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Home My WebLink About2012.01.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: January 17, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, January 13, 2012. Stev 41riann ens, , /Deputy City Clerk AGENDA 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the January 3, 2012 Regular Meeting and the January 10, 2012 Special Meeting Attachment # 3 -A B. Approval of Claims Attachment # 3 -13 C. Acknowledge receipt of the monthly FY 2011-2012 monthly budget status report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 3, 2012 The Owasso Public Works Authority met in regular session on Tuesday, January 3, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Thursday, December 29, 2011. ITEM 1. CALL TO ORDER Chairman Bonebrake called the meeting to order at 6:40 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Doug Bonebrake, Chairman None Bryan Stovall, Vice Chairman Steve Cataudella, Trustee Charlie Brown, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Sherry Bishop, Assistant Authority Manager Julie Lombardi, Authority Attorney ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the December 20, 2011 Regular Meeting B. Approval of Claims Mr. Ross moved, seconded by Mr. Brown, to approve items A and B of the Consent Agenda with claims totaling " $538,077.94. Also included for review were payroll payment reports for pay period 12/17/11. YEA: Stovall, Ross, Brown, Cataudella, Bonebrake NAY: None Motion carried 5 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required ITEM 5 REPORT FROM OPWA MANAGER No report ITEM 6 REPORT FROM OPWA ATTORNEY No report Owasso Public Works Authority ITEM 10 NEW BUSINESS None ITEM 7 ADJOURNMENT Mr. Brown moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Ross, Bonebrake, Cataudella, Brown, Stovall NAY: None Motion carried 5 -0 and the meeting was adjourned at 6:41 p.m. Ashley Hickman, Minute Clerk January 3, 2012 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF SPECIAL MEETING TUESDAY, JANUARY 10, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, January 10, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, January 6, 2012. ITEM 1: CALL TO ORDER Mayor Doug Bonebrake called the meeting to order at 6:03 PM. PRESENT ABSENT Doug Bonebrake, Mayor Bryan Stovall, Vice Mayor Steve Cataudella, Councilor Charlie Brown, Councilor Patrick Ross, Councilor A quorum was declared present ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. IT Equipment Purchase Mr. Lehr presented the item, explaining that bids will be opened on January 20, 2012. It was further explained that staff anticipates placing this item on the February 7, 2012 agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Street Sweeper Bid Review B. ODOT 2011 Tree Grant Program Mr. Lehr presented each item and discussion was held. It was further explained that each item will be placed on the January 17th agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. CDBG Process Review B. Street Rehabilitation Plan C. Meadowcrest Assessment Fee Ordinance D. ED Strategic Plan A) Mr. Fritschen presented the Community Development Block Grant process and tentative schedule for identifying future projects eligible for CDBG funding. B) Mr. Stevens presented the proposed street rehabilitation priorities for FY2012 and discussion was held. C) Angela Hess presented a proposed ordinance establishing a mandatory assessment fee related to the Meadowcrest gravity sewer relief