The URL can be used to link to this page

Home My WebLink About2012.02.07_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE R�`C OWASSO CITY COUNCIL F /[� C. tc /Ann- %11% ?DI? TYPE OF MEETING: Regular DATE: February 7, 2012 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, February 3, 2012. --% A 2. 3. 4. 5. nn M. Stevens, 15eputy City Clerk AGENDA Call to Order Mayor Doug Bonebrake Invocation Pastor Kevin Laufer, Minister to Families and Senior Adults, of Central Baptist Church Flag Salute Roll Call Presentation of the Character Trait of Deference Deidre Hodge, Principal at Owasso's 8'" Grade Center 6. Consideration and appropriate action relating to a request for City Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the January 17, 2012 Regular Meeting Attachment # 6 -A B. Approval of Claims Attachment # 6 -B 7. Consideration and appropriate action relating to items removed from the Consent Agenda Owasso City Council February 7, 2012 Page 2 8. Consideration and appropriate action relating to Resolution No. 2012 -01 approving action taken by the Owasso Public Works Authority authorizing issuance, sale, and delivery of a promissory note of the Authority to the Oklahoma Water Resources Board; ratifying a certain lease, as amended; authorizing documents pertaining to a year -to -year pledge of certain sales tax revenue; and containing other provisions related thereto Ms. Bishop Attachment #8 Staff recommends approval of Resolution No. 2012 -01. 9. Consideration and appropriate action relating to a request for acceptance of the Sports Park South restroom facility and authorization to issue final payment Mr. Langford Attachment #9 Staff recommends acceptance of the Sports Park South restroom facility and authorization to issue final payment in the amount of $15,302.10 to Tri Star Construction. 10. Consideration and appropriate action relating to a request for the approval to purchase IT backup equipment Ms. Willson Attachment #10 Staff recommends approval to purchase data backup equipment from Interworks, Incorporated in the amount of $36,664.25. 11. Report from City Manager 12. Report from City Attorney 13. Report from City Councilors 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 15. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 17, 2012 The Owasso City Council met in regular session on Tuesday, January 17, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, January 13, 2012. ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 6:33 p.m. ITEM 2 INVOCATION The invocation was offered by Pastor Andrew Rankin of Freedom Church ITEM 3 FLAG SALUTE Councilor Cataudella led the flag salute ITEM 4 ROLL CALL PRESENT ABSENT Doug Bonebrake, Mayor None Bryan Stovall, Vice Mayor Steve Cataudella, Councilor Charlie Brown, Councilor Patrick Ross, Councilor A quorum was declared present STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 5 PRESENTATION OF EMPLOYEE OF THE QUARTER Mr. Ray presented the Employee of the Quarter, Earl Farris. ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 3, 2012 Regular Meeting and the January 10, 2012 Special Meeting B. Approval of Claims C. Acknowledge receipt of the monthly budget status report Mr. Cataudella moved, seconded by Mr. Stovall to approve the Consent Agenda with claims totaling $252,769.17. Also included for review were the healthcare self- insurance claims report and payroll payment report for pay period 12/31 / 1 1. YEA: Brown, Ross, Stovall, Cataudella, Bonebrake NAY: None Motion carried 5 -0 Owasso City Council . January 17, 2012 ITEM 7 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item ITEM 8 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF ORDINANCE NO. 1000 ESTABLISHING THE MEADOWCREST GRAVITY SEWER RELIEF LINE ASSESSMENT AREA AND A MANDATORY PER ACRE ASSESSMENT FEE FOR PROPERTIES WITHIN THE ASSESSMENT AREA Ms. Hess presented the item recommending City Council approval of Ordinance No. 1000. After discussion, Mr. Cataudella moved, seconded by Mr. Stovall to approve Ordinance No. 1000, as recommended. YEA: Stovall, Cataudella, Bonebrake NAY: Ross, Brown Motion carried 3 -2 ITEM 9 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE OF THE BAPTIST VILLAGE SIDEWALK PROJECT AND AUTHORIZATION TO ISSUE FINAL PAYMENT Mr. Feary presented the item recommending City Council acceptance of the Baptist Village Sidewalk Project and authorization to issue final payment in the amount of $11,212.73 for a total contract amount of $167,000. After discussion, Mr. Ross moved, seconded by Mr. Brown to accept the Baptist Village Sidewalk project and authorize final payment, as recommended. YEA: Cataudella, Stovall, Ross, Brown, Bonebrake NAY: None Motion carried 5 -0 ITEM 10 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL TO PURCHASE A STREET SWEEPER Mr. Doyle presented the item recommending City Council approval to purchase one Elgin "Eagle" broom sweeper from J &R Equipment of Oklahoma City, Oklahoma in the amount of $220,974, per the Oklahoma state bid. After discussion, Mr. Cataudella moved, seconded by Mr. Stovall to purchase a street sweeper, as recommended. YEA: Stovall, Cataudella, Bonebrake NAY: Brown, Ross Motion carried 3 -2 ITEM 11 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE OF THE 2011 OKLAHOMA DEPARTMENT OF TRANSPORTATION TREE GRANT IN THE AMOUNT OF $25,000 Mr. Henderson presented the item recommending City Council acceptance of the Oklahoma Department of Transportation Tree Grant. After discussion, Mr. Brown moved, seconded by Mr. Ross to accept the 2011 Oklahoma Department of Transportation Tree Grant, as recommended. YEA: Brown, Ross, Stovall, Cataudella, Bonebrake Owasso City Council NAY: None Motion carried 5 -0 January 17, 2012 ITEM 12 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE FY 2011 -2012 STREET REHABILITATION PROGRAM PROJECTS Mr. Stevens presented the item recommending City Council approval of the FY 2011-2012 Street Rehabilitation Priority Projects. After discussion, Mr. Stovall moved, seconded by Mr. Cataudella to approve the proposed FY 2011-2012 Street Rehabilitation Program Projects, as recommended. YEA: Ross, Stovall, Cataudella, Brown, Bonebrake NAY: None Motion carried 5 -0 ITEM 13 CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF A DONATION FROM THE WILEMAN FAMILY AND APPROVAL OF