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HomeMy WebLinkAbout2012.01.17_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: January 17, 2012 TIME: 6:30 P.M. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, January 13, 2012. /111 r 1. 1 1 11 nn Stevens, Dept City Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Dr. Andrew Rankin of Freedom Church 3. Flag Salute 4. Roll Call 5. Presentation of Employee of the Quarter Mr. Ray 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of Minutes of the January 3, 2012 Regular Meeting and the January 10, 2012 Special Meeting Attachment # 6-A B. Approval of Claims Attachment # 6-13 C. Acknowledge receipt of the monthly budget status report Attachment # 6-C 7. Consideration and appropriate action relating to items removed from the Consent Agenda Owasso City Council January 17, 2012 Page 2 8. Consideration and appropriate action relating to a request for approval of Ordinance No. 1000 establishing the Meadowcrest gravity sewer relief line assessment area and a mandatory per acre assessment fee for properties within the assessment area Ms. Hess Attachment #8 Staff recommends approval of Ordinance No. 1000 establishing the Meadowcrest gravity sewer relief line assessment area. 9. Consideration and appropriate action relating to a request for acceptance of the Baptist Village sidewalk project and authorization to issue final payment Mr. Feary Attachment #9 Staff recommends acceptance of the Baptist Village sidewalk project and authorization for final payment to Magnum Construction, Incorporated in the amount of $11,212.73 for a total contract amount of $167,000. 10. Consideration and appropriate action relating to a request for approval to purchase a street sweeper Mr. Doyle Attachment #10 Staff recommends approval to purchase one Elgin "Eagle" broom sweeper from J&R Equipment of Oklahoma, City, Oklahoma in the amount of $220,974, per the Oklahoma state bid. 11. Consideration and appropriate action relating to a request for acceptance of the 2011 Oklahoma Department of Transportation Highway Tree Grant in the amount of $25,000 Mr. Henderson Attachment #I 1 Staff recommends acceptance of the ODOT 2011 Highway Tree Grant. 12. Consideration and appropriate action relating to a request for approval of the FY 2011-2012 Street Rehabilitation Program Projects Mr. Stevens Attachment # 12 Staff recommends approval of the FY 201 1-2012 Street Rehabilitation Program Projects. 13. Consideration and appropriate action relating to the acceptance of a donation from the Wileman family and approval of a budget amendment in the general fund Mr. Yancey Attachment # 13 Staff recommends acceptance of a donation in the amount of $500 and approval of a budget amendment in the general fund, increasing estimated revenues by $500 and increasing the appropriation for expenditures in the Police Services Department by $500. 14. Report from City Manager 15. Report from City Attorney 16. Report from City Councilors Owasso City Council January 17, 2012 Page 3 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 18. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 3, 2012 The Owasso City Council met in regular session on Tuesday, January 3, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Thursday, December 29, 2011. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:30 p.m. ITEM 2 INVOCATION The invocation was offered by Father Richard Bradley of Saint Henry's Catholic Church ITEM 3 FLAG SALUTE Vice Mayor Stovall led the flag salute ITEM 4 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor None Bryan Stovall, Vice Mayor Steve Cataudella, Councilor Charlie Brown, Councilor Patrick Ross, Councilor A quorum was declared present STAFF Sherry Bishop, Assistant City Manager Julie Lombardi, City Attorney ITEM 5 PRESENTATION OF THE CHARACTER TRAIT OF AVAILABILITY Ms. Michele Dempster, Owasso Character Council Member, presented to the City Council "Availability," the Character Trait of the Month for January, 2012. ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the December 20, 2011 Regular Meeting and Revised Minutes of the December 6, 201 1 Regular Meeting B. Approval of Claims Owasso City Council January 3, 2012 Mr. Cataudella moved, seconded by Mr. Stovall to approve the Consent Agenda with claims totaling $73,437.52. Also included for review were the healthcare self-insurance claims report and payroll payment report for pay period 12/17/11. YEA: Brown, Ross, Bonebrake, Stovall, Cataudella NAY: None Motion carried 5-0 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item ITEM 8 REPORT FROM CITY MANAGER Mr. Feary provided a Status Report on Public Works Projects ITEM 9 REPORT FROM CITY ATTORNEY No report ITEM 10 REPORT FROM CITY COUNCILORS No report ITEM 11 NEW BUSINESS None ITEM 12 ADJOURNMENT Mr. Stovall moved, seconded by Mr. Brown, to adjourn YEA: Bonebrake, Ross, Brown, Stovall, Cataudella NAY: None Motion carried 5-0 and the meeting was adjourned at 6:40 p.m. Doug Bonebrake, Mayor Ashley Hickman, Minute Clerk 2 OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF SPECIAL MEETING TUESDAY, JANUARY 10, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, January 10, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, January 6, 2012. ITEM 1: CALL TO ORDER Mayor Doug Bonebrake called the meeting to order at 6:03 PM. PRESENT Doug Bonebrake, Mayor Steve Cataudella, Councilor Charlie Brown, Councilor Patrick Ross, Councilor ABSENT Bryan Stovall, Vice Mayor A quorum was declared present ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. IT Equipment Purchase Mr. Lehr presented the item, explaining that bids will be opened on January 20, 2012. It was further explained that staff anticipates placing this item on the February 7, 2012 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Street Sweeper Bid Review B. ODOT 2011 Tree Grant Program Mr. Lehr presented each item and discussion was held. It was further explained that each item will be placed on the January 171h agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. CDBG Process Review B. Street Rehabilitation Plan C. Meadowcrest Assessment Fee Ordinance D. ED Strategic Plan A) Mr. Fritschen presented the Community Development Block Grant process and tentative schedule for identifying future projects eligible for CDBG funding. B) Mr. Stevens presented the proposed street rehabilitation priorities for FY2012 and discussion was held. C) Angela Hess presented a proposed ordinance establishing a mandatory assessment fee related to the Meadowcrest gravity sewer relief line and discussion was held. D) Ms. Harkins presented the Economic Development Strategic Plan. It was further explained that Items B and C will be placed on the January 17th agenda for consideration and appropriate action. Owasso City Council January 10, 2012 ITEM 5: Consideration and appropriate action relating to a request for an executive session for the purpose of discussing: a. Personnel matters relating to the Office of the City Manger, such executive session provided for in O.S. 25, Section 307(B) (1); and b. Confidential communications between the City Council and the City Attorney concerning pending litigation as provided for in the O.S. 25, Section 307(B)(4) Mr. Brown moved to enter into executive session, seconded by Mr. Cataudella. YEA: Ross, Bonebrake, Cataudella, Brown NAY: None Motion carried 4-0. The City Council entered executive session at 7:30 pm. At 8:10 pm, the City Council returned from executive session. ITEM 6: REPORT FROM CITY COUNCILORS No Report. ITEM 7: ADJOURNMENT Mr. Cataudella moved for adjournment, seconded by Mr. Brown YEA: Cataudella, Ross, Brown, Bonebrake NAY: None Motion carried 4-0. Meeting adjourned at 8:11 pm. Doug Bonebrake, Mayor Juliann M. Stevens, Deputy City Clerk 2 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL TREASURER PETTY CASH OC REFUND/CHA 100.00 TREASURER PETTY CASH CC REFUND/LOPEZ 50.00 AEP/PSO STREET LIGHTS 15.06 TREASURER PETTY CASH CC REFUND/FISHER 50.00 TREASURER PETTY CASH CC REFUND/CARLILE 50.00 TREASURER PETTY CASH CC REFUND/DAVIS 50.00 TREASURER PETTY CASH OC REFUND/HERNANDEZ 100.00 TREASURER PETTY CASH CC REFUND/BURGER 100.00 TREASURER PETTY CASH CC REFUND/ROBINSON 50.00 TOTAL GENERAL 565.06 MANAGERIAL JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 2.17 JPMORGAN CHASE BANK HOLIDAY OPEN HOUSE 86.68 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 12.44 JPMORGAN CHASE BANK MEETING EXPENSE-IT 30.36 JPMORGAN CHASE BANK COMMUNITY RELATIONS 24.46 JPMORGAN CHASE BANK LEADERSHIP MTG EXPENSE 44.34 JPMORGAN CHASE BANK EMPLOYEE RELATIONS-SS 143.59 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 119.42 TREASURER PETTY CASH MEETING EXPENSE 10.40 JPMORGAN CHASE BANK LEADERSHIP DEVELOPMENT 44.15 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 50.00 TREASURER PETTY CASH MILEAGE REFUND 72.71 JPMORGAN CHASE BANK MEETING EXPENSE-BONEBRAKE 30.96 JPMORGAN CHASE BANK LEADERSHIP MEETING EXPENS 39.94 JPMORGAN CHASE BANK COMMUNITY RELATIONS 29.54 JPMORGAN CHASE BANK MEETING EXPENSE 32.61 JPMORGAN CHASE BANK MEETING EXPENSE-PD/FIRE 44.06 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 12.66 JPMORGAN CHASE BANK MEETING EXPENSE-ECON DEV 10.51 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 10.38 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 32.45 JPMORGAN CHASE BANK ECONOMIC DEVELOPMENT 77.95 JPMORGAN CHASE BANK ECONOMIC DEVELOPMENT 42.39 JPMORGAN CHASE BANK LEADERSHIP MEETING EXP 42.00 JPMORGAN CHASE BANK MEETING EXPENSE 47.56 JPMORGAN CHASE BANK ECONOMIC DEVELOPMENT 21.58 JPMORGAN CHASE BANK COMMUNITY RELATIONS 60.29 JPMORGAN CHASE BANK COM RELATIONS MEETING EXP 75.54 JPMORGAN CHASE BANK COMMUNITY RELATIONS 21.40 JPMORGAN CHASE BANK MEETING EXPENSE-YMCA 80.53 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 240.00 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 103.77 JPMORGAN CHASE BANK MEETING EXPENSE-FIRE 22.59 JPMORGAN CHASE BANK PIKEPASS-PIKEPASS FEES 8.00 Page 1 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni TOTAL MANAGERIAL 1,727.43 FINANCE JPMORGAN CHASE BANK GOVT FINANCE-MEMBER DUES 190.