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2012.02.21_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL RECEIVED TYPE OF MEETING: Regular FEB DATE: February 21, 2012 TIME: 6 :30 p.m. City CI&Vs Ofd PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6;00 p.m. on Friday, February 17, 2012. Sherry Bishop, Ci Clerk AGENDA 1. Call to Order Mayor Doug Bonebrake 2. Invocation Pastor James Stotts of Fellowship Tabernacle 3. Flag Salute 4. Roll Call 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the February 7, 2012 Regular Meeting and the February 14, 2012 Special Meeting Attachment # 5 -A B, Approval of Claims Attachment # 5 -B C. Acknowledge receipt of the monthly budget status report Attachment # 5 -C D. Approval of Normal Retirement Benefits from the City's Oklahoma Municipal Retirement Fund (OMRF) Plan for Shirley Mitchell 6. Consideration and appropriate action relating to items removed from the Consent Agenda 7. Public Service of Oklahoma Presentation - Grid Smart Update Mr. Derek Lewellen Owasso City Council February 21, 2012 Page 2 8. Consideration and appropriate action relating to a request to approve the purchase of a tanker truck for the Fire Department Chief Chris Garrett Attachment # 8 Staff recommends City Council approval to purchase one new water tanker truck from Jon's Mid America Fire Apparatus /KME of Rogersville, Missouri in the amount of $189,424 (with trade -in). 9. Consideration and appropriate action relating to a request to approve the final plat for Lake Valley V, Phase I Mr. Bronce Stephenson Attachment # 9 Staff recommends City Council approval of the final plat for Lake Valley V, Phase I, consisting of seventy -eight (78) lots in five (5) blocks. 10. Consideration and appropriate action relating to a request to approve Ordinance No. 1001, accepting FEMA revised Flood Plain Maps Mr. Dwayne Henderson Attachment # 10 Staff recommends City Council approval of Ordinance No. 1001, accepting FEMA revised Flood Plain Maps. 11. Consideration and appropriate action relating to a request to approve an Interlocal Agreement between the City of Owasso and Tulsa County and the authorization for the Mayor to execute the agreement Mr. John Feary Attachment # 11 Staff recommends City Council approval of an Interlocal Agreement between the City of Owasso and Tulsa County for the purpose of paving assistance and authorization for the Mayor to execute the agreement. 12. Consideration and appropriate action relating to a request to declare skate park equipment as surplus Mr. Larry Langford Attachment # 12 Staff recommends City Council approval to declare skate park equipment as surplus to the needs of the City of Owasso and authorization to auction items on eBay. 13. Consideration and appropriate action relating to a request for City Council approval of Resolution No. 2012 -02, designating the City Manager as the settlement representative for the settlement conference scheduled for April 17, 2012 in the litigation styled Adams v. City of Owasso, et al., and additionally granting full and final settlement authority in this action to the City Manager for purposes of the settlement conference Ms. Julie Lombardi Attachment # 13 Staff recommends City Council approval of Resolution No. 2012 -02. Owasso City Council February 21, 2012 Page 3 14. Report from City Manager A. Strong Neighborhood Annual Report 15. Report from City Attorney 16. Report from City Councilors 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 18. Adjournment Claims List 2/21/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni GENERAL TREASURER PETTY CASH CC REFUND/VICENA 50.00 TREASURER PETTY CASH CC REFUND /KING 50.00 TREASURER PETTY CASH TRAP RENTAL REFUND 40.00 TREASURER PETTY CASH CC REFUND /HESS 50.00 TREASURER PETTY CASH CC REFUND /ARMENDARIZ 50.00 TREASURER PETTY CASH CC REFUND /ELLIS 50.00 TREASURER PETTY CASH CC REFUND /GILMORE 50.00 A2Z FIELD SERVICES, LLC REFUND MOWING FEES 400.00 AEP /PSO STREET LIGHTS 15.06 TOTAL GENERAL 755.06 MUNICIPAL COURT YOUTH SERVICES OF TULSA YOUTH COURT 31750.00 JPMORGAN CHASE BANK H & H RETAIL -TONER 42.50 JPMORGAN CHASE BANK SEC OF STATE - NOTARY FEE 20.80 TOTAL MUNICIPAL COURT 3,813.30 MANAGERIAL JPMORGAN CHASE BANK CMAO CONFERENCE - BISHOP 270.24 JPMORGAN CHASE BANK ART IN BLOOM - VETERANS DAY 100.