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Home My WebLink About2002.12.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: December 3, 2002 TIME: 6:30 p,m. PLACE: Council Chambers, Owasso Community Center Notice and agenda filed in the office of the City Clerk and posted at City Hall at 4:00 p.m. on Wednesday, November 27, 2001 � Marc he 2o4tietwd'egI 21,- Authority � � � 1. Call to Order Chairman Holm 2. Flag Salute RNEWTIRUIS M, 4. Consideration and Appropriate Action Relating to a Request for Approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of the Minutes of November 18, 2002 Special Meeting and November 19, 2002 Regular Meeting. Attachment 44-A B. Approval of Claims. Attachment 44-13 Owasso Public Works Authority December 3, 2002 Page 2 O. Action Relating to `trustee Approval of a Deed of Dedication, Donation Certificate, and Temporary Construction Access Easement for the East 76 "' Street North Widening Project. Attachment 94- Staff recommends Trustee approval of a deed of dedication providing an additional 50' right- of-way to `fulsa, County for the widening of East 76"' Street North, as well as two 15' temporary construction easements, and authorization for the Chair to execute the documents. 5. deport fr °orn OPWA Manager. 6. Report from OP WA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 199 2002 The Owasso Public Works Authority met in regular session on Tuesday, November 19, 2002 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4000 p.m. on Friday, November 15, 2001 ITEM: 1 a CALL TO ORDER. Chairman Helm called the meeting to order at 6:58 p.m. ITEM 2e FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. I"T"EM 3: ROLL CALL PRESENT ABSENT :Michael Holm, Nice Chair Rebecca strong, Trustee Susan Kimball, Trustee Gary Cochran, 'Trustee STAFF Rodney J Ray, City Manager Marcia Eoutwell, Authority Secretary Stephen P. Gray, Authority Attorney Motion carried 4 -0 and Mr. Helm was elected OPWA Chair. ITEM 5; ELECTION OF VICE CHAIR Chairman Helm nominated Mr. Cochran for OPWA Vice Chair, seconded by Ms. Kimball. AYE: Helm, Kimball, Cochran NAY: Armstrong Motion carried 3 -1 and Mr. Cochran was elected OPWA Vice Chair. Owasso Public Works Authority November 5, 2002 ITEM be REQUEST APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of November 5, 2002 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the November 5, 2002 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Operating Fund $561,342.099 (2) Payroll $46,555.76. Ms. Armstrong moved, seconded by Ms Kimball, to approve the consent agenda. AYE: Armstrong, Kimball, Cochran, Helm NAY: None Motion carried 4 -0. ITEM i, REPORT FROM OPWA MANAGER No report. ITEM 8e REPORT FROM OPWA ATTORNEY. Mr. Cochran moved, seconded by Ms. Kimball, to adjourn. AYE: o _ ra NAY: None i Marcia Boutwell, Authority Secretary -2- Chair OWASSO PUBLIC WORDS AUTHORITY MINUTES OF SPECIAL MEETING Monday, November 18, 2002 The Owasso Public Works Authority met in a special meeting on Monday, November 18, 2002 in the Main Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 15, 2002. The meeting was called by the Mayor at 9;00 a.m. on Monday, November 11, 2002. ITEM 1: CALL TO ORDER & ROLL, CALL. Chairman Brogdon called the meeting to order at 5:11 p.m. STAFF Rodney J Ray, City Manager Marcia Boutwell, City Clerk A quorum was declared present. �� 11 1• LIJ C I • HIM M 1, U A A A y VNIM061 Lei R 9F VAIL �, �♦ ♦ R 1 R is ' A . ,: ♦ • R •. ' • ( L .... . �. / � rt SUPPLEMENTAL NOTE INDENTURE• APPROVING AND AUTHORIZING THE EXECUTION OF A SECURITY AGREEMENT° RATIFYING A LEASE AS AMENDED BY AN AMENDMENT TO LEASE; APPROVING VARIOUS COVENANTS; APPROVING AND AUTHORIZING PAYMENT OF FEES AND EXPENSES; ESTABLISHING THE AUTHORITY'S REASONABLE