: Elastomeric Acrylic Roofing System - Hydro Stop Brand Warranty: 10 years Scope of Work: Guttering to be replaced with new PVC pipe; roof coating is a liquid applied system (multiple coats)over acrylic covering to be overlaid on a new decking - thickness 40 to 45 mil. Action Roofing Inc. $44,140.00 (tear off of roof included in this amount) $44,140.00 Type of System: Carlisle Sure Weld thermoplastic polyolefin (TPO) Membrane Roofing System Warranty: 10 year Scope of Work: Repair existing interior downspouts with installation of PVC pipe to eliminate leaks; put new insulation between new roof drains to prevent water from ponding in existing drains; mechanically attached roof coating is a rubber -like thermoplastic covering with seams heat welded together over new decking - thickness 45 mil. Service Solutions Inc. $36,810.59 $ 6,588.35 $43,398.94 Type of System: Carlisle Mule Hide thermoplastic polyolefin (TPO) Membrane Roofing System Warranty: 10 year Scope of Work: Repair existing interior downspouts with installation of PVC pipe to eliminate leaks; put new insulation between new roof drains to prevent water from ponding in existing drains; mechanically attached roof coating is a rubber -like thermoplastic covering with seams heat welded together over new decking - thickness 45 mil. Other Warranties Available: 15 -year warranty for an additional $150.00 PROJECT FUNDING: Funding for this project is included in the FY 2012 Owasso Public Works Authority capital outlay budget. RECOMMENDATION: Staff recommends award of the bid to Service Solutions Inc. for the Public Works Roof Replacement Project to include Alternate 1 for $43,398.94. City staff further recommends the approval of Change Order No. 1 to include an additional 5 -year warranty for $150.00 for a total warranty of 15 years. The total cost for this project will be $43,548.94. The City Wit aut Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: John W. Feary Project Administrator SUBJECT: Wastewater Treatment Plant Expansion & 1 17th Street Pump Station Upgrade Project Acceptance and Authorization to Issue Final Payment DATE: December 16, 2011 BACKGROUND: In 2005, the City of Owasso commissioned an update of its 1997 Wastewater Master Plan. The updated plan provides a 20 -year guide for the prioritization and construction of upgrades to the City's conveyance and wastewater treatment infrastructure. Among the immediate needs identified, the plan recommends the investment of approximately $10 million for the upgrade of the Wastewater Treatment Plant and the 117th Street Pump Station. These recommended improvements were designed to increase the average treatment plant capacity to 4.2 MGD, which is anticipated to meet wastewater treatment demands for the next five to seven years. Similarly, the recommended improvements to the 117th Street Pump Station were designed to upgrade existing facilities by increasing the pumping capacity to accommodate present and future needs. In August 2007, OPWA Trustees approved an Engineering Services Agreement with Greeley and Hansen for the preparation of construction documents for the Wastewater Treatment Plant Expansion and 117th Street Pump Station Upgrade for a sum not to exceed $545,000. On October 7, 2009, the Oklahoma Department of Environmental Quality approved the engineering design, and issued the required permit to construct the improvements. Advertisements for bids were published in October 2009 to solicit bids for the construction of the upgrade. Four bids were received and opened on November 11, 2009. BRB Contractors was determined to be the lowest responsive, responsible bidder with a bid amount of $8,465,500. The engineering estimate for construction provided by Greeley and Hansen was $8,835,411 Prior to and during construction, two (2) administrative change orders were necessary to be compliant with both Federal and State mandates. Change Orders #1 and #2 were for the inclusion of the Davis Bacon Wage requirements and for the statutory 100% bonding requirement in the State of Oklahoma. Change order #1 in the amount of $478,395 was approved by the trustees in conjunction with the bid award in November of 2009. Additionally, on April 27, 2010, change order #2 in the amount of $19,713 was approved by the trustees. Change Orders #3 & #4 were field changes discovered during the construction of the upgrade and necessary to complete the intended design of the plant. Change order #3 in the amount of $18,452 was approved July 30, 2011 and change order #4 in the amount of $117,055 was approved by this body on September 2, 2011. The original contract amount summed with the four change orders results in a revised and final contract amount of $9,099,116.39. COMPLETION OF PROJECT: Substantial completion of this project was obtained on September 27, 2011 with final completion on December 1, 2011. BRB Contractors has completed the project in its entirety and upon inspection by staff, the design engineering firm, and the inspection firm, the project has been found to be acceptable and in accordance with the design engineer's intent. FUNDING: Funding for this project has been obtained from the Oklahoma Water Resources Board (OWRB) via a loan from the Drinking Water State Revolving Fund. RECOMMENDATION: Staff recommends acceptance of the Wastewater Treatment Plant Expansion and 1 171h Street Pump Station Upgrade and authorization to issue final payment to BRB Contractors of Topeka, KS in the amount of $505,167.23 for a total and completed contract price of 9,099,1 16.39. ATTACHMENT: A. Location Map B. Final Pay Request C. Certification of Project Completion V%IWTP & 117TH LS YAl 1" = 752 ft LOCATION MAP 12/07/2011 �I 'In" I t This map represents a visual display of related geographic information. data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up -to -date information. ORF -121A 2/28/00 CERTIFICATION OF PROJECT COMPLETION This is to certify that: 1.) The Publicly Owned Wastewater Treatment Works known as The Owasso Wastewater Treatment Plant Expansion & 117th Pump Station Upgrade Project, Project Loan No. ORF- 09 -0003- CW (2009B WWTP) owned by the Owasso Public Works Authority is fully operable and has been completed in accordance with the approved Plans and Specifications and applicable laws, rules and regulations. 2.) The design life of the project is to the year 2022 *. 3.) The date of construction completion for the above referenced project is December 1, 2011. 4.) All items of construction are acceptable to the owner of the treatment works. 5) All requests for Construction loan proceeds have been drawn as shown on Payment Request No. 23. 6) The OWRB is authorized to de- obligate any remaining loan proceeds. [USE THIS PARAGRAPH ONLY IF ALL LOAN PROCEEDS WILL NOT BE UTILIZED!] (Authorized Representative) Signature: Title: Chairman, Owasso Public Works Authority Date: (* Note: Repayment terms of a loan made from the State Revolving Fund may not exceed the lesser of 20 years from construction completion, or the useful life of the project.) CITY OF t)W ASSO WASTEWATER TREATMENT PLAUNT EXPANSION A.NND 1. 17TH STREET PLT-MP STATION UPGRADE OWASSO, OKL 4:[ TJMA PAY ESTIMATE NO. 2"1 PERIOI?: Thursday. September 01, 2011. to Friday, September 30, 2011 CONTRACTOR: 3RB Contractors, Inc., P. O. Sox 750490, Topeka, KS 66675 BID AMOUNT OF ORIGINAL CONTRACT: CONTRACT ADJUSTMENTS: ADJUSTED SID.AMOUNT: S8,465,500.00 $633,616.39 K099,116.39 TOTAL COMPLETE WORK: . $9.,099,11 $0.06.39 MATERIALS STORED (per attached tabulation ): $6.39 $9,099,116.39 TOTAL EARN —ED: $9,099,116.39 PERCENTAGE OF PROJECT COMPLETION: 100.0% LESS PREVIOUS PAS' 1 NTS: $8,593,949.16 AAMOU€ I T DUE THIS ESTIMATE: $505,167.23 'I'he undersigned Contrmtor certiars that to the best of die Contractor's, knosrledbnc, infortuatiou and belief the Work covered by this Paynscnt. Fstitnatc has been cornpletLd in accordance utith Contract Dorumeztts, duu all amounts have bern paid by the Contractor for Stork % -vhich precious Payment Estimates were issued aid payments recei-d from the Owner, and da,-tl current payment showtt herein is u nv due. 3 BRB CONTRACTORS.. INC. � a us P � I BY. Date: m x Andrei' R .tar s, Cject a Caber . tt a State of: Ka sas R — County of: Shawnee Notary Pudic 8ubseribed and sworn to before me this Sth davo t7ecetiber, 2011 ;biv Commission. Expires: R.ecoinrnexided for Payment by: f O ,asso Date Approved For ParTne at by: t :=.tv. of Otia assc� ?a?e CITY OF OVTASSO WASTEWATER TREATMENT PLANT EXPANSION AND 117TH STREET PUMP STATION PAY ESTIMATE NO. 21 Pav Iteril Description ui nits Units I To Date --- Esd �t(xt C 0,,3 t Amoui Estim ffE 0, :ti'x a t c — Amount Tliis ffustill, mate I n Ea r ri ed To Date coni pi Nl0BILIZXrl0N -altel I MOBILIZE 100 PC 100 PC $280,292.00 $ 280,292,00 $ $ 280,292.00 2 DEMOBILIZE 100 PC 100 PC $10,000,00 $ , 10.000.00 $ It 10,000.00 00, 3 BONDS &- INSURANCE 100 PC 100 PC $256,341.00 $ 256,341.00 $ - $ 2,56,341,00 4 START-UP 100 PC 100 PC $25,000.00 $ 22,500.00 $ 2,500.00 $ 25,000,00 SITEWORK 5 INSTALL EROSION CONTROL 100 PC 100 PC $29,295.50 $ 29,295,50 $ - $ 29,295.50 6 EROSION CONTROL INSPECTIONS 18 N10 18 MO $18,000.00 $ 18,000.00 $ $ 18,000.00 7 SITE DEMO (ASPHALT aft CONCRETE) 100 PC 100 PC $75,500.00 $ 75,500.00 $ $ 75,500wo 8 DEMO FENCE 100 PC 100 PC $2,500.00 $ 2,500.00 $ $ 2,500.00 J 00, ";� %i: 9 INSTALL FENCE 100 PC 100 PC $5,210.00 $ 5,210.00 $ $ 5,21.0.00 1001 :0 ,,;, 10 SEEDING 100 PC 100 PC $3,000m $ 1,500-00 $ 1,500.00 $ 3x000.00 I I I CI J R B G UITE R 100 PC 100 PC $18,000m $ 18,000.Q0 $ - $ 18,000.00 12 S'I'RI.P/SI'OCKPILE'I'(,)PSOIL 100 PC 100 PC $29,850.00 $ 29,850.00 $ - $ 29,850.0e, 100,11;- 3 FINE GRADE 100 PC 100 PC $10,000-00 $ 10,000.00 $ - $ - 10,000.00 100'x,", 14 SUBGRADE FOR ASPHALT PAVING 100 PC 100 PC $55,630.00 $ 55,630.00 $ - $ 55,630.00 001;,,, 15 CRUSHE . D ROCX SURFACE 100 PC 100 PC $4,000.00 $ 4,000.00 $ - $ 4,000.00 I 1 16 AqPHALTPAVfNG 100 PC 100 PC $68,423.00 $ 68,423.00 $ - $ 68,423,00 10 1 7 SIDEWALKS 100 PC 100 PC $4,700.00 $ 4,700.00 $ - $ 4,700.00 1) 100,,% 18 BY -PASS PUMPING FOR TIE-INS ON YARD P] PING 1.00 PC 100 PC $20,000.00 8 20,000-00 $ $ YARD PIPING - 20,000,00 1 19 3" LINE 493 LF 493 LF $37,150.00 $ 37,150.00 $ - $ 37, 150.00 I 20 4" LINE 881 LF 881 LF $65,035.00 $ 65,035.00 $ - $ 65,035.00 100,5 21 6" LINE 690 LF 690 LF $50,805.00 $ 50,805.00 $ $ 50,805.00 1.001y, 22 8" LINE 62S LF 625 LF $61,335.00 $ 61,335.00 $ - $ 61 100 0/14" 231 10" LINE, 20 LF 20 LF $2,480.00 $ 2,480.00 $ - $ ,335.00 2,'480.00 10 ("'; t 24 1.21' LINE 537 LF 537 LF $59,840.00 $ 59,840.00 $ - $ 59,840.00 3 2 -5 16" LINE 331. LF 331. LF $36,095.00 $ 36,095.00 $ $ 36,095.00 26 18" LINE 20 LF 20 LF 87.555,00 $ 7,555.00 $ $ 7,555.00 Page 2 of 12 CITY OF OWASSO WASTEWATER TREATMENT PLANT EXPANSION AN .D 1. 