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Home My WebLink About2011.12.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: December 20, 2011 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, December 16, 2011. Sherry Bishop ity Clerk AGENDA I. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable A. Approval of the Minutes of the December 6, 2011 Regular Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-13 C. Acknowledge receipt of the monthly FY 201 1-2012 monthly budget status report Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 6, 2011 The Owasso Public Golf Authority met in regular session on Tuesday, December 6, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, December 2, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:58 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Chairman Bryan Stovall, Vice Chairman Steve Cataudella, Trustee Charlie Brown, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Patrick Ross, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the November 15, 2011 Regular Meeting. B. Approval of Claims. Mr. Brown requested Item B be removed from the consent agenda for separate consideration. Mr. Cataudella moved, seconded by Mr. Stovall to approve Item A of the consent agenda. YEA: Brown, Stovall, Bonebrake, Cataudella NAY: None Motion carried 4-0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA Mr. Lehr responded to questions relating to Item B on the consent agenda. Mr. Brown moved, seconded by Mr. Stovall to approve Item B with claims totaling $31,604.17. Also included for review were payroll reports for pay period 1 1 / 19/2011. YEA: Stovall, Bonebrake, Cataudella, Brown NAY: None Motion carried 4-0. ITEM 5. REPORT FROM OPGA MANAGER No report. Owasso Public Golf Authority December 6, 2011 ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None. ITEM 8. ADJOURNMENT Mr. Stovall moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Bonebrake, Cataudella, Stovall, Brown NAY: None Motion carried 4-0 and the meeting was adjourned at 8:05 p.m. Doug Bonebrake, Chairman Juliann Stevens, Minute Clerk Claims List 12/20/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK WALMART-FOOD 161.72 BGR DAILY ACCT. REIMB PETTY CASH 515.50 JPMORGAN CHASE BANK JAVA DAVES-COFFEE 94.90 JPMORGAN CHASE BANK SYSCO-FOOD 29.00 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 18.06 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 55.30 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 91.56 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 66.56 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 105.45 JPMORGAN CHASE BANK SYSCO-FOOD 54.89 JPMORGAN CHASE BANK REASORS-FOOD 13.64 JPMORGAN CHASE BANK PRO PERFORM -MERCHANDISE 308.17 JPMORGAN CHASE BANK WALMART-FOOD 62.68 JPMORGAN CHASE BANK COKE -COKE PRODUCTS 205.00 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 387.81 JPMORGAN CHASE BANK SYSCO-CREDIT -86.80 JPMORGAN CHASE BANK REASORS-FOOD 10.02 JPMORGAN CHASE BANK REASORS-FOOD 24.62 JPMORGAN CHASE BANK SYSCO-FOOD 20.65 JPMORGAN CHASE BANK SYSCO-FOOD 416.84 JPMORGAN CHASE BANK PING -MERCHANDISE 121.81 TOTAL OPGA 2,677.38 GOLF SHOP JPMORGAN CHASE BANK CARTRIDGE WORLD -TONER 19 99 JPMORGAN CHASE BANK WALMART-BOXES 26.41 TOTAL GOLF SHOP 46.40 CART OPERATIONS JPMORGAN CHASE BANK LOWES-SUPPLIES 33.32 JPMORGAN CHASE BANK IROBERTSON-TIRES 319.60 TOTAL CART OPERATIONS 352.92 COURSE MAINT JPMORGAN CHASE BANK OREILLYS-FILTER/OIL 137.76 JPMORGAN CHASE BANK OREILLYS-HOSE REPAIR 63.22 JPMORGAN CHASE BANK OREILLYS-SPARK PLUGS 18.32 JPMORGAN CHASE BANK OREILLYS-HOSE CLAMP 4.33 JPMORGAN CHASE BANK EQUIPMENT ONE -RENTAL 130.00 JPMORGAN CHASE BANK PROF TURF-BEDBAR ADJUSTER 63.60 JPMORGAN CHASE BANK ATWOODS-HORSESHOES 82.25 JPMORGAN CHASE BANK ROBERTSON-TIRES 94.13 JPMORGAN CHASE BANK OWASSO TOP SOIL -TOP SOIL 135.