A BUDGET AMENDMENT IN THE GENERAL FUND Mr. Chambless presented the item recommending City Council acceptance of a donation in the amount of $500 and approval of a budget amendment, increasing the estimated revenue in the General Fund by $500 and increasing the appropriation for expenditures in the Police Services Department by $500. After discussion, Mr. Cataudella moved, seconded by Mr. Brown to accept the donation and approve a budget amendment in the general fund, as recommended. YEA: Brown, Ross, Stovall, Cataudella, Bonebrake NAY: None Motion carried 5 -0 ITEM 14 REPORT FROM CITY MANAGER Mr. Ray expressed appreciation to Chief Clark for his service to the citizens of Owasso. Mr. Ray announced the appointment of the new fire chief, Chris Garrett. ITEM 15 REPORT FROM CITY ATTORNEY No report ITEM 16 REPORT FROM CITY COUNCILORS Mayor Bonebrake commended Barnes Elementary School and Mills Elementary School for being recognized as Great Expectations Model Schools. ITEM 17 NEW BUSINESS None ITEM 18 ADJOURNMENT Mr. Cataudella moved, seconded by Mr. Stovall, to adjourn YEA: Ross, Brown, Stovall, Cataudella, Bonebrake 3 Owasso City Council NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:10 p.m. Ashley Hickman, Minute Clerk 4 January 17, 2012 Doug Bonebrake, Mayor Claims List 2/7/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl GF - SEP ARRA CNG GRANT BLUE ENERGY FUELS, LLC CNG PROJECT EXPENSES 18,466.11 BLUE ENERGY FUELS, LLC CNG PROJECT EXPENSES 83,440.00 TOTAL GF - SEP ARRA CNG GRANT 101,906.11 MUNICIPAL COURT YOUTH SERVICES OF TULSA YOUTH COURT 3,750.00 CHARLES N. ROMANS BAILIFF SERVICES 350.00 TOTAL MUNICIPAL COURT 4,100.00 MANAGERIAL JPMORGAN CHASE BANK COUNCIL MEETING EXPENSE 121.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 51.58 JPMORGAN CHASE BANK ECON DEVELOPMENT MTG EXP 20.23 JPMORGAN CHASE BANK REASORS- EMPLOYEE APPREC 84.15 JPMORGAN CHASE BANK AUTO SPA - VEHICLE MAINT 120.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 25.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 2.19 BAILEY RANCH GOLF CLUB EMPLOYEE APPRECIATION 120.00 CUSTOM CRAFT AWARDS, INC. EMPLOYEE APPRECIATION 25.00 JPMORGAN CHASE BANK MEETING EXPENSE 46.44 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 21.83 JPMORGAN CHASE BANK CUTTER & BUCK -LONG JACKET 46.23 JPMORGAN CHASE BANK COMM RELATIONS -OEF 38.32 JPMORGAN CHASE BANK MEETING EXPENSE 24.71 BAILEY RANCH GOLF CLUB SUPPLIES - OPEN HOUSE 100.00 JPMORGAN CHASE BANK POLICE RELATIONS EXPENSE 41.81 JPMORGAN CHASE BANK MEETING EXPENSE 66.62 JPMORGAN CHASE BANK MTG EXP -CO WORK SESSION 73.77 JPMORGAN CHASE BANK ZIEGLER -FIRE RETIREMENT 66.00 JPMORGAN CHASE BANK MEETING EXPENSE -INCOG 33.75 TOTAL MANAGERIAL 1,129.61 FINANCE JPMORGAN CHASE BANK EXCEL TRAINING BOOK 33.58 JPMORGAN CHASE BANK LODGING EXPENSE - KIMBALL 98.10 JPMORGAN CHASE BANK LODGING EXPENSE -ROSS 98.10 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 60.80 OKLAHOMA MUNICIPAL LEAGUE OML HANDBOOK 171.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 37.90 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 16.15 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.39 TOTAL FINANCE 523.02 HUMAN RESOURCES JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 32.31 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM DRUG SCREENING 30.00 GREENWOOD PERFORMANCE SYSTEMS INC CM COACHING 250.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 38.18 Page 1 Claims List 2/7/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni HUMAN RESOURCES... AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS FOR NEW 88.60 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 11.10 JPMORGAN CHASE BANK LEAD CHANGE- DEVlrRAINING 15.00 JPMORGAN CHASE BANK CHARACTER -CHAR INITIATIVE 39.80 JPMORGAN CHASE BANK CHARACTER - CALENDARS 34.60 JPMORGAN CHASE BANK CHARACTER - BULLETINS 557.20 TOTAL HUMAN RESOURCES 1,096.79 HR - CHARACTER INITIATIVE A N Z SIGNS & SHIRTS, INC ICHARACTER INITIATIVE 90.00 TOTAL HR - CHARACTER INITIATIVE 90.00 GENERAL GOVERNMENT JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 31.68 MAILROOM FINANCE INC POSTAGE 1,000.00 XEROX CORPORATION COPIER SERVICE 1,190.17 IKON OFFICE SOLUTIONS, INC COPIER SERVICE 795.02 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 4,939.30 TULSA WORLD PUBLICATIONS 90.46 CINTAS CORPORATION CARPET /MAT CLEANING 37.16 CINTAS CORPORATION CARPET /MAT CLEANING 37.67 CINTAS CORPORATION CARPET /MAT CLEANING 37.16 INCOG LEGISLATIVE CONSORTIUM 979.25 COMMUNITY PUBLISHERS INC PUBLICATION FEE 75.60 TULSA COUNTY CLERK FILING FEES 94.00 AT &T CONSOLIDATED PHONE BILL 692.43 TULSA WORLD PUBLICATIONS 1,046.57 TULSA WORLD PUBLICATIONS 1,306.78 AT &T LONG DISTANCE LONG DISTANCE SERVICE 106.00 AEP /PSO ELECTRIC USE 2,531.10 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC USE 3.99 TULSA COFFEE SERVICE INC JAVA DAVES COFFEE 136.70 COMMUNITY PUBLISHERS INC PUBLICATION FEES 172.20 TOTAL GENERAL GOVERNMENT 15,303.24 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 7.58 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 108.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 68.75 TOTAL COMMUNITY DEVELOPMENT 264.81 ENGINEERING UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 UNITED STATES CELLULAR CORPORATION CELL BILL 59.57 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.09 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 53.76 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 Page 2 Claims List 2/7/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl ENGINEERING... JUNIFIRST HOLDINGS LP JUNIFORM RENTAL 13.20 TOTAL ENGINEERING 170.02 INFORMATION TECHNOLOGY USA MOBILITY WIRELESS, INC PAGER USE 8.70 JPMORGAN CHASE BANK GODADDY.COM -SSL RENEWAL 299.99 JPMORGAN CHASE BANK COX - INTERNET SERVICE 1,550.00 JPMORGAN CHASE BANK BARRACUDA -WEB FILTER 699.00 JPMORGAN CHASE BANK BEST BUY - SWITCHES 79.98 SPRINT SPRINT CARDS 39.99 JPMORGAN CHASE BANK DELL - REPLACEMENT SERVER 5,875.22 TOTAL INFORMATION TECHNOLOGY 8,552.88 SUPPORT SERVICES COX COMMUNICATIONS INTERNET SVCS OC BLDG 69.95 REGINALD KIM HENRY HOLIDAY BANNER REMOVAL 1,395.00 SPRINT SPRINT CARDS 79.98 JPMORGAN CHASE BANK LOWES -KEY RETRIEVER 10.39 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 AT &T CONSOLIDATED PHONE BILL 65.25 JPMORGAN CHASE BANK MELODY'S- BANNER REPAIRS 32.00 