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 14.37 JPMORGAN CHASE BANK MEETING EXPENSE 58.88 JPMORGAN CHASE BANK EMPLOYEE RELATIONS 78.42 JPMORGAN CHASE BANK PIKEPASS -FEES 7.80 JPMORGAN CHASE BANK MEETING EXPENSE -LEAD DEV 32.88 JPMORGAN CHASE BANK MEETING EXPENSE -PARKS 48.27 JPMORGAN CHASE BANK MEETING EXPENSE -LEAD DEVIL 18.04 TREASURER PETTY CASH CHAMBER LUNCHEON 10.00 JPMORGAN CHASE BANK MEETING EXPENSE 32.00 JPMORGAN CHASE BANK MEETING EXPENSE -ECON DEV 44.73 JPMORGAN CHASE BANK MEETING EXPENSE 39.10 CITY GARAGE LABOR /OVERHEAD - JAN, 201 50.00 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 84.27 OWASSO CHAMBER OF COMMERCE LEGISLATIVE REGISTRATION 600.00 TOTAL MANAGERIAL 1,488.00 FINANCE FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 38.86 CITY GARAGE LABOR /OVERHEAD - JAN, 201 50.00 TREASURER PETTY CASH MILEAGE REIMBURSEMENT 6.66 TREASURER PETTY CASH MILEAGE REIMBURSEMENT 8.66 JPMORGAN CHASE BANK H & H RETAIL -TONER 42.50 TOTAL FINANCE 146.68 HUMAN RESOURCES TREASURER PETTY CASH TRAVEL REIMBURSEMENT 50.00 TREASURER PETTY CASH CHAMBER LUNCHEON 10.00 JPMORGAN CHASE BANK ATWOODS -CABLE TIES 33.98 Page 1 Claims List 2/21/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni HUMAN RESOURCES... WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 68.80 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 40.99 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 36.08 JPMORGAN CHASE BANK EDMOND SUN - ADVERTISING 113.00 JPMORGAN CHASE BANK AMER PUB WRKS- ADVERTISING 168.00 JPMORGAN CHASE BANK THE OKLAHOMAN- ADVERTISING 287.81 JPMORGAN CHASE BANK TULSA WORLD- ADVERTISING 1,375.84 JPMORGAN CHASE BANK CLAREMORE DAILY - ADVERTISE 113.44 JPMORGAN CHASE BANK OKLA MUN- ADVERTISING 20.00 TOTAL HUMAN RESOURCES 2,544.94 GENERAL GOVERNMENT MAILROOM FINANCE INC POSTAGE 1,000.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 89.97 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 31.68 MCAFEE & TAFT LEGAL 968.00 TULSA COUNTY CLERK FILING FEES 121.00 AT &T LONG DISTANCE LONG DISTANCE SERVICE 152.72 TULSA WORLD PUBLICATION 1,183.14 CINTAS CORPORATION CARPET /MAT CLEANING 37.67 TULSA COFFEE SERVICE INC JAVA DAVES COFFEE 136.70 IKON OFFICE SOLUTIONS, INC COPIER SERVICE 449.36 HEARTLAND CONSULTING, INC CONSULTING SERVICES FY12 10,500.00 AMERICAN SOCIETY OF COMPOSERS AUTHO LICENSE FEE 320.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 10.98 JPMORGAN CHASE BANK AMER WASTE- REFUSE SERVICE 139.32 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 872.01 TOTAL GENERAL GOVERNMENT 16,012.55 COMMUNITY DEVELOPMENT TREASURER PETTY CASH PLAT 5.00 JPMORGAN CHASE BANK GRAND HYATT - LODING EXP 322.32 JPMORGAN CHASE BANK ACT FORM - WEBINAR 75.00 CITY GARAGE LABOR /OVERHEAD - JAN, 201 150.00 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 167.83 JPMORGAN CHASE BANK MEETING EXPENSE 30.48 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 29.86 VERIZON WIRELESS WIRELESS CONNECTION 38.01 JPMORGAN CHASE BANK UNIV OF DENVER - TRAINING 427.00 JPMORGAN CHASE BANK DELL - PRINTER TRAY 141.98 JPMORGAN CHASE BANK DELL - PRINTER 619.37 JPMORGAN CHASE BANK UNITED - AIRFARE 215.60 TULSA COUNTY INFORMATION TECH DEPT LAND RECORDS 30.00 TOTAL COMMUNITY DEVELOPMENT 2,252.45 Page 2 Claims List 2/21/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni ENGINEERING UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.20 VERIZON WIRELESS WIRELESS CONNECTION 76.02 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 375.70 CITY GARAGE VEHICLE PARTS RESALE - JA 794.67 CITY GARAGE LABOR /OVERHEAD - JAN, 201 191.67 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 59.57 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 34.18 TOTAL ENGINEERING 1,558.21 INFORMATION TECHNOLOGY CITY GARAGE LABOR /OVERHEAD - JAN, 201 66.67 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 50.24 JPMORGAN CHASE BANK