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 95.37 JPMORGAN CHASE BANK LOWES-TOOLS 34.64 JPMORGAN CHASE BANK LOWES-SAFETY CONES 25.86 JPMORGAN CHASE BANK PROF TURF -FILTERS 132.56 Page 1 Claims List 12/20/2011 Budget Unit Title COURSE Vendor Name Payable Description Payment Amoun MAINT... JPMORGAN CHASE BANK TIMMONS OIL -MOTOR OIL JPMORGAN CHASE BANK LOCKE SUPPLY -SUPPLIES 394.62 JPMORGAN CHASE BANK HOLLIDAY SAND -SAND 174.61 JPMORGAN CHASE BANK LOWES-DRAINAGE MATERIALS 492.02 AT&T CONSOLIDATED PHONE BILL 99.04 JPMORGAN CHASE BANK WINFIELD-CHEMICALS 47.89 JPMORGAN CHASE BANK WARREN CAT -RENTAL 1,607.74 JPMORGAN CHASE BANK TIMMONS OIL -UNLEADED FUEL 1,815.20 TODD RICKERT TREE REMOVAL 1,194.71 ARROW -MAGNOLIA INTERNATIONAL, INC PENETRATING OIL 1,500.00 JPMORGAN CHASE BANK LOWES-VALVE BOXES 153.81 AEP/PSO ELECTRIC BILL 19.56 REGAL CHEMICAL COMPANY FINANCE CHARGE 1,078.74 UNIFIRST HOLDINGS LP JANITORIAL SERVICE 9.99 UNIFIRST HOLDINGS LP TOWEL SERVICE 8.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 10.21 UNIFIRST HOLDINGS LP TOWEL SERVICE 15.85 UNIFIRST HOLDINGS LP UNIFORM SERVICE 10.21 UNIFIRST HOLDINGS LP JANITORIAL SERVICE 20.58 8.00 TOTAL COURSE MAINT 9,677.82 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES JPMORGAN CHASE BANK WALMART-SUPPLIES 9.70 JPMORGAN CHASE BANK SYSCO-SUPPLIES 48.21 JPMORGAN CHASE BANK PARTS TOWN -REPAIR PARTS 123.94 JPMORGAN CHASE BANK REASORS-SUPPLIES 230.58 2.00 TOTAL FOOD &BEV 414.43 GOLF ADMIN JPMORGAN CHASE BANK COURSETRENDS-WEB HOSTING ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 355.00 JPMORGAN CHASE BANK ALL MAINTENANCE -SUPPLIES 419.28 AT&T CONSOLIDATED PHONE BILL 402.65 217.21 AEP/PSO ELECTRIC BILL 944.30 UNITED STATES GOLF ASSOCIATION USGA MEMBERSHIP THE ROCK DOCTOR, LLC CARPET CLEANING 110.00 JPMORGAN CHASE BANK TULSA WEDDING SHOW 145.00 TOTAL GOLF ADMIN 575.00 3,168.44 FUND GRAND TOTAL GRAND TOTAL Page 2 16,337.3 $16,337.39 Department Golf Shop Operations Cart Operations Golf Course Operations Food & Beverage General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/03/2011 Payroll Expenses 2,407.54 823.07 7,743.97 2,426.38 3,184.22 Total Expenses 3,637.04 924.15 10, 963.94 3,152.39 4,642.23 rUNIJ I UTAL 16,585.18 23,319.75 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2011-2012 Statement of Revenues & Expenses As of November 2011 and 2010 November 30, 2011 November 30, 2010 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 18,286 223,482 463,500 48.22% 8,137 173,116 643,500 26.90% Merchandise sales 4,344 58,001 185,000 31.35% 4,695 50,942 185,000 27.54% COS -- merchandise (3,282) (42,471) (140,000) 30.34% (3,865) (38,496) (140,000) 27.50% Food & beverage 4,810 73,711 185,000 39.84% 1,353 42,526 205,000 20.74% COS --food & beverage (2,118) (39,791) (72,000) 55.26% (1,455) (21,885) (72,000) 30.40% Interest & other 83 7,837 39,800 19.69% 36 14,724 54,800 26.87% Transfer from General Fund - 3,270 3,600 90.83% - - - TOTAL OPERATING REVENUES 22,123 284,039 664,900 42.72% 8,900 220,927 876,300 25.21% OPERATING EXPENSES: Personal services 50,498 312,571 611,150 51.14% 47,821 290,626 626,338 46.40% Materials & supplies 7,961 70,727 101,160 69.92% 10,784 72,620 93,060 78.04% Other services 11,585 111,808 128,290 87.15% 9,310 69,388 128,540 53.98% Capital outlay - 24,224 24,300 99.69% 16,100 104,412 55,000 189.84% Debt service - - 2,357 11,783 28,280 41.67% TOTAL OPERATING EXPENSES 70,044 519,330 864,900 60.05% 86,371 548,829 931,218 58.94% NET INCOME (LOSS) (47,921) (235,290) (200,000) (77, 471 (327,902) 918 (54,)