JPMORGAN CHASE BANK HAMBRICK -FLAME ROD 82.00 JPMORGAN CHASE BANK LOWES -PAINT 34.23 JPMORGAN CHASE BANK LOWES -TOOLS 27.47 JPMORGAN CHASE BANK LOWES- SUPPLIES 6.88 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 11.10 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.48 JPMORGAN CHASE BANK OFFICE EVERYTHING - SUPPLIE 3.29 JPMORGAN CHASE BANK ROBERTSON PLB -PARTS 109.60 JPMORGAN CHASE BANK OWASSO COPIER -PRINT SERV 89.00 TOTAL SUPPORT SERVICES 2,079.37 CEMETERY JPMORGAN CHASE BANK OWASSO LUM -PAINT ROLLERS 7.67 L & B DIRT PIT SANDY LOAM 45.00 JPMORGAN CHASE BANK LOWES- HANGERS 2.94 AEP /PSO ELECTRIC USE 36.76 TOTAL CEMETERY 92.37 POLICE SERVICES AEP /PSO ELECTRIC USE 1,741.10 JPMORGAN CHASE BANK GLOCK- FIREARMS PARTS 657.00 JPMORGAN CHASE BANK DELL - PRINTER SQUAD ROOM 266.59 JPMORGAN CHASE BANK JOHN REID & ASSOC- REFUND - 595.00 JPMORGAN CHASE BANK JOHN REID & ASSOC- REFUND - 595.00 BOARD OF TESTS FOR ALCOHOL & DRUG PERMIT RENEWALS 300.00 Page 3 Claims List 2/7/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni POLICE SERVICES... OWASSO COLLISION SPECIALISTS, LLC BODY REPAIRS TO POLICE CA 1,278.91 JPMORGAN CHASE BANK WALMART- SUPPLIES 37.93 JPMORGAN CHASE BANK USPS- SHIPPING 34.27 JPMORGAN CHASE BANK FBINAA- MEMBERSHIP DUES 75.00 JPMORGAN CHASE BANK RAY ALLEN- SUPPLIES 113.85 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 80.46 JPMORGAN CHASE BANK GLOCK PROF- TRAINING 150.00 JPMORGAN CHASE BANK OWASSO AUTO SPA -CAR WASH 10.00 AT &T CONSOLIDATED PHONE BILL 460.26 JPMORGAN CHASE BANK LOWES- CEMENT 107.26 JPMORGAN CHASE BANK IACP -DUES 120.00 JPMORGAN CHASE BANK LOWES -KEYS 5.79 JPMORGAN CHASE BANK UPS STORE - SHIPPING 17.02 JPMORGAN CHASE BANK KNIFEDEPOT -KNIFE 30.34 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 31.32 JPMORGAN CHASE BANK LONESTAR- SAFETY APPAREL 3,929.00 AT &T LONG DISTANCE LONG DISTANCE SERVICE 102.43 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 32.97 USA MOBILITY WIRELESS, INC PAGER USE 147.80 JPMORGAN CHASE BANK OFFICE EVERYTHING - SUPPLIE 7.38 JPMORGAN CHASE BANK LABSAFE- SAFETY EQUIPMENT 198.99 JPMORGAN CHASE BANK DRAEGER - SAFETY EQUIPMENT 379.95 JPMORGAN CHASE BANK WALMART- SUPPLIES 35.45 JPMORGAN CHASE BANK RAY ALLEN - HARNESS 79.95 JPMORGAN CHASE BANK LOWES -KEY 1.93 JPMORGAN CHASE BANK ADVANCE AUTO - HEADLIGHT 47.76 TOTAL POLICE SERVICES 9,290.71 POLICE COMMUNICATIONS JPMORGAN CHASE BANK OFFICE DEPOT -DVD -R 71.98 USA MOBILITY WIRELESS, INC PAGER USE 8.70 JPMORGAN CHASE BANK APCO- TRAINING 1,795.00 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 125.82 DEPARTMENT OF PUBLIC SAFETY OLETS USER FEE 450.00 AEP /PSO ELECTRIC USE 148.75 TOTAL POLICE COMMUNICATIONS 2,600.25 ANIMAL CONTROL AEP /PSO ELECTRIC USE 498.95 JPMORGAN CHASE BANK RADIOSHACK- RETURN -4.55 JPMORGAN CHASE BANK RADIOSHACK- ADAPTER 31.83 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 81.40 JPMORGAN CHASE BANK LOWES- SUPPLIES 74.54 JPMORGAN CHASE BANK MED VET- SUPPLIES 136.39 JPMORGAN CHASE BANK DELL -TONER 95.34 JPMORGAN CHASE BANK MED VET - SUPPLIES 33.35 AT &T LONG DISTANCE LONG DISTANCE SERVICE 4.64 Page 4 Claims List 2/7/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni ANIMAL CONTROL... AT &T CONSOLIDATED PHONE BILL 46.77 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 37.91 JPMORGAN CHASE BANK COPQUEST -HASH MARKS 12.62 JPMORGAN CHASE BANK WALMART- SUPPLIES 251.92 TOTAL ANIMAL CONTROL 1,301.11 FIRE SERVICES JPMORGAN CHASE BANK HOBBY LOBBY - FRAMES 67.70 JPMORGAN CHASE BANK OK ARMY SURPLUS -SHOES 40.50 JPMORGAN CHASE BANK ADVANCE AUTO -PARTS 2.79 JPMORGAN CHASE BANK HERITAGE - PLUMBING SVCS 2,407.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 32.45 JPMORGAN CHASE BANK ALL BATTER - BATTERIES 53.74 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 40.98 JPMORGAN CHASE BANK TRAVEL EXPENSE - JENNINGS 11.00 JPMORGAN CHASE BANK TRAVEL EXPENSE - KELLEY 14.44 USA MOBILITY WIRELESS, INC PAGER USE 54.05 JPMORGAN CHASE BANK L &M OFFICE FURN -DESK 640.74 JPMORGAN CHASE BANK FURNITURE ROW- CHAIRS 462.00 AT &T CONSOLIDATED PHONE BILL 243.43 JPMORGAN CHASE BANK HOME DEPOT -PARTS 43.87 AT &T LONG DISTANCE LONG DISTANCE SERVICE 25.83 AT &T MOBILITY WIRELESS SERVICE 50.83 JPMORGAN CHASE BANK BMI IMAGENET- COPIER USAGE 322.90 JPMORGAN CHASE BANK TULSA OVERHEAD -DOOR REPR 320.00 JPMORGAN CHASE BANK USPS- POSTAGE 5.20 JPMORGAN CHASE BANK WALMART- COFFEE 113.76 JPMORGAN CHASE BANK CASCO] N DUST-BOOTS 589.00 JPMORGAN CHASE BANK NAPA - REPAIR PART 149.00 JPMORGAN CHASE BANK LOWES- SUPPLIES FOR E4 40.86 JPMORGAN CHASE BANK WS DARLY -BOLT CUTTERS 169.52 JPMORGAN CHASE BANK LOCKE -3E LIGHT REPAIR 6.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 27.98 JPMORGAN CHASE BANK LOWES- FLAGPOLE SNAPS 5.74 JPMORGAN CHASE BANK WALMART- ABSORBENT 3.38 JPMORGAN CHASE BANK LOCKE -PHOTO EYE FOR LIGHT 6.18 JPMORGAN CHASE BANK LOWES- NUTS/WASHERS 5.70 JPMORGAN CHASE BANK LOWES- SUPPLIES 29.90 JPMORGAN CHASE BANK TRAINING EXPENSE - KELLEY 7.41 JPMORGAN CHASE BANK TRAINING EXPENSE - JENNINGS 8.41 JPMORGAN CHASE BANK TRAINING EXPENSE -YORK 18.93 JPMORGAN CHASE BANK P &K EQUIPMENT -CHAIN 151.18 JPMORGAN CHASE BANK HOLDERS -DOOR LOCK 205.00 JPMORGAN CHASE BANK TRAVEL EXPENSE -YORK 21.80 JPMORGAN CHASE BANK GRAHAM RESEARCH -VIDEO 150.00 JPMORGAN CHASE BANK CASCO I NDUST-APPAREL 280.00 Page 5 Claims List 2/7/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES... BURROWS & BURROWS AGENCY, INC EVDT INSTRUCTOR CLASS 1,295.00 SPRINT SPRINT CARDS 159.96 JPMORGAN CHASE BANK AMSAN- SUPPLIES 781.10 JPMORGAN CHASE BANK OREILLY -PART 3.99 AEP /PSO ELECTRIC USE 1,820.82 JPMORGAN CHASE BANK CASCOINDUST- GLOVES 861.00 JPMORGAN CHASE BANK BUMPER TO BUMPER - CLEANER 10.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 2.36 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 39.46 JPMORGAN CHASE BANK LOWES- CARPET REPAIR 23.98 TOTAL FIRE SERVICES 11,827.86 EMERGENCY PREPAREDNES AEP IPSO ELECTRIC USE 109.10 AT &T CONSOLIDATED PHONE BILL 26.17 TOTAL EMERGENCY PREPAREDNESS 135.27 STREETS JPMORGAN CHASE BANK BUMPER TO BUMPER -TOOL 26.24 GLDN NUGTS, INC. STREET REPAIR 6,900.00 JPMORGAN CHASE BANK FENSCO -PARTS 112.22 JPMORGAN CHASE BANK LOWES- PAINTERS TAPE 12.48 JPMORGAN CHASE BANK MAXWELL SUPPLY - SEALANT 198.01 AEP IPSO ELECTRIC USE 1,306.09 JPMORGAN CHASE BANK VANCE BROS -TACK OIL 72.45 JPMORGAN CHASE BANK VANCE BROS -TACK OIL 47.25 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 152.50 TULSA COUNTY BOCC MISC. SIGNS 51.60 TULSA COUNTY BOCC MISC. SIGNS 161.40 JPMORGAN CHASE BANK OREILLY - BATTERY 41.27 JPMORGAN CHASE BANK OWASSO FENCE -POLES 530.46 SHERWOOD CONSTRUCTION CO, INC CONCRETE 1,780.