FEDEX- SHIPPING 8.97 VERIZON WIRELESS WIRELESS CONNECTION 121.90 JPMORGAN CHASE BANK PIKEPASS -FEES 8.50 TIMOTHY HOUGHTON CONSULTING FOR ITI CLIENT 75.00 JPMORGAN CHASE BANK FEDEX- OFFICE SUPPLIES 24.91 TOTAL INFORMATION TECHNOLOGY 356.19 SUPPORT SERVICES JPMORGAN CHASE BANK JOHNSTON -HOT WATER PUMP 334.88 JPMORGAN CHASE BANK RED BUD - FILTERS 744.03 COX COMMUNICATIONS INTERNET SVCS - OC BLDG 69.95 JPMORGAN CHASE BANK PIKEPASS -FEES 7.80 JPMORGAN CHASE BANK LOWES -SIGNS 9.85 JPMORGAN CHASE BANK MURPHY SANITARY - SUPPLIES 126.21 VERIZON WIRELESS WIRELESS CONNECTION 38.01 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 29.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.48 JPMORGAN CHASE BANK LOWES- SUPPLIES 18.92 AT &T LONG DISTANCE LONG DISTANCE SERVICE 5.27 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 6.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 19.25 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 438.03 CITY GARAGE LABOR /OVERHEAD - JAN, 201 166.67 CITY GARAGE VEHICLE PARTS RESALE - JA 303.26 JPMORGAN CHASE BANK LOWES- SUPPLIES 11.32 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 422.46 JPMORGAN CHASE BANK HORIZON MECH- REPAIRS 88.00 TOTAL SUPPORT SERVICES 2,869.29 CEMETERY VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 35.62 TOTAL CEMETERY 35.62 Page 3 Claims List 2/21/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni POLICE SERVICES VERIZON WIRELESS WIRELESS CONNECTION 418.11 JPMORGAN CHASE BANK SOME'S- BARS /METALS 151.00 JPMORGAN CHASE BANK OFFICE DEPOT -TONER 114.99 JPMORGAN CHASE BANK OWASSO FITNESS -GYM ACCESS 210.00 JPMORGAN CHASE BANK PIKEPASS -PASS FEES 74.40 JPMORGAN CHASE BANK SPECIAL OPS UNIFORMS -BELT 19.50 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 9,975.43 JPMORGAN CHASE BANK OFFICE EVERYTHING- FILTER 13.21 JPMORGAN CHASE BANK DRY CLEANING ST- UNIFORMS 1,121.32 JPMORGAN CHASE BANK ULINE -BOXES 36.38 TREASURER PETTY CASH TRAVEL REIMBURSEMENT 59.48 TREASURER PETTY CASH LICENSE PLATE 10.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 161.95 JPMORGAN CHASE BANK WALMART -LAB PROTECT GEAR 159.74 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 288.76 JPMORGAN CHASE BANK GUTH LAB -MOUTH PIECES 302.90 CITY GARAGE LABOR /OVERHEAD - JAN, 201 4,833.33 CITY GARAGE VEHICLE PARTS RESALE - JA 5,045.50 AT &T LONG DISTANCE LONG DISTANCE SERVICE 152.73 JPMORGAN CHASE BANK OFFICE DEPOT - CREDIT -35.99 TOTAL POLICE SERVICES 23,112.74 POLICE COMMUNICATIONS WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 167.84 JPMORGAN CHASE BANK BOB BARKER - RUBBER MAT 94.95 JPMORGAN CHASE BANK BOB BARKER - HYGIENE KITS 69.10 JPMORGAN CHASE BANK BOB BARKER - LAUNDRY CART 165.44 JPMORGAN CHASE BANK BOB BARKER - MATTRESS 110.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 58.32 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 57.82 TOTAL POLICE COMMUNICATIONS 723.47 ANIMAL CONTROL VERIZON WIRELESS WIRELESS CONNECTION 76.02 AT &T LONG DISTANCE LONG DISTANCE SERVICE 8.11 JPMORGAN CHASE BANK FAMILY ANIMAL MED -VET 49.00 JPMORGAN CHASE BANK REPLACEMNTPARTS- REGULATOR 19.37 JPMORGAN CHASE BANK WALMART- SUPPLIES 78.28 JPMORGAN CHASE BANK LOWES- SUPPLIES 68.59 JPMORGAN CHASE BANK DRY CLEANING ST- UNIFORMS 87.60 JPMORGAN CHASE BANK HORSE WAREHOUSE- SUPPLIES 260.59 CITY GARAGE LABOR /OVERHEAD - JAN, 201 166.67 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 195.51 TOTAL ANIMAL CONTROL 1,009.74 FIRE SERVICES FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 2,950.24 Page 4 Claims List 2/21/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES... CITY GARAGE LABOR /OVERHEAD - JAN, 201 1,166.67 CITY GARAGE VEHICLE PARTS RESALE - JA 791.22 JPMORGAN CHASE BANK NAPA - RETURN - 149.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.58 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 21.98 JPMORGAN CHASE BANK LOWES -SIGNS 14.94 JPMORGAN CHASE BANK AUTOZONE- SUPPLIES 5.99 JPMORGAN CHASE BANK FIRE ENG -MAG RENEWAL 21.00 JPMORGAN CHASE BANK WALMART- COFFEE 43.92 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 18.48 JPMORGAN CHASE BANK WALMART- COFFEE SUPPLIES 12.28 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 181.10 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,519.07 JPMORGAN CHASE BANK ATWOODS- ABSORBENT 9.