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 10.44 JPMORGAN CHASE BANK TCC-TRAINING/KIMBALL 125.00 JPMORGAN CHASE BANK REASORS-TRAINING EXPENSE 17.98 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 50.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 49.99 TREASURER PETTY CASH MILEAGE REFUND 17.33 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 101.60 JPMORGAN CHASE BANK AMERICAN PR ASSOC-DUES 219.00 JPMORGAN CHASE BANK AMER PR ASSOC-PERIODICAL 244.15 TREASURER PETTY CASH MILEAGE REFUND 33.02 TOTAL FINANCE 1,058.51 HUMAN RESOURCES JPMORGAN CHASE BANK REASORS-MEETING EXPENSE 21.64 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 24.60 US PT THERAPY SERVICES, INC. INJURY PREVENTION 100.00 TREASURER PETTY CASH NOTARY FEE 10.00 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 JPMORGAN CHASE BANK OFFICE DEPOT-CREDIT -43.60 JPMORGAN CHASE BANK TAHLEQUAH DAILY-ADVERTISE 16.36 JPMORGAN CHASE BANK BESTBUY-DIGITAL CAMERA 169.96 JPMORGAN CHASE BANK CHARACTER TRNING-BULLETIN 557.20 JPMORGAN CHASE BANK OFFICE DEPOT-BACKUP 32.31 JPMORGAN CHASE BANK CHARACTER TRNING-BULLETIN 39.80 JPMORGAN CHASE BANK TULSA WORLD-ADVERTISING 1,145.52 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS FOR NEW 25.00 JPMORGAN CHASE BANK CLAREMORE DAILY-ADVERTISE 248.15 TOTAL HUMAN RESOURCES 2,573.94 HR - CHARACTER INITIATIVE JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 232.40 TOTAL HR - CHARACTER INITIATIVE 232.40 GENERAL GOVERNMENT JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 95.04 AT&T CONSOLIDATED PHONE BILL 678.23 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,191.68 HEARTLAND CONSULTING, INC CONSULTING SERVICES FY12 10,500.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 36.84 JPMORGAN CHASE BANK MAILFINANCE-POSTAGE LEASE 389.00 JPMORGAN CHASE BANK MAILFINANCE-POSTAGE LEASE 389.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 31.68 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 31.68 JPMORGAN CHASE BANK AMER WASTE-REFUSE SERVICE 140.48 Page 2 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni TOTAL GENERAL GOVERNMENT 13,483.63 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 18.41 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 235.54 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 150.00 VERIZON WIRELESS WIRELESS CONNECTION 31.99 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 78.76 TULSA COUNTY INFORMATION TECH DEPT LAND RECORDS 30.00 INCOG 3RD QTR DUES 5,013.25 TOTAL COMMUNITY DEVELOPMENT 5,557.95 ENGINEERING JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 29.98 VERIZON WIRELESS WIRELESS CONNECTION 57.65 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 191.67 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 342.71 CITY GARAGE VEH PARTS & OUTSIDE SVCS 89.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 TOTAL ENGINEERING 738.40 INFORMATION TECHNOLOGY VERIZON WIRELESS WIRELESS CONNECTION 96.28 JPMORGAN CHASE BANK COX-CITY INTERNET SERVICE 1,550.00 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 37.11 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 66.67 JPMORGAN CHASE BANK GODADDY-SSL CERTIFICATE 84.98 JPMORGAN CHASE BANK MICROSOFT-ITWINSVR 2008 46.80 JPMORGAN CHASE BANK CARTRIDGE WORLD-INK 69.99 JPMORGAN CHASE BANK SHI CORP-SUBSCRIPTION 325.00 TOTAL INFORMATION TECHNOLOGY 2,276.83 SUPPORT SERVICES JPMORGAN CHASE BANK HORIZON-BOILER REPAIRS 627.36 AT&T CONSOLIDATED PHONE BILL 59.63 JPMORGAN CHASE BANK LOWES-LIGHT BULBS 29.52 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 166.67 A PLUS SERVICE INC REPAIRS TO HEATING UNIT 749.00 JPMORGAN CHASE BANK LOWES-WIRENUTS 6.91 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 284.13 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 JPMORGAN CHASE BANK HORIZON-BOILER REPAIR 1,956.23 JPMORGAN CHASE BANK LIGHTING-BALLAST 18.98 JPMORGAN CHASE BANK MOTOROLA-ANNUAL DUES 85.00 CITY GARAGE VEH PARTS & OUTSIDE SVCS 900.17 VERIZON WIRELESS WIRELESS CONNECTION 31.98 Page 3 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni SUPPORT SERVICES... JPMORGAN CHASE BANK LOWES-GLAZE AND PUSH PINS 13.30 JPMORGAN CHASE BANK ACTION PLUMBING-PLUMBING 85.00 TOTAL SUPPORT SERVICES 5,052.38 CEMETERY JPMORGAN CHASE BANK OWASSO LUMBER-SUPPLIES 10.98 L & B DIRT PIT TOP SOIL FOR DRESS UPS 45.00 JPMORGAN CHASE BANK LOWES-SUPPLIES 16.46 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 24.84 JPMORGAN CHASE BANK HOME DEPOT-LIGHT BULBS 14.98 TOTAL CEMETERY 112.26 POLICE SERVICES JPMORGAN CHASE BANK EMBLEM-UNIFORM PATCHES 408.53 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY12 147.00 JPMORGAN CHASE BANK OFFICE EVRYTHNG-CALENDARS 14.76 JPMORGAN CHASE BANK MTM-25 HAT BADGES 1,090.76 JPMORGAN CHASE BANK PATROL TECH-TACTICAL PANT 42.76 JPMORGAN CHASE BANK AUTOZONE-SWITCH 66.58 AT&T CONSOLIDATED PHONE BILL 458.43 JPMORGAN CHASE BANK GALLS-UNIFORMS 6,371.24 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 361.47 JPMORGAN CHASE BANK OWASSO FITNESS-GYM FEES 105.00 JPMORGAN CHASE BANK PIKEPASS-PIKEPASS USAGE 28.50 JPMORGAN CHASE BANK JOHN REID-TRAINING 595.00 JPMORGAN CHASE BANK JOHN REID-TRAINING 595.00 JPMORGAN CHASE BANK ADVANCE AUTO-PARTS 7.77 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 379.67 JPMORGAN CHASE BANK OFFICE DEPOT-DVD-R'S 71.98 JPMORGAN CHASE BANK BROWNELLS-AMMO 134.80 JPMORGAN CHASE BANK GUARDIAN-PEPPER SPRAY 59.37 VERIZON WIRELESS WIRELESS CONNECTION 345.56 JPMORGAN CHASE BANK GALLS-GEAR BAG 14.99 CITY GARAGE VEH PARTS & OUTSIDE SVCS 4,510.28 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 17.98 JPMORGAN CHASE BANK OACP-DUES 150.00 JPMORGAN CHASE BANK OFFICE DEPOT-RETURN -71.98 TREASURER PETTY CASH TRAVEL EXPENSE 45.75 TREASURER PETTY CASH KEYS 60.00 TREASURER PETTY CASH TRAVEL EXPENSE 38.90 JPMORGAN CHASE BANK SPEX FORENSICS-PROP TAGS 42.15 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 4,833.33 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 9,857.00 DONALD L. TAYLOR KEYS 9.00 JPMORGAN CHASE BANK DRY CLEANING ST-CLEANING 1,141.99 JPMORGAN CHASE BANK MOTOROLA-RADIO REPAIR 465.00 Page 4 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni TOTAL POLICE SERVICES 32,398.57 POLICE - DOJ VEST GRANT JPMORGAN CHASE BANK GALLS-VEST/TOWNSEND/LATTA 485.97 JPMORGAN CHASE BANK GALLS-VEST 428.97 JPMORGAN CHASE BANK GALLS-VEST/NEAR 679.99 JPMORGAN CHASE BANK GALLS-VEST/HUTTON 425.48 JPMORGAN CHASE BANK GALLS-VEST/LONG 428.97 TOTAL POLICE - DOJ VEST GRANT 2,449.38 POLICE COMMUNICATIONS JPMORGAN CHASE BANK WALMART-PRISONER MEALS 76.74 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 160.90 JPMORGAN CHASE BANK DELL-MONITORS 302.48 JPMORGAN CHASE BANK DOC-REUPHOLSTER CHAIRS 685.11 JPMORGAN CHASE BANK OFFICE EVRYTHNG-CALENDARS 7.38 JPMORGAN CHASE BANK RADIOSHACK-AC ADAPTER 22.49 JPMORGAN CHASE BANK WALMART-PRISONER MEALS 141.24 WAYNE R. GAYLORD RECEPTACLE IN JAIL 400.00 TOTAL POLICE COMMUNICATIONS 1,796.34 ANIMAL CONTROL JPMORGAN CHASE BANK DRY CLEANING ST-CLEANING 97.60 JPMORGAN CHASE BANK RADIOSHACK-ADAPTER 15.25 JPMORGAN CHASE BANK HILLS PET-FOOD 378.81 AT&T CONSOLIDATED PHONE BILL 44.53 JPMORGAN CHASE BANK ABAXIS-HEARTWORM TEST 108.35 JPMORGAN CHASE BANK LAMBRIAR-DEWORMER 111.60 JPMORGAN CHASE BANK WALGREENS-SUPPLIES 1.07 VERIZON WIRELESS WIRELESS CONNECTION 63.96 CITY GARAGE VEH PARTS & OUTSIDE SVCS 437.04 JPMORGAN CHASE BANK VORTECH-FETAL PLUS SOLUT 168.68 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 166.67 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 194.16 TOTAL ANIMAL CONTROL 1,787.72 FIRE SERVICES FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 2,350.86 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 1,166.67 CITY GARAGE VEH PARTS & OUTSIDE SVCS 225.67 JPMORGAN CHASE BANK LOWES-TOOLS/TOOL BAG 74.63 JPMORGAN CHASE BANK LOWES-SUPPLIES 67.06 JPMORGAN CHASE BANK BAPTIST INC-APPAREL 2,261.25 VERIZON WIRELESS WIRELESS CONNECTION 255.90 JPMORGAN CHASE BANK WALMART-SUPPLIES 11.90 JPMORGAN CHASE BANK GRAINGER-THERMOSTAT 54.36 JPMORGAN CHASE BANK LOWES-FITTINGS 42.18 JPMORGAN CHASE BANK LOCKE-HOT WATER TANK 21086.53 Page 5 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES... JPMORGAN CHASE BANK LOCKE-FITTINGS 16.88 JPMORGAN CHASE BANK BELK-UNIFORM APPAREL 49.97 JPMORGAN CHASE BANK INSTITUTE OF FIRE-DUES 136.