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 1,174.50 TWIN CITIES READY MIX, INC CEMENT 1,085.50 SHERWOOD CONSTRUCTION CO, INC CONCRETE 1,246.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 1,201.50 TWIN CITIES READY MIX, INC CONCRETE 1,260.00 JPMORGAN CHASE BANK ATWOODS- APPAREL 99.99 SPRINT SPRINT CARDS 119.97 JPMORGAN CHASE BANK LOWES -HEX BITS 9.60 SIGNALTEK INC DEC MAINTENANCE 1,581.25 TULSA ASPHALT, LLC ASPHALT 80.18 ANCHOR STONE COMPANY ROAD SHOULDER RESTORATION 133.76 TULSA ASPHALT, LLC ASPHALT FOR POTHOLES 39.89 USA MOBILITY WIRELESS, INC PAGER USE 52.20 TULSA COUNTY BOCC MISC. SIGNS 88.40 SHERWOOD CONSTRUCTION CO, INC CONCRETE 90.00 Page 6 Claims List 2/7/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni STREETS... SHERWOOD CONSTRUCTION CO, INC CONCRETE 85.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.78 UNIFIRST HOLDINGS LP UNIFORM RENTAL 33.93 JPMORGAN CHASE BANK EQUIPMENT ONE - PROPANE 141.60 UNIFIRST HOLDINGS LP UNIFORM RENTAL 27.41 JPMORGAN CHASE BANK ARMOR PPE -PPE FOR STREETS 41.57 JPMORGAN CHASE BANK ROADSAFE -6 VOLT BATTERIES 189.60 JPMORGAN CHASE BANK C &H BOLT - NUTS /BOLTS 25.15 TOTAL STREETS 20,234.75 STORMWATER JPMORGAN CHASE BANK TRAINING EXPENSE 36.00 JPMORGAN CHASE BANK REASORS- TRAINING SUPPLIES 72.36 JPMORGAN CHASE BANK ARMOR PPE -PPE FOR SWATER 41.57 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.16 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.16 JPMORGAN CHASE BANK EQUIP ONE -EQUIP RENTAL 36.00 JPMORGAN CHASE BANK ATWOODS- STABILIZER 39.99 SHERWOOD CONSTRUCTION CO, INC CONCRETE 164.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 174.00 USA MOBILITY WIRELESS, INC PAGER USE 56.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.16 ZEE MEDICAL, INC PW FIRST AID SUPPLIES 81.39 JET TRUCKING, LLC DIRT 60.00 JPMORGAN CHASE BANK ATWOODS- RUBBER BOOTS 16.99 SPRINT SPRINT CARDS 159.96 JPMORGAN CHASE BANK OREILLY -MOWER OIL /FILTERS 33.90 JPMORGAN CHASE BANK OREILLY -MOTOR OIL 5.29 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 3.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 152.49 JPMORGAN CHASE BANK MAXWELL - SEALANT 38.60 JPMORGAN CHASE BANK HOME DEPOT - FORMING 48.58 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 30.62 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 21.87 JPMORGAN CHASE BANK HOME DEPOT -TAPE MEASURE 6.97 TOTAL STORMWATER 1,410.24 PARKS AT &T CONSOLIDATED PHONE BILL 198.70 JPMORGAN CHASE BANK P &K EQUIP -CHAIN SAW PARTS 7.87 JPMORGAN CHASE BANK P &K EQUIP -CHAIN SAW CHAIN 15.06 JPMORGAN CHASE BANK ATWOODS -BAR OIL 5.88 JPMORGAN CHASE BANK P & K EQUIP - CHAINSAW PART 4.23 JPMORGAN CHASE BANK LOWES- SUPPLIES 10.48 AEP /PSO ELECTRIC USE 1,624.60 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 JPMORGAN CHASE BANK ATWOODS -BAR OIL 5.88 Page 7 Claims List 2/7/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni PARKS... WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY 33.50 ADT SECURITY SERVICES INC SECURITY SERVICES 59.78 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 TOTAL PARKS 1,991.48 COMMUNITY CENTER JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 18.85 JPMORGAN CHASE BANK CHARACTER - BULLETINS 25.87 JPMORGAN CHASE BANK WALMART- MESSAGE BOOK 5.44 JPMORGAN CHASE BANK WALMART- SUPPLIES 38.73 JPMORGAN CHASE BANK KIRKLANDS -DECOR 34.98 JPMORGAN CHASE BANK HOBBY LOBBY - CARDBOARD 42.98 JPMORGAN CHASE BANK TECHISICO -PHONE INSTALL 142.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 20.91 AEP /PSO ELECTRIC USE 767.86 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 31.68 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 105.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 38.69 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 214.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 214.99 JPMORGAN CHASE BANK TUCKER JANT'L- SUPPLIES 148.90 JPMORGAN CHASE BANK TUCKER JANT'L- SUPPLIES 268.60 JPMORGAN CHASE BANK LIGHTING -LIGHT BULBS 334.66 JPMORGAN CHASE BANK LOWES -LIGHT BULBS COM CTR 59.33 JPMORGAN CHASE BANK LOWES -LIGHT BULBS COM CTR 49.96 AT &T LONG DISTANCE LONG DISTANCE SERVICE 3.91 AT &T CONSOLIDATED PHONE BILL 131.45 TOTAL COMMUNITY CENTER 2,701.26 HISTORICAL MUSEUM AT &T CONSOLIDATED PHONE BILL 24.66 AEP /PSO ELECTRIC USE 91.26 TOTAL HISTORICAL MUSEUM 115.92 ECONOMIC DEV JJPMORGAN CHASE BANK MEETING EXPENSE 10.58 TOTAL ECONOMIC DEV 10.58 FUND GRAND TOTAL 186,927.6 AMBULANCE SERVICE TRAILBLAZER HEALTH ENTERPRISES LLC AMBULANCE REFUND 335.56 TRICARE SOUTH FINANCE AMBULANCE REFUND 304.13 DEBBIE WHITE AMBULANCE REFUND 86.70 UNITED HEALTHCARE AMBULANCE REFUND 529.50 TOTAL AMBULANCE SERVICE 1,255.89 Page 8 Claims List 2/7/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni AMBULANCE JPMORGAN CHASE BANK GLOVER CHEVR -AIR COND REP 1,115.15 SPRINT SPRINT CARDS 119.97 BURROWS & BURROWS AGENCY, INC INSTRUCTOR CLASS 398.00 JPMORGAN CHASE BANK OFFICE DEPOT - HEADSETS 84.99 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 41.48 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 181.57 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 40.05 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 112.00 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 47.10 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 49.92 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 859.02 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 472.60 MEDICLAIMS INC BILLING SERVICES 7,033.94 JPMORGAN CHASE BANK ACCURATE - BRACKETS 32.40 JPMORGAN CHASE BANK TULSA TECH- PARAMEDIC CLS 108.00 JPMORGAN CHASE BANK PSI - SUPPLIES 41.25 JPMORGAN CHASE BANK WALMART - BATTERIES 4.37 JPMORGAN CHASE BANK FULLERTON -MED OXYGEN 97.50 JPMORGAN CHASE BANK PSI - SUPPLIES 78.91 JPMORGAN CHASE BANK WORLDPOINT- MANUALS 304.95 TOTAL AMBULANCE 11,223.17 FUND GRAND TOTAL 12,479.0 E911 COMMUNICATIONS AT &T CONSOLIDATED PHONE BILL 287.36 INCOG -E911 E911 ADMIN SVC FEES 6,876.05 AT &T E911 MAPPING FEES - JAN 355.35 TOTAL E911 COMMUNICATIONS 7,518.76 FUND GRAND TOTAL 7,518.7 HOTEL