17TH STREET PUMP STATION PAY ESTIMATE NO. 21 Rit y =Cont,-Lac Units L �U�ln: i�ate Estimated s Amount Last Amount This 7 —ri e c I Description Description Units Units 27 20" LINE To J'i Date te Cost 1, 's im� Esti=te Estimate timal" Fo P 20 1R IM I P dt� I i An Q fin 0 , , 1-11 -- , 1� 28 24"LINE -- 41 1$ 11,429,00 1 29 30" LINE 1264 LF 1264 LF $234,695.00 $ 234,69,5.00 $ 234,695. 00 30 24" RCP 45 337 LF 337 LF $96,337.00 $ 96,337.00 $ - $ 96,337�00 31 30" RCI)PIPE, 100 PC 100 PC $50o.00 $ 500-00 500.00 1 OU'llo 32 STAINLESS STEEL PIPING 440 LF 440 LF $20,530.00 $ 20,530.00 $ - $ 20,530.00 1 O(P/ 33 YARD HYDRANTS 100 PC 1.00 PC $80,150-00 $ 80, i.50,00 $ - $ 80,150,0() 1. 001,11" 34 TTVIANHOLES 10 EA 1.0 EA $20,000.00 $ 20,000.00 $ - $ 20,000.00 000 35 OMANI- IOLES 113 Vr, 113 VF $22,825.00 $ 22,825,00 $ - $ 22,825.00 36 8'MANI-JOLE 27 VF 27 VF $12,190.00 $ 12,190,00 $ - $ 12,190,00 15 VF 15 VF $1.3,545.00 $ 13,54-5.00 $ - 13,545.00 RELIEF PUMP STATION 37 DE,MO./i'LJN;IPS/CO.N-r'l2Ot.,S 100 PC 100 PC $37000.00 $ 3,000.00 $ 38 PRECAST INIANI -TOLE PUMP STATION 100 PC 100 PC $40,150.00 $ 40,150-00 $ $ 3;000.00 40,1,50j)0 3 9 , PUNIP STATION EQUIPkIl"N'T 100 PC 100 PC $37,575.00 $ 37,575.00 $ 40 EXCAVA-11ON 100 PC 100 PC $14,500.00 $ 14,500.00 $ $ $ 37,575.00 1 41 SHORING PROTECTION 100 PC 100 PC $17,700.00 $ 17,700.00 $ $ 14,500.00 MAIN FLOW STRUCFURE 17,700.00 42 EXCAVATJONT 100 PC 100 PC $2,500.00 $ 2,500,00 $ - $ 2,500.00 43 DENIO 100 PC 100 PC $3,500,00 $ 3,500.00 $ - $ 3,500.00 44 CONCRETE 100 PC 100 PC $10,000.00 $ 10,000.00 $ - $ 10,000.00 45 BACKFILL 100 PC 1.00 PC $2,500.00 $ 2,500.00 $ - $ 2.500.00 46 SLIDE GATES SLG-.rvlPc,-1 TI- RU SLG-NIPS -4 100 PC 100 PC $35,855,00 $ 35,855.00 $ - $ 35,855.00 STREET PUMP S-1-ATfON 47 CON(-.*RETrt 30 CY 30 Cy $24,000.00 24,000,00 $ $ 24,000.00 48 DOORS & HARDWARE 100 PC 100 PC $1.0,100.00 $ 10,100.00 $ - $ 10,100,00 49 HOIST & CRANE 100 PC 1.00 PC $1.0,785.00 $ 10,785.00 $ - $ 10,785.00 70 PIPING & VALVES 100 PC 1.00 PC $88,500-00 $ 881,500.00 $ - $ 88,500.00 51 NEW MANSARD ROOF 100 PC 100 PC $17,500.00 $ 17,500.00 $ - $ 17,500.00 52 ODOR CONTROL SYSTEM 100 PC 100 PC $58,300.00 $ 58,300.00 $ $ 58,300.00 1 53 I)ENTO-GENEI�,-�TOf\/EXI-IAUST 100 PC 100 PC $2,500.00 $ 2,500.00 $ 2,500,00 100, 54 DE 00- I" CW SERVICE 100 PC 100 PC $1,520.00 $ 1,520.00 $ .1,520.00 ;j 1 Page 3 of 12 CITY OF OWASSO WASTEWATER TREATMENT PLANT EXPANSION AND 117TH STREET PUMP STATION PAY ESTIMATE NO. 21 I t e nm IM i l l ct Unlits Z Estimated Amount Last t'I' This Earned Description 55 PASS PU`-N,1PJNG UnitsT7O t, ost _ Estimate �Ain E stin iate lo.Dal $ i on r),- $ $ 13,150.00 P 56 DDYIO-PUNIPS & PIPING 57 INSTALL PUMPS 58 NEW 2" CW 59 NEW WATER mETER/MAINHOLE 60 BUILDING.M.N[ISHES DIGESTER EXCAVATION 62 SUBGRADE/SELECT FILL 63 CONCRETE 64 DEMO AREATION IN DEG EI-STER 2 65 AERATION IN NEW DIGESTER & DIGESTER 2 66 STAIR k. LANDING 67 SLIDE GATE DSO PUMP STATION 68 EXCAVATION 09 NEW PUMP SI'ATION/VAULT 70 CONCRETE PAD 71 BACKFILI, BLOWER BUILDING 72 CONCRETE 73 PIPING & VALVE:5 74 BLOWER/HOUSING EXISTING AERATICINTANK 75 DEMC)- PIPING & SPLITFER BOX 76 CONCIkEIT" 77 NEWS7,AIR. ENTENSION/MISC METALS 78 D.E'NIO EXISTING AERA710N 79 NEW AREATION FINAL CLARIFIER 80 STRUCTURAL, EXCAVATION - - - 11--,-11--- , —,—J.uv P zl�, 20bbO,00 1. 00", 1.00 PC 100 PC $13,150m $ 13,150.00 $ $ 13,150.00 100 PC 100 PC $141,286.00 $ 141.286.00 $ $ 141.286.00 100 PC 100 PC $1,800.00 $ 1,800.00 $ $ 1,800.0() 100 PC 100 PC $4,700.00 $ 4,700.00 $ $ 4,700.00 100 PC 100 PC $2,400.00 t 2,400.00 $ $ 2,400,00 100 PC 100 PC $25,500.00 $ 25,500,00 $ $ 25,500.00 , 100 PC 100 PC $17,520.00 17,520.00 $ $ 17,520,00 i (A , 366 CY 366 CY $311,100.()0 $ 311,100,00 $ - $ 31.1,100.00 JOOIX.: 100 PC 100 PC $8,500.00 $ 8,500.00 $ - $ 8,500.00 -,10011 100 PC 100 PC $488,000.00 $ 488,000.00 $ - $ 488,000.00 1001!1�- 100 PC 100 PC $34,145,00 $ 34,145,00 $ - $ 34,145.00 1 () 0 I'-'o 100 PC 100 PC $6,500.00 $ 6,500.00 $ - $ 6,500.00 10o"', 100 PC 100 PC $5,000.00 $ 5,000.00 $ - $ 5,0()0.0() 1 100 PC 100 PC $52,520.00 $ 52,520.00 $ - $ 52,520,00 1.00 PC 1.00 PC $3,500.00 $ 3,500,00 $ - S 3,500.00 100 PC 100 PC $3,500.00 $ 3,500.00 $ $ 3,500.00 100 PC 100 PC $3,500.00 $ 3,500,00 $ - $ 3,500.00 100 PC 1.00 PC $4,100.00 $ 4,100.00 $ - $ 1,100.00 100 PC 100 PC $60,641.00 $ 60,641.00 $ - $ 60,641-00 100 PC 100 PC $1-8,750.00 $ 18,750.00 $ - $ 18:750.00 100`11:, 15 Cy 1.5 Cy $12,750.00 $ 12,750,00 $ - $ 12,750-00 00"', 1.00 PC 100 PC $4,685.00 $ 42685.00 $ S 4,685 00 100 PC 100 PC $30,000.00 $ 30,000.00 $ $ 30,000.00 0 100 PC 100 PC $586,150-00 $ 586,150.00 8, $ 58E7,150.00 100, <, 100 PC 100 PC $47,960.00 $ 47,960.00 $ $ 47,960.00 Page 4 of 12 Pay Item Description 81 BACK FILL 82 CONCRETE,' 83 Cl-ARIFIER EQUIPNIENT 834 TORQUE-OVFELOAT) CON'rROL. PANI L 85 FRP WEIR/SCUNI BAHLES 86 FLANGED PIPING // VALVES 87 GROUT FLOW STRUCTURE NO. 2 88 STRUCTURAL EXCAVATION 89 BACKFILL 90 CONCRETE 91 MISC METALS 92 SLIDE GATE'S SLG_FC2_j '111RU SLG-F(.'2-3 DRYING BEDS & RETAINING WALL 93 I)EtAO-CONCRETE 94 NEW CONCREFE RETAINING WAU, UV DISINFECTION & CASCADE AERATOR 95 STRUCTURE EXCAVATION 96 DEN4O-PIPJNTG/CONCRETI,, 97 CONCRETE 98 misc mE'rAL.S/GRATNG 99 UV EQUIPk'iENJ- 100 SLIDE GATES SLG-UV-I 'F.f.IRU SLG-U-\1-4 101 BY-PASS PUMPING BELT PRESS BUILDING 102 DEMO—PUMPS/PIPING 103 1 NSTALL GRAVITY BEI-TTHICKNER 104 PUMPS GBTEP I & 2 105 PUMPTWASP-1 106 PROCESS PIPING 107 1`01-YN4 ER SYSTETVI CITY OF OWASSO WASTEWATER TREATMENT PLANT EXPANSION AND 117TH STREET PUMP STATION PAY ESTIMATE NO, 21. Contract Units Units To Date Estimated Estimated Cost _ Aunoun�tLa'sst._ Estimate Amount This Estimate Earned -C To Date $ 100 PC 100 p $23,000.00 1$ 25,000,00 $ $ 25,OOO.00 —1 '7. 488 CY 488 CY $414,800,00 $ 414,800.00 $ 513 114,800.00 76 CY 100 PC 100 PC $116,200.00 q; 116,200.00 $ $ 116,200,0() 100 100 PC 100 PC $34,742.00 $ 34,742.00 $ $ 31,742,00 9'050.00 100 PC 100 PC $13,900.00 $ 13,900.00 $ $ 13"900,00 1 0 100 PC 100 PC $26,035.00 $ 26,035.00 $ - $ 26,035.00 1 11)011 25 CY 25 CY $6,250.00 $ 6,250.00 $ - $ 6,250,00 10(.r`,:, 100 PC 100 PC $7,500.00 $ 7,500.00 $ - $ 7,500,00 1 100 PC 100 PC $5,500.00 $ 5,500.00 $ - $ 5,500-00 1 001'1-;' 76 CY 76 CY $68,400.00 $ 68,400.00 $ - 1$ 68,400.00 100 ",i 100 PC 100 PC $9,050.00 $ 9,050.00 $ - $ 9'050.00 100 PC 100 PC $28,010,00 $ 28,010,00 - $ 28;010,00 100 PC 100 PC. $75,000.00 $ 75,000,00 $ - $ 71'5000.00 27 CY 27 CY $10,000.00 $ 10,000.00 $ - $ 10,000.00 100 PC 100 PC $6,500.00 $ 6,500.00 $ - $ "5 () c). 0 0 100 PC 100 PC $3,500.00 $ 3,500.00 $ - $ 3,500.00 32 CY 32 CY $27,200.00 t 27,200,00 $ - $ 27,200.00 10c, 100 PC 100 PC, $7,600.00 $ 7,600.00 $ - $ 7,600,00 100 PC 100 PC $203,450.00 $ 193,277.50 $ 10,172.50 $ 203,450.00 10044, 1.00 PC 100 PC $37,565.00 $ 37,565.00 $ - $ 3'7,;65:00 1 1.00 PC 100 PC $17,700,00 $ 17,700,00 $ - $ 17300.00 J U()".lIr 100 PC 100 PC $2,500.00 $ 2,500.00 $ - $ 2,500M 1001 o 100 PC 1.00 PC $226,120.00 $ 226,120.00 $ - $ 226,120.00 100 PC 100 PC $16,100.00 $ 1.6,100.00 $ - $ 16,100.00 100 PC 100 PC $1.6,100.00 $ 1.6,100,00 $ - $ 16,100,00 100 PC 100 PC $4,500.00 $ 4,500.00 $ - $ 4.500:00 100 PC 100 PC $41,479,00 $ 41,479.00 $ - $ 41,479.00 100 Page 5 of 12 CITY OF OWASSO WASTEWATER TREATMEN,r PLANT EXPANSION AND 117TH STREET PUMP STATION PAY ESTIM.A']*'F, NO. 21 Pay ftem Description 108 CONCRETE 109 MISC IVIETALSIGRATINCI WALKWAY ACTIVATED SLUDGE PUMP STATION NO. 2 110 STRUCTURE EXCAVA'IJON 111, BAC.KFILL 112 CONCRETE 113 PRECAST 1-101,1,01,'v'CORE SLABS 114 DAj%,11'-'f'ROOFING 115 ROOF BLOCIQNG 116 ROOFING SYSTENI 117 DOORS & HARDWARE 118 BUILDING FINISHES 119 HOIST & CRANE, 120 INSTALL PL)NJPS RA., P-1 & 2 121 PUMPS BPFP-1 122 P L I N,,.f N-� G BTF P 123 PROCES5 PIPING & VA LVES 124 STAIR & LANDING CONTROL, BUILDING 1.25 MILLWORK 126 DOORS &- HARDWARE' 127 BUILDING FINISHES 128 DRYWALL/ IMETAL '--,TUDF.RA-kllNG 129 TILE FLOOR 130 ACOUSTICAL CEILING ACTIVATED SLUDGE PUMP STATION NO. I 131 PUNIPS/R.AILS 132 DEMO- WAS PUh4f-S/PfPING//RAILS 133 NEW FLANGED PIPING PROCESS EQUIPMENT Con '1'-t Contract t-r LT T-Trlits units Estimated Estimated $3,290.00 AmountLast. Ainou�t Th=i,Ea,,,,,cl $ - $ —7-- Units To Date cost 100 PC Estim. ate Estirri ate 5,180.00 7 Da To Date Coll-,I)l too PC 100 PC (In( $114,0,00 00 $ 14,000.00 $ $ 114,000.00 - $ 1.00 PC too PC $1.0,000,00 $ 10,000.00 $ 3,500,00 10,1000.00 - $ 31,500.00 100 PC 100 PC $2,500.00 $ 2,500.00 $ - 100 PC 100 PC $56,000.00 $ 56,000.00 $ $ 56,000,0() - $ 100 PC 100 PC $27,000.00 $ 27, ,000.00 $ - $ 27,000.00 100!4) 616 CY 61.6 CY $554,400.00 $ 554,400.00 $ - 2,500.00 554,400.00 10")'; -;, 1.00 PC 100 PC $19,180.00 $ 19,180.00 $ - $ 19,180.00 - $ 100 PC 100 PC $3,300.00 $ 3,300.00 $ 3,300.0(.-,, j 01U,,;, 100 PC 100 PC $1,325.00 $ 1,325.00 $ 1$ 1,325,00 10;01;,, 1,00 PC 100 PC $9,850.00 $ 9,850.00 $ $ 9,850.00 loo"41 100 PC 100 PC $10,750.00 $ 10,750,00 $ $ .1.0,7 50.00 100", 100 PC 100 PC $500.00 $ 500.00 $ $ 500.00 100 PC 100 PC $10,750.00 $ 10,750.00 $ 10'750.00 1.00 PC 100 PC $3,500.00 $ 3,500.00 $ $ 3,500,00 100 PC 1.00 PC $17,500.00 $ 17,500.00 $ $ 1./"500.00 100 PC 100 PC $17,500.00 $ 17,500.00 $ $ 1, 1 � 3500,00 100 PC 100 PC $36,266.00 $ 36,266.00 $ $ 36,266,00 100 100 PC 1.00 PC $23,251.00 $ 23,251.00 $ 23,25 1.00 100 PC loo PC $3,290.00 $ 3,290,00 $ - $ 3,290.00 t0ull ,,, 100 PC 100 PC $5,180.00 $ 5,180.00 $ - $ 5,180.00 i 0011/. 1.00 PC 100 PC $500.00 $ 500.00 $ - $ 500.00 00'� 100 PC 100 PC $3,500.00 $ 3,500,00 $ - $ 31,500.00 100 PC 100 PC $2,500.00 $ 2,500.00 $ - 2,500.00 j 100 PC 100 PC $1,500.00 $ 1,500.00 $ - $ 1,500.00 1.00 PC 100 PC $45,250.00 $ 45,250.00 $ - $ 45,250,00 100 PC 100 PC $2,500.00 $ 2,500.00 $ - $ 2,500.00 100%11 100 PC 1.00 PC 832,000.00 $ 2,000.00 $ - $ 2,000.00 J Page 6 of 12 Pay Item Description 134 SUB I E RSIB 1, E GBT PIED P U M, P,13 113 08 135 SCREW CENTRIFUGAL PU'v1PS'1 1.312 ELECTRICAL SUB 136 MOBILIZE/ BOND 137 SURNIT•1-I'ALS/CLOSEOUT 138 DEMOLITION 139 TEMP POWER 140 117-111 P UN-I PS"I'ATI ON 141 DIGESTER 142 PINAL Cl..AMFIER 143 EFFLUEN1 UV &, CASCADE AERATOR .144 SLUDGIl, THICKENING IN,4PROVEMENTS 145 f101VATED SLUDGE PUMP STATION 2 146 CON'.IROL BUILDING 1.47 l3U(.-I*'BANT<I/DIS'1'IZIBU7.1.'ION 148 FIXTURES 1.49 DRIV17 ' S 1.50 SWITCH GEAR 151 GENT ERATORS/ ATS/FUEL 152 RELTE ' F PU&JP I.-)TA'I"ION 153 ACTIVATED SLUDGE PUMP STATION I PLUMBING & 11VAC 154 BOND 117TH. STREET PUMP STATION 155 EXHAUST 156 HV.AC 157 PIPING 158 SLI•IP PUMPS 159 CONTROLS BELT PRESS BUILDING. 1110 EXHAU51' CITY OF OWASSO WAS'TEWATERTRE ATMENT PLANT EXPANSION AND 117TH STREET PUMP srxriON PAY ESTIMATE NO, 21 contract Units I Estimated $3,562,00 Amoort Last Arna $ Earned 3,562,00 Units To D Cost I Estimate I Estimate !L= $ To Date cor-l"; 100 PC 100 PC $48,417.00 $11,316.00 48,41.7.00 $ - q, 18,417.00 i" 1 (g)" 100 PC 100 PC $50,602.50 $ 50,602.50 $ - $ 50,602-90 ] 1.00 PC 100 PC $26,495.00 8,769.00 $26,495,00 $ - $ 26,495.00 PC 100 PC 100 PC $10,000.00 $ 91500.00 $ 500.00 $ 1.0,000.00 100 PC 100 PC $6,200.00 $ 6,200.00 $ - $ 6,200.00 100"1;1 100 PC 100 PC $12,000.00 $ 12,000.00 $ - $ 12,000.00 100 PC 100 PC $91,400.00 $ 91,400,00 $ - 9.1,400,00 10, - .), 100 PC 100 PC 530,400.00 $ 30,400.00 $ - $ 30,400.00 100 PC 100 PC $9,300.00 $ 9,300.00 $ - $ 9,300.00 1,00 PC 100 PC $14,100,00 $ 13,395.00 $ 705.00 1:1 14.1,00,00 100`"r: 1.00 PC 100 PC $47,300.00 $ 47,300,00 $ - $ 47,300.00 0C)"5" 1.00 PC 100 PC $90,600.00 $ 90,600.00 $ $ 90,600.00 100 PC 100 PC $13,700.00 $ 13,700.00 $ $ 1.3,700.00 100 PC 100 PC $268,360.00 $ 268,360.00 $ $ 268,360.