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 11.56 JPMORGAN CHASE BANK FIRE SVC TRAINING - TESTING 25.00 JPMORGAN CHASE BANK OWASSO FITNESS -GYM USE 330.00 JPMORGAN CHASE BANK REASORS -LIGHT BULBS 11.01 JPMORGAN CHASE BANK HOBBY LOBBY -EMPL APPREC 23.83 AT &T LONG DISTANCE LONG DISTANCE SERVICE 63.46 JPMORGAN CHASE BANK ANZ SIGNS -NAME DECALS 20.00 VERIZON WIRELESS WIRELESS CONNECTION 304.08 JPMORGAN CHASE BANK EQUIP ONE -SAW BLADE 35.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 59.98 JPMORGAN CHASE BANK LOWES -SIGN MATERIAL 2.98 JPMORGAN CHASE BANK LOWES -SIGN MATERIAL 8.34 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 78.89 JPMORGAN CHASE BANK NEIS FURNITURE - BEDFRAME 60.00 JPMORGAN CHASE BANK WALMART -SCALE 24.97 JPMORGAN CHASE BANK TRAVEL EXPENSE 11.00 JPMORGAN CHASE BANK LODGING EXPENSE 86.82 JPMORGAN CHASE BANK PIKEPASS -FEES 18.90 JPMORGAN CHASE BANK WALMART- COFFEE 40.12 JPMORGAN CHASE BANK PATC- TRAINING CLASS 500.00 TOTAL FIRE SERVICES 8,341.89 EMERGENCY PREPAREDNES VERIZON WIRELESS WIRELESS CONNECTION 38.01 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 39.50 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 24.39 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 20.40 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 20.40 TOTAL EMERGENCY PREPAREDNESS 142.70 STREETS JCFFY GARAGE VEHICLE PARTS RESALE - JA 362.35 Page 5 Claims List 2/21/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni STREETS... CITY GARAGE LABOR /OVERHEAD - JAN, 201 1,166.67 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 1,511.91 JPMORGAN CHASE BANK LOWES- SUPPLIES 34.02 JPMORGAN CHASE BANK OREILLYS -FLOOR DRY 11.58 AEP /PSO STREET LIGHTS 5,602.17 UNIFIRST HOLDINGS LP UNIFORM RENTAL 118.77 W.W. GRAINGER, INC. BALLAST KIT 113.75 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 JPMORGAN CHASE BANK SPEEDTECH -LIGHT BAR 1,084.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 29.26 SIGNALTEK INC TRAFFIC SIGNAL REPAIR 2,994.87 JPMORGAN CHASE BANK ARMOR PPE - SAFETY GLASSES 70.02 JPMORGAN CHASE BANK ODOT -SPEC BOOK 55.00 TULSA ASPHALT, LLC ASPHALT 1,678.88 JPMORGAN CHASE BANK VANCE BROS -TACK OIL 85.05 TOTAL STREETS 16,432.25 STORMWATER JPMORGAN CHASE BANK LOWES- SUPPLIES 12.97 JPMORGAN CHASE BANK OFFICE DEPOT -DVD COVERS 3.59 JPMORGAN CHASE BANK OWASSO LUMBER- REBAR/TIES 223.49 JPMORGAN CHASE BANK ARMOR PPE - SAFETY GLASSES 70.02 JPMORGAN CHASE BANK BEST BUY - SWITCH 57.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.16 VERIZON WIRELESS WIRELESS CONNECTION 38.01 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.16 JPMORGAN CHASE BANK LOWES -DUST PAN /BRUSH 14.96 JPMORGAN CHASE BANK LOCKE SUPPLY - SCREWDRIVER 5.55 JPMORGAN CHASE BANK LOWES- SUPPLIES 29.54 JPMORGAN CHASE BANK ATWOODS -TRASH BAGS 38.64 JPMORGAN CHASE BANK ATWOODS -TRASH BAGS 38.64 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 678.59 CITY GARAGE LABOR /OVERHEAD - JAN, 201 1,166.67 CITY GARAGE VEHICLE PARTS RESALE - JA 406.62 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES 160.35 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 36.92 JPMORGAN CHASE BANK MAXWELL -EPDXY 39.32 TOTAL STORMWATER 3,108.19 PARKS OKLAHOMA WILDLIFE CONTROL, LLC BEAVER REMOVAL 150.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 PLAY BY DESIGN, INC. BUCKET SEAT SWINGS 1,034.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 11.40 JPMORGAN CHASE BANK LOWES- RETURN -35.98 JPMORGAN CHASE BANK MAXWELL- SUPPLIES 80.12 Page 6 Claims List 2/21/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni PARKS... CITY GARAGE LABOR /OVERHEAD - JAN, 201 333.33 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 267.98 JPMORGAN CHASE BANK LOWES -PITCH FORK 34.