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 23.49 JPMORGAN CHASE BANK WALMART-SUPPLIES 112.18 JPMORGAN CHASE BANK EQUIPMENT ONE-FAN ROPE 5.80 JPMORGAN CHASE BANK OWASSO FITNESS-GYM FEES 300.00 JPMORGAN CHASE BANK PENNEYS-UNIFORM RETURN -16.66 JPMORGAN CHASE BANK OREILLY-OIL 35.98 AT&T CONSOLIDATED PHONE BILL 232.25 JPMORGAN CHASE BANK PENNEYS-UNIFORM APPAREL 99.97 JPMORGAN CHASE BANK PENNEYS-UNIFORM APPAREL 29.99 JPMORGAN CHASE BANK LOWES-FITTINGS 9.27 JPMORGAN CHASE BANK P&K EQUIPMENT-SHARPENING 20.89 JPMORGAN CHASE BANK BMI-COPIER MAINTENANCE 312.59 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 2,215.23 MELODY JOY SMIDDY APPAREL HEMS/PATCHES 416.00 JPMORGAN CHASE BANK LOWES-HARDWARE 12.48 JPMORGAN CHASE BANK LOWES-PLUMBING PARTS 4.42 JPMORGAN CHASE BANK ACCURATE FIRE-INSPECTION 120.60 JPMORGAN CHASE BANK WALMART-COFFEE 44.06 JPMORGAN CHASE BANK ADVANCE AUTO-ANTIFREEZE 29.98 JPMORGAN CHASE BANK LOWES-REPAIR PARTS 7.92 JARROD LINTHICUM TUITION REIMBURSEMENT 226.65 TOTAL FIRE SERVICES 13,042.95 EMERGENCY PREPAREDNES VERIZON WIRELESS WIRELESS CONNECTION 31.99 AT&T CONSOLIDATED PHONE BILL 23.55 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 20.46 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 20.40 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 20.40 TOTAL EMERGENCY PREPAREDNESS 116.80 STREETS CITY GARAGE VEH PARTS & OUTSIDE SVCS 514.21 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.78 UNIFIRST HOLDINGS LP UNIFORM RENTAL 33.93 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 1,166.67 JPMORGAN CHASE BANK SPEEDTECHLIGHTS-LGT BAR 1,125.16 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 1,388.98 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 AEP/PSO STREET LIGHTS 5,558.99 JPMORGAN CHASE BANK WATER PROD-LID 32.00 JPMORGAN CHASE BANK ANCHOR PAINT-PARTS 27.50 JPMORGAN CHASE BANK ANCHOR PAINT-PARTS 25.50 Page 6 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl STREETS... JPMORGAN CHASE BANK EQUIPMENT ONE-GEN REPAIR 74.78 JPMORGAN CHASE BANK ALL BATTERY-BATTERY 51.80 JPMORGAN CHASE BANK PMSI-COLD PATCH 498.00 JPMORGAN CHASE BANK OWASSO LUMBER-FORMS 50.78 JPMORGAN CHASE BANK MOTOROLA-RADIO REPAIR 465.00 JPMORGAN CHASE BANK MOTOROLA-RADIO REPAIR 465.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 587.50 TULSA COUNTY BOCC CAMDEN PARK SIGN 698.50 SIGNALTEK INC LOOP REPLACEMENT 2,420.00 ROADSAFE TRAFFIC SYSTEMS, INC BARRICADE RENTAL 239.20 TOTAL STREETS 16,972.28 BAPTIST RETIRE CTR SIDEW, MAGNUM CONSTRUCTION INC BAPTIST RETIREMENT CENTER 59,047.93 MAGNUM CONSTRUCTION INC BAPTIST RETIREMENT CENTER 11,212.73 TOTAL BAPTIST RETIRE CTR SIDEWA 70,260.66 STORMWATER CITY GARAGE LABOR/OVERHEAD EXP - DEC, 1,166.67 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 597.11 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.16 JPMORGAN CHASE BANK GRAINGER-BRASS PLUG 2.66 CITY GARAGE VEH PARTS & OUTSIDE SVCS 337.05 JPMORGAN CHASE BANK P&K EQUIP-AIR FILTERS 22.00 VERIZON WIRELESS WIRELESS CONNECTION 31.99 JPMORGAN CHASE BANK HOME DEPOT-SUPPLIES 27.44 JPMORGAN CHASE BANK HOME DEPOT-MORTAR 7.34 JPMORGAN CHASE BANK EQUIPMENT ONE-SHARPENING 28.00 JPMORGAN CHASE BANK EQUIPMENT ONE-RENTL 96.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.16 JPMORGAN CHASE BANK P&K EQUIPMENT-OIL MIX 50.88 JPMORGAN CHASE BANK OREILLY-CLEANER 9.49 JPMORGAN CHASE BANK CLASSIC CHEV-KEY 7.76 JPMORGAN CHASE BANK LOWES-SUPPLIES 40.29 JPMORGAN CHASE BANK BROWN FARMS-SOD 35.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 65.00 TOTAL STORMWATER 2,611.00 PARKS ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI 140.93 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 SHAWNEE LIGHTING SYSTEMS INC LIGHTING SPORTS COMPLEX 2,834.82 VERIZON WIRELESS WIRELESS CONNECTION 31.99 AT&T CONSOLIDATED PHONE BILL 185.22 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 328.16 Page 7 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni PARKS... JPMORGAN CHASE BANK OFFICE EVERYTHING-SUPPLIE 7.38 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 333.33 TOTAL PARKS 3,900.08 COMMUNITY CENTER CITY GARAGE LABOR/OVERHEAD EXP - DEC, 50.00 TREASURER PETTY CASH FUEL 47.30 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 153.55 JPMORGAN CHASE BANK LOWES-RACKS 130.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 41.97 JPMORGAN CHASE BANK CHARACTER TRNING-BULLETIN 25.87 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 677.24 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 5.38 AT&T CONSOLIDATED PHONE BILL 128.09 TOTAL COMMUNITY CENTER 1,259.40 HISTORICAL MUSEUM ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 260.00 AT&T CONSOLIDATED PHONE BILL 23.54 TOTAL HISTORICAL MUSEUM 283.54 ECONOMIC DEV FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 43.23 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 50.00 VERIZON WIRELESS WIRELESS CONNECTION 38.64 JPMORGAN CHASE BANK WEBSCRIBBLE-HOSTING 19.99 TOTAL ECONOMIC DEV 151.86 FUND GRAND TOTAL 180,409.3 AMBULANCE SERVICE TRAILBLAZER HEALTH ENTERPRISES LLC AMBULANCE REFUND 329.96 MIKE KITCHENS AMBULANCE REFUND 506.63 RAY JOHNSON AMBULANCE REFUND 633.00 UNITED HEALTHCARE AMBULANCE REFUND 80.32 TRAILBLAZER HEALTH ENTERPRISES LLC AMBULANCE REFUND 321.29 RAY JOHNSON AMBULANCE REFUND 80.87 JUDITH FRITZ AMBULANCE REFUND 50.00 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 201.78 TOTAL AMBULANCE SERVICE 2,203.85 AMBULANCE JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,773.09 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 236.09 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 16.84 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 8.75 CITY GARAGE VEH PARTS & OUTSIDE SVCS 182.17 CITY GARAGE LABOR/OVERHEAD EXP - DEC, 1,333.33 Page 8 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni AMBULANCE... FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 1,901.80 MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 57.00 MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 57.00 MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 57.00 OK STATE DEPT OF HEALTH EMERGENCY INTERMEDIATE EMT LICENSE 160.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 1,277.19 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 825.47 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 213.00 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 27.39 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 124.50 JPMORGAN CHASE BANK PSI-SUPPLIES 394.88 JPMORGAN CHASE BANK PSI-SUPPLIES 123.40 JPMORGAN CHASE BANK PSI-SUPPLIES 272.77 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 849.90 JPMORGAN CHASE BANK FULLERTON-MEDICAL OXYGEN 133.50 TOTAL AMBULANCE 10,025.07 FUND GRAND TOTAL 12,228.9 E911 COMMUNICATIONS JPMORGAN CHASE BANK TOTAL RADIO-MAINTENANCE 285.00 AT&T CONSOLIDATED PHONE BILL 292.24 INCOG INCOG MAPPING & MSAG MAIN 414.52 TOTAL E911 COMMUNICATIONS 991.76 FUND GRAND TOTAL 991.7 STRONG NEIGHBORHOODS VERIZON WIRELESS WIRELESS CONNECTION 31.99 TOTAL STRONG NEIGHBORHOODS 31.99 FUND GRAND TOTAL 31.9 STORMWATER - STORMWATI JPMORGAN CHASE BANK WATER PROD-RISERS 514.20 MIKE OZBUN ENTERPRISE INC MOTOR AND PUMP REPAIR 2,745.61 TOTAL STORMWATER - STORMWATER 3,259.81 FUND GRAND TOTAL 3,259.8 CI - SPORTS PK FY09 RESTR III CONSTRUCTION, LLC SPORTS PARK RESTROOM 15,302.10 TOTAL CI - SPORTS PK FY09 RESTR 15,302.10 FUND GRAND TOTAL 15,302.1 Page 9 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni CITY GARAGE UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 33.36 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.61 T & W TIRE, LP TIRES FOR CITY VEHICLES 405.64 T & W TIRE, LP TIRES FOR CITY VEHICLES 3,347.08 T & W TIRE, LP TIRES FOR TRASH TRUCKS 2,567.21 JPMORGAN CHASE BANK RULE COMPANY-NUTS/INSERTS 84.05 JPMORGAN CHASE BANK OREILLYS-PARTS 2,037.48 JPMORGAN CHASE BANK TATE BOYS-TRAILER TIRES 437.80 JPMORGAN CHASE BANK FLEET DISTRIBUTORS-PARTS 214.01 JPMORGAN CHASE BANK FASTENAL-BOLTS 8.89 JPMORGAN CHASE BANK LOWES-TRACTOR WINDOW 53.98 JPMORGAN CHASE BANK UNITED FORD-PARTS 304.80 JPMORGAN CHASE BANK UNITED FORD-PARTS 986.05 JPMORGAN CHASE BANK CUMMINS-EXHAUST BOLTS 3.32 JPMORGAN CHASE BANK FEDEX-POSTAGE 11.12 JPMORGAN CHASE BANK QUIK SERVICES-STEEL 29.60 AT&T CONSOLIDATED PHONE BILL 44.54 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 650.62 JPMORGAN CHASE BANK FRONTIER INT'L-RETURN -1,212.80 TOTAL CITY GARAGE 10,037.36 FUND GRAND TOTAL 10,037.3 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 TOTAL WORKERS' COMP SELF-INS 578.00 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,890.89 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 1,168.53 OK TAX COMMISSION SPECIAL TAX UNIT MITF QUARTERLY ASSESSMENT 830.87 UNITED SAFETY & CLAIMS INC TPA ADMIN FEES FOR WORKER 1,610.