()o 100 PC 100 PC $16,600.00 $ 16,600.00 $ $ 16,600.00 i 100 PC 1.00 PC, $98-500-00 $ 98,500,00 $ - $ 98,500,00 100 PC 100 PC $122,900.00 $ 1.22,900,00 $ - $ 122,900,00 0" 100 PC 100 PC $256,800.00 $ 256,800.00 $ - $ 256,800.00 LO (Y :, 100 PC 100 PC $8,840.00 $ 8,840.00 $ - $ 8,8-1,0,00 1 100 PC 100 PC $6,200.00 $ 5,580.00 $ 620.00 $ 6,200.00 10o ;' 100 PC 100 PC $3,562,00 $ 3,562.00 $ - $ 3,562,00 101,1' 100 PC 1.00 PC $7,819.00 $ 7,819.00 $ - $ 7,819.0() 1001"';' 100 PC 100 PC $11,316.00 $ 11,316.00 $ - $ 11,316.00 100111f" 100 PC 100 PC $3,607.00 $ 3,607,00 $ - $ 3,607-00 100 PC 100 PC $8,76().00 $ 8,769.00 $ $ 8,769.00 100 PC 100 PC $5,300.00 $ 5,300.00 $ 5 300•(.*)0 100 PC 1.00 PC $5,871.00 $ 5,871.00 $ - $ 5,871,00 Page 7 of 12 CFFYOF OWASSO WASTEWATER TRENIMENT PLANT EXPANSION AND 117TH STREET RUMP sTA'nON PAY ESTIMATE NO, 21 I Pav Contract Units CONTRm Units I of 100 PC To Date Corn.-161 I ACTIVATED SLUDGE PUMP STATION NO. 2 162 EXHAUST 163 HVAC 164 SUMP PUMPS 1(7> EXCAVATION 166 UNDER GROUND PLUMBING ](,-)7 DOMESTIC WATER 168 FIXTURES/DRAINS 169 INSULATION 1.70 CONTROLS CONTROL BUILDING 7:71 EXHAUST 172 FIVAC 173 EXCAVA11ON 174 UNDER GROUND PLUMBING 175 DOMESTIC WATER 1 '176 FIXTURES fl-)RAINS 177 INSULATION 178 CONTROLS MASONRY 179 ACTIVATED SLUDGE FUtvIF'STATION NO, 2 180 117TH STREETPUMP S'-FATION 181 CONTROL BUILDING 1.82 STONENIATERIAL 183 PAINTING INSTRUMENTION 184 OFFICE SCADA SOFTWARE 185 SYSTEN4 PROGRAMMING 2-200,00 I of 100 PC 100 PC $12,800.00 $ 12,800.00 $ $ 12,800.00 M()"' 100 PC 1.00 PC $13,701.00 $ 13,701.00 $ $ 13,701.00 1001�11 100 PC 100 PC $17,01.8.00 $ 17,018.00 fii $ 17,018.00 1.00 PC 100 PC $3,300.00 $ 3,300.00 $ $ 3,300.00 100 PC 100 PC $16,300.00 $ 16,300.00 $ $ 16,300.00 100 PC 100 PC $3,700.00 $ 3,700.00 $ $ 3,700. 00 100 PC 100 PC $1,200.00 $ 1,200.00 $ $ 1,200.00 100 PC 100 PC $700.00 $ 700.00 IS - $ 700.00 1001XI 1.00 PC 100 PC $7,000,00 $ 7,000.00 $ - $ 7,000.00 100 PC 100 PC $6,400.00 $ 6,400.00 $ $ 6,z] 00.00 100 PC 100 PC $7,851.00 $ 7,851.00 $ $ 7,85.1,00 100 PC 100 PC $700.00 $ 700.00 $ $ 700.00 100 PC 100 PC $1,301.00 $ 1,301.00 It $ 1,3011.00 100 PC 100 PC $1,005.00 $ 1,005.00 $ 11 $ 1'005.w 001". 100 PC 100 PC $I,400.00 $ 1,400.00 $ $ 1,'100.00 (y-".' 100 PC 100 PC $400.00 $ 400.00 $ 400.00 1(%O s, 100 PC 100 PC $2,800,00 $ 2,800.00 ',b 2,800.00 100 PC 100 PC $70,580.00 $ 70,580.00 $ 70,580.00 1 100 PC 100 PC $6,000,00 $ 6,000,00 $ 6,000.00 100 PC 100 PC $2,500.00 $ 2,500.00 $ 2.500.00 1 00t": 100 PC 1.00 PC $27,792.00 $ 27,792,00 $ 27,792,00 100 PC 100 PC $134,980.00 $ 134,980,00 8 $ 134,980.00 (WIX, 1.00 PC 100 PC $25,000.00 $ 25,000.00 $ $ 25,000.00 100 PC 100 PC $26,000.00 $ 26,000.00 $ $ 26,000.00 1OU; ' Page 8 of 12 CITY OF OWASSO %VASTEWNrER TREATMENTPLANT EXPAN SION AND 117TI-I STREET PUMP STATION PAY ESTIMATE NO, 21 P11131, Iten: Contract Units t, Es,,thr:; Amount Last Amount This E'. °( v, 186 Description FFICE Units 1 To Date Data Cost Estimate To D a tc. �IF 1 Col"'lpl 187 AC ['IVVA-I'ED SLUDGE PLC PANEI, 100 PC 100 PC $9,000m $, 9,000,00 $ : 188 ACTIVA".11D SLUDGE REMOTE PLC PANEL 100 PC 100 PC $35,000-00 $ 35,000.00 $ $ 35,000.00 1 }0'; 189 1117,11-1 LS PLC PANEL 100 PC 100 PC $15,500.00 $ 151500�00 $ $ 1.5,500,00 .1. }C3';,, 190 NETWORK HARDIVARE 100 PC 100 PC $12,500.00 $ 12,500.00 $ - $ 12,50000 1.91 MAIN PUJVI PST ATION PANEL 100 PC 100 PC $8,000.00 $ 8,000.00 $ - $ 8,000.00 192 PLC PROGR AMM ING SO MWARE 100 PC 100 PC $25,250.00 $ 25,250.00 $ - $ 25,250.00 193 FIBER MODULES AND SPARES 1.00 PC 100 PC $9,500,00 $ 9,500.00 $ - $ 9,500.0() 194 SYSTEM INTERGRATION AND PROGRAMMING 100 PC 100 PC $22,250.00 $ 22,250.00 $ - $ 22,250.00 195 FE./FIT-205 (PLANT INFLUENT FLOW TO HEADWORKS) 100 1.00 PC PC 100 PC 100 PC 886,000.00 $32,491.53 $ $ 86,000.00 $ $ 86,000.00 1 001X 196 FE/ffr-qi.j (I"INTAL CLARIFIER NO. 1-3 EFFLUENT TO UV) 100 PC 100 PC $32,491.53 $ 32,491.53 $ $ 32,491,53 1 197 FE/Frl'-912 (FIN A L CLARIFIER 4 EFFLUENT FLOW TO UV) 1.00 PC 100 PC $32,491.53 $ 32,491.53 $ $ 32,491.:;3 1,001VI 198 FE/Fr.1--1 170 (DISCI IARGE OF 117TH ST. PUMP STATION) 100 PC 100 PC $35,654.03 $ 32,491-93 $ $ 32,491.53 1001<- 199 1'E /Fri . - - 0,553 ( ' FINAL CLARIFIER NO 4 RA,,-, FLOW) 100 PC 100 PC $6,645.74 $ 35,654.03 6,645.74 $ 200 FE/FIT-860 (BPF PUMP DISCHARGE LINE 1.0 BELT' PRESS 1) 100 PC 100 PC $4,389.87 $ $ $ 6,645 714 JA 201 FE/FtT-1210 (WAS PUMPS FEED -1-0 GBTN0 1) 100 PC 100 PC $4,389.87 $ 4,389,87 4,389.87 $ 202 FE/FIT-124-0 (ItlVASP DISC.HARGE LINE TO DIGESTER) 100 PC 100 PC $3,938,26 $ $ 4389,87 203 FE/ FIT-310 (AIR LINE TO DIGESTER NO 1) 100 PC 100 PC $8,696,88 $ 3,938.26 $ 18 3,9..38._•6 100%• 20.1 FT, '/FIT-320 (AIR LINE TO DIGESTER NO 2) 100 PC 8,696,88 $ $ 8,696.88 i 0();" 205 FE/FJT-33-0 (AIR LINE.-T'O DIGESTER SLUDGE STORAGE) 100 PC 100 PC 100 PC $7,527.13 $6,653.90 $ 7,527.1.3 $ $ 7,527.13 206 AF/ All 7:11. (D](.-,ES'rER NO I AS SHOWN) 100 PC 100 PC $5,559.68 $ $ 6,653.90 5,559,68 $ $ $ 6,653.90 1 00111� 207 AE /AI I' -712 (DIGESTER NO 2 AS SHOWN) 100 PC 100 PC $5,559.68 $ 5,559-68 $ $ 5,559.68 -1 208 E / 'SIT -713 (DIGFSTERNO 3 AS SHOWN) 100 PC 100 PC $5,433.18 $ 5,433.18 $ 5,559.68 1 209 LE/L,171-103(REPLACE I'XISTING AERATION TRANSMITTER) 100 PC 100 PC $1,977.01 $ 1,977.01 $ $ 5,433.18 210 LE/LIT-104. (REPLACE EXISTING HOLDING BASIN "TRANS) 1.00 PC 100 PC $1,977.01 $ 1,977.01. - $ $ 1,977.01 211 LE/LIT-1171(1171-1-1 ST, PS LEVEL TRANSMITTER) 100 PC 100 PCI $1,702.12 $ 1,702,12 - $ - $ $ 1,977.01 212 LE/LIT--IJ72(1.1—/Tj-j ST. PS LEVEL IRANSMITTER) 100 PC 100 PC $1,702.12 $ 1,702.12 $ 1.702. 12 21.3 LSL-1 174(LEVEL SWITC1 LFLOAT SWITCH) 100 PC 100 PC $710.93 $ 710-93 - $ - $ $ 1,302.12 710-93 CHANGE ORDERS 214 CT !ANGF ORDERS NO I(DAVIS BACON ACT WAGES) 1.00 PC 100 PC $478,395.00 $ 478,395.00 $ $ 478,395.00 Page 9 of 12 CITY OF OWASSO WASTEWATER TREATMENT PLANT EXPANSION AND 117TH STREET PUMP STATION PAY ESTIMATE NO. 21 Pay t 1Y2 1 1� lact =Units Estimate.d $ Amount Last 1 Amount This 4,421.0 3 Earlied Description 211l--.)' C:I-IANGEC),RDI.'!',]�1,N,(.)2(BONDINCI.�EASLI,) Units 3 100 Tr To Date Date C69t 33' Estimate Estimate 7;085.29 To Date, Co 11-1 r) CHANGE ORDER NO 3 (CO-ST PROPOSALS 1 THRU 8) I EA PC 1.00 PC (3,000,00) $ 9,713.00 100' 8"GBTFEED AND 12" RAS RELOCATION 19,713.00 I EA DIGESTER GRATING 100 PC 100 PC (xY ,'20, oa� o. $ (20,000,00) $ $ (20,000,00) FLOOD INSURANCE DEDUCT 100 PC 100 PC 0t26 90f.,, j)()) $ (26,900.00) $ $ (26.900.00) $ AER KHON GRIDS CH ANGE IN SCOPE 100 PC 100 PC ($106,83'),01)) $ (106,830.00) $ $ 1,637.44 7. 000" oi,virr RETAINING WALL AND ADD TO DRYING BED WAL1.1 100 PC 100 PC 3 1.., '50) $ (7,312.50) 481 .39 f 106,830.00) 1 M ODIFIED SUMP PUMPS IN METER MANHOLES 100 PC 100 PC $ $ (5,000.00) $ $ $ (7,312--5-0) $5,583.47 REMOVAL (.)F BRICK AT ASPS#2 100 PC 100 PC ) "t (19,400.00) $ $ (5,00().()0) 5,583.47 BREAK ROOM CHANGES 100 PC 100 PC 1 EA 1 $ (1,108,00) $ $ (19,400.00) 1,272.89 CN,']Lj WALL REINFORCEMENT 100 PC 100 PC $9,480,19 $ 9,480.19 $ $ (1,108,00) SIDEWALK & MOW STRIPS RELOCATE AERATION LINE 100 PC 100 PC $5,732.64 $ 5,732.64 $ 9,480. 19 RELOCATE RPS CP#6 100 PC 100 PC $120,483.86 $ 120,483.86 $ $ 1.20,483,86 FLO1,Y'CONTROL STRUCFURE OBSTRUCTIONS 100 PC 100 PC $12,142.01 $ 12,142.01 $ ENLARGED MANHOLES 73.25 VP 73.25 VF $12,266.65 $ 12,266.65 $ $ $ 12,14 >2.1) 1 10MI! DROP MANHOLES 19.7 VF 19.7 VF $ 15,625.22 $ 15,625.22 - $ $ 12,266.65 ELNI CREEK FORCENIAIN LENGTH 102 LF 102 LF $29,272.73 $ 29,272.73 - $ $ 15,625.22 21.6 CHANGE ORDER 44 - 2'),272.73 FC#6 12" LINE I EA I EA $4,421-63 $ 4,421-63 $ 4,421.0 3 1 001�1) PAVING TO EAST GATE 1 EA I EA $7,085.29 33' 7.085.29 $ 7;085.29 i(.10% 117TH 31? PANEL I EA I EA ($3,0' o0,00) s (3,000,00) s (3,000.001 100' 8"GBTFEED AND 12" RAS RELOCATION 1. EA I EA $4,464.80 $ REMOVAL OF' BURIED STRUCTURES I EA 1 EA $3,634.99 4,464.80 $ 4,464.80' REMOVE FLANGE AT MAIN PLANT PUMP STATION 1, EA I EA $1,637.44 $ 3,6 14.99 $ 3,634.99 8" DRAIN TO NEW MANHOLE I EA 1. EA $481.39 $ 1,637.44 $ 1,637.44 7. 000" USE EXISTING 24" FCE TO LTV 1. EA 1 EA (1; 3,554.00) $ $ 481.39 $ 481 .39 BOLT DOWN R&C, 117TH SUCTION BELL, ETC 1 EA I EA $10,298.12 (3,5,54.00) $ (3,554,00) c SCADA RECONFIGURE 117TH I EA I EA $5,583.47 $ 10,298.1.2 $ 10,298,12 0 GUTTER DRAIN I EA I EA $4,272.89 $ 5,583.47 $ 5,583A7 ADDITIONAL FENCING 1 EA 1 EA $8,607.07 $ 4,272.89 $ It 1,272.89 FIBER OPTIC CABLE 100 PC 100 PC $37,985.00 $ 8,607.07 8,607.07 SIDEWALK & MOW STRIPS I EA I F.A. $22,253.96 $ 37,985.00 $ 37,985.00 22,253.96 $ 22;253.96 100 Page 10 of 12 CITY OF OWASSO WASTEWATER TREATMENT PLANT EXPA.NSION AND I I 7TH STREET PUMP STATION PAY ESTIMATE NO. 21 I terra ... ...... . - . ontract Units Estimated Amount Las, Amount This 1-1-1 Earned Description COLLARS M—N A-, RINGS Units I EA To Date Cost Estimate Estimate IT— -Er D To Date MODIFY DIGESTER #2 EQUIPMENT I EA I EA. I EA $ 7 65 , 8.1 $3,507.81 $ 765.81 '44 765,81 REROUTE 8" DRAIN FROM BELTPRE SS BUILDING I EA I EA $8,609.92 3,507,13, 1 3,507.81 $ 8,609�92 $ 8,609.92 9,099, t 16.39 8,966,063-30 1.33,053,09 $ %o9q, ...16.39 -1 -- 1 00A.) Page I1 of 12 NVASTU'ArATE, RTRFATMENT PLANT EXPANSION UPGILADE .)N OWASSO, OKIATIOMA A"-. - i -- - I... ate: TIO 31-OCIAl N nIA'll "I' i:, i�� 1', 11, lj'�' 0 N S F F I I I IS APPLICATION TOTAL 0.00 0.00 OM (Wo Aft V 0 The City VYi7 ut Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: John W. Feary Project Administrator SUBJECT: Meadowcrest Gravity Sewer Relief Line Project Acceptance & Authorization to Issue Final Payment DATE: December 16, 201 1 BACKGROUND: In January of 2011, the Owasso Public Works Authority awarded the construction contract for the Meadowcrest Gravity Relief Line to Ira M. Green Construction of Claremore, OK. The project was implemented to facilitate the expected residential and commercial growth in the northwest section of the city over the next 5 - 15 years. Installation of the line allows sewer access to approximately 530 acres of undeveloped land, provides sanitary sewer access for future phases of the sports park and eliminates electrical, mechanical, and maintenance costs associated with keeping the 35 year old lift station in operation. An added benefit of the project is the reduced possibility of wet weather sanitary sewer overflows in that part of the city. The project consisted of the removal of the existing lift station and all equipment associated with it along with the installation of 5,900 