EXPECTATIONS WITH RESPECT TO THE ISSUANCE OF TAX - EXEMPT OBLIGATIONS IN CALENDAR YEAR 2002• AUTHORIZING DOCUMENTS PERTAINING TO A YEAR -TO -YEAR PLEDGE OF CERTAIN SALES TAX REVENUE-, AND CONTAINING OTHER PROVISIONS RELATING THERETO. Mr. Ray said that the improvements to the wastewater treatment plant have been financed through the Oklahoma Water Resources Board. Interim construction financing was approved by the OPWA Trustees in October 2001, and an application was made to OWRB for permanent Owasso Public Works Authority November 18, 2002 financing in October 2002. The construction has now been completed and it is necessary to replace the construction loan with permanent financing. OPWA Resolution #2002 -06 approves the permanent financing and authorizes the loan. It approves the issuance of two promissory notes, approves and authorizes payment of fees and expenses, and approves and authorizes various other documents and actions necessary to complete the financing. Ms. Kimball moved, seconded by Mr. Cochran, to approve Resolution #2002No6, authorizing a loan from the OWRB. AYE: Kimball, Cochran, Helm, Brogdon Nay: Tone Motion carried 4-0. ITEM 3: ADJOURNMENT, Mr. Cochran moved, seconded by Mr. Helm, to adjourn. Motion carried 4-0, and the meeting was adjourned at 5:16 p.m. Marcia Boutvaell, City Clerk I OPWA CLAIMS TO BE PAID 12103/02 Y-R0DDR DUCRIEnffl ANID-01 OFFICE DEPOT INC OFFICE SUPPLIES 49.98 CDVV GOVERNMENT INC REPLACEMENT BATTERIES 70.85 OFFICE DEPOT INC OFFICE SUPPLIES 30.30 SAWiS CLUB DEPT 4Q SUPPLIES 147.18 VV0RKMED OCCUPATIONAL HEALTH PRE-EMPLOYMENT TESTING 80�00 AMERICAN PUBLIC WORKS ASSOC MEMBERSHIP DUES 115.00 OPWA AD%dKN DEPT TOTAL 473.23 OFFICE DEPOT|NC OFFICE SUPPLIES 5.70 DAVID RC)L|NGHOUSE METER READINGS 175.05 MARK MEYER METER READINGS 303.00 OSCAR&8CLAU0N METER READINGS 57.15 TYRONEO|NK|NS METER READINGS 147.60 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICE 251908 UTILITY BILLING DEPT TOTAL 3,268.18 OFFICE DEPOT INC OFFICE SUPPLIES 2849 OFFICE DEPOT INC OFFICE SUPPLIES 22.48 LUVVES COMPANIES INC REPA|R/KdA|NTSUPPL|ES 7.44 SAMS CLUB DEPT 49 SUPPLIES 17.95 GEORGE& GEORGE SAFETY PROTECTIVE CLOTHING 92.15 UN|RR8TCORPDFAT|ON UNIFORM RENTAL 154.48 BROWN FARMS SOD GOD 55.00 TREASURER PETTY CASH VEHICLE WASH 10.00 FUELMAN FUEL 710.95 FARM PLAN DEPT 77iT5 SMALL TOOLS 128.36 FARM PLAN DEPT 77175 REPA|N/MA[NTSUPPLIE8 6.95 CITY OF TULSA UTILITIES SERVICES PURCHASED WATER 151.888.05 TREASURER PETTY CASH CDLL|CENSE 72.00 TULSA NEW HOLLAND INC BACKHOE BUCKET 698.00 WATER DEPT TOTAL 153.894.28 OFFICE DEPOT INC OFFICE SUPPLIES 1.96 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 02.15 UN|F|RSTCORPORAT0N UNIFORM RENTAL 137.10 TROJAN TECHNOLOGIES UVLAK4P8 2.55822 FUEL[NAN FUEL 105.41 SHERRY LABORATORIES INC SLUDGE ANALYSIS 45.00 WASTE MANAGEMENT {)FUKLA TIPPING FEES 612.17 ENVIRONMENTAL RESOURCE ASSOCIATES PERMIT 75.00 WASTEWATER TREATMENT PLANT DEPT TOTAL 3'627.07 OFFICE DEPOT INC OFFICE SUPPLIES 12.21 SAMS CLUB DEPT.4Q SUPPLIES 17.06 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 02.15 UN|F|RSTCORPORAT|ON UNIFORM RENTAL 170.89 FUELkXAN FUEL 308.37 OKLAHOMA NATURAL GAS 10/02 USE 40.31 KENDSOR DE-SCRIPTI ®N AMDUNT ONYX INDUSTRIAL SERVICES INC VACTOR TRUCK RENTAL 1,058.00 WASTEWATER COLLECTIONS DEPT TOTAL 1,771.89 CROW BURLINGAME REPAIR/MAINT SUPPLIES 104.00 WAL-MART COMMUNITY POLYCART REPAIR SUPPLIES 19.63 OFFICE DEPOT INC OFFICE SUPPLIES 10.25 OFFICE DEPOT INC OFFICE SUPPLIES 10.25 GEORGE & GEORGE SAFETY PROTECTIVE CLOTHING 9216 UNIFIRST CORPORATION UNIFORM RENTAL 119.09 FUELMAN FUEL 1,436.91 NATIONAL POWER WASH POWER WASHING VEHICLES 105.00 WASTE MANAGEMENT OF OKLA TIPPING FEES 5,260.08 REFUSE COLLECTIONS DEPT TOTAL 7,157.37HI WAL-MART COMMUNITY ELECTRIC HEATER 47.21 WAL-MART