TAX - ECON DEV JPMORGAN CHASE BANK OLD URBAN - HOLLEY TROLLEY 2,000.00 TULSA'S FUTURE, INC. TULSA'S FUTURE II ECON DE 15,000.00 TOTAL HOTEL TAX - ECON DEV 17,000.00 FUND GRAND TOTAL 17,000.0 STORMWATER - STORMWATI JPMORGAN CHASE BANK HOME DEPOT -FORM MATERIAL 17.12 JPMORGAN CHASE BANK HOME DEPOT -FORM MATERIAL 5.20 JPMORGAN CHASE BANK WATER PROD- RAMNECK/PLUG 113.80 JPMORGAN CHASE BANK HOME DEPOT -FORM MATERIAL 12.02 JPMORGAN CHASE BANK HOME DEPOT -FORM MATERIAL 8.48 JPMORGAN CHASE BANK OWASSO LUMBER -FORMS 14.88 Page 9 Claims List 2/7/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni STORMWATER - STORMWATI SHERWOOD CONSTRUCTION CO, INC ICONCRETE 1 368.00 TOTAL STORMWATER - STORMWATER 539.50 FUND GRAND TOTAL 539.5 AMBULANCE CAPITAL FD JJPMORGAN CHASE BANK DELL -FD COMPUTERS 1,469.53 TOTAL AMBULANCE CAPITAL FD 1,469.53 FUND GRAND TOTAL 1,469.5 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK GEARBRID- STORAGE RACK 1,975.00 JPMORGAN CHASE BANK DELL -FD COMPUTERS 99.30 JPMORGAN CHASE BANK DELL -FD COMPUTERS 3,972.66 JPMORGAN CHASE BANK DELL -FD COMPUTERS 7,347.65 JPMORGAN CHASE BANK TURNKEY - VEHICLE EQUIPMENT 733.55 TOTAL PUBLIC SAFETY - FIRE 14,128.16 FUND GRAND TOTAL 14,128.1 CITY GARAGE AT &T LONG DISTANCE LONG DISTANCE SERVICE 7.49 AT &T MOBILITY WIRELESS SERVICE 59.20 JPMORGAN CHASE BANK PEPBOYS - BRAKE /ROTOR KITS 500.14 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 21.63 JPMORGAN CHASE BANK CLASSIC CHEV- REPAIRS 1,956.88 JPMORGAN CHASE BANK CLASSIC CHEV - THROTTLE 290.22 JPMORGAN CHASE BANK FEDEX- SHIPPING 24.30 JPMORGAN CHASE BANK MOMENTUM- VEHICLE PARTS 502.77 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 250.31 JPMORGAN CHASE BANK UNITED FORD- WHEELS /CAPS 664.75 JPMORGAN CHASE BANK UNITED FORD -PARTS 19.63 JPMORGAN CHASE BANK UNITED FORD -PARTS 577.19 JPMORGAN CHASE BANK MYERS -AIR VALVE REPAIR 184.76 AT &T CONSOLIDATED PHONE BILL 46.78 JPMORGAN CHASE BANK B & M OIL -PARTS 1,317.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.61 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.61 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.61 T & W TIRE, LP TIRES 2,090.14 T & W TIRE, LP TIRES 893.36 T & W TIRE, LP TIRES 3,018.00 AEP IPSO ELECTRIC USE 822.91 JPMORGAN CHASE BANK OREILLYS- EQUIPMENT 209.99 JPMORGAN CHASE BANK OREILLYS -PARTS 1,869.19 Page 10 Claims List 2/7/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni CITY GARAGE... JPMORGAN CHASE BANK FULLERTON - WELDER GAS 46.45 JPMORGAN CHASE BANK FULLERTON - WELDER GAS 56.45 TOTAL CITY GARAGE 15,521.62 FUND GRAND TOTAL 15,521.6 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS 342.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 TOTAL WORKERS' COMP SELF -INS 1,209.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 649.59 UNITED SAFETY & CLAIMS INC TPA ADMIN FEES FOR WORKER 1,610.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 2,529.06 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 6,100.00 TOTAL WORKERS' COMP SELF -INS 10,888.65 FUND GRAND TOTAL 12,097.6 GEN LIAB -PROP SELF INS HOLLIS OR ANNE WEATHERL TORT CLAIM 950.00 RICH & CARTMILL, INC PROPERTY PREMIUM 4,287.00 OWASSO COLLISION SPECIALISTS, LLC BODY REPAIRS TO POLICE CA 6,510.19 SIGNALTEK INC REPAIR SCHOOL ZONE SIGN 5,599.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MILLER 292.50 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MILLER 90.00 WOOD, PUHL & WOOD, P.L.L.0 LEGAL SERVICES - HUNTLEY 832.50 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL-PRUNER 90.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL-ADAMS 1,088.28 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL-ADAMS 1,652.50 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MASSANTI 348.75 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL - MASSANTI 315.00 TOTAL GEN LIAB -PROP SELF INS 22,055.72 FUND GRAND TOTAL 22,055.7 CITY GRAND TOTAL $289,737.65 Page 11 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 2/7112 VENDOR DESCRIPTION AMOUNT AETNA ADMIN FEES 16,620.04 STOP LOSS FEES 21,284.68 HEALTHCARE DEPT TOTAL 37,904.72 DELTA DENTAL DENTAL MEDICAL SERVICE 3,497.35 DENTAL MEDICAL SERVICE 3,057.90 ADMIN FEES 2,158.98 DENTAL DEPT TOTAL 8,714.23 VSP ADMIN FEES 1,309.38 VISION DEPT TOTAL 1,309.38 HEALTHCARE SELF INSURANCE FUND TOTAL 47,928.33 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 1/14/2012 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 6,566.39 Managerial 19,431.38 27,315.52 Finance 12,593.05 19,812.24 Human Resources 6,108.09 10,163.35 Community Development 10,646.70 16,393.13 Engineering 12,916.23 20,044.04 Information Systems 9,327.23 14,612.21 Support Services 6,772.47 9,607.46 Police 101,036.81 156,042.18 Central Dispatch 17,170.61 28,866.84 Animal Control 2,258.40 3,664.18 Fire 89,526.01 136,196.04 Fire -Safer Grant 10,261.14 16,083.21 Emergency Preparedness 2,818.43 4,410.02 Streets 6,490.80 11,502.27 Stormwater /ROW Maint. 6,835.11 11,019.58 Park Maintenance 9,263.87 13,742.71 Community- Senior Center 3,057.80 4,782.42 Historical Museum 540.00 606.31 Economic Development 2,876.92 3,822.70 General Fund Total 334,517.36 515,252.80 Garage Fund Total 4,103.60 6,835.67 Ambulance Fund Total 23,239.80 35,428.60 Emergency 911 Fund Total - Worker's Compensation Total 3,643.63 4,278.71 Strong Neighborhoods 2,102.12 3,188.66 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 1/2812012 Department Payroll Expenses Total Expenses Municipal Court 4,586.32 6,566.40 Managerial 19,408.39 27,291.39 Finance 13,229.63 20,537.71 Human Resources 6,049.22 10,100.42 Community Development 10,646.70 16,393.13 Engineering 13,068.57 20,201.09 Information Systems 9,262.23 14,541.50 Support Services 6,870.21 9,724.65 Police 108,246.12 164,485.29 Central Dispatch 16,361.60 27,917.85 Animal Control 2,258.09 3,667.24 Fire 98,832.42 145,426.00 Fire -Safer Grant 9,988.90 15,759.67 Emergency Preparedness 2,798.43 4,388.29 Streets 6,058.96 10,105.97 Stormwater /ROW Maint. 