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 12.75 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE AT CENTENNI 137.80 AT &T LONG DISTANCE LONG DISTANCE SERVICE 7.53 JPMORGAN CHASE BANK EQUIPMENT ONE - RENTAL 31.00 VERIZON WIRELESS WIRELESS CONNECTION 38.01 SHERWOOD CONSTRUCTION CO, INC CONCRETE - VETERANS MEMOR 126.00 TWIN CITIES READY MIX, INC CONCRETE - VETERANS MEMOR 113.75 JPMORGAN CHASE BANK LOWES- FORMING LUMBER 116.13 JPMORGAN CHASE BANK LOWES- SUPPLIES 70.96 TOTAL PARKS 2,555.26 COMMUNITY CENTER AT &T LONG DISTANCE LONG DISTANCE SERVICE 10.26 TREASURER PETTY CASH SUPPLIES 27.43 JPMORGAN CHASE BANK TARGET -WALL CLOCK 20.39 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 566.57 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 174.86 CITY GARAGE LABOR /OVERHEAD - JAN, 201 50.00 CITY GARAGE VEHICLE PARTS RESALE - JA 20.68 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 55.96 TOTAL COMMUNITY CENTER 926.15 HISTORICAL MUSEUM ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 204.58 TOTAL HISTORICAL MUSEUM 204.58 ECONOMIC DEV CITY GARAGE LABOR /OVERHEAD - JAN, 201 50.00 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 41.69 RETAIL ATTRACTIONS, LLC AERIAL PHOTOGRAPHY 800.00 VERIZON WIRELESS WIRELESS CONNECTION 44.67 TOTAL ECONOMIC DEV 936.36 FUND GRAND TOTAL 89,326.6 AMBULANCE SERVICE JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 91.93 TOTAL AMBULANCE SERVICE 91.93 AMBULANCE CITY GARAGE LABOR /OVERHEAD - JAN, 201 1,333.33 CITY GARAGE VEHICLE PARTS RESALE - JA 68.92 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 2,138.84 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 37.00 Page 7 Claims List 2/21/2011 Budget Unit Title Vendor Name Payable Description Payment Amounl AMBULANCE... JPMORGAN CHASE BANK OREILLYS -PART 6.87 JPMORGAN CHASE BANK USPS- POSTAGE 5.95 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 31.50 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 123.00 MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 67.00 MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 134.00 MEDICAL COMPLIANCE SPECIALTY INC MEDICAL WASTE DISPOSAL 134.00 TOTAL AMBULANCE 4,080.41 FUND GRAND TOTAL 4,172.3 E911 COMMUNICATIONS AT &T E911 MAPPING FEES - FEB 355.35 INCOG -E911 MAPPING & E911 DATABASE 414.52 TOTAL E911 COMMUNICATIONS 769.87 FUND GRAND TOTAL 769.8 STRONG NEIGHBORHOODS SAV -ON PRINTING & SIGNS LLC NOTE PADS -SNI 32.00 VERIZON WIRELESS WIRELESS CONNECTION 38.01 TOTAL STRONG NEIGHBORHOODS 70.01 FUND GRAND TOTAL 70.0 STORMWATER - STORMWATI OKLAHOMA WILDLIFE CONTROL, LLC BEAVER REMOVAL 300.00 TOTAL STORMWATER - STORMWATER 300.00 THREE LAKES POND DREDGI IRA M GREEN CONTRUCTION CONCRETE PAVING 4,900.00 TOTAL THREE LAKES POND DREDGING 4,900.00 STORMWATER ATLAS MAPPI MESHEK & ASSOCIATES, P.L.C. STORMWATER ATLAS MAPPING 750.00 TOTAL STORMWATER ATLAS MAPPING 750.00 FUND GRAND TOTAL 5,950.0 PUBLIC SAFETY - POLICE JPMORGAN CHASE BANK TURNKEY -JOTTO DESKS 1,992.40 JPMORGAN CHASE BANK TURNKEY -JOTTO DESK 996.20 TOTAL PUBLIC SAFETY - POLICE 2,988.60 PUBLIC SAFETY- FIRE JPMORGAN CHASE BANK DIAMONDBACK - BEDCOVER 1,907.00 JPMORGAN CHASE BANK DIAMONDBACK - SHIPPING 140.00 JPMORGAN CHASE BANK W.S. DARLEY -FIRE HOSE 2,456.99 Page 8 Claims List 2/21/2011 Budget Unit Title I Vendor Name Payable Description IPayment Amouni TOTAL PUBLIC SAFETY - FIRE 4,503.99 FUND GRAND TOTAL 7,492.5 CITY GARAGE JPMORGAN CHASE BANK B &M OIL -PARTS 640.20 JPMORGAN CHASE BANK GRAINGER -WIRE SPOOL 272.48 JPMORGAN CHASE BANK LENOX- TOWING 180.00 JPMORGAN CHASE BANK ENLOW TRACTOR -CABLE 30.81 JPMORGAN CHASE BANK CLASSIC CHEV -FUEL CAP 13.44 JPMORGAN CHASE BANK CLASSIC CHEVY -PARTS 363.05 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 64.81 JPMORGAN CHASE BANK UNITED FORD -PARTS 54.03 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 601.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 9.98 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 66.78 RANDY STARK WINDOW REPAIRS - PD CAR 285.00 T & W TIRE, LP TIRES FOR CITY TRUCKS 907.76 T & W TIRE, LP TIRES FOR CITY TRUCKS 2,615.88 QUALITY TIRE & AUTO SERVICE, LLC REPAIRS TO WWTP TRUCK 1,240.41 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.61 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 30.61 AT &T LONG DISTANCE LONG DISTANCE SERVICE 33.82 TOTAL CITY GARAGE 7,440.67 FUND GRAND TOTAL 7,440.6 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 289.00 TOTAL WORKERS' COMP SELF -INS 578.