feet of 8 ", 12" & 15" PVC sewer pipe. The contract was awarded in the amount of $449,337.80 of which Owasso Land Trust would contribute $180,000 towards the project for the added capacity to the system by the Maple Glen Subdivision. FUNDING: The project is funded through a public /private partnership. Public funding for this project is available in the Wastewater Collection Budget. Private funding in the amount of $180,000 has been provided to the Authority. Additionally, a per -acre assessment fee will be administered once the final project cost is determined upon completion of construction phase. RECOMMENDATION: Staff recommends acceptance of the Meadowcrest Gravity Sewer Relief Line Project and authorization for issuance of the final payment in the amount of $66,333.78 to Ira M. Green Construction for a total and completed contract price of $443,962.80. ATTACHMENTS: A. Pay Request #5 B. Final Pay Request for Retainage C. Location Map EXHIBIT "A" Meadowcrest Gravity Sewer Relief Line Extension Project PAY ESTIMATE N0. �5_ PERIOD: CONTRACTOR BID AMOUNT OF ORIGINAL CONTRACT: $ tl�Eg331.8� CONTRACT ADJUSTMENTS: ADJUSTED BID AMOUNT: $ ` � �Mo TOTAL COMPLETE WORK: MATERIALS STORED (per attached tabulation): $ yY3 96a. So LESS 10% RETAINAGE: TOTAL EARNED LESS I0% RETAINAGE: $ 399 �G6,5a PERCENTAGE OF PROJECT COMPLETION: LESS PREVIOUS PAYMENTS: AMOUNT DUE THIS ESTIMATE: The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Payment Estimate has been completed in accordance with contract documents, that all amounts have been paid by the Contractor for Work which previous Payment Estimates were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR NAME: B 1 Project Manager State of County of Subscribed & swo o before me this. 15 day of I`4 0 V. , 20 It City of Owasso Date: ary Public `- Commission Expires: Date Date 1210 AGREEMENT 00300 - Page 8 of I4 CONTINUATION SHEET Page I_ of Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number:_ Application Date: Period to: //-1/- 11 In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A g C D E (cont) ITEM DESCRIPTION SCHEDULED WORK COMPLETED NO. OF WORK VALUE PROM PREVIOUS WORK COMPLETED APPLICATION THIS PERIOD IL 3mo .1 Ajo 7-5 �a for Preyen ` •• AAO O S n�re i 5emo� m %goo J 6 V Sii 4e .• (cont) F G 7-25 H I R E) MATERIALS TOTAL COMPLETED PRESENTLY STORED AND STORED % BALANCE (NOT IN D O TO DATE (GEC) TO FINISH RETAINAGE (D +E +f) (C -G) NOTE: At bottom of each column, run totals. 1210 AGREEMENT 00300 - Page 10 of 14 CONTINUATION SHEET Page a_ of ;i Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: 5 Application Date: Period to: In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B C D E (cont) ITEM DESCRIPTION SCHEDULED WORK COMPLETED NO. OF WORK VALUE FROM PREVIOUS WORK COMPLETED APPLICATION THIS PERIOD �21. 1� r/ ma7�'6n �l✓ r lecJ t .� , ,21,06 `'o o t of a ,� a 6DO o0 2g rnS 1 e ll�_t on �xt erykP &aaery I do n /9e ,eo d9 -- Yoe 10 De /efe !o c.!` a d4" SD 3 a„ mo.mo ! �yo,aa M. A" Iva 66 NOTE: At bottom of each column, run totals. %D t41 P45 ! 1 a >� / 9, 375 1210 AGREEMENT 00300 - Page 10 of 14 (cont) P G H I R E) MATERIALS TOTAL COMPLETED PRESENTLY STORED AND STORED off, BALANCE (NOT IN D O TO DATE (G /C) TO FINISH RETAINAGE (D + E + f) (C -G) NOTE: At bottom of each column, run totals. %D t41 P45 ! 1 a >� / 9, 375 1210 AGREEMENT 00300 - Page 10 of 14 APPLICATION and CERTIFICATE for PAYMENT To: City of Owasso Owasso Public Works Authority P. O. Box 180 Owasso, OK 74055 From: Ira M. Green Construction P. O. Box 813 Claremore, OK 74018 Contract For: Sec 7 & S12, T21N, R14E Tulsa Co Project: Meadowcrest Gravity Sewer Relief Line Extension Project Via Architect: Application No: 5 App. Date: November 11, 2011 Period to: November 11, 2011 Project Nos: Contract Date: January 18, 2011 Distribution to: ❑ OWNER ❑ CONSTRUCTION MGR. I] ARCHITECT ❑ CONTRACTOR ❑ OTHER CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application is made for payment, as shown below, in connection with the Contract. information and belief the Work covered by this Application for Payment has been completed Continuation Sheet, G703, is attached. in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments 1. ORIGINAL CONTRACT SUM r�-- received from the Owner, and that current payment shown herein is now due. I 449 337 8 .0 2. Net Change By Change Orders - 5,375.00 3. CONTRACT SUM TO DATE 443,962.80 4. TOTAL COMPLETED AND STORED TO DATE �— 443,962.80 5. RETAINAGE: a. 10% of Completed Work b. of Stored Material TOTAL RETAINAGE 6. TOTAL EARNED LESS RETAINAGE 44,396.28 C- 0.00 44,396.28 399,566.52 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT 377,629.02 8. CURRENT PAYMENT DUE r 21,937.5 9. BALANCE TO FINISH, INCLUDING RETAINAGE �— 44,396.28 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner 0.00 0.00 Total approval this Month 0.00 5,375.0 TOTALS $ 0.0 $ 5,375.00 NET CHANGES by Change Order -$ 5,375.00 TORGO SOFTWARE http: /Mww.torgo.net 01996 -2007 ALL RIGHTS RESERVED CONTRACTOR: Ir M. Green Construction By: Date: November 11, 2011 Joan Vahoma n, State of: County of: Rogers Subscribed and sworn before me this 11th day of November , 2011 Joanne Green, VP, personally appeared before me, the undersigned notary public, and provided satisfactory evidence of identification to be the person who signed this document iif ��cta Fes% I. •- oT••.•., y my presence and swore or affirmed to me that the contents of this document are truthful ail- accurate to the bes of his/her knowledg and belief. _ 802003422 3 a EXP. 04M14 Q Notary Public ` y Commission expires: �Lr3�'c,P�o' ARCHIT CT's CE FI FOR PAYMENT In accordance with the Contract Documents, based on on -site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED (Attach explanation if amount certified differs from the amount applied for. Initial all figures on this Application and on the Continuation Sheet that are changed to conform to the amount certified.) ARCHITECT: By: Date: This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. CONTINUATION SHEET G703 PROJECT: Meadowcrest Gravity Sewer Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor's signed Certification is attached. Use Column I on Contracts where variable retainage for line items may apply. Ira M. Green Construction Page 1 of 2 APPLICATION NUMBER: 5 APPLICATION DATE: November 11, 2011 PERIOD TO: November 11, 2011 PROJECT NUMBER- A B C D E F G H Item # Description of Work Scheduled Value Work Completed Materials Stored & Used Prior + Current Total Completed and Stored To Date % Balance to Finish Retainage From Previous Application(s) This Period 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Mobilization /De- Mobilization Storm Water Pollution Prevention Construction Staking Trench Safety System Traffic Control & Warning Signs Insurance and Permits 2828 LF 15" SDR26 @ $33 installed 80 LF 15" DI /MJ Sewer line @ $100. 1003 LF 12" SDR26 Sewer Line @ $27. 1967 LF 12" SDR35 Sewer Line @ $24 80 LF 12" DI /MJ Sewer Line @ $95. 28 LF 8" SDR35 Sewer Line @ $35. 248 LF 24" Steel Casing @ $48. 248 LF Bore for 24" Casing @ $296. Std 4' Dia Dog House Drop Manhole Std 4' Dia Dof House Manhole Std 4'Dia Drop Manhole Std 4' Dia. Manhole 18 Ea @ $1950. Extra Depth Manhole Wall 129 VF $160. Connect to Existing MH & plug Existing 16,300.0 14,000.0 10,000.0 11,000.0 5,000.0 5,000.0 93,324.00 8,000.0 27,081.00 47,208.00 7,600.00 980,00 11,904.00 73,408.00 2,500.00 1,700.00 2,500.00 35,100.00 20,640.00 1,500.00 12,225.00 10,500.00 10,000.00 11,000.00 0.00 5,000.00 93,324.00 8,000.00 27,081.00 47,208.00 7,600.00 980.00 11, 904.00 73,408.00 2,500.00 1,700.0 2,500.00 35,100.0 20,640.0 0.0c 4,075.00 31500.0 0.00 0.00 5,000.00 0.0 0.0c 0.0c 0.0 0.0 0.0c 0.00 0.00 0.00 0.0 0.0 0.00 0.00 0.0c 1,500.0q 16,300.00 14,000.00 10,000.00 11,000.00 5,000.00 5,000.00 93,324.00 8,000.0 27,081.00 47,208.00 7,600.00 980.0 - 11,904.0 73,408.0 2,500.0 1,700.00 2,500.00 35,100.00 20,640.00 11500.00 100,00 100.00 100.00 100.00 100.00 100.001 100.00 100.00 100.0 100.00 100.0 100.001 100.00 100.00 100.00 100.00 100.0 100.00 100.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,630.00 1,400.00 1,000.00 1,100.00 500.00 500.0 9,332.40 800.00 2,708.10 4,720.8 760.00 98.00 1,190.4 7,340.80 250.00 170.00 250.00 3,510.00 2,064.0 150.0 21 J213CY Type "A" Agg Base @ $39. 8,307.0 8,307.00 0.0 8,307,091 100.001 0.001 830.70 PAGE 1 TOTAL: 1 403,052-01 388,977.00 14,075.001_ 403,052.0 100.00 0.00 A =Line Item Number B =Brief Item Description C =Total Value of item D =Total of D and E From Previous Application(s) (If Any) E =Total Work Completed For This Application F= Materials Purchased and Stored for Project G =Total of All Work Completed and Materials Stored for Project H= Remaining Balance of Amount to Finish 1= Amount Withheld from G TORGO SOFTWARE http: /A%mw.t0rgo.net 0199&2007 ALL RIGHTS RESERVED CONTINUATION SHEET G703 PROJECT: Meadowcrest Gravity Sewer Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor's signed Certification is attached. Use Column I on Contracts where variable retainage for line items may apply. Ira M. Green Construction Page 2 of 2 APPLICATION NUMBER: 5 APPLICATION DATE: November 11, 2011 PERIOD TO: November 11, 2011 PROJECT Nl1MRFR- PAGE 2 TOTAL: 40,910-801 30,610.80 10,300.00 40,910.8 100.00 0.00 4,091.08 GRAND TOTAL: 443,962.801 419,587.801 24,375.0 443,962.8 100.0 )-001 44,396.28 A =Line Item Number B =Brief Item Description C =Total Value of Item D =Total of D and E From Previous Application(s) (If Any) E =Total Work Completed For This Application F= Materials Purchased and Stored for Project G =Total of All Work Completed and Materials Stored for Project H= Remaining Balance of Amount to Finish 1= Amount Withheld from G TORGO SOFTWARE httP: /Awvw.torgo.net 01998 -2007 ALL RIGHTS RESERVED CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the date comprising the above application, the �onf,«rr that to the best of the Ira M. Green Construction certifies to the Owner the Work has progressed as indicated, the quality of the Work lisoin accordance �with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED $,Z4q3Z,5a (Attach explanation if amount certified differs from the amount applied for.) Brian J Green By: Date: This certificate not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment is without prejudice to any rights of the Owner or Contractor under this Contract. m 1210 AGREEM ENT 00300 - Page 9 of 14 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) COUNTY OF )SS The undersigned (Architect, Contractor, Supplier Ena age, being first duly sworn, on oath says that this (Invoi eeClaim o Contract) is true and correct. Affiant fiirther states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that ( given, nor donated, or agreed to pay, give, or donate s)he has made no payment, nor , either dixectly or indirectly, to any elected Official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Ira M. Green Construction Contractor or pplier Brian J Green Subscribed and sworn to before me this 15 day of Nbvem t6o..