8,523.44 13,021.88 Park Maintenance 8,723.88 13,113.22 Community- Senior Center 3,113.29 4,844.60 Historical Museum 600.00 673.68 Economic Development 2,826.92 3,768.37 General Fund Total 351,453.32 532,528.35 Garage Fund Total 4,103.60 6,835.67 Ambulance Fund Total 24,120.90 36,451.56 Emergency 911 Fund Total - Worker's Compensation Total 2,754.24 3,239.81 Strong Neighborhoods 2,077.12 3,161.58 — The City Witrout Limits, TO: The Honorable Mayor and City Council City of Owasso FROM: Sherry Bishop Assistant City Manager, Administrative Services SUBJECT: City Resolution No. 2012 -01 - OWRB Loan Refinancing DATE: February 3, 2011 BACKGROUND: The Oklahoma Water Resources Board (OWRB) operates the State Revolving Fund (SRF) loan program and the Financial Assistance Program (FAP). These programs provide low interest financing for eligible water, wastewater and stormwater projects. For the past twenty years, all of the OPWA's major water and wastewater projects have been financed by the OWRB. Due to the low interest rates available at this time, financial advisors have been analyzing all debt for any opportunity to refinance that would provide a savings. Most of the debt either cannot be paid off early or is not callable at this time. The Series 2002B Promissory Note to the OWRB is callable at 102% on October 1, 2012. The note was originally issued in 2002 for $1,550,000 with a final maturity of October 2022 and has a principal balance remaining of $1,010,000. Based on current interest rates, refinancing the Series 2002B Promissory Note to OWRB will result in gross debt service (cash flow) savings of approximately $156,000. The new loan size (estimated at approximately $1,050,000) will be sufficient to pay all of the estimated $50,000 in transaction costs, fund the reserve fund, and pay the remaining $1,010,000 principal plus accrued interest on the 20028 Note. The final maturity of the new loan will be October 1, 2016 (shortening the 2002B note by 6 years). Approval of this refinancing would be similar to approval of other long -term debt in that it would require approval of resolutions by 2/3 of the City Council (4 yes votes) and approval by a majority of the OPWA Trustees. This approval would be different, however, in that the Council and Trustees will be asked to authorize the refinancing before the final amounts and interest rates are set for the OWRB bond issue. The OWRB will issue bonds in March for the proposed refinancing of approximately $23 million of debt by 11 different entities (one of which is the OPWA). The various needs of the different entities and the current bond market will affect the structure of the bond issue by the OWRB. The bonds will be issued with a mix of premiums and discounts to achieve the best effective interest rates. In order to allow the OWRB the maximum flexibility they need to create the best financing, the authorization by the OPWA must include a principal amount and an interest rate that allows for the premiums and discounts that may be utilized by the OWRB when these bonds are sold in March. Those amounts to be authorized in the OPWA resolution are much greater than what will be the actual final payment amount and the effective interest rate to the OPWA. The OPWA resolution included in the agenda authorizes a note in a principal amount not to exceed $1,095,000 and a net interest cost not to exceed 4.5 %. These amounts are to allow the OWRB to use premiums and discounts to get the best effective interest rates and to give us the best savings. PROPOSED ACTION: OPWA Resolution No. 2012 -01 authorizes an application to the OWRB for the refinancing of the 2002B Series Promissory Note and approves the professional services agreements with bond counsel, tax counsel and financial advisors. OPWA Resolution No. 2012 -02 authorizes a loan from the OWRB and approves the issuance of a Promissory Note not to exceed $1,095,000 for the purpose of refinancing the Series 2002B Promissory Note and provides that the Net Interest Cost on the 2012 Note shall not exceed 4.50% per annum and including other related provisions. City Resolution No. 2012 -01 approves the action taken by the OPWA authorizing the issuance of a Promissory Note to the OWRB and including other related provisions. RECOMMENDATION: Staff recommends approval of City Resolution No. 2012 -01 approving the action taken by the OPWA authorizing the issuance of a Promissory Note to the OWRB and including other related provisions. ATTACHMENTS: City Resolution No. 2012 -01 CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2012 -01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, APPROVING ACTION TAKEN BY THE OWASSO PUBLIC WORKS AUTHORITY AUTHORIZING ISSUANCE, SALE AND DELIVERY OF A PROMISSORY NOTE OF THE AUTHORITY TO THE OKLAHOMA WATER RESOURCES BOARD; RATIFYING A CERTAIN LEASE, AS AMENDED; AUTHORIZING DOCUMENTS PERTAINING TO A YEAR -TO -YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; AND CONTAINING OTHER PROVISIONS RELATED THERETO. WHEREAS, The Owasso Public Works Authority (the "Authority") did, by its Resolution adopted on February 7, 2012, authorize the issuance, sale and delivery of its Series 2012 Promissory Note to Oklahoma Water Resources Board, in order to refinance the outstanding principal amount of the Authority's Series 2002B Promissory Note to Oklahoma Water Resources Board, which financed improvements to the Authority's wastewater system; and WHEREAS, the Mayor and City Council hereby determine that the actions taken by the Authority should be authorized and approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: Section 1. Issuance of Note. That the issuance, sale and delivery of The Owasso Public Works Authority, Tulsa County, Oklahoma, Series 2012 Promissory Note to Oklahoma Water Resources Board in the principal amount of not to exceed $1,095,000 (the "2012 Note'), all as approved by said Authority on February 7, 2012, be and hereby is authorized, approved and ratified. Section 2. Approval. That all actions heretofore taken by the Authority in connection with the issuance, sale and delivery of the 2012 Note, and all other aspects of the transaction be and are hereby authorized, approved and ratified. Section 3. Lease. The Lease dated July 31, 1973, as amended by an Amendment to Lease dated as of July 1, 1996, between the City and the Authority, whereby the City leases its water, sanitary sewer, garbage and trash collection systems and the Bailey Ranch Golf Club to the Authority, is hereby ratified and confirmed and the term of said Lease, as amended, shall extend until the 2012 Note is paid. Section 4. Sales Tax Pledge. That the Mayor or Vice Mayor and City Clerk or