line and discussion was held. D) Ms. Harkins presented the Economic Development Strategic Plan. It was further explained that Items B and C will be placed on the January 17th agenda for consideration and appropriate action. Owasso City Council January 10, 2012 ITEM 5: Consideration and appropriate action relating to a request for an executive session for the purpose of discussing: a. Personnel matters relating to the Office of the City Manger, such executive session provided for in O.S. 25, Section 307(B)(1); and b. Confidential communications between the City Council and the City Attorney concerning pending litigation as provided for in the O.S. 25, Section 307(B)(4) Mr. Brown moved to enter into executive session, seconded by Mr. Cataudella. YEA: Ross, Bonebrake, Cataudella, Brown NAY: None Motion carried 4 -0. The City Council entered executive session at 7:30 pm. At 8:10 pm, the City Council returned from executive session. ITEM 6: REPORT FROM CITY COUNCILORS No Report. ITEM 7: ADJOURNMENT Mr. Cataudella moved for adjournment, seconded by Mr. Brown YEA: Cataudella, Ross, Brown, Bonebrake NAY: None Motion carried 4 -0. Meeting adjourned at 8:11 pm. Juliann M. Stevens, Deputy City Clerk 2 Doug Bonebrake, Chairman Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA TREASURER PETTY CASH RECYCLE CENTER REFUND 8.00 AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 428.37 TOTAL OPWA 436.37 OPWA ADMINISTRATION JPMORGAN CHASE BANK WALMART- CHARACTER TRNING 193.59 JPMORGAN CHASE BANK WALMART -DAY PLANNERS 19.76 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 669.13 AT &T CONSOLIDATED PHONE BILL 297.14 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.00 JPMORGAN CHASE BANK ALL BATTERY - BATTERIES 25.18 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 12.34 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 47.53 JPMORGAN CHASE BANK BAILEY RANCH -CHAR TRNING 250.00 JPMORGAN CHASE BANK LOWES- THERMOSTAT COVER 18.48 XEROX CORPORATION COPIER MAINTENANCE AGREEM 975.82 TOTAL OPWA ADMINISTRATION 2,593.47 UTILITY BILLING TODD C. KIMBALL METER READER 467.55 KATHLEEN A BALSIGER METER READER 534.60 TYRONE EUGENE DINKINS METER READER 585.30 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,986.67 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,231.87 TODD C. KIMBALL METER READER 519.30 TYRONE EUGENE DINKINS METER READER 282.60 TOTAL UTILITY BILLING 6,607.89 WATER JPMORGAN CHASE BANK WATER PROD -MATER CAN 207.62 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 719.29 JPMORGAN CHASE BANK WATER PROD -BALL VALVES 163.85 JPMORGAN CHASE BANK WATER PROD- RATCHET WRENCH 279.21 JPMORGAN CHASE BANK WATER PROD -LIVE TAP 250.00 JPMORGAN CHASE BANK WATER PROD - SETTER 860.36 JPMORGAN CHASE BANK LOWES -PIPE WRENCH 33.36 JPMORGAN CHASE BANK ATWOODS- RATCHET STRAPS 25.97 CITY GARAGE LABOR /OVERHEAD EXP - DEC, 1,000.00 JPMORGAN CHASE BANK QT -FUEL 16.23 JPMORGAN CHASE BANK SHELL -FUEL 32.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.95 CITY OF TULSA UTILITIES WATER 146,608.81 JPMORGAN CHASE BANK WATER PROD - BREAKAWAY KIT 193.50 JPMORGAN CHASE BANK WATER PROD - TUBING 84.00 JPMORGAN CHASE BANK WATER PROD - SUPPLIES 2,022.76 Page 1 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK WATER PROD - SUPPLIES 1,323.00 JPMORGAN CHASE BANK WATER PROD -TOPS 123.18 JPMORGAN CHASE BANK WATER PROD -PVC PIPE 28.00 JPMORGAN CHASE BANK HOME DEPOT -GFCI BREAKER 36.98 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 7.96 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 1,780.47 JPMORGAN CHASE BANK LOWES- RECEPTACLE 3.25 JPMORGAN CHASE BANK WATER PROD -METER SETS 3,813.75 JPMORGAN CHASE BANK BROWN FARMS -SOD 130.