� a,aEl . Notary Public 0 Commission # My Commission Expires: Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: 1A �OT9R cti�'3 list NOTE: Strike out words not appropriate and Sign Engineer approval is not required for Contrtors or Supplier�AAffffi Affidavit. me Architect, 1210 AGREEMENT 00300 - Page 1 I of I4 EXHIBIT "A" Meadowcrest Gravity Sewer Relief Line Extension Project PAY ESTIMATE NO. g� PERIOD: CONTRACTOR BID AMOUNT OF ORIGINAL CONTRACT: $ ,l14q,337 80 CONTRACT ADJUSTMENTS: ADJUSTED BID AMOUNT: $ TOTAL COMPLETE WORK: $ MATERIALS STORED (per attached tabulation): $ LESS 10% RETAINAGE: $ TOTAL EARNED LESS 10% RETAINAGE: PERCENTAGE OF PROJECT COMPLETION: To �i,�/n Ktceided ¢'3clp, 474.10 LESS PREVIOUS PAYMENTS: Pcty 6151.4 a4. 15 .1. 4A o AMOUNT DUE THIS ESTIMATE: �+�-t-a int49� dac $ y939G.a8 The undersigned Contractor certifies that to the best of tiie contractor's knowledge, information and belief the Work covered by this Payment Estimate has been completed in accordance with contract documents, that all amounts have been paid by the Contractor for Work which previous Payment Estimates were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR NAME: B : Project Manager State of(�� County of Subscribed & swo o before me this. / ?r ay of N Q�L, zo 11 Owasso Approved for Payment by: City of Owasso Date: I iry Public Commission Expires: Date Date 1210 AGREEMENT 00300 - Page 8 of 14 CONTINUATION SHEET Page I of 1 Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: Application Date: Period to: F,'nn 1 In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. A B C D E (cont) ITEM DESCRIPTION SCHEDULED WORK COMPLETED NO. OF WORK VALUE- FROM PREVIOUS WORK COMPLETED APPLICATION THIS PERIOD _1 (cont) F R E) MATERIALS PRESENTLY STORED (NOT IN D O G TOTAL COMPLETED ANDSTORED TO DATE (D +E +f) NOTE: At bottom of each column, run totals. H I BALANCE (G /C) TO FINISH RETAINAGE (C -G) 1210 AGREEMENT 00300 - Page 10 of 14 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) COUNTY OF )SS ) The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant hither states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Ira M. Green Construction Contractor o�plier Brian J Green Subscribed and sworn to before me this — I S� day of... s J e at 6 er A otary Public = #02603422 Commission # o p�,3�a 2 ^N P. "" My Commission Expires: Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. 1210 AGREEMENT 00300 - Page 1 i of 14 CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the date comprising the above application, the that to the best of the Green Conste7"or certifies to the Owner the Work has progressed as indicated, the quality oPthe WorkknowIedge. information and belief, Documents, and the Contractor is entitled to payment of the amount certified Ce with the Contract AMOUNT CERTIFIED $_t4 y 3 gG _a 8 (Attach explanation if amount certified differs from the amount applied for.) Brian I Green J Date:_ t t�ii /it This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment is without prejudice to any rights of the Owner or Contractor under this Contract. 1210 AGREEMENT 00300 - Page 9 of 14 'A. r. K 4e 7' MEADOWCREST RELIEF SEWER SITE MAP 1/6/11 CITY OF OWASSO Legend 1 1 1 N. Main Street P.O. Box 180 MEADOWCREST RELIEF SEWER LINE Owasso, OK 74055 918.376.1500 96 pm 'A. r. K 4e 7' MEADOWCREST RELIEF SEWER SITE MAP 1/6/11 CITY OF OWASSO Legend 1 1 1 N. Main Street P.O. Box 180 MEADOWCREST RELIEF SEWER LINE Owasso, OK 74055 918.376.1500 A. The City wi 7out Limits. TO: Honorable Chair and Trustees Owasso Public Works Authority FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Agreement for Engineering Services 2011 Recycle Center Master Plan DATE: December 16, 2011 BACKGROUND: The City of Owasso constructed the original recycle center in 1988 that has provided valuable services to the citizens of Owasso. The recycle center currently accepts aluminum, paper, glass, plastics, and several other materials and items. As Owasso has grown, the usage of the recycle center has grown, but the facilities have not. The center has exceeded capacity on the 0.50 acre site and intends to relocate to a site immediately south of the existing facilities. In FY 2012, the OPWA initiated funding of a new Recycle Center Master Plan to help plan for and meet the current and future needs for recycling in Owasso. Based on the information compiled from 2011 Recycle Center Monthly Reports, the following traffic counts were generated by the Center: Month /Year Vehicales Avg. Vehicles Per Peak Jan 2011 7,146 231 733 Feb 2011 4,823 172 1,183 Mar 2011 10,216 330 1,070 April 2011 13,325 444 1,339 May 2011 12,003 397 1,135 June 2011 13,380 446 1,093 July 2011 9,176 296 785 Aug 2011 9,035 291 877 Sept 2011 11,262 375 1,180 Oct 2011 10,031 324 918 Nov 2011 8,977 299 764 Monthly Avg. 9,943 328 1007 An average trip through the center is 10 minutes for a customer. If the customer base exceeds the facility capacity, then 20 minutes is an average time. The existing recycle center can accommodate 12 cars at a time. Twelve cars X six cycles per hour = 72 cars per hour X 8 hours a day = 576 cars per day capacity. It is apparent that on peak days, the center exceeds the current capacity and needs to be expanded. CUSTOMER SURVEY: Owasso Public Works asked Owasso citizens to compete an on -line survey to provide opinions about the existing Recycle Center and Waste Disposal Area services, as well as their opinions on the future of the Center. The survey was completed by 426 respondents. Following are some highlights of the survey results: • When asked for an overall impression about recycling, 91% of respondents were favorable to recycling. Owasso averages 10,000 customers per month at the Recycle Center. • When asked about the familiarity of the benefits of recycling, only 43% of respondents were very knowledgeable, which indicates more education of the Owasso customer base is needed. • When asked if their family recycled at home on a regular basis, 70% of respondents answered in the affirmative. The following table lists the frequency of use at the Recycle Center by the respondents: • The next table summarizes the question of what items are currently recycled at home: Cooking Oil How often do How often do How often do Antifreeze you use the you use the you use the Motor Oil Recycle refuse disposal yard waste Plastic Bottles Center? roll -offs? area? Once a year _ 23.2% 71.6% 76.5% Once a month 35.8% 22.4% 14.6% 2 -3 times per month 30.0% 5.2% Once a week 9.1% 0.9% -4.1% 4.4% 2 -3 times per week 2.0% 0% 0.3% Once a day 0% 0% 0% • The next table summarizes the question of what items are currently recycled at home: Cooking Oil 5.2% Glass 59.1% Antifreeze 3.4% Other Paper 48.7% Motor Oil 21.0% Cardboard 65.0% Plastic Bottles 74.1% Aluminum Cans 64.2% Newspaper 65.3% Tires 3.1% Rechargeable Batteries 9.1% When asked what factors keep them from recycling, the following responses were documented: 0 64.5% mentioned lack of curb -side recycling o 39.3% said that they had no room to store the recyclables at home o 18.6 % didn't know where to bring the recyclables 0 16.3% said that recycling was too much of a hassle o 10.1 % said that they didn't have the time to recycle 0 1.5% indicated that recycling wasn't that important to them When asked which methods respondents would prefer for recycling, opinions were: 0 47.2% like utilizing the free drop -off center 0 19.7% preferred paying for multi- stream curb -side recycling (customer sorted in multiple containers) 0 33.2% preferred curb -side recycling with all -in -one container disposal • When asked about remote disposal locations, 70.8% said that they would use such sites. • Lastly, customers were asked if the City should invest in a larger recycling facility? o 80.9% were in favor and 19.1% were not in favor. Based on the results of the survey, support for Recycle Center Expansion and the addition of curb -side services are a desire of the citizens of Owasso. LETTERS OF INTEREST: Letters of Interest were solicited from professional engineering firms around the country that would be interested in working with Owasso on a Recycling Center Master Plan. The Scope of Work is the development of a master plan based on a 20 year growth and recommendations for phased expansion to increase the capacity of the recycling facilities. The project, as a minimum, shall include a site assessment of the current and future designated site, determine the ultimate capacity based on the Owasso Comprehensive Plan; discuss regionalization of the center for adding neighboring communities as customers, the possible addition of curb -side recycling services, and the incorporation of a materials recovery facility "MR!"' or a dirty materials recovery facility "dirty MRF" to the center. It would also review the potential for a composting facility. The master plan will be presented to the Recycle Center Master Plan Committee, the Owasso Capital Improvement Committee, and a number of public forums for public input. The firm shall also plan to conduct polls to get additional feedback from the customers. The ideal firm(s) would have experience in conducting and assessing solid waste master planning with emphasis on recycle centers. In addition, the successful team shall be licensed to practice engineering in the state of Oklahoma. QUALIFICATIONS BASED SELECTION PROCESS: In November 2011, Staff received Letters of Interest from three engineering firms. The three firms, A & M Engineering and Environmental Services, Inc, Tulsa, Oklahoma; SAIC, Inc., Tulsa, Oklahoma; and Cardinal Engineering, Inc., Norman, Oklahoma submitted responses. A detailed Request for Proposals was sent to the three firms. All three firms were given a deadline of 5:00 p.m. Central Standard Time (CST) on December 12, 2011 to respond with their proposals and three proposals were received by the deadline. Each proposal contains extensive documentation outlining their understanding of the scope of the master plan, strategy for successfully completing the master plan, experience with similar planning projects, and staff qualifications. Public Works reviewed the proposals on December 13, 2011, using the criteria identified in the Request for Proposal. Upon comparison, SAIC was determined to be the most qualified firm. Following further scope discussions, SAIC developed staff -hour projections and submitted a fee proposal in the amount of $99,400. ENGINEERING SERVICES AGREEMENT: The proposed work is divided into eight work tasks as follows: Task 1 - Project Initiation and Management Task 2 - Current Recycling System and Assessment Task 3 - Facility Programming for the Existing Recycle Center and Potential New Location Task 4 - Evaluate Alternative Residential Recycling