Assistant City Clerk be and are hereby authorized to execute and deliver any and all documentation on behalf of the City pertaining to a year -to -year pledge of certain sales tax revenue levied by the City. Section 5. Necessary Action. That the Mayor or Vice Mayor and City Clerk or Assistant City Clerk be and hereby are authorized and empowered to execute and deliver for and on behalf of the City any and all other documents or instruments reasonably necessary to accomplish the issuance, sale and delivery of the 2012 Note and all other aspects of the transaction. [Remainder of Page Intentionally Left Blank] APPROVED AND ADOPTED THIS 7TH DAY OF FEBRUARY, 2012. (SEAL) Doug Bonebrake, Mayor ATTEST: Sherry Bishop, City Clerk 9 OOe T City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Parks Director SUBJECT: Sports Park South Restroom Completion DATE: February 3, 2012 BACKGROUND: The FY 2010 -11 Capital Improvements Fund included $160,000 for construction of a handicapped accessible restroom to be located at Owasso Sports Park South to serve the existing baseball field and future fields at that location. In November 2010, the Parks Department advertised for bid the installation of a handicapped accessible restroom that would match the three existing restrooms located at the Sports Park North. City Council approved the low bid and awarded the contract to Tri Star Construction in the amount of $153,021 at the December 10, 2010 City Council meeting. Final inspections of the restroom were conducted in July 2011. All items identified at the final inspection requiring correction to meet City standards have been completed. The final invoice for contactor retainage was received on January 19, 2012. RECOMMENDATION: Staff recommends City Council acceptance of the restroom and approve the final payment in the amount of $15,302.10 to Tri Star Construction for a total contract amount of $153,021. ATTACHMENT: A. Structure Drawing B. Map MIN. M1,11)IN SPORTS PARK SOUTH PROPOSED RESTROOM CITY OF OWASSO 12/21/10 - PROPOSED RESTROOM 0 North TH1 MAP IS FOR 1N FOR'e1ATIO h'. PT- i'OSt� r�Ni�Y AND IS Lei t:?T IrIT i_1V Di�t7 Tn ti F_PE2 F_Sr�'�T AN AF.'GUR.AT F_ AND Tit i_!I� �; C:ALI !_JSE OF THIS tit ^.° f:i5 is ✓!?'d -I (.J {J'? �e'ARRANTY Oil. It EPRESENTATT(DN BY" C iTY C7F O`.VASSO C)F IT`—, Af'C: JR- Af -'y" 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918.376.1500 TCi ty Wiut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Teresa Willson Information Technology Director SUBJECT: Purchase of Data Backup Equipment DATE: February 3, 2012 BACKGROUND: This memorandum regards a request to purchase equipment to create daily data backups of the City's electronic data. City departments utilize various technologies to assist with gathering information and performing tasks pertaining to the efficient and effective delivery of services. These technologies generate electronic data that needs to be stored and utilized each day. The amount of data that is created continues to increase as departments utilize new technologies. An example is the recent implementation of personal video cameras for police officers and the video that is created and stored. Systems that perform daily backups of this data are important to protect against any failure that could result in a loss of information. The IT Department has been working toward a goal of utilizing a location other than City Hall for off -site storage of data. This is one component of a business continuity plan for the recovery of systems in the event of a disaster. The system that is being proposed for approval will be installed at the Fire Station located at E 76th St North and Cedar St. Approximately two years ago, fiber was installed from City Hall to the fire station. Following the fiber installation, a technology area was constructed to include adequate electric, climate control, and backup power to house servers and backup equipment. PROJECT DETAILS: In consideration of this project, staff reviewed available technologies for the backup and data storage needs of the City. Systems can consist of hard drive, tape, a combination of the two, or even Cloud storage via the internet. The proposed solution is a combination of hard drive and tape. Cloud storage via the Internet is not considered viable at this time due to limitations in connectivity and infrastructure upgrades that would be needed in order to avoid negatively impacting operations during the performance of backups. In anticipation of the need for additional backup equipment, the current budget includes $40,000 for the purchase of backup equipment. Sealed quotes were requested from three vendors of which two responded. Quotes were received from Interworks Inc and Presidio Networked Solutions. Both quotes met or exceeded expressed needs. The quote from Presidio exceeded the allotted budget by more than $11,000. Upon reviewing the quote from Presidio and communicating with a representative, it is not possible to trim enough from the quote to keep it in consideration. Therefore the quote from Interworks is the only viable quote, and is very acceptable to meet the needs of the department and provide a solution that should sustain the City's backup needs for a few years. RECOMMENDATION: Staff recommends Council approval of the purchase of data backup equipment from Interworks Inc in the amount of $36,664.25. ATTACHMENTS: A. Quote from Interworks Incorporated B. Quote from Presidio Networked Solutions ATTACHMENT A ir-�tPr�or ir�c. InterWorks, Inc. Date: 01/11/12 To: City of Owasso Qty Description Unit Price Line Total 1.00 PowerVoultTL2000 $ 16,516.77 $ 16,516.77 PVTL2000,2U,LT05 -140,1 SAS !SCSI Controller Card and Cable to connect to 1 SAS drive 6Gb SAS Cable, 1 M LT05 Media 100PK 3 Year ProSupport 4HR 7x24 Onsite: Non Mission Critical 1.00 LT05 Media Cus 20 PK 1,602.70 1,602.70 1.00 LT05 Labels I20pk 80.00 80.00 Commvault 5 Server Bundle: 1 CS; 1 MA -W (Basic disk /tape library 1,00 connector plus 1 direct drive support included.); 1 TB Adv Dedupe Disk 4,315.96 4,315.96 (ADO); Premium MNT/ 5 Server Bundle: 1 CS; I MA -W (Basic disk /tape library 1.00 connector plus I direct drive support included.); 1,019.58 1,019.58 1.00 PowerEdge R710 8,439.24 8,439.24 12GB Memory (6x2GB), 1333MHz Single Ranked LV UDIMMs (2) Intel® Xeon® X5660, 