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 JPMORGAN CHASE BANK WATER PROD - MATERIALS 3,353.00 OWASSO TOP SOIL DIRT FOR DRESS UPS 80.00 JPMORGAN CHASE BANK WATER PROD -METER CANS 1,344.00 JPMORGAN CHASE BANK WATER PROD - HYDRANT 1,673.16 JPMORGAN CHASE BANK RC AUTO SPEC -FUEL PUMP 284.27 JPMORGAN CHASE BANK QT -FUEL 29.82 TOTAL WATER 166,740.20 US HWY 169 WATER TANK ILUCKINBILL, INC JUS HWY 169 WATER TANK 83,820.00 TOTAL US HWY 169 WATER TANK 83,820.00 WASTEWATER TREATMENT HACH COMPANY SONATAX ANALYZERS 417.99 HACH COMPANY SONATAX ANALYZERS 11,004.48 HACH COMPANY SONATAX ANALYZERS 2,016.00 JPMORGAN CHASE BANK GEN COMPRESSOR -BELT PRESS 2,352.92 JPMORGAN CHASE BANK MIDWEST BIOSVC- MICROSCOPE 235.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 55.11 JPMORGAN CHASE BANK LOWES -PPE'S 60.56 JPMORGAN CHASE BANK LOWES- MATERIALS 64.56 JPMORGAN CHASE BANK HOME DEPOT -TOOL TOTE 59.00 JPMORGAN CHASE BANK TULSA WORLD- ADVERTISING 1,196.80 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 1,170.99 MICHAEL G. RICHARD SLUDGE ANALYSIS 350.00 JPMORGAN CHASE BANK LOWES- WASHERS 13.93 JPMORGAN CHASE BANK ACCURATE - ANALYSIS 300.00 JPMORGAN CHASE BANK HACH CO- ANNUAL SUPPORT 1,530.00 JPMORGAN CHASE BANK WATER PROD -BALL VALVE 43.71 UNIFIRST HOLDINGS LP UNIFORM RENTAL 61.82 JPMORGAN CHASE BANK DEOQ- ANNUAL PERMIT FEE 5,332.14 AT &T CONSOLIDATED PHONE BILL 125.99 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 872.78 JPMORGAN CHASE BANK LOWES- MOUNTING MATERIAL 23.79 JPMORGAN CHASE BANK FASTENAL- SOLDERING WIRE 24.02 CITY GARAGE LABOR /OVERHEAD EXP - DEC, 500.00 Page 2 Claims List 1/17/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER TREATMENT.. JPMORGAN CHASE BANK LOWES- CONDUIT 1.80 JPMORGAN CHASE BANK WATER STORE - HALOGEN BULBS 573.11 JPMORGAN CHASE BANK ATWOODS -MOUNT SUPPLIES 9.52 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,413.36 TOTAL WASTEWATER TREATMENT 30,809.38 WWTP EXPANSION IGREELEY & HANSEN, LLC LBX 619776 1CONSTRUCTION SERVICES 3,557.90 TOTAL WWTP EXPANSION 3,557.90 WASTEWATER COLLECTION, JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 56.82 AT &T CONSOLIDATED PHONE BILL 40.96 UNIFIRST HOLDINGS LP UNIFORM RENTAL 36.20 JPMORGAN CHASE BANK BUMPER TO BUMPER -PLUG KIT 167.88 JPMORGAN CHASE BANK BUMPER TO BUMPER -TEST LGT 19.84 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 675.34 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 300.76 JPMORGAN CHASE BANK YELLOWHOUSE -RENT BULLDZR 3,122.00 JPMORGAN CHASE BANK LOWES -TILE REPAIR 39.51 JPMORGAN CHASE BANK WATER PROD -HIP WADERS 56.25 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 6.11 CITY GARAGE LABOR /OVERHEAD EXP - DEC, 833.33 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 154.55 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 257.69 FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 1,511.97 UNIFIRST HOLDINGS LP UNIFORM RENTAL 32.43 JPMORGAN CHASE BANK LOWES -TILE REPAIR 10.93 L & B DIRT PIT TOP SOIL FOR DRESS UPS 45.00 JASON JEROME QUINTON TV INSPECTION OF 4" SEWER 150.00 JPMORGAN CHASE BANK LOWES- DIESEL CANS 24.96 JPMORGAN CHASE BANK AUTO ENGINEERING -RINGS 396.50 JPMORGAN CHASE BANK LOWES- CEMENT BLOCKS 17.60 JPMORGAN CHASE BANK HOME DEPOT -TOOLS FOR WWC 41.88 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 