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 24,429.57 TOTAL WORKERS' COMP SELF-INS 29,929.86 FUND GRAND TOTAL 30,507.8 CITY GRAND TOTAL $252,769.17 Page 10 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 1/17/12 VENDOR DESCRIPTION AMOUNT DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL 2,164.00 2,262.90 2,123.40 6,550.30 VSP VISION MEDICAL SERVICES 1,315.25 VISION DEPT TOTAL 1,315.25 HEALTHCARE SELF INSURANCE FUND TOTAL 7,865.55 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 12/3112011 Department Overtime Expenses Benefits Pavroll Expenses Total Expenses Municipal Court 1,980.09 4,586.31 6,566.40 Managerial 7,882.74 19,393.89 27,276.63 Finance 7,306.86 13,062.59 20,369.45 Human Resources 4,060.16 6,147.95 10,208.11 Community Development 5,746.43 10,646.70 16,393.13 Engineering 7,096.48 12,791.11 19,887.59 Information Systems 5,279.27 9,262.23 14,541.50 Support Services 2,764.25 6,427.09 9,191.34 Police 7,595.03 55,970.43 105,701.63 161,672.06 Central Dispatch 790.36 11,680.61 17,095.97 28,776.58 Animal Control 1,402.32 2,218.40 3,620.72 Fire 161.85 46,697.78 89,605.81 136,303.59 Fire-Safer Grant 9,860.84 5,743.99 9,860.84 15,604.83 Emergency Preparedness 1,589.86 2,798.43 4,388.29 Streets 5,021.26 6,510.46 11,531.72 Stormwater/ROW Maint. 4,174.63 6,753.30 10,927.93 Park Maintenance 4,389.32 8,723.87 13,113.19 Community-Senior Center 1,719.14 3,013.30 4,732.44 Historical Museum 66.31 540.00 606.31 Economic Development 941.45 2,826.92 3,768.37 General Fund Total 18,408.08 181,513.38 337,966.80 519,480.18 Garage Fund Total 2,732.08 4,103.60 6,835.68 Ambulance Fund Total 51.11 12,227.96 23,456.15 35,684.11 Emergency 911 Fund Total - Worker's Compensation Total 758.41 4,248.75 5,007.16 Strom Neighborhoods 1,084.46 2,077.12 3,161.58 CITY OF OWASSO GENERALFUND FISCAL YEAR 2011-2012 Statement of Revenues & Expenditures As of December 31, 2011 MONTH YEAR TO-DATE TO-DATE BUDGET REVENUES: Taxes $ 1,586,966 $ 9,660,293 $ 19,631,900 Licenses & permits 11,739 67,799 201,400 Intergovernmental 98,828 413,793 2,540,926 Charges for services 35,399 210,359 517,600 Fines & forfeits 39,660 307,505 910,300 Other 10,997 79,800 146,200 TOTAL REVENUES 1,783,587 10,739,549 23,948,326 EXPENDITURES: Personal services 1,141,134 6,767,394 14,008,245 Materials & supplies 27,650 321,010 723,852 Other services 73,509 816,889 1,701,644 Capital outlay 54,983 256,933 2,143,139 TOTAL EXPENDITURES 1,297,276 8,162,226 18,576,880 REVENUES OVER EXPENDITURES 486,311 2,577,323 5,371,446 TRANSFERS IN (OUT): Transfers in 1,002,886 5,797,368 11,601,600 Transfers out (1,488,824) (8,921,056) (17,965,700) TOTAL TRANSFERS (485,939) (3,123,688) (6,364,100) NET CHANGE IN FUND BALANCE 372 (546,365) (992,654) FUND BALANCE (GAAP Basis) Beginning Balance 3,944,512 Ending Balance $ 3,398,147 FUND BALANCE (Budgetary Basis) Beginning Balance 2,344,066 2,344,066 Ending Balance $ 1,797,701 $ 1,351,413 PERCENT OF BUDGET 49.21% 33.66% 16.29% 40.64% 33.78% 54.58% 48.31% 44.35% 48.01% 11.99% 49.97% 0 The CitM#'_ 0 y Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Angela Hess Finance Director SUBJECT: Meadowcrest Gravity Sewer Relief Line Assessment Fee DATE: January 13, 2012 BACKGROUND: In January 2011, The Owasso Public Works Authority awarded Ira M. Green Construction Company of Claremore the contract for construction of the Meadowcrest Gravity Sewer Relief Line. The project was implemented to facilitate expected residential and commercial growth in the northwest section of the city over the next 5 - 15 years. Additionally, the construction of the sewer relief line will reduce the possibility of wet weather sanitary sewer overflows in that part of the city. Funding for the project was a public/private partnership. The final cost of the project was $553,660 of which Owasso Land Trust contributed $180,000 for the added capacity to the system around the Maple Glen I and II Subdivisions. Alternatives were analyzed and considered in making the decision to build the Meadowcrest Gravity Sewer Relief Line. The decision was made to eliminate the lift station and construct a gravity sewer line to connect with the Ranch Creek Interceptor. As a result of the completion of this project the following benefits were realized: • Reduction of wet weather sanitary sewer overflows in the Hale Acres subdivision (per Consent Order No. 10-036 provided by ODEQ • Access to the proposed gravity sewer relief line for approximately 408 non-developed acres • Provision for several access points for the Sports Park users • Elimination of electrical, mechanical, and maintenance costs currently associated with the Meadowcrest Lift Station • Increased capacity to established service areas This assessment fee differs from previous fees associated with earlier projects with mandatory assessment fees. The total cost of this project is not expected to be recovered through the assessment fee due to the fact improvements to the Meadowcrest lift station were needed to accommodate current residential and commercial property existing in the assessment area. Construction of the Meadowcrest Gravity Sewer Relief Line was completed on November 11, 2011. Final acceptance of the project and final payment was approved by the Owasso Public Works Authority Trustees on December 20, 2011. PROPOSAL: The City Council is being asked to approve an ordinance to establish an assessment area and mandatory assessment fee for properties that are within the assessment area and authorized to tie into the Meadowcrest Gravity Sewer Relief Line. Payment of this assessment fee will be mandatory and assessment fees will be due upon the approval of a final plat or connection to the sewer relief line. The complete drainage basin includes a total of 612 acres as depicted on the attached map. The Owasso Sports Park and the Meadowcrest addition are deducted from the assessment area acreage. Additionally, Maple Glen I and Maple Glen II additions and a 15 acre designated area, are deducted from the total 612 acres per the contract with Owasso Land Trust (OLT). Owasso Land Trust contributed $180,000 toward this project as part of an agreement between OLT and the City of Owasso for partial reimbursement of construction costs for the Meadowcrest Relief Sewer Line and partial exclusion from the payment of the proposed mandatory per acre assessment fee. The following is the breakdown of the excluded acreage: Tract Acres Complete Drainage Basin 612 Minus: Sports Park 79 Meadowcrest 50 Maple Glen 24 Maple Glen II 36 Designated Area 15 Total Remaining Assessment Area 408 Final cost of the project was $533,660, less the $180,000 contribution from Owasso Land Trust, resulting in final costs of $353,660. The total cost of the project includes the purchase of rights of way; construction costs; professional fees; and all other lawful and authorized fees. The mandatory assessment fee has been calculated to be $867 per acre. Existing single family residents located within the assessment, would be allowed to pay a onetime assessment fee of $867 to tap into the sewer line, regardless of the amount of acreage owned. Should the property owner decide to subdivide the acreage for future development, an assessment fee of $867 per acre would be mandatory per the proposed city ordinance. The primary objective in offering existing single family residents the opportunity to pay a flat fee for tapping into the sewer relief line is to encourage current septic system users to take advantage of this opportunity to become City of Owasso sewer customers. The flat fee would make it more affordable for existing single family residents to tap into the Meadowcrest Gravity Sewer Relief Line. RECOMMENDATION: Staff recommends City Council approval of Ordinance No. 1000 establishing the Meadowcrest Gravity Relief Sewer Line assessment area, and a mandatory per acre assessment fee in the amount of $867 for properties located within the complete drainage basin assessment area. ATTACHMENTS: Ordinance No. 1000 CITY OF OWASSO ORDINANCE NO. 1000 AN ORDINANCE RELATING TO PART 17 UTILITIES, CHAPTER 3, SEWER SYSTEM, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY ESTABLISHING THE MEADOWCREST GRAVITY RELIEF SEWER LINE ASSESSMENT AREA AND A MANDATORY PER ACRE ASSESSMENT FEE FOR PROPERTIES WITHIN THE ASSESSMENT AREA. THIS ORDINANCE AMENDS PART 17, CHAPTER 3, OF THE CITY OF OWASSO CODE OF ORDINANCES BY ENACTING SECTION 17-303, MEADOWCREST GRAVITY SEWER RELIEF LINE ASSESSMENT AREA AND FEE. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO-WIT: SECTION ONE (1): Part 17, Utilities, Chapter 3, Sewer System, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 17-303 MEADOWCREST GRAVITY SEWER RELIEF LINE ASSESSMENT AREA AND FEE SECTION TWO (2): It is the purpose of this ordinance to promote public health, safety and welfare by constructing and maintaining a sewer line in the northwest section of town to be known and referred to as the Meadowcrest Gravity Sewer Relief Line, and to further establish both the area included within the Meadowcrest Gravity Sewer Relief Line Assessment Area and the mandatory assessment fee for that area. SECTION THREE (3): The Meadowcrest Gravity Sewer Relief Line Assessment Area is hereby established as the area depicted on the map attached hereto as Exhibit "A" which shall be made a part of this ordinance. All property within the Assessment Area may connect to the Meadowcrest Gravity Sewer Relief Line subsequent to the effective date of this ordinance. The complete drainage basin area contains 612 acres from which tracts for the Sports Park, Meadowcrest, Maple Glen, Maple Glen II and a 15 acre designated area have been exempted as shown below. The remaining Assessment Area shall contain 408 acres: Tract Acres Complete Drainage Basin 612 Minus: Sports Park 79 Meadowcrest 50 Maple Glen 24 Maple Glen II 36 Designated Area 15 Total Remaining Assessment Area 408 SECTION FOUR (4): A significant portion of the costs associated with the construction of the Meadowcrest Gravity Sewer Relief Line, including costs for the acquisition of right-of-way, construction costs, professional fees, interest, and other lawful and authorized costs and fees, shall be recouped through a per acre assessment fee for all property located within the Assessment Area that is developed and ties in to the Meadowcrest Gravity Relief Line after the effective date of this ordinance. The total cost of the project is $353,660 resulting in an assessment fee of $867 per acre. SECTION FIVE (5): This assessment shall be paid as a fee by properties within the Assessment Area that are authorized to tie into the Meadowcrest Gravity Sewer Relief Line. Payment of the Assessment Fee is mandatory and will be due upon approval of a final plat. Existing single family residents located within the Assessment Area may tap into the Relief Line upon payment of a flat fee of $867 regardless of the property's acreage. In the event such a property is subsequently subdivided by the owner for future development, payment of the $867 per acre assessment fee shall be required. SECTION SIX (6): DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SEVEN (7): REPEALER All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the extent of the conflict only. SECTION EIGHT (8): SEVERABILITY If any part or parts of this ordinance are held invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. 2 SECTION NINE (9): CODIFICATION The City of Owasso Code of Ordinances is hereby amended by enacting an ordinance to be codified in Part 17, Chapter 3, as Section 17-303. PASSED by the City Council of the City of Owasso, Oklahoma on the day of January, 2012 Doug Bonebrake, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED as to form and legality Julie Lombardi, City Attorney CITY OF OWASSO ASSESSMENT AREA OF THE MEADOWCREST ASSESSMENT 408 AREA ACRES S MEADOWCREST RELIEF SEWER 0 111 N. Main Street P.O. Box 180 RELIEF SEWER MEADOWCREST Owasso, OK 74055 RELIEF SEWER ASSESSMENT AREA North THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT 918.376.1500 1/11/12 WARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY. x H H H Z OT City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: John W. Feary Project Administrator SUBJECT: Baptist Retirement Center Sidewalk Project Acceptance and Authorization to Issue Final Payment DATE: January 13, 2012 BACKGROUND: At the time of development, the Baptist Retirement Center was constructed with no sidewalks for pedestrian traffic along the major streets. Sidewalks within the development connect buildings and other amenities, but foot-traffic along the major thoroughfare through the Center has increased over the last few years resulting in a concern for pedestrian safety. Residents currently walk along the curb in the drive lanes. After reviewing the pedestrian traffic in the area, staff recommended that a 7-foot wide sidewalk be constructed around the loop. The installation of a 7' wide sidewalk would eliminate the need for a parallel walking path on the opposite side of the roadway. City of Owasso Engineering staff designed the project and prepared the project for the bid process. In August 2011, an advertisement for bids for the sidewalk project was published in accordance with state statutes. The bid opening occurred on August 25, 2011, with eleven (11) contractors submitting bids. In September of 2011, City Council awarded the contract to Magnum Construction of Broken Arrow, OK in the amount of $167,000. FUNDING: The budget for this project was developed using City of Owasso FY 2012 Street Funds, a contribution from Tulsa County, and funds from the Baptist Retirement Center. The budget is as follows: Entity Amount City Of Owasso $130,000.00 Tulsa County $ 25,000.00 Baptist Retirement Center $ 12 000.00 Total $167,000.00 RECOMMENDATION: Staff recommends City Council acceptance of the Baptist Retirement Center Sidewalk Project and authorization to issue final payment in the amount of $11,212.73 for a total contract amount of $167,000.00. ATTACHMENT: A. Site Map B. Final Pay Request Attachment A FT JJi` i IF tv N. Z; t, . -r E 76TH ST N - 17-7 - Z ~ -.o N w; x o m a m E7 THS N N r PROPOSED _ SIDEWALK 11! i tp,, Owasso Public Works Department Engineering Div. P.O. 180 Owasso, OK 74055 918.272.4959 www.cityofowasso.com AUGUST 2011 N BAPTIST RETIREMENT w E CENTER SIDEWALK PROJECT S r-2w 6/29/20„ EXHIBIT "A" BAPTIST RETIREMENT CENTER SIDEWALK PROJECT - CITY OF OWASSO PAY ESTIMATE NO. ~ , t, t PERIOD: i - I - fL -tv i-10-I2 CONTRACTOR BID AMOUNT OF ORIGINAL CONTRACT: CONTRACT ADJUSTMENTS : 4-s ADJUSTED BID AMOUNT: $ { p 80 TOTAL COMPLETE WORK: $ 1 G1, MATERIALS STORED (per attached tabulation): $ - $ 1d -7 1000.110 9) LESS RETAINAGE: $ d TOTAL EARNED LESS 444% RETAINAGE: $ PERCENTAGE OF PROJECT COMPLETION: t Oc~°~ LESS PREVIOUS PAYMENTS: $ lE 5 5-t l 87? • -7 AMOUNT DUE THIS ESTIMATE: $ o 12-32 •-2- The undersigned Contractor certifies that to the best of the. Contractor's knowledge, information and belief the Work covered by this Payment Estimate has been completed in accordance with contract documents, that all amounts have been paid. by the Contractor for Work which previous Payment Estimates were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR NAME: Cj C'J O(V~ C Y`, 0 By: Date: Project Manager State of OV0 1". y} ,C, . PA DU N County of: ~S C~ otary Public 7 1WTWRY PUBLIC STATE OF OKLAHOMA Subscribed & sworn to before me this j& y of _4,n 20 i My Commission Expires: COMMISSION #00010083 WIRES 07118/2012 Reco nde for Payment j /~J - oho y o Owasso Date Approved for Payment by: City of Owasso Date AGREEMENT 0309 00300 - Page 7 of 13 C-a ~ t~~ CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on-site observations and the date comprising the above application, the certifies to the Owner that to the best of the sacs- knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. z1z 9-) ' AMOUNT CERTIFIED $ €1 ~ (Attach explanation if amount certified differs from the amount applied for.) By: Date: This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment is without prejudice to any rights of the Owner or Contractor under this Contract. AGREEMENT 0309 00300- Page 8 of 13 CONTINUATION SHEET Page I of Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: Application Date: Period to: t - I'Il- 4r E ~ 11- I-1- In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retaina-ge for line items may apply. A B C D E (cont) 0 ITEM DESCRIPTION SCHEDULED WORK COMPLETED WORK COMPLETED NO. OF WORK VALISE FROM PREVIOUS THIS PERIOD APPLICATION 0 (coast) F G H I R E) MATERIALS TOTAL COMPLETED BALANCE PRESENTLY STORED AND STORED 90 TO DATE (G/C) TO FINISH RETAINAGE (NOT IN D O (D a E+ f) (C-G) NOTE: At bottom of each column, run totals. AGREEMENT 0309 00300 - Page 9 of 13 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) COUNTY OF ~ ~--J--- ` )SS The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Contractor or Supplier Subscribed and sworn to before me this 6 Notary Public PAUL, DUNN Commission # NOTARY PUBLIC STATE CE OKLAHOMA COMMISSION #00010083 : EXP RES 0711812012 ires: i i E C M ROGERS COUNTY ss on xp omm y u yvly of Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public Commission # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. AGREEMENT 0309 00300 - Page 10 of 13 Baptist Retirement Center Sidewalk Project City of Owasso Owasso, OK PERIODICAL ESTIMATE FOR PARTIAL PAYMENT Final CONTRACT For the period 111/2012 to 1/10/2012 Page 1 of 2 Pages inclusive. Description of Contract: Baptist Retirement Center Sidewalk Project - City of Owasso Mci Project No. 1120 Contract Price $ 167,000.00 Contractor's Name Magnum Construction, inc. (Unit Price) and Address P.O. Box 707 Broken Arrow, OK Estimated Cost 74013.0707 (Force Account) DETAILED ESTIMATE WORK PERFORMED Item No. Description of item Number of Units Number of Unit Price Estimated Cost Units Amount Earned to Date % Com- lete 1. Type A Wheelchair ram Sea $ 1,700.00 $ 5,100.00 3.00 $ 5,100.00 100% 2. Type B Wheelchair ram 14ea $ 1,060.00 $ 14,840.00 14.00 $ 14,840.00 100% 2a. Type D ODOT ram 3ea $ 825.00 $ 2,475.00 3.00 $ 2,475.00 100% 3. T wide 4" thick sidewalk 3400 If $ 30.50 $ 103 700.00 3400.00 $ 103,700.00 100% 4. Rmv of concrete sidewalk 20s $ 85.00 $ 1,700.00 20.00 $ 1,700.00 100% 5. Rmv & replace curb & utter 60 If $ 51.00 $ 3,060.00 60.00 $ 3,060.00 100% 6. Rmv & replace drive curb return 30 If $ 61.00 $ 1,830.00 30.00 $ 1,830.00 100% 7. Sod 1870 s $ 3.60 $ 6,732.00 1870.00 $ 6,732.00 100% 8. Adjust water meter to grade 4 ea $ 500.00 $ 2,000.00 4.00 $ 2,000.00 100% 9. Adjust water valve to grade 3 ea $ 660.00 $ 1,980.00 3.00 $ 1,980.00 100% 10. Adjust manhole to grade 2 ea $ 560.00 $ 1,120.00 2.00 $ 1,120.00 100% 11. Drain pipe repair 10 ea $ 215.00 $ 2,150.00 10.00 $ 2,150.00 100% 12. not used - - - - - - 13. 