2.8Ghz, 12M Cache,Turbo, HT, 1333MHz SAS 6 /11? Integrated, x8 Chassis iDRAC6 Enterprise DVD ROM, SATA, Internal RAID I /RAID 5 for H700 or PERC 6/1 Controllers (2) 73GB 15K RPM Serial- Attach SCSI 6Gbps 2.5in Hotplug Hard Drive (6) 60OGB 10K RPM Serial -Attach SCSI 6Gbps 2.5in Hatplug Hard Drive ReadyRailsTM" Sliding Rails With Cable Management Arm Energy Smart Power Supply, Redundant, 57OW 3 Year ProSupport 4HR 7x24 Onsite: Non Mission Critical 1,00 Microsoft Windows Server Std 08x2 690.00 690.00 1.00 Solution Installation, Configuration 4,000.00 4,000.00 Total $ 36,664.25 InterWorks, Inc. does not accept responsibility for defective parts or any additional labor caused by defective parts. Equipment and applicable freight will be billed upon receipt of equipment at the InterWorks Offices. Pricing does not include shipping, applicable state, city, or local sales tax, unless shown Payment terms are net balance due upon receipt of invoice Approval Signature Thank you for your business! ATTACHMENT B Quote Title: RFQ- Backup f , To: Teresa Willson From: Portia Speight City of Owasso Presidio Networked Solutions 111 N Main /PO Box 180 7601 Ora Glen Dr Owasso OK, 74055 / Suite 100 L/ Greenbelt MD, 20770 Phone: 918 - 376 -1514 Phone: 918 -505 -7932 Email: twillsoncDcityofowasso.com Fax: 918 - 286 -6996 Email: rhackett(o)presidio.com Account Manager: Roy Hackett Price Part Description Qty 1 TPC -SVC Presidio Services 1 $2,880.00 $2,880.00 2 R210- 2121605W UCS C210 M2 Srvr w11 PSU, w/o CPU, mem, HDD, DVD or PCIe card 1 $1,336.48 $1,336.48 3 CAB- N5K6A -NA Power Cord, 200/240V 6A North America 1 $0.00 $0.00 4 N20 -BBLKO UCS 2.5 inch HDD blanking panel 10 $0.00 $0.00 5 R210- SASXTDR SAS Extender (servers requiring </= 8 HDDs) for UCS C210 M1 1 $0.00 $0.00 6 R2XX- PSUBLKP Power supply unit binking pnl for UCS 200 M1 or 210 M1 1 $0.00 $0.00 7 R210 -BHTS1 CPU heat sink for UCS C210 M1 Rack Server 2 $0.00 $0.00 8 R200- PCIBLKFI PCIe Full Height blanking panel for UCS C- Series Rack Server 3 $0.00 $0.00 9 R210- SASCBL -002 Long SAS Cable for C210 (connects to SAS Extender) 2 $0.00 $0.00 10 R2X0- PSU2- 650W -SB 650W power supply, Wadded 5A Standby for UCS C200 or C210 1 $0.00 $0.00 11 R210- ODVDRW DVD -RW Drive for UCS C210 M1 Rack Servers 1 $103.58 $103.58 12 MSWS - 0882 -STHV Windows Svr 2008 R2 ST (1 -4CPU, 5CAL), 0 Media 1 $1,165.61 $1,165.61 13 MSWS -08R2- STHV -RM Windows Svr 2008 R2 ST (1 -4CPU, 5CAL), Media 1 $62.37 $62.37 14 R2XX- G31032RAIL Rail Kit for UCS C200, C210 Rack Servers (23.5 to 36) 1 $117.00 $117.00 15 R2XX -CMAG3 -1032 Cable Mgmt Arm for R2XX- G31032RAIL for C200/C210 1 $58.71 $58.71 16 N2XX- AQPCI05 Qlogic QLE2562, 8Gb dual port Fibre Channel HBA 1 $1,571 "74 $1,571.74 17 A01 -X0120 Intel Xeon E5649 2.53GHz /6c/80W /12MB cache /DDR3 1333MHz 2 $864.29 $1,728.58 18 N01- M308GB2 -L 8GB DDR3- 1333MHz RDIMM /PC3- 10600 /dual rank/Low -Dual Volt 2 $182.42 $364.84 19 R2XX -PL003 LSI 6G MegaRAID 9261 -8i card (RAID 0,1,5,6,10,60) - 512WC 1 $667.19 $657.19 20 A03- D600GA2 600GB 6Gb SAS 10K RPM SFF HDD/hot plug /drive sled mounted 6 $603.45 $3,620.70 21 CON- UCS7 -R210W LIC SUPPORT 24X7X4OS UCSC210 M2Svr w11 PSU w/o CPU Mem 1 for 1 yr(s) $428.05 $428.05 HDD 22 CON- ISVI- M8R2ST ISV 24X7 Windows Svr 2008 R2- Standard (1 -4CPU, 5C 1 for 1 yr(s) $1,655.91 $1,655.91 23 20056161 SYMC BACKUP EXEC 2010 SERVER WIN PER SERVER BNDL 1 $723.76 $723.76 STD LIC EXPRESS BAND S ESSENTIAL 12 MONTHS j 24 2058667 SYMC BACKUP EXEC 2010 OPTION EXCHANGE MAILBOX 22 $2,836.86 ARCHIVING WIN 1 TO 100 PER MAILBOX BNDL STD LIC EXPRESS BAND S ESSENTIAL 12 MONTHS 25 20058470 SYMC BACKUP EXEC 2010 OPTION FILE SYSTEM ARCHIVING 3 $578.28 $1,734.84 p WIN PER SERVER BNDL STD LIC EXPRESS BAND S ESSENTIAL p 12 MONTHS 26 40058862 SYMC BACKUP EXEC 2010 OPTION VrL UNLIMITED DRIVE WIN 1 $2,324.04 / $2,324.04 �n+ PER SERVER BNDL STD LIC EXPRESS BAND S ESSENTIAL 12 MONTHS 1 27 20057039 „j�SYMC BACKUP EXEC 2010 AGENT FOR MSFT EXCHANGE WIN 1 $723.76 $723.76 ,W PER SERVER BNDL STD LIC EXPRESS BAND S ESSENTIAL 12 y MONTHS 28 20056539 U� SYMC BACKUP EXEC 2010 AGENT FOR MSFT ACTIVE 2 $723.76 $1,447.52 DIRECTORY WIN PER DOMAIN CONTROLLER BNDL STD LIC EXPRESS BAND S ESSENTIAL 12 MONTHS 29 20057927 SYMC BACKUP EXEC 2010 AGENT FOR MSFT SQL WIN PER 6 $723.76 $4,342.56 SERVER BNDL STD LIC EXPRESS BAND S ESSENTIAL 12 MONTHS 30 20056863 SYMC BACKUP EXEC 2010 AGENT FOR WINDOWS SYSTEMS 13 $432.80 $5,626.40 WIN PER SERVER BNDL STD LIC EXPRESS BAND S ESSENTIAL 12 MONTHS 31 BL543A HP StorageWorks MSL4048 2 LTO -5 Ultrium 3000 Fibre Channel 1 $13,935.48 $13,935.48 Tape Library 32 C7975A HP LTO5 Ultrium 1.6TB Read/Write Data Cartridge 30 $61.86 $1,855.80 33 FOAS2FLCLC -5M FOASSY DUP LC -LC 5M 2 $19.34 $38.68 Grand Total: $51,350.46 Quote valid for 30 days from date shown above. Prices may NOT include all applicable taxes and shipping charges. All prices subject to change without notice. Supply subject to availability. This quotation subject to Presidio Standard Terms and Conditions as follows: Credit: Net 30 Days (all credit terms subject to prior Presidio credit department approval) Delivery: FOB origin (FOB destination (CONUS) applicable to Federal Government Customers only) Changes to the above Terms and Conditions must be accepted in writing by Presidio Networked Solutions Preprinted terms appearing on Customer Purchase Orders must be accepted in writing by Presidio Networked Solutions to be applicable. Size Business: Small; CAGE Code: OKD05; DUNS 15-405 -0959; CEC: 15- 506005G; Tax ID# 58- 1667655 Product is warranted by the Manufacturer, not by Presidio Networked Solutions. Please consult Manufacturer for warranty terms. Opened product is non- retumable. Unopened equipment is non - retumable after 30 days from shipment date. Presidio reserves the right to deny RMA requests in the event the Manufacturer will not provide for an authorized return. If integration of product is performed at a Presidio facility, transfer of ownership occurs as of inception of integration regardless of shipment terms as manufacturers will not accept return of open product. Please inspect equipment thoroughly against packing list before opening. Pricing for Professional Services are best - effort estimates only. Actual pricing will be finalized as part of a mutually - agreeable Statement of Work.