Collection and Processing Options Task 5 - Workshop with the Project Task Force and Develop Plan and Schedule Task 6 - Public Education Strategies Task 7 - Presentations to the Public Task 8 - Report Preparation It is anticipated that the master plan will be complete by May 2012. FUNDING: Funding for this service is included FY 2011 -2012, Recycle Center Budget. RECOMMENDATION: Staff recommends Trustee approval of an Agreement for Engineering Services for the development of the Recycle Center Master Plan with Science Applications International Corporation (SAIC) Energy, Environment & Infrastructure, LLC in the amount of $99,400 and authorization of the Chairman to execute the agreement. ATTACHMENTS: A -F. Agreement for Engineering Services G. Scope of Services AGREEMENT FOR ENGINEERING SERVICES RECYCLE CENTER MASTER PLAN FOR THE CITY OF OWASSO, OK THIS AGREEMENT, made and entered into this day of December, 2011 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Science Applications International Corporetion (SAIC) Energy, Environment & Infrastructure, LLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to develop a long -term plan that establishes where the recycling program will be in 20 years and to achieve zero waste to landfill in 25 years, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the Recycle Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, FEE /HOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. AGREEMENT WITH SAIC, ENERGY, ENVIRONMENT & INFRASTRUCTURE.DOC C -1 All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and/or execution. These conditions and cost/ execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that are incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer - generated drawing files furnished by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall AGREEMENT WITH SAIC, ENERGY, ENVIRONMENT & INFRASTRUCTURE.DOC C -2 be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. AGREEMENT WITH SAIC, ENERGY, ENVIRONMENT & INFRASTRUCTURE.DOC C -3 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval by CITY. 12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: SAIL, Energy, Environment & Infrastructure One West 3rd Street, Suite 100 Tulsa, OK 74103 -3513 Attention: Mr. Adam West To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director AGREEMENT WITH SAIC, ENERGY, ENVIRONMENT & INFRASTRUCTURE.DOC C-4 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEEXs cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and monthly thereafter and will be available for public meetings and City of Owasso presentations. AGREEMENT WITH SAIC, ENERGY, ENVIRONMENT & INFRASTRUCTURE.DOC C -5 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Scott Pasternak as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. APPROVED: ENGINEER Date CITY OF OWASSO, OKLAHOMA City Clerk Mayor Date APPROVED AS TO FORM: City Attorney AGREEMENT WITH SAIC, ENERGY, ENVIRONMENT & INFRASTRUCTUREAOC C -6 AGREEMENT FOR ENGINEERING SERVICES RECYCLE CENTER MASTER PLAN FOR THE CITY OF OWASSO, OK Scope of Project Attachment A SCOPE OF PROJECT. The PROJECT shall consist of civil engineering SERVICES described as follows: Develop a long -term plan that establishes where the recycling program will be in 20 years and to achieve zero waste to landfill in 25 years. AGREEMENT WITH SAIC, ENERGY, ENVIRONMENT & INFRASTRUCTURE.DOC C_7 AGREEMENT FOR ENGINEERING SERVICES RECYCLE CENTER MASTER PLAN FOR THE CITY OF OWASSO, OK Scope of Services Attachment B The services to be performed by the ENGINEER under this AGREEMENT will consist of providing civil engineering services for the SERVICES presented in Attachment A, as directed by the City by a noice to proceed or in a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. SEE ATTACHED SCOPE OF SERVICES AGREEMENT WITH SAIC, ENERGY, ENVIRONMENT & INFRASTRUCTUREBOC C -8 AGREEMENT FOR ENGINEERING SERVICES RECYCLE CENTER MASTER PLAN FOR THE CITY OF OWASSO, OK Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: C.1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT C.1.2 Standard construction drawings and standard specifications C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access: Provide access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance: Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including excavations to determine depth. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. AGREEMENT WITH SAIC, ENERGY, ENVIRONMENT & INFRASTRUCTURE.DOC C -9 AGREEMENT FOR ENGINEERING SERVICES RECYCLE CENTER MASTER PLAN FOR THE CITY OF OWASSO, OK Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation For the work under this project the total maximum billing including direct costs and subconsultant services shall be $99,400 which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultants and Other Professional Associates: Services of subcontractors and other professional consultants shall be compensated for at actual cost. Use of sub - consultants must be authorized in advance by CITY. D.3 Other Direct Costs D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. D.4 Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment D.6.1 Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. 10 D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. m AGREEMENT FOR ENGINEERING SERVICES RECYCLE CENTER MASTER PLAN FOR THE CITY OF OWASSO, OK Billing Sheet Attachment E CITY SHALL REPLACE THIS PAGE WITH PROJECT FEE SCHEDULE Task 1 - Project Initiation and Management $5,700 Task 2 - Current Recycling System Review and Assessment $8,300 Task 3 - Facility Programming for the Existing Recycle Center and Potential New Location $29,400 Task 4 - Evaluate Alternative Residential Recycling Collection and Processing Options $23,700 Task 5 - Workshop with the Project Task Force and Develop Implementation Plan and Schedule $6,000 Task 6 - Public Education Strategies $5,700 Task 7 - Work- Sessions and Presentations to the Public $11,600 Task 8 - Report Preparation $9,000 Total $99,400 12 AGREEMENT FOR ENGINEERING SERVICES RECYCLE CENTER MASTER PLAN FOR THE CITY OF OWASSO, OK Schedule Attachment F F. SCHEDULE. The schedule for general engineering services for the PROJECT is provided as follows: F.1. Notice to Proceed: January 10, 2012 F.2. Substantial Completion: April 30, 2012 13 ATTACHMENT G Project Understanding, Scope of Services and Fee Project Understanding As a leading solid waste planning and recycling consultant, our firm has assisted communities in designing, implementing, and evaluating sustainable solid waste programs. Working with some of the most sophisticated integrated solid waste management systems in the country, our professionals bring notable experience ranging from an understanding of collection, processing, and economic impacts of various operations for refuse and recycling. We assist communities in getting to the next level of recycling, including implementing curbside single- stream collection and processing systems. We also recognize that the City is interested in developing a roadmap for where the recycling program will be in 20 years and achieving zero waste to landfill in 25 years. Therefore, we have structured the following approach to focus on evaluating the feasibility of multiple recycling options (including the fixture use of the existing recycle center), as opposed to only and specifically developing designs to change the existing recycle center. For example, we have recently worked with the City of Tulsa to assist the City with implementing a new residential and recycling collection system that is expected to result in single -stream recycling processing services being available in the metropolitan area. Therefore, a scenario could evolve where the City of Owasso may have an interest to utilize a public - private partnership for recycling processing. Along these lines, we would recommend that the City not complete tasks typically associated with design and construction (e.g. geotechnical, surveys, soil evaluations, design) until the initial planning work is conducted. Rather, this scope of would could compare the feasibility of the City developing its own recycling facility to other viable options. Again, we would welcome the opportunity to discuss these issues with the City and to develop a specific scope of services. Scope of Services Task 1 - Project Initiation and Management Initial Data Request and Review Following receipt of the Notice to Proceed, SAIC will provide the City with a detailed preliminary data request that will encompass data needs for completing the study. The data request will itemize our needs for understanding the operational and financial considerations that must be addressed. The Request for Information (RFn will primarily focus on data related to the City's on -going recycling programs and other solid waste programs. This task also includes organization and preliminary SAIC Energy, Environment & Infrastructure, LLC 1 1 Project Understanding, Scope of Services and Fee analysis of all data received. We recognize that the City may not have all information requested readily available or may track information differently than requested. We will work with the appointed Project Manager to arrive at reasonable substitutes for the key data, if needed. Establish a Project Task Force Completion of a recycling master planning study requires input from multiple staff within the City. In order to get the best information possible and increase buy -in for the outcomes of this project, we recommend that the City establish a Project Task Force (PTF) to participate throughout the process. The PTF would ideally include 6 — 8 key representatives from diverse roles and levels of responsibility within the City. Based on experience applying this approach with other cities, it is our general recommendation that participants include: ■ Solid Waste and /or Public Works Director ■ Recycling Manager ■ Financial Managers (Auditor or Finance Director) ■ 1 — 2 City Council Commissioners (or their designee) (optional)' ■ 1 — 2 Additional key solid waste and recycling staff The PTF would participate in the kick -off meeting, help facilitate data collection, provide feedback on preliminary findings, and provide support to our Project Team throughout the project. By involving a variety of individuals with a wide range of skills and responsibilities, a complete picture of the solid waste system can be developed more quickly. The diverse experience and concerns of the participants will help identify problem areas and contribute meaningful input to the solutions. Full participation from the PTF members should also be expected to increase buy -in and would speed implementation of the project findings. Kick -off Meeting and Project Management Prior to commencing the study, members of the Project Team would conduct a kick -off meeting with key City staff. At