4" high vers-lok wall 250 if $ 9.90 $ 2,475.00 250.00 $ 2,475.00 100% 14. S' na a 4-mounted 1 Is $ 2,700.00 $ 2,700.00 1.00 $ 2,700.00 100% 15. Erosion control 1 Is $ 1,000.00 $ 1,000.00 1.00 $ 1,000.00 100% 16. Traffic control 1 Is $ 5,200.00 $ 5,200.00 1.00 $ 5,200.00 100% 17. Pro ect allowance 1 Is $ 8,938.00 $ 8,938.00 1.00 $ 8,938.00 100% 11 TOTAL $ 167,000.00 $ 167,000.00 100% CERTIFICATE OF CONTRACTOR OR HIS AUTHORIZED REPRESENTATIVE Page 2 of 2 Pages To the best of my knowledge and belief. F certify that all items, unit quantities and prices of work and material shown on the face of Sheet No- 1 of this Periodical Estimate are correct: that all work has been performed and materials supplied in full accordance with the terms and conditions of the corresponding construction contract documents between City of Owasso, OK and Magnum Construction, inc. (Contractor) dated 6-Sep-11 and all authorized changes thereto: that the following is a true and correct statement of the contract account up to and including the last day of the period covered by this Estimate and that no part of the 'total amount due" has been received: (a) Total amount earned (b) Retained percentage 0% (c) Total earned less retained percentage (d) Total previously paid (e) Amount due this estimate $ 167,000.00 $ 167,000.00 $ 155,787.27 $ 11,212.73 I further certify that all claims outstanding against Magnum Construction, inc. (Contractor) for labor, materials, and expendable equipment employed in the performance of said contract have been paid in full in accordance with the requirements of said contract, except such outstanding claims as are listed below or on the attached sheet, which statement contains all claims against the contractor which are yet paid, including all disputed claims and any claims to which the contractor has or will assert any defense. Magnum Construction, inc. Io,I-L (~.~C•tJ tV C.ck M4 (Contractor) (Date) (By) (Title) CERTIFICATE OF THE CONSULTING ENGINEERS We certify that we have verified this Periodical Estimate, and that to the best of our knowledge and belief it is a true and correct statement of work performed and materials supplied by the contractor, and that the contractors certified statement of his account and the amount due is correct and just, and that all work and materials included in this Periodical Estimate have been performed in full accordance with the terms and conditions of the corresponding construction contract documents and authorized changes thereto. (Name) (Date) (Name) (Name) (Date) (Date) (By) (By) (Title) (Title) (Title) M d 0 OeT City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Tim Doyle Public Works - General Services Superintendent SUBJECT: Purchase of a Street Sweeper DATE: January 13, 2012 BACKGROUND: Since its inception in the early 1900s, mechanized street sweeping has been used to remove debris from roadways. Recognized as a "Best Management Practice," street sweeping is a recommended practice by the Environmental Protection Agency under the National Pollutant Discharge Elimination System (NPDES) program and has become a crucial element in business and community health practices as well as being environmentally responsible and image- enhancing. EPA regulations require pollutant load reductions to the maximum extent practicable. Regular street sweeping is one of the most cost-effective Best Management Practices used in a municipal separate storm sewer system (MS4) permit program to remove sediment, metals, petroleum products, trash, and vegetation which accumulate on streets. An effective program is important for removing debris from roadsides and gutters, which could ultimately end up in the storm drains. Keeping the storm drains clear not only helps mitigate water pollution, but also reduces the likelihood of flooding during heavy rain. Effective street sweeping programs can remove several tons of debris a year from city streets, minimizing pollutants in stormwater runoff. Street sweeping can also be used during snow melt to reduce pollutants in stormwater runoff from road salt, sand, and grit. An effective street sweeping program can meet regulatory requirements, assess street sweeping effectiveness, and minimize pollutants in the roadway. When done regularly, street sweeping can remove 50-90% of street pollutants that can potentially enter surface waters through storm sewers. Street sweeping will also improve road traction during light rain events and will improve public and staff safety by providing a safe, efficient means of cleaning up commercial vehicle spills such as a dump truck or concrete truck spill. Staff currently uses push brooms and blowers to hand sweep the street or intersection in performing this type up clean up, which is dangerous to the staff and vehicles maneuvering around the cleanup. An effective municipal street sweeping program includes, at a minimum, three sweeps per year. One sweep in the spring collects debris and sand left from snowmelt. A summer sweep removes general accumulated debris, including litter and trash, while a fall sweep collects leaves, keeping them from entering storm drains. Focus can also be applied to areas adjacent to construction sites where sediment has moved and entered the street. PROPOSED EQUIPMENT: Staff proposes the procurement of a mechanical street sweeper using the Oklahoma state bid list to be used as part of the City of Owasso's comprehensive stormwater program to reduce pollutant loads to the maximum extent practicable. The proposed street sweeper will include a Freightliner M2 dual steer chassis, dual curb brooms, a 4.5 cubic yard, high dump hopper, 280 gallon water tank, an optional lifetime hopper coating, and an additional year of parts and labor warranty, bringing the total warranty to two years. FUNDING: The Public Works FY 201 1-2012 Stormwater Fund Budget includes $230,000 for the procurement of a street sweeper. Preliminary inquiries were made to other municipalities in the area to gauge interest in the City of Owasso providing street sweeping services for a fee and two expressed initial interests in such a service. Revenue generated from this type of enterprise could help offset the cost of the vehicle. RECOMMENDATION: Staff recommends approval to purchase one Elgin "Eagle" broom sweeper from J&R Equipment of Oklahoma City, Oklahoma in the amount of $220,974, per the Oklahoma state bid. ATTACHMENT: A. J&R Equipment Bid Quote ATTACHMENT A December 30, 2011 City of Owasso Attn. Tim Doyle Please find below a quote on State Bid SW-190 for an Elgin Eagle Street Sweeper. EAGLE-DUAL Hydraulically driven left and right side brooms and variable height, right side dumping, 4.5 cu. yd. hopper, sweeper is powder coated from powder coatings chart 2003/N with powder coated gray undercarriage and includes the standard features listed below. FOR M2 CHASSIS 2011 M2 DUAL STEER (2010 EMISSIONS) (Hendrickson Suspension) M2 - CHASSIS ALTERATIONS PAINT CAB STANDARD WHITE PAINT SWEEPER STANDARD WHITE STANDARD FEATURES Air conditioning Air cleaner, dry type with safety element and restriction indicator: truck & sweeper engines Air dryer, Bendix AD-9 Alternator, 120 amp, sweeper Alternator, 130 amp, truck Auxiliary engine: John Deere 4024TF270, in-line 4 cylinder Horsepower: 49 HP (36.7 kW at 2800 RPM Displacement: 149 cu. in. 2.3 L Torque: 127 lb ft (172 Nm) at 1680 RPM Axle, rear, two-speed Back-up alarm, electric -Battery, maintenance free, two Brakes, full air Broom, main air suspension, cab-controlled Broom, main, position indicator Broom, main, prefab disposable Camera, Rear View (Color Camera) 25C N. Council