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 2,837.25 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 2,115.06 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 914.45 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIM PAYMEN 6,339.84 TOTAL WORKERS' COMP SELF -INS 12,206.60 FUND GRAND TOTAL 12,784.6 CITY GRAND TOTAL $128,006.70 Page 9 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 2/21/12 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 33, 750.96 31,579.09 25, 305.76 90,635.81 2,981.93 5,307.80 3,367.50 2,212.13 13,869.36 104,505.17 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 2/11/2012 Department Payroll Expenses Total Expenses Municipal Court 4,718.26 6,719.38 Managerial 19,465.47 27,354.06 Finance 11,864.83 18,992.03 Human Resources 5,984.82 10,024.95 Community Development 10,646.70 16,393.13 Engineering 12,916.19 20,015.21 Information Systems 93613.64 14,958.31 Support Services 6,708.72 9,529.71 Police 96,764.39 151,398.04 Central Dispatch 17,820.60 29,629.62 Animal Control 2,417.16 3,850.26 Fire 93,096.60 139,150.59 Fire -Safer Grant 9,980.22 15,746.60 Emergency Preparedness 2,818.43 4,410.02 Streets 6,246.55 10,329.44 Stormwater /ROW Maint. 5,742.79 8,840.35 Park Maintenance 8,763.88 13,156.67 Community- Senior Center 3,102.30 4,832.37 Historical Museum 600.00 673.68 Economic Development 2,876.92 3,822.70 General Fund Total 332,148.47 509,827.12 Garage Fund Total 4,170.56 6,914.17 Ambulance Fund Total 24,578.47 37,025.01 Emergency 911 Fund Total - Worker's Compensation Total 2,762.82 3,370.00 Strong Neighborhoods 2,102.12 3,188.66 CITY OF OWASSO GENERALFUND FISCAL YEAR 2011 -2012 Statement of Revenues & Expenditures As of January 31, 2012 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTALREVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in Transfers out TOTALTRANSFERS NET CHANGE IN FUND BALANCE FUND BALANCE (GAAP Basis) Beginning Balance Ending Balance FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH YEAR TO -DATE TO -DATE BUDGET $ 1,747,570 $ 11,487, 399 $ 19,631, 900 15,120 82,919 201,400 103,773 517,566 2,540,926 57,038 267,396 517,600 75,928 383,433 910,300 24,923 104,724 146,700 2,024,353 12,843,437 23,948,826 1,036,512 7,803,906 14,008,245 65,820 409,867 724,352 76,446 919,012 1,700,882 83,348 340,281 2,143,901 1,262,127 9,473,066 18,577,380 762,226 3,370,371 5,371,446 1,022,548 6,819,916 11,601,600 (1,655,669) (10,576,724) (17,965,700) (633,121) (3,756,809) (6,364,100) 129,105 (386,438) (992,654) 3,944,512 $ 3,558,074 2,344,066 2,344,066 $ 1,957,629 $ 1,351,413 PERCENT 58.51% 41.17% 20.37% 51.66% 42.12% 71.39% 53.63% 55.71% 56.58% 54.03% 15.87% 50.99% 62.75% 58.78% OTke City Wit ©ut Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Michele Dempster ��- Human Resources Director SUBJECT: OMRF Retirement Request DATE: February 17, 2012 BACKGROUND: Oklahoma Municipal Retirement Fund (OMRF), the retirement plan for non - police and fire employees, requires the City Council acting as the OMRF Retirement Committee to approve applications for retirement, To be eligible for retirement benefits through OMRF an employee must have a minimum of five years of employment. Once an employee has five years of service the employee is considered vested and upon leaving employment with the City has three options depending upon age. 1, Normal Retirement is available to a vested employee age 65 or older. 