this kick -off meeting we would discuss the project work plan, key issues to be addressed, key findings from previous engagements as well as confirm the timing associated with the various project tasks. We would discuss our initial data request (as previously described) that we would have provided to the City staff 7 to 14 days prior to the kick -off meeting. SAIC will provide the agenda and any handout materials at least two days in advance. During the meeting, we will also identify primary contacts for our Project Team and the City and establish protocol for the exchange of information and the resolution of issues that arise in the normal 1 Due to the important decisions that will need to be made during the course of this project, the City may consider having 1 - 2 City Council members directly involved in the project. This approach has worked effectively for other recent projects completed by SAIC. Participation of the City Council members (or their designee) will be at the complete option of the City. SAIC Energy, Environment & Infrastructure, LLC 1 2 Project Understanding, Scope of Services and Fee course of this engagement. To ensure effective communication between Project Team members and the City throughout the course of this project, it is proposed that SAIC will: ■ Schedule and participate in periodic conference calls as needed to discuss project matters (as identified in the specific tasks of this scope of work) ■ Be available for other communication(s) as needed Task 1 Deliverables ■ Preliminary data request ■ Electronic copies of the kick -off meeting agenda, handouts, and follow -up summary ■ Participation of SAIC Project Manager and key technical staff in kick -off meeting Task 2 - Current Recycling System Review and Assessment Key to the development of a recycling master planning study is gaining a solid understanding of the current system and developing a baseline to which options to be evaluated can be compared. SAIC will conduct the following activities in order to develop the assessment of each service and program. • Data review and analysis — SAIC will summarize data received from the City for each program (e.g., composition of recyclable materials, annual pounds per household of residential refuse and recyclables, and other similar data). • Field observations and Interviews — Field observations allow us to obtain a true feel for the challenges faced, productivity levels achieved, successes, and areas needing improvement. SAIC will perform field observations at the processing facility and for collection operations. This analysis will include one -on -one interviews with key personnel. We will spend time in the field observing collection practices, which will include documenting staff practices as well as customer activity. We will also visit the existing recycle center to gain an understanding of its capabilities and limitations. SAIC will establish a baseline of the operational and financial requirements for the current recycling program. A baseline of the existing system will assist SAIC evaluating the multiple options that will be considered in Task 3. Examples of issues to address for the collection system will include but not be limited to: pros /cons, annual operating expenses, customer fees, cost per household served, recycling quantities, public education and outreach and collection efficiency data. For the existing recycling center, we would recommend that the initial review focus on the following efforts: ■ Evaluate preliminary building layout based on the previous plan prepared by the City ■ Determine the capacity of the existing recycle center with regard to population ■ Project when the existing system will be undersized SAIC Energy, Environment & Infrastructure, LLC 1 3 Project Understanding, Scope of Services and Fee ■ Review existing equipment ■ Determine current and potential processing capabilities ■ Estimate the ongoing operations and capital cost for the recycle center Task 2 Deliverables ■ Draft report section for the current system review and assessment Task 3 - Facility Programming for the Existing Recycle Center and Potential New Location SAIC will develop a facility programming statement for the facilities needed at the Recycle Center over time based on the evaluation of the current facility (as described in Task 2) and projected future needs for the City. SAIC will conduct a meeting with City staff to determine the future needs for the facility. Potential future use for the facility could include drop -off recycling for municipal solid waste, electronic waste, bulky items and brush. The City would like for the center to be regarded as a "recycling showcase" for the community and would have educational features, such as a class room. Processing capabilities at the facility would be limited to the use of a baler, and will not include sorting processes or equipment. SAIC will collect data about the existing recycle center site and one alternative site designated by the City. Data to be collected will include site maps depicting topographic and planimetric features; site utilities (water, sewer, surface water, electrical) available at each site; existing geotechnical and soils information available from the City.2 SAIC will prepare conceptual level layouts for a new recycle area based on the facility program statement and the site information for each of the two sites. In addition, SAIC will prepare a 3D rendering of one of the two site arrangements that will facilitate discussion of the proposed facility improvements with stakeholders. SAIC will prepare planning level construction cost estimates, pros and cons assessment, and a narrative construction phasing plan for each of the two sites. Task 3 Deliverables ■ Draft report section describing the facility programming and cost estimates. ■ The report section will also include conceptual layouts for the two sites and one rendering for one site. 2 For the initial facility programming efforts, SAIC not conduct surveys or geotechnical and soil testing. We will advise the City regarding whether these types of tasks should be conducted in future phases. SAIC Energy, Environment & Infrastructure, LLC 1 4 Project Understanding, Scope of Services and Fee Task 4 - Evaluate Alternative Residential Recycling Collection and Processing Options Evaluate Collection and Processing Options The City's RFQ identifies several processing and collection options that could be evaluated for the City. In this section, we have identified the primary options that we would recommend that the City consider. If requested, we can advise the City regarding the potential feasibility of each option in case there is an interest in refining the options to be considered. SAIC will help Owasso understand the how residential recycling services could be provided in the future, based on the following collection options: • Drop -off (status quo) • Curb -sort • Dual stream (collection vehicle has separate compartments for fiber and containers) • Single stream (all material is placed into the collection vehicle together) For each of these collection options, SAIC will collaborate with the City to determine preference on key alternatives such as container type (e.g carts, bins, bags), collection frequency (e.g. weekly, every other week) and participation requirements (e.g. optional, automatic enrollment, mandatory participation). Regarding the processing of material, we will complete our analysis based on the following options based on a 20 year planning horizon: • Expansion of the existing recycle center or new recycle center based on results from Task 3 • Use of multiple, smaller centers around the City • Public - private partnerships for single and dual stream recycling processing We will also review options for the City to consider regional alternatives based on the above options. SAIC will expect to provide the City with a comparative understanding of these options based on the following factors: • Pros and cons • Cost effectiveness of the proposed system (e.g. annual operating costs for collection and processing, customer fees and cost per household) • Cost per ton of material recycled • Recycling rate • Types of material collected • Contamination levels SAIC Energy, Environment & Infrastructure, LLC 1 5 Project Understanding, Scope of Services and Fee • Disposal cost and cost avoidance (e.g. impact on the landfill) • Value of commodities SAIC will specifically evaluate the projected cost of service based on our proprietary Recycling Collection Model and MRF Model. We have successfully used these models on behalf of other clients to help them understand the potential cost of services and to evaluate collection and processing options. The collection model will provide an understanding of factors to included but not be limited to the following types of costs: • Rolling Stock • Labor • Facilities (e.g. maintenance, building, parking, fueling, offices) • Fuel • Containers • Maintenance With regard to the MRF, the models will account for the following types of factors: • Land acquisition • Rolling Stock • Labor • Facilities (e.g. MRF, parking, offices) • Equipment • Disposal for residue Based on the analyses completed in this task, SAIC will provide the City with an understanding of how the various options compare financially. To analyze costs associated with each of the recycling alternatives, SAIC will develop a financial model that will summarize the costs for each alternative in a format similar to the table shown on the following page. SAIC Energy, Environment & Infrastructure, LLC 1 6 Project Understanding, Scope of Services and Fee This will include a variety of collection and processing scenarios Collection scenarios: • Curb -sort • Dual Stream • Single Steam Processing Scenarios: • Existing Recycle Center • Multiple, small recycling centers • Construction of a local MRF • Public- private Partnership Task 4 Deliverables • Draft report section that evaluates recycling options (status quo, single stream and dual stream) • Comparative table(s) regarding potential recycling options Task 5 - Workshop with the Project Task Force and Develop Implementation Plan and Schedule Workshop with the Project Task Force It is envisioned that a working group meeting would be held to present the key findings and recommendations of from Tasks 1 - 4. The working group meetings will provide an opportunity to SAIC Energy, Environment & Infrastructure, LLC 7 Project Understanding, Scope of Services and Fee present our findings and ensure buy -in for our recommendations. SAIC will develop power point presentations, handouts, and agendas, and other materials to use during the work session. Information and decisions made during these workshops will be key drivers for the implementation plan described below, as well as for recommendations that will be included in the draft and final