Road, Oklahoma City, Oklahoma 73127 (405) 495-5110 Fax (405) 495-5112 J&R EQUIPMENT Conveyor, flushing system Conveyor, lower roller washout Engine, block heater, chassis Engine, hour meter, sweeper Fresh air ventilator/heater/defroster Fuel tank, 50 gallon Hopper inspection door Hopper window and skylight Hose, hydrant fill, 16'8" 5080 mm with strainer and coupling Lights, automatic backup Lights, 2 combination, tail/stop lights Lights, flood light, one per broom Lights, headlights, 2 dual rectangular Light, water level Manuals, operator and arts Mirrors, West Coast type with 8" diameter convex, both sides Signals, self-canceling directional with hazard switch Sun visors Tachometer, engine, truck and sweeper Touch controls for all sweep hydraulic functions Tow loops or tow ins, front onl ; tie-down hooks, rear Transmission, Allison, standard with oil cooler Waterspray, anti-siphon fill Water tank, molded polyethylene, 280 gallon total nominal capacity Wheels, dual rear with tubeless radial tires Windshield washer Windshield wipers, two-speed, intermittent feature CONVEYOR STALL ALARM LOW OIL PRESSURE, HIGH COOLANT RED LOG/SWOOSH-EAGLE MAIN BROOM HOUR METER SIDE BROOM PRESSURE GAGE DUAL BROOM) RESUME SWEEP AFTER TRANSPORT IN-CAB AIR RESTRICTION GAUGE DUAL SIDE BROOM POSITION INDICATORS EAGLE SERVICE MANUAL EAGLE PARTS BOOK 25C N. Council Road, Oklahoma City, Oklahoma 73127 (405) 495-5110 Pax (405) 495-5112 J&R EQUIPMENT JOHN DEERE PARTS MANUAL JOHN DEERE OPERATOR MANUAL JOHN DEERE SERVICE MANUAL LIFELINER HOPPER SYSTEM W/WARRANTY LIGHT GUARD REAR FRONT/REAR STROBES WIREWOUNT W/GUARDS VARIABLE SPEED SIDE BROOMS CHEVRON BELT 216.0 AUXILIARY ENGINE BATTERY DISCONNECT SWITCH EXTRA KEY SY-KLONE PRE CLEANER HYDRANT WRENCH LED/STOP/TAIL/REAR TURN LIGHT AM/FM/CD RADIO LEFT HAND FENDER MOUNTED MIRROR 12" CONVEX MIRRORS -ILO STD. EXTRA KEY HEATED REMOTE MIRRORS (2 BOSTROM AIR 905 CLOTH HI-BACK SINGLE ARM REST - CLOTH 2 1/2 LB. FIRE EXTINGUISHER SIDE BROOM TILT - RIGHT SIDE BROOM TILT - LEFT FRONT SPRAY BAR EAGLE 2ND YEAR PARTS/LABOR 2012 List Price is $262,159.00 less 3% per/SW-190 = $254,294.00 Elgin gave additional discount of $33,320.00 Total State Bid Price Delivered to Owasso is $220,974.00 25C N. Council Road, Oklahoma City, Oklahoma 73127 (405) 495-5110 Fax (405) 495-5112 J&R EQUIPMENT 0 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Dwayne Henderson City Engineer SUBJECT: Oklahoma Department of Transportation 2011 Highway Tree Grant Program DATE: January 13, 2012 BACKGROUND: In the past, the City of Owasso has received grants from the Oklahoma Department of Transportation for beautification projects. The grants are used with matching local funds and/or in-kind services to plant trees on either public right-of-way or public property. Previous grants have placed trees at the intersections of U.S. Hwy 169 and 76th ST N and U.S. Hwy 169 and 96th ST N. All previous grants had to be placed on ODOT Right of Way. However, in 2011 ODOT relaxed grant restrictions and opened application sites to be along any public corridor. The City of Owasso applied for a 2011 Tree Grant from the Oklahoma Department of Transportation for projects along the public corridor of South Main at the Owasso Skate Park and along East 1 16th Street North at Funtastic Island Park. Approval of the proposed landscape plan was given by ODOT, in November 2011, and they awarded Owasso $25,000 for the purchase and installation of trees and irrigation systems at the Owasso Skate Park (see Attachment A) and at Funtastic Island (see Attachment B). As a condition of the grant, the City will match at least 250 of the total grant amount received. The total project cost is estimated to be $34,000. The cost of purchasing and installation of the trees and the installation of a irrigation systems is estimated to be $25,000. Since the grant requires a minimum of 25% local match, the City of Owasso portion will include materials, services, and labor for maintaining the trees for the required three (3) years after installation. Labor shall include watering, mulching, and pruning of the trees and grant administration, which includes documenting the growth of the trees during the maintenance period. Materials cost shall include mulch, water, and fertilizer. Pest control shall be provided by the nursery installing the trees. The total local match is estimated to be $9,000. SCHEDULE: The trees are scheduled to be planted by mid-April with irrigation to be installed soon after. These dates are dependent on the construction of the skate park improvements. If construction of the Skate Park is not completed by April, per ODOT stipulation, then installation of the trees will be delayed until October. ODOT is concerned that construction activities at the skate park may impact the plantings and would rather wait until there is no risk to the trees and irrigation. FUNDING: Funding for this project will be provided by the Oklahoma Department of Transportation in the amount of $25,000, after final acceptance of the project. A budget amendment will not be needed for this grant project. Revenue and expenditures in the amount of $25,000 were included in the FY 2011-12 general fund budget for this grant. The City's cash contribution is estimated at $2,000, depending on the bids. The City's in-kind match will also include $7,000 in water and maintenance of the trees. The City's cash and in-kind contributions will be dispersed over a three year cycle. Below is an estimated expense chart. DESCRIPTION (itemized estimated cost within category) LOCAL MATCH (25%'0 of total project cash) HIGHWAY FUNDS CASH (Specific program expenses) IN-KIND (Labor and Materials) Cost of Trees $8,605.00 Installation of Trees 4,850.00 Irrigation/Bore $11,545.00 Labor for tree care $5,655.00 Administrative $1,000.00 Supplies Mulch $750.00 Water 345.00 Pest & Insect Control - Contractor $1,250.00 $2,000.00 $7,000.00 $25,000.00 Local Share $9,000.00 ODOT Share $25,000.00 TOTAL PROJECT COST $34,000.00 RECOMMENDATION: Staff recommends acceptance of the Oklahoma Department of Transportation Tree Grant in the amount of $25,000. ATTACHMENTS: A. Tree grant site Exhibit for the Owasso Skate Park Tree grant site Exhibit for Funtastic Island ATTACHMENT A r' i' / 0 N a 41.5 WO 1 7-RB 41.5 J RHEAD r' ERLINE V"Ir 83.5 41.5 8 SS ~ BC BO 41.5 W to G, T 824 41.5 ~LE j~ C BO - 1 " Z. 41.5 EXISTING_-- BC •y . % + - ,`FREE 83.0 41.5 0 BC _ 41.5 KEY SYM OTY NAME u BC BC BO 5 Bur Oak, Ouercus macrocarpa .N~ BC 4 Bald Cypress, Taxodivn dobdxrn ' RB 7 Redbud 'Oklahoma', Cerds canadensis - WO 4 Mow Oak, ouercus phelos 0 -.T~ i . ENTIRE SKATE PARK IS LOCATED IN 100 YR FLOODPLAIN - Owasso Public Works DECEMBER 2011 N Department Engineering Div. TREE GRANT w E P.O. 180 Owasso, °K 74055 SITE APPLICATION 918.272.4959 www.cityofowasso.com SKATE PARK S 6/30/2011 Attachment - B Adolowma '0 7-LLP co T y. 7-RB Pope ~ ~ y► ++,^_y ♦ N ~ l ` i ` ~ ~ ~ ~_i ggNpp I y D N 11 pt ~ ♦ is . }''i•. RM 27 RM . a, f RM . 17 LE - } ,A' WO BO ~r - a Ri X 43 ' F WO BC ` a KEY SYM OTY NAME BC y' LE 3 Lacebark EkA UkrAm parvifoie - RM 3 Red Maple Acer rubrum 15 WO 2 Willow Oak, Ouercus phelbs ~ .e. r BO 2 Bur Oak, Ouercus macrocarps. RO~tJ~r LINE BC 3 Bald Cypress, Taxodxm cfieticfx m RB 7 Redbud 'Oklahoma', Cords canadensis _ LLP 7 Lobk)ly Pine, Frio tasda ' ' 1 ~ " ~ cr r Owasso Public works w Department DECEMBER 2011 Engineering Div. P.O. 180 TREE GRANT S N Owasso, OK 74055 918.272.4959 SITE APPLICATION www.cityofowasso.com FUNTASTIC ISLAND 1E -70' 6/30/zm1 0 The Citod~ V y Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Roger Stevens Public Works Director SUBJECT: FY 201 1-2012 Street Rehabilitation Program Proposed Project Listing DATE: January 13, 2012 BACKGROUND: Annually, the Capital Improvements Fund allows for the expenditure of funds to repair and/or resurface residential and non-residential roadways. Street rehabilitation sites are evaluated and selected based on a comprehensive assessment of roadway conditions. The selection process is aimed at maximizing the taxpayers' return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety. As in previous years, the City of Owasso desires to further maximize cost savings by partnering with Tulsa County to complete various asphalt overlay portions of the rehabilitation project. A formal request, via an Interlocal Agreement, for the use of County labor and equipment for roadway segments receiving a 2" asphalt overlay will be submitted for City Council consideration and appropriate action subsequent to approval of the FY 201 1-2012 rehabilitation priorities. PRIORITY STREET REPAIRS/MAINTENANCE IDENTIFIED: In November 2011, the Public Works staff completed an update to the city's street inventory. The data collected for the model was adjusted to reflect changes in segment conditions and a new priority listing was generated. A map depicting the location of the proposed priority sites is