37.88 JPMORGAN CHASE BANK WATER PROD -MUCK BOOTS 97.50 JPMORGAN CHASE BANK WATER PROD - MATERIALS 1,369.00 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 ANYTIME SEPTIC INC SEWAGE PUMPING 4,200.00 CITY GARAGE VEH PARTS & OUTSIDE SVCS 2,731.03 TOTAL WASTEWATER COLLECTIONS 16,459.42 SANTA FE LIFT STATION GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 3,920.50 JPMORGAN CHASE BANK WATCO- ANNUAL /PERMIT FEES 1,800.00 FEDERAL EXPRESS CORPORATION SHIPPING CHARGES 131.63 Page 3 Claims List 1/17/2011 Budget Unit Title I Vendor Name Payable Description jPayment Amounl TOTAL SANTA FE LIFT STATION 5,852.13 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN - DEC, 2011 6,656.12 CITY GARAGE VEH PARTS & OUTSIDE SVCS 3,371.16 UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.17 JPMORGAN CHASE BANK ALSUMA TRUCK - SERVICES 100.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 31.68 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 6.60 JPMORGAN CHASE BANK BUMPER TO BUMPER -LIGHT 1.30 JPMORGAN CHASE BANK BUMPER TO BUMPER -CLAMP 7.40 JPMORGAN CHASE BANK FLUID SPEC -HOSES 133.96 CITY GARAGE LABOR /OVERHEAD EXP - DEC, 3,333.33 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 7,430.17 JPMORGAN CHASE BANK ALSUMA TRUCK - SERVICES 169.87 JPMORGAN CHASE BANK ALSUMA TRUCK -PARTS 1,554.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.17 AT &T CONSOLIDATED PHONE BILL 21.00 TOTAL REFUSE COLLECTIONS 22,899.83 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM RENTAL 11.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 11.20 CITY GARAGE LABOR /OVERHEAD EXP - DEC, 166.66 JPMORGAN CHASE BANK LOWES -PARTS 53.63 LAMBERT BROWN SCALES INC SCALE REPAIR 172.50 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,320.11 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 3,095.48 CITY GARAGE VEH PARTS & OUTSIDE SVCS 85.32 AT &T CONSOLIDATED PHONE BILL 20.99 TOTAL RECYCLE CENTER 4,937.09 FUND GRAND TOTAL 344,713.6 OPWA GRAND TOTAL $344,713.68 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/31/2011 Department Payroll Expenses Total Expenses OPWA Administration 8,192.24 12,353.27 Utility Billing 4,419.91 7,527.87 Water 11,169.40 18,991.98 Wastewater 11, 776.84 19,970.29 Wastewater Collection 6,528.79 11,749.91 Refuse 9,604.20 16,052.24 Recycle Center 1,048.10 1,922.16 FUND TOTAL 52,739.48 88,567.72 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2011 -2012 Statement of Revenues & Expenses As of December 31, 2011 OPERATING REVENUES: Water Wastewater Refuse & recycle Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out TOTALTRANSFERS OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt Expenditures of OWRB Debt TOTAL OWRB PROCEEDS AND EXPENDITURES NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET 313,391 2,712,771 4,613,000 58.81% 253,009 1,568,222 3,286,600 47.72% 138,810 907,786 1,753,100 51.78% 31,645 202,746 475,700 42.62% 81,592 372,595 299,900 124.24% 818,446 5,764,120 10,428,300 55.27% 178,811 1,124,316 2,283,411 49.24% 237,088 1,802,202 3,105,110 58.04% 90,380 708,240 1,871,267 37.85% 142,698 378,986 778,225 48.70% 118,378 1,462,785 3,077,036 47.54% 767,355 5,476,529 11,115,049 49.27% 51,091 287,591 (686,749) - 41.88% - 131,031 249,900 52.43% (75,000) (150,000) (300,000) 50.00% (75,000) (18,969) (50,100) 37.86% 669,393 1,210,070 7,565,432 15.99% (510,434) (1,191,100) (7,565,432) 15.74% 158,959 18,970 - 135,050 287,593 (736,849) 2,973,273 2,973,273 WORKING CAPITAL - Ending Balance 3,260,866 2,236,424