COMMUNITY REPAIR SUPPLIES 23.76 LOWES COMPANIES INC REPAIR/MAINT SUPPLIES 12.40 UNIFIRST CORPORATION UNIFORM RENTAL 20.80 O'REILLY AUTOMOTIVE INC REPAIR PARTS 6.49 WASTE MANAGEMENT OF OKLA TIPPING FEES 1,238.76 WASTE MANAGEMENT OF OKLA RECYCLE REFUSE 2,028.95 ALLEN REYNOLDS DOOR/INSTALLATION 252.00 RECYCLE CENTER DEPT TOTAL 3,630.37 OPWA OPERATING FUND TOTAL 173,822.39 BANK ONE TRUST CO NA FAP-01-0003-L 4,884.50 BANK ONE TRUST CO NA FAP-97-0107-L 24,217.67 BANK ONE TRUST CO NA FAP-97-0107-L 2,937.98 BANK ONE TRUST CO NA ORF-01-0002-L 8,435.90 BANK ONE TRUST CO NA ORF-99-008-2 2,181.39 OPWA CAPITAL IMPROVEMENTS FUND TOTAL 42,657.44 FIRST BANK OF OWASSO ELM CREEK NOTE 23,000.00 OPWA SEWERLINE EXTENSION FUND TOTAL 23,000.00 BANK ONE TRUST CO NA 1997 REV BONDS 43,286.00 BANK ONE TRUST CO NA 1998 REV BONDS 94,463.38 OPWA SALES TAX FUND TOTAL 137,749.38 OPWA GRAND TOTAL 377,229.21 A CLAIMS TO BE PAID i VENDOR DESCRIPTION AMOUNT i AMAR INDUSTRIES CC`5N TRUCTI®N- WVt TP 11/16/01 180,15&31 GARV R N INI ERE SYSTEM IMPROVEMENTS 90102101 14,700.00 OP WA CAPITA, IMPROVEMENTS FUND TOTAL 194,856.31 i PAY PERIOD ENDING DAB' 11/16/02 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES A�r�ttst,�t�r� � j 7 "959 6 Utility Billing 0.00 2,036.33 Wastewater 281.12 5,347.15 .rt°+�� ^ 3�"� 1astewfer�aletr�r� _K ��k arc 23 fk5�48,1; ,.�.aix.x..ae�,i -k.an r,�„u.�, �.wi .,.�..«..xr :,...,.. z,•.,�a....rr�.xo.,u.m'sv -n- r. 1<�,.�,., w,.. x:..�. s� :�`.�:..o:..tu ,..�:.....��. �..,.- s...�..3�,� - �.,._.,�.o ,�..�...�. s._ xihu�:�.a' skin ,.._r�.,.k....��+,.:nry.��.�.� Refuse 67.98 5,735.96 aylc;5 "AP", x +a¢'"" `�'` >`?s -• �qr�} , APPROVED- December 00 A Too THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM. PHIL LUTZ, P.E. ENGINEERING PROJECT MANAGER SUBJECT- DEED OF DEDICATION AND TEMPORARY EASEMENT 76TH STREET WIDENING (TULSA COUNTY) DATE- November 259 2002 The 76"' Street Widening project is part of the Tulsa County 664 to Fix the County" program. In order to provide space for the roadway widening in the area of the Public Works Department Administration Building, it is necessary that the Authority dedicate to the county an additional fifty (50) feet of right- of-way along the roadway frontage (see attached Deed of Dedication and Donation Certificate). In order to provide working areas to install drainage structures at the two Public Works Department driveways, it is also necessary for the Authority to provide two fifteen (15)-foot temporary construction casements (see attached Temporary Construction Access Easement). Staff recommends Trustee approval of the Deed of Dedication, the Donation Certificate and the Temp6rary Construction Access Easement for the 76th Street North Widening project and authorize the Chair to execute the documents. 1. Deed of Dedication/Donation Certificate 2. Temporary Construction Access Easement DEDICATION o`e N 43.00-56.4 PUBLIC ' 34.0 KNOW ALL HEN BY THESE PRESENTS: T1tat Owasso Public Works Authority of Tulsa County, State of Oklahoma, hereinafter called the Grantors (whether one or more), for and in consideration of the sum of One Dollar e and other goods, valuable and sufficient Oklahoma, the following described lots necessary and incidental thereto, to -wit: onsiderations, do hereby grant, bargain, sell, convey and dedicate unto the County of Tulsa, or parcels of land for the purpose of establishing thereon a public highway or facilities For the same considerations hereinbefore recited, said Grantors hereby waive, relinquish and release any and all right, title or interest in and to the surface of the above granted and dedicated tract of land and die appurtenances thereunto belonging, including any and all dirt, rock, gravel, sand and other road building materials, reserving and