attached for review. The anticipated cost for the proposed street rehabilitation priorities is approximately $584,000 and includes 10% contingency funding. If approved, the Public Works Engineering Division will proceed to complete bid documents for the Street Repair, Fog Seal, and Mircopave projects. Staff anticipates this project could be advertised in February, awarded in March, and completed by June 2012. PROJECT FUNDING: Funding for this project is included in the FY 2011-2012 Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of the FY 201 1-2012 Street Rehabilitation Priority Projects. ATTACHMENTS: A. Recommended FY 201 1-2012 Street Repair Location Map B. Priority Site List C. Preventive Maintenance Guidelines and Options Legend 111 N. Main Street FOG SEAL P.O. Box 180 ASPHALT OVERLAY (TULSA COUNTY) Owasso, ox 8 055 MICROPAVE North 0 -F '--IIS M^R IS N REPRESENT ANACCUNRAT' ,,N2D- REP ALE.. NUSE N®TIS "C3-F HIS MAP S EW HNU7 918.376.1500 WARRANTY NR FU--RRESENTAiiC?N RY CITY NF NWASSN NF ITS ACCURACY. FY 2011-2012 PAVEMENT REPAIR PROJECT I CITY OF OWASSO LOCATION MAP 12/12/11 FY 2011-2012 STREET REHABILITATION PROGRAM SITES No. ID# Street Name From: To: 1 293AS15 E 77th St N N 120th E Ave Cul-de-sac 2 203AT29 Owasso Expressway E 90th St N E 86th St N 3 203AS14 E 90th St N Owasso Expressway N 119th E Ave 4 201AS01 N 121 st E Ave E 96th St N Garnett Rd 5 103AS14 E 110th St N N 146th E Ave Cul-de-sac 6 173AS25 N 114th E Ct E 100th St N Cul-de-sac 7 192AS48 N 110th E Ave E 96th St N E 95th PI N 8 173AS23 N 114th E Ave E 99th St N E 100th St N 9 173AS28 N 116th E Ave E 100th St N E 99th St N 10 192AS49 E 95th PI N N 110th E Ave N 109th E Ave 11 192AS51 E 95th St N N 111th E Ave N 109th E Ave 12 192AS52 N 111th E Ave E 95th PI N E 95th St N 13 192AS53 E 95th PI N N 111th E Ave N 110th E Ave 14 173AS08 E 100th St N N 114th E Ave Garnett 15 192AS50 N 109th E Ave E 95th PI N E 95th St N 16 103AS08 E 109th St N N 146th E Ave N 146th E Ave 17 173AS02 E 99th St N N 115th E Ave N 114th E Ave 18 173AS11 E 100th St N N 114th E Ave N 114th E Ct 19 173AS26 N 115th E Ave E 99th St N E 100th St N 20 081AS11 N 118th E Ave E 113th St N End 21 081AS12 N 120th E Ave E 113th St N E 111th St N 22 081AS13 E 111th St N N 120th E Ave End 23 081AS14 N 120th E Ave E 111th St N End 24 134AS02 N 96th E Ave E 97th St N Cul-de-sac 25 134AS03 E 97th St N N 96th E Ave N 95th E Ave 26 134AS04 E 97th St N Mingo N 97th E Ave 27 173AS09 E 100th St N N 114th E Ave N 114th E Ave 28 173AS10 E 100th St N N 114th E Ct N 114th E Ave 29 173AS24 N 114th E Ave E 99th St N E 99th St N 30 293AS34 E 81st ST N N 116th E Ave East Service Road 31 081AS07 N 120th E Ave E 113th St N E 114th PI N 32 081AS08 E 113th St N N 120th E Ave N 119th E Ave 33 081AS09 N 119th E Ave E 113th St N End 34 081AS10 E 113th St N N 119th E Ave N 118th E Ave 35 103AS02 N 147th E Ave E 108th St N E 107th St N 36 103AS15 N 146th E Ave E 110th St N E 110th PL N 37 134AS01 N 95th E Ave E 97th St N Cul-de-sac 38 173AS01 E 99th St N N 114th E Ave Garnett 39 081 AS05 N 107th E Ave E 119th Ct N E 119th St N 40 081AS06 N 120th E Ave E 114th PI N E 115th St N 41 092AS11 E 110th St N N 154th E Ave E 109th PI N 42 103AS03 E 114th PI N N 120th E Ave Cul-de-sac 43 103AS07 E 107th St N E 108th St N E 107th St N 44 103AS09 E 109th St N N 146th E Ave N 145th E Ave 45 103AS11 E 109th St N N 146th E Ave N 145th E Ave 46 103AS12 E 109th PI N N 146th E Ave Cul-de-sac 47 103AS13 E 109th PI N N 146th E Ave N 146th E Ave 48 173AS27 E 99th St N N 119th E Ave N 118th E Ave 49 293AS33 N 116th E Ave E 81st St N Cul-de-sac 50 081AS02 N 117th E Ave E 118th St N E 117th St N 51 081AS03 E 115th PI N N 120th E Ave Cul-de-sac 52 092AS09 N 120th E Ave E 115th St N E 115th PI N 53 092AS12 N 144th E Ave E 112th PI N E 112th St N 54 092AS13 E 112th St N N 144th E Ave N 143rd E Ave 55 103AS01 E 111th St N N 145th E Ave N 144th E Ave 56 103AS04 N 146th E Ave E 108th St N E 106th St N 57 103AS05 E 108th St N N 146th E Ave N 146th E Ave 58 103AS56 N 147th E Ave E 110th Cir E 110th Cir 59 081AS01 N 108th E Ave E 121st Ct N E 121st PI N 60 081AS04 N 120th E Ave E 115th PI N E 116th St N 61 092AS02 N 132nd E Ave N 131 st E Ave N 131 st E Ave 62 092AS03 E 113th St N N 143rd E Ave N 144th E Ave 63 092AS05 N 143rd E Ave E 112th St N E 111th St N 64 092AS06 N 143rd E Ave E 112th St N E 112th PI N 65 092AS07 N 143rd E Ave E 112th PI N E 113th St N 66 092AS08 N 144th E Ave E 112th St N E 111th St N 67 092AS10 N 144th E Ave E 112th St N E 112th St N 68 092AS14 N 144th E Ave E 113th St N E 112th PI N 69 092AS15 E 112th St N N 145th E Ave N 144th E Ave 70 103AS06 E 112th PI N N 144th E Ave N 143rd E Ave 71 092AS01 E 111th St N N 133nd E Ave N 132nd E Ave 72 092AS04 E 111th E Ave N 144th E Ave N 145th E Ave 73 103AS10 N 95th E Ct E 95th St N Cul-de-sac PREVENTIVE MAINTENANCE GUIDELINES AND OPTIONS Preventive Maintenance Types Pavement maintenance services are provided under two programs designed to preserve and repair roadways: 1. Preventive Maintenance, which includes o Fog Seal o Crack Seal o Micropave/Slurry Seal o Resurfacing/Overlay 2. Pavement Reconstruction Preventative Maintenance Preventative maintenance, if performed before the road begins to break up, is the most cost- effective of the two programs. Its purpose is to extend the life of the road and to keep it looking and riding, as much as possible, in like-new condition. The work performed under a preventive maintenance program could include fog sealing, micropave/slurry sealing, and resurfacing/overlay. The purpose is to stop water from seeping into the roadway material, which causes early break-up of the road surface. The useful life of roadways can be extended from 20 to as much as 100 years if, on a regularly scheduled basis, small breaks are fixed and a seal coat or resurfacing is performed before severe damage occurs. This is the reason why maintenance work is sometimes performed on streets that appear to be in good addition. Fog Sealing_- A method of applying an asphalt emulsion to an existing pavement surface to improve sealing or waterproofing and prevent further stone loss by holding the aggregate in place. Typically, this method is recommended once the pavement life has reached five to seven years. By performing such maintenance, the pavement life is expected to be extended by five years. Crack Sealing - A method of applying a long lasting, resilient sealant in cracks and joints which is flexible and expandable in varying and extreme pavement temperatures. The sealant will prevent the invasion of surface water between the layers of asphalt and sub-grade rock, thus preventing premature failures, deterioration, and potholes. By performing such maintenance, the pavement life is expected to be extended by three to five years. Micropave - A mixture of fine aggregate with asphalt emulsion. Micropave is an application utilized on streets with higher traffic volumes. Depending on the traffic volume, this method is recommended once the pavement life has reached five to eight years. By performing such maintenance, the pavement is expected to be extended for an additional 10 years. Resurface/Overlay- Asphalt overlay is a road-resurfacing method where a lift of asphalt is placed on top of the existing roadway surface. Asphalt overlays are designed to extend the life of a road's driving surface and keep roads in good condition by preventing potholes and preserving the underlying road bed structure. With preventative maintenance measures in place, the pavement life is expected to be extended for an additional 15-20 years. Pavement Reconstruction When the condition of a roadway reaches the point where preventive maintenance is no longer cost-effective, the entire roadway must be removed and replaced. A4�'- 0 The City Wit out Limits. 0 TO: The Honorable Mayor and City Council City of Owasso FROM: Dan Yancey Chief of Police SUBJECT: Accetance of Donation and Supplemental Appropriation DATE: January 10, 2012 BACKGROUND: On January 02, 2012, Mr. Larry Wileman and Mrs. Judith Wileman, parents of deceased Collinsville Police Officer, Andy Wileman, generously presented the department with a $500 donation in honor of their late son. The Wileman family expressed that the donation could be used at the discretion of the department. The staff intention is to utilize these funds to purchase needed equipment for the recently added K -9 position within the Patrol Division. PROPOSED ACTION: Staff is proposing City Council approval of a budget amendment in order to make the donated funds available for expenditures in the Police Services Fund. This budget amendment would increase the General Fund revenues and appropriated expenditures by $500. RECOMMENDATION: Staff recommends City Council approval of a budget amendment increasing the estimated revenue in the General Fund by $500 and increasing appropriation for expenditures in the Police Services Department by $500.