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Home My WebLink About2012.01.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: January 3, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch\,1� A Notice of the meeting and agenda filed in the office of the City Clerk and posd:afi iii y II at 6:00 p.m. on Thursday, December 29, 2011. ,� " 0 %ce OICO A ley Hick an, Assisstant City CIWK%j AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the December 20, 2011 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -13 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 20, 2011 The Owasso Public Works Authority met in regular session on Tuesday, December 20, 2011 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, December 16, 201 1. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 7:35 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman None Bryan Stovall, Vice Chairman Steve Cataudella, Trustee Patrick Ross, Trustee Charlie Brown, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the December 6, 2011 Regular Meeting B. Approval of Claims C. Acknowledge receipt of the monthly FY 2011 -2012 budget status report D. Approval of the sale of surplus Poly Karts to be auctioned on eBay Mr. Brown moved, seconded by Mr. Stovall, to approve the Consent Agenda with claims totaling $969,812.48. Also included for review were payroll payment reports for pay period 12/05/2011. YEA: Stovall, Ross, Bonebrake, Cataudella, Brown NAY: None Motion carried 5 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required. Owasso Public Works Authority ITEM 5. CONSIDERATION AND APPROPRIATE ACCEPTANCE OF A BID FOR THE PUBLI C APPROVAL OF CHANGE ORDER NO. 1 December 20, 201 1 ACTION RELATING TO A REQUEST FOR WOKS ROOF REPLACEMENT PROJECT AND Mr. White presented the item, recommending Trustee acceptance of a bid in the amount of $43,398.94 from Service Solutions Incorporated for the Public Works Roof Replacement Project to include Alternate 1 and approval of Change Order No. 1 in the amount of $150.00 for an additional 5 -year warranty for a total warranty of 15 years for a total project cost of $43,548.94. Mr. Brown moved, seconded by Mr. Ross, to award the bid for the Publics Roof Replacement Project, as recommended. YEA: Brown, Cataudella, Stovall, Bonebrake, Ross NAY: None Motion carried 5 -0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE OF THE WASTEWATER TREATMENT PLANT PROJECT AND AUTHORIZATION TO ISSUE FINAL PAYMENT Mr. Feary presented the item, recommending Trustee acceptance of the Wastewater Treatment Plant Expansion and 117th Street Pump Station Upgrade and authorization to issue final payment to BRB Contractors of Topeka, Kansas in the amount of $505,167.23 for a total and completed contract price of $9,099,116.39. Mr. Stovall moved, seconded by Mr. Brown, to accept the Wastewater Treatment Plant Expansion and 117th Street Pump Station Upgrade and authorize final payment, as recommended. YEA: Ross, Stovall, Cataudella, Bonebrake, Brown NAY: None Motion carried 5 -0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE OF THE MEADOWCREST GRAVITY SEWER RELIEF LINE PROJECT AND AUTHORIZATION TO ISSUE FINAL PAYMENT Mr. Feary presented the item, recommending Trustee acceptance of the Meadowcrest Gravity Sewer Relief Line Project and authorization to issue final payment in the amount of $66,333.78 to Ira M. Green Construction for a total and completed contract price of $443,962.80. Mr. Cataudella moved, seconded by Mr. Ross, to accept the Meadowcrest Gravity Sewer Relief Line Project and authorize final payment, as recommended. YEA: Ross, Stovall, Cataudella, Bonebrake, Brown NAY: None Motion carried 5 -0. Owasso Public Works Authority December 20, 2011 ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF AN ENGINEERING AGREEMENT FOR DEVELOPMENT OF THE 2011 RECYCLE CENTER MASTER PLAN Mr. Henderson presented the item, recommending Trustee approval of an agreement for engineering services for the development of the recycle center master plan with Science Applications International Corporation (SAIC) Energy, Environment & Infrastructure, LLC in the amount of $99,400 and authorization for the Chairman to execute the agreement. Mr. Cataudella moved, seconded by Mr. Bonebrake, to approve an agreement for engineering services for the development of the recycle center master plan and authorization for the Chairman to execute the agreement, as recommended. YEA: Stovall, Cataudella, Bonebrake NAY: Brown, Ross Motion carried 3 -2 ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF OPWA RESOLUTION NO. 2011 -04, ESTABLISHING AN ASSESSMENT FEE OF $1,341 PER ACRE FOR THE 76TH STREET SEWER INTERCEPTOR PER THE OWASSO CODE OF ORDINANCES, SECTION 17 -302 Ms. Bishop presented the item, recommending Trustee approval Resolution No. 2011 -04. Two citizens addressed the Trustees and commented on the item. Mr. Stovall moved, seconded by Mr. Cataudella, to approve Resolution No. 2011 -04, as recommended. YEA: Stovall, Cataudella, Bonebrake NAY: Brown, Ross Motion carried 3 -2. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF OPWA RESOLUTION NO. 2011 -05, ESTABLISHING WATER RATES Ms. Hess presented the item, recommending Trustee approval Resolution No. 2011 -05 increasing water rates, effective March 1, 2012, in order to offset the rate increase from the City of Tulsa. Mr. Stovall moved, seconded by Mr. Cataudella, to approve Resolution No. 2011 -05, as recommended. YEA: Stovall, Cataudella, Bonebrake NAY: Brown, Ross Motion carried 3 -2. ITEM 11. REPORT FROM OPWA MANAGER No Report ITEM 12. REPORT FROM OPWA ATTORNEY 3 Owasso Public Works Authority No Report ITEM 13. NEW BUSINESS None ITEM 14, ADJOURNMENT Mr. Stovall moved, seconded by Mr. Brown, to adjourn the meeting. YEA: Bonebrake, Cataudella, Stovall, Ross, Brown NAY: None Motion carried 5 -0 and the meeting was adjourned at 9:05 p.m. Juliann Stevens, Minute Clerk December 20, 201 1 Doug Bonebrake, Chairman Claims List 1/3/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 22.91 AT &T LONG DISTANCE LONG DISTANCE SERVICE 75.39 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 116.78 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.00 TOTAL OPWA ADMINISTRATION 12,799.58 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,423.86 TODD C. KIMBALL METER READER 903.15 JAMES DERRIEL BYNUM METER READER 123.30 TYRONE EUGENE DINKINS METER READER 229.05 JAMES DERRIEL BYNUM METER READER 283.05 KATHLEEN A BALSIGER METER READER 252.90 TOTAL UTILITY BILLING 3,215.31 WATER SHERWOOD CONSTRUCTION CO, INC CONCRETE 176.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 176.00 TWIN CITIES READY MIX, INC CONCRETE 135.00 SPRINT SPRINT CARDS 79.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.95 JPMORGAN CHASE BANK LOWES- SUPPLIES 12.80 JPMORGAN CHASE BANK LOWES- SUPPLIES 25.93 JPMORGAN CHASE BANK LOWES- SCRAPER 7.98 JPMORGAN CHASE BANK QT -FUEL 26.20 JPMORGAN CHASE BANK LOWES- SUPPLIES 12.35 JPMORGAN CHASE BANK ANCHOR PAINT -PAINT 72.97 JPMORGAN CHASE BANK LOWES- MATERIALS 26.73 JPMORGAN CHASE BANK LOWES- MATERIALS 36.34 TWIN CITIES READY MIX, INC CONCRETE 270.00 ANCHOR STONE COMPANY STONE 462.23 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 36.20 JPMORGAN CHASE BANK SHELL -FUEL 32.51 JPMORGAN CHASE BANK LOCKE SUPPLY - SUPPLIES 144.80 JPMORGAN CHASE BANK LOWES -BOLTS 4.96 USA MOBILITY WIRELESS, INC PAGER USE 87.50 JPMORGAN CHASE BANK LOWES- SUPPLIES 182.17 JPMORGAN CHASE BANK ADVANCE AUTO -OIL 6.78 JPMORGAN CHASE BANK KUM & GO -FUEL 30.14 JPMORGAN CHASE BANK SHELL -FUEL 13.60 JPMORGAN CHASE BANK STD SUPPLY & LAWN -OIL 5.98 TOTAL WATER 2,167.05 Page 1 Claims List 1/3/2011 Budget Unit Title Vendor Name Payable Description IPayment Amouni TOTAL RECYCLE CENTER 22.40 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO 618733/06 NOTE 36,001.67 THE BANK OF NEW YORK TRUST CO 618713/FAP010003 -L /01 C 6,387.51 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -L /04 21,298.94 THE BANK OF NEW YORK TRUST CO 212423/FAP100002 -L /10 7,096.29 THE BANK OF NEW YORK TRUST CO 618710/ORF01002 -L /01B 11,788.83 THE BANK OF NEW YORK TRUST CO 618716/ORF020017 -L /02B 10,322.04 THE BANK OF NEW YORK TRUST CO 618719/ORF99008 -L/99B 3,574.23 THE BANK OF NEW YORK MELLON NOTE 02 B 1,500.00 TOTAL OPWA DEBT SERVICE 97,969.51 FUND GRAND TOTAL 126,998.7 OPWA STF DEBT SERVICE THE BANK OF NEW YORK TRUST CO 628924/07 NOTE 138,272.39 RCB TRUST SERVICES SERIES 2005 NOTE 114,122.38 RCB TRUST SERVICES SERIES 2008 NOTE 99,716.67 TOTAL OPWA STF DEBT SERVICE 352,111.44 FUND GRAND TOTAL 352,111.4 OPWA ST SUB - DEBT SERV ISF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 21,781.96 TYANN DEVELOPMENT COMPANY, INC DEVELOPMENT AGREEMENT 37,185.84 TOTAL OPWA ST SUB - DEBT SERV 58,967.80 FUND GRAND TOTAL 58,967.8 OPWA GRAND TOTAL $538,077.94 Page 3 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/17/2011 Payroll Expenses Total Expenses 8,194.13 4,396.00 11,296.74 10,918.89 8,157.73 9,491.63 1,169.60 12,270.57 7,124.32 19,222.22 18,795.08 13,588.22 15,834.61 2,048.63 FUND TOTAL 53,624.72 88,883.65