excepting unto said Grantors the mineral rights therein; provided, however, that any explorations or development of said reserved mineral rights shall not directly or indirectly interfere with the use of said land for the purposes herein granted; and reserving unto said Grantors the right of ingress and egress to said public highway from the remaining lands of the Grantors, except as may be provided otherwise herein. To have and to hold said above - described premises unto the said County of Tulsa, Oklahoma, free, clear and discharged from any and all claims of damages or injury that may be sustained directly or indirectly to the remaining lands of the Grantors by reason of the construction and maintenance of a public highway and all highway excavations, embankments, structures, bridges, drains, sight distance or safety areas and other facilities that may now or hereafter be, in the discretion of the grantee, necessary for the construction and maintenance of a public highway and incidental facilities over, across or along the above - described real estate, the supervision and control of said public highway to be in such municipality, county or other agency of the State of Oklahoma as has or may have jurisdiction thereof by the laws of the State of Oklahoma; and such municipality, county or other agency of the State of Oklahoma, their officers, agents, contractors and employees are hereby granted free access to said property for the purpose of entering upon, constructing, maintaining or regulating the use of said public highway and incidental facilities. Said Grantors hereby covenant and warrant that at the time of the delivery of these presents they are the owners in fee simple of the above- described premises and that same are free and clear of all liens and claims whatsoever except: In witness whereof the Grantors herein named have hereunto set their hands and seals this the day of 20 State of Oklahoma, ) County of ) Before me, a Notary Public in and for said county and state, on this day of 20__, personally appeared to me known to be the identical person(s) who executed the within and foregoing instrument and each for himself acknowledged to me that executed die same as free and voluntary act and deed for the uses and purposes therein set forth. Witness my hand and seal the day and year last above written My Commission Expires:__ Commission Number: Notary Public RIW J06 43.00 °56.00 PARCEL NO. 34.0 COUNTY 'TULSA LEGAL DESCRIPTION A TRACT OF LAND IN TAE sE �� THE sw � ®� SECS 3 ®e SEC. 30 T21 RI 4E e SCALE I' m 100' BEFORE CROSS �.�m�� — - 4.270 ACRES EXISTING R /tN — 0, 160 ACRES PERMANENT R/W e�.�. 0 >319 ACRES REM IN CITR — m — 3.791 ACRES PERPETUAL EASEMENT w ACRES TEMP R/W ACRES TEMP R/W �e ..Me _ .__.. _ _ . __ . ACRES RIW donate the right-of -- a to else County for the project 43.0-56.0 "' a from Shefidan to Main St. in Owasso parcel 934 Agent Date Date Attach Property Rights Brochure ATTACHMENT 2 f That Owasso Public Works Authority This easement is granted for the solo purpose of enabling grantee, personal representatives and assigns of Tulsa County the right to use this easement for the construction of driveways: It is a condition of this easement that it will not be fled of record and will be null and void at the completion of the above project. WITNESS the hand and seal of the Grantors this day of � , 20 SCALE 1^ = 100' JOB 43.00-56,00 . PARCEL NO. 34.1 & 34.2 COUNTY TULSA BEFORE CROSS EXISTING R/W � PERMANENT R/W REM IN CITR ______ PERPETUAL EASEMENT TEMP R/W________- TEMP R/W________ pxnccL m./ o CD + 0 m ~ LEGAL, DE.SCRIPTION A TRACT OF LAND IN sccnow nn. /z/w. xnc OWASSn puaLu WORKS ^omooIn ACRES ACRES ACRES ACRES ACRES, ACRES ACRES ]PO10O500\Lega|s\kemp_34, i slit 11/07C2002 12 3446PM