reports. Develop Implementation Plan and Schedule During the workshop described above, SAIC will collaborate with the Project Task Force to evaluate each of the options being considered. Based on the preferred option, we will provide a planning level implementation plan that will describe the specific activities associated with implementing the preferred option. This will provide a prioritization and timing for each of the strategies. Based on the workshop, we will develop a recommended implementation plan and schedule that Owasso can use to implement the preferred option. This action plan will include roles, responsibilities, schedules, and costs. Task 5 Deliverables • Power point presentations, handouts, and agendas, and other materials to use during the work session • Report section that summarizes the key activities to be accomplished in support of successfully implementing each strategy and option. Task 6 - Public Education Strategies The City recognizes the importance of developing a public education strategy that can serve as the basis that will be distributed to the City's solid waste and recycling customers. Since SAIC has assisted numerous other cities regarding their residential solid waste and recycling programs, we have a first- hand understanding of how cities can effectively communicate this message to their residents. During this task, SAIC will review the City's existing public education program. Following the review of the existing program, we will discuss the City's needs for a public education strategy. During these discussions, SAIC will seek to understand and evaluate the following: • Identify the targeted audience • Determine the types of materials that could be provided as a part of the public education strategy • Identify key messaging that should be included in the public education strategy • Develop fundamental concepts and content that would be foundation for the public education strategy. We could then develop a public education strategy that the City can implement. As a part of the effort to develop the strategy for the City, we can share how other cities have addressed similar situations, and provide recommendations for the City. In fact, several SAIC consultants are former local government public works /solid waste staff /directors, and have been responsible for similar strategy SAIC Energy, Environment & Infrastructure, LLC 1 8 Project Understanding, Scope of Services and Fee developments. Furthermore, we have a library of public education materials utilized by other SAIC clients that we can share with City staff to provide ideas for effective communication so that the City Task 6 Deliverables ■ Report section that describes public education strategy examples (e.g. marketing collateral) Task 7 - Work- Sessions and Presentations to the Public Based on conversations with the City, SAIC understands that gaining input from City Council and the public is critical to the development of a Master Plan. With this in mind, we have included within our budget three meetings with the City Council and /or public. This could include any combination of meetings with the City Council (work session or formal meeting) or public. The timing of this particular task is flexible and we will work with the City throughout the project to determine the appropriate use and scheduling of the meetings described in this task. It is envisioned that the meetings would be held to present the key findings and recommendations of completed tasks. The meetings will provide an opportunity to present our findings and ensure buy -in for our recommendations. SAIC will develop power point presentations, handouts, and agendas, and other materials to use during the work session. Task 7 Deliverables ■ Presentation(s) by the Project Manager, including the development of Power Point presentations Task 8 - Report Preparation SAIC will prepare a report summarizing our findings. The draft report will comprise all of the report sections that will be submitted during each task, as well as an executive summary. A draft report will be provided to the City for review and comment. Comments received from the City will be incorporated, as appropriate, and a Final Report will be delivered. Task 8 Deliverables ■ Draft report — submittal of one PDF and printed copies ■ Final report — submittal of one PDF and printed copies SAIC Energy, Environment & Infrastructure, LLC 1 9 Project Understanding, Scope of Services and Fee Fees The table shows the total fees, inclusive of professional services and out -of- pocket expenses. Task 1 - Project Initiation and Management $5,700 Task 2 - Current Recycling System Review and Assessment $8,300 Task 3 - Facility Programming for the Existing Recycle Center and Potential New $29,400 Location Task 4 - Evaluate Alternative Residential Recycling Collection and Processing Options $23,700 Task 5 - Workshop with the Project Task Force and Develop Implementation Plan and $6,000 Schedule Task 6 - Public Education Strategies $5,700 Task 7 - Work- Sessions and Presentations to the Public $11,600 Task 8 - Report Preparation $9,000 Total SAIC Energy, Environment & Infrastructure, LLC 1 10 $99,400 The City Wim'c ut Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Angela Hess Finance Director SUBJECT: Resolution No. 2011 -04 East 76th Street North Sanitary Sewer Interceptor Assessment Fee DATE: December 16, 2011 On January 6, 2009, the Owasso City Council approved City Ordinance No. 935 which provided for the following: • Establishment of the 76th Street Sewer Interceptor Assessment Area • Assessment of a mandatory fee for connection to the 76th Street Sewer Interceptor • Authorization of an assessment fee to be established by Resolution of the OPWA upon completion of the project and after final costs were known The drainage basin to be served by the sewer interceptor and specified in the ordinance per Exhibit "A" included 3,843 net acres, 2719 net acres were designated as undeveloped and 1,124 net acres were designated as previously developed with access to sewer through the 76th Street Sewer Interceptor. A review of the assessment area determined that some of the acreage within the basin area could never be developed. This analysis resulted in a total deduction of 307 acres. Deductions taken into consideration include 147 acres of land included in the golf course area, 121 acres of the Stone Canyon Lake and 39 acres located in the basin that are part of the quarry mining operation. The final net acres of the assessment area are 3,536 acres, which are reflected as 1,124 previously developed acres and 2,412 undeveloped acres. Additionally, properties not located within the Assessment Area, were authorized by Ordinance No. 935 to have the ability to request connection to the 76th Street Sewer Interceptor. Properties which have already been developed and that are approved to tie into the interceptor will be required to pay the same assessment fee upon connection. SANITARY SEWER SERVICE: The interceptor line was designed and installed to facilitate the growth in northwest Rogers County and the southeastern region of Owasso which includes the highway 169 corridor to 193rd East Avenue. During the late 1970's and early 1980's, city staff had a strategic plan in place which allowed for construction of the Elm Creek Interceptor and Ranch Creek Interceptor. As a result of such foresight, the City of Owasso had the ability to grow from 3,000 residents to our 29,000 in the past 30 years. In addition, commercial construction has grown throughout the City. In the last 2000's, city staff had the same foresight to realize the need for a sewer interceptor that could potentially service over 2,400 acres of non - developed property within the basin, which in turn puts the city in a position to provide service access to an additional 8,000 new residents. Increases in population within the city will ultimately attract larger retailers and businesses to the City of Owasso while generating additional sales fax for the city. The 76th Street Sewer Interceptor has been designed to gravity flow all connections from the structure (home /building) to the sanitary sewer interceptor. Long term, this design will provide the most cost effective method for the City of Owasso and users of the sewer interceptor far into the future. Gravity flow does not require any mechanical and /or electrical components. Therefore, reducing the overall maintenance cost by 70% over the next 50 years. There are approximately 650 existing households who could potentially tap in to this sewer line. These households are currently on septic or aerobic systems which generally require a 1,000 gallon septic tank and approximately 300' of field line. Prices for these systems can vary widely depending on location and the current cost of materials. Installing /replacing a conventional septic system (including the tank) averages $2,000 - $5,000. Enhanced, engineered or alternative septic systems that use mounds, sand /peat filters, aerobic systems can cost $10,000 to $20,000 or more. Aerobic system pumps generally need to be replaced every three to seven years. Residents in the interceptor assessment area will now have a viable alternative to their current septic system should they choose to pay the assessment fee and tap into the 76th Street Sewer Interceptor. By choosing this option, the resident is no longer responsible for the costly ongoing maintenance and operation of a private sewer system. In considering the differences of sanitary sewer and storm water drainage, it is important to understand that sanitary sewer drains are designed to drain waste water and sewage from inside our homes. The sanitary sewer drains lead to the sanitary sewer system and ends up at a wastewater treatment plant. Unlike storm water runoff from yards, streets, parking lots, etc., sanitary sewer in this system is treated before being discharged into a natural water body which is a comparatively costly process. PROPOSED ACTION: The construction phase of the 76th Street Sewer interceptor project was completed on October 12, 2011. Final acceptance of the project was approved by Council on October 18, 2011. The OPWA Trustees are being asked to approve the following payback calculation for properties that are within the Assessment area, and approved to tie into 76th Street Sewer Interceptor. Payment of this assessment upon approval will be mandatory and assessment fees will be due upon the approval of a final plat or connection to the sanitary sewer system The total number of acres included in the Assessment Area is 3,536 acres, with the total cost of the project coming to $4,741,293. Total costs include acquisition of land, construction costs, professional fees, interest and all other lawful and authorized fees per the approved Ordinance. As such, the mandatory assessment fee has been calculated to be $1,341 per acre.