2. Early Retirement is available to a vested employee between ages 55 and 65, 3. Deferred Retirement is available to vested employees under the age of 55, Deferred Retirement allows an employee to "defer" retirement benefits until a future date, at which time the employee would begin receiving monthly retirement benefits. Shirley Mitchell resigned from the City of Owasso on February 10, 2012. Ms. Mitchell was a participant in the OMRF retirement plan while employed with the City for thirteen years and meets the age requirement for Normal Retirement. RECOMMENDATION: Staff recommends approval of Ms. Mitchell's application for Normal Retirement benefits. V The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Christopher A. Garrett Fire Chief SUBJECT: Purchase of a New Water Tanker DATE: February 17, 2012 BACKGROUND: It is the practice of fire department administrators to routinely inspect and evaluate the motor fleet in order to determine the safety and reliability of the vehicles assigned to the department. The evaluations of the motor fleet are used as the basis for the fleet replacement program used for fire department budgeting. Fire department vehicles are divided into two general categories: emergency response vehicles and support vehicles. The water tanker truck is an emergency response vehicle utilized for rapid emergency responses, and, like other emergency response vehicles, was evaluated for safety, reliability, and functionality. Based upon the evaluation of the motor fleet, fire administrators are proposing the replacement of the existing water tanker —a 1994 Ford F -700 SEMO. The water tanker is a specialized emergency response apparatus primarily designed for transporting large volumes of water from a water source to a fire scene, in order to resupply fire suppression apparatus for structure and wildland fires. Water tankers also are capable of drafting water from a stream, lake or hydrant. Typically, this type of apparatus is not designed to have enough pumping capacity to power large hose lines (like a fire pumper); however, it usually utilizes a smaller pump to draft water from static bodies of water. Water tankers are used when there is not a working fire hydrant within reach (500 ft) of the fire scene, and are able to supply the fire pumper(s) with a very rapid, reliable water source. Utilizing the latest fire apparatus engineering techniques, water tankers can also be designed to perform limited fire suppression, such as wildland fire fighting and structural protection during wildland fires. The National Fire Protection Association (NFPA) safety standards and recommendations for equipment to be carried on water tankers include: various sizes of hoses and nozzles utilized in wildland fires and structural protection, a portable water tank, axes, flashlights, portable fire extinguishers, and Self- Contained Breathing Apparatus (SCBA). NFPA safety standards also require items such as occupant air bags, three -point restraint seat belts, reflective striping, vehicle stabilization features, adequate emergency lighting, and vehicle data recorders. PROPOSED REPLACEMENT: Fire administrators have evaluated the current vehicle to determine its continued serviceability. Over the life of its service, the F -700 SEMO brand water tanker's safety, emergency response reliability, and functionality have diminished. Each year the condition of the apparatus continues to degrade. Due to the vehicle's current condition and the fact that it does not meet the recognized NFPA 1901 safety standards, fire administrators have been forced to downgrade the water tanker to a non - emergency support vehicle. This action has, at times, resulted in a much slower response time for an adequate water source to arrive at the fire scene. As the replacement of the water tanker moved from the planning phase to a budget proposal, fire administrators sought to achieve increased operational and functional capability. A budget of $225,000 for the vehicle's replacement was approved in the FY2012 Fire Department Capital Budget. BID PROCESS: The project team conducted several meetings in an effort to arrive at a solution for the aging, outmoded water tanker that would effectively serve the citizens of Owasso, not only now, but well into the future. The project team developed various operational capabilities that would allow this apparatus to function both as a water tanker and in the capacity of a suppression vehicle during wildland fire fighting operations. These operational capabilities were included in the bid document in the form of purchasing criteria; of which there were fifty -eight criteria or items identified by the project team as being necessary for the efficient use of and increased capabilities of the water tanker. To ensure that the water tanker would meet the minimum industrial safety standards, the project team included the requirement that the apparatus adhere to the NFPA 1901 Automotive Fire Apparatus Standards relevant to water tanker type apparatus. There were fifty -two NFPA criteria or items included in the evaluation of the bid proposals. The bid packages were divided up into three different bid options, to allow the project team an opportunity to identify the most cost effective proposal submitted to the City of Owasso. Bid option number one was for the refurbishment of the existing water tanker. Bid option number two required the manufacturer to provide a new water tanker without a trade in. Bid option number three was for a new water tanker with the vendor purchasing the City of Owasso's existing water tanker. The project team developed a list of twenty five potential bidders, from various areas of the country. Each of the twenty -five potential bidders could bid any or all of the included bid options. Bid packages were mailed to the identified twenty -five potential bidders on December 26. 201 1. Bids were opened on January 24, 2012. Four vendors submitted bid proposals. Each bid proposal was reviewed for adherence to the specified criteria, completeness, quality, and value. BID SUMMARY: The project team determined the lowest and best bid option for the City of Owasso was from Jon's Mid America Fire Apparatus /KME of Rogersville, Missouri in the amount of $189,424. The figure represents the vehicle's base price and options, less the $28,000 trade -in value of the current water tanker, and the $4,151 reduction for prepaying the vendor for the vehicle. The final apparatus cost of $189,424 results in an overall cost that is $35,576 below the budgeted amount. Staff estimates the cost of the additional equipment required by NFPA to be $27,000, which results in a total project cost of approximately $216,424. FUNDING: The Fire Department Capital Budget includes funding for the replacement of the 1994 Ford F -700 SEMO water tanker for $225,000. The budgeted amount also includes funding for the equipment needed to meet NFPA standards. However, the purchase of that equipment was not included as part of the bid process, since the department can reduce that cost by purchasing the equipment directly from the supplier. RECOMMENDATION: Staff recommends City Council approval to purchase one (1) new water tanker (with trade -in) from Jon's Mid America Fire Apparatus /KME of Rogersville, Missouri in the amount of $189,424, which would be the net price after the proposed trade -in. ATTACHMENTS: 1. Owasso Fire Department Tanker Purchase Project Report 2. Drawing of Proposed Water Tanker Bid Option # 1: Bid Option #2: Bid Option #3: Refurbish and New Truck New Truck with Remount Trade In Freedom Fire Equipment No Bid $195,493.00 No Bid of Georgia Jon's Mid America /KME $207,126.00 $225,010.00 $189,424.00 Pierce Fire Apparatus $240,082.24 $233,055.24 $228,055.24 Ferrara Fire Apparatus No Bid $269,929.00 No Bid The project team determined the lowest and best bid option for the City of Owasso was from Jon's Mid America Fire Apparatus /KME of Rogersville, Missouri in the amount of $189,424. The figure represents the vehicle's base price and options, less the $28,000 trade -in value of the current water tanker, and the $4,151 reduction for prepaying the vendor for the vehicle. The final apparatus cost of $189,424 results in an overall cost that is $35,576 below the budgeted amount. Staff estimates the cost of the additional equipment required by NFPA to be $27,000, which results in a total project cost of approximately $216,424. FUNDING: The Fire Department Capital Budget includes funding for the replacement of the 1994 Ford F -700 SEMO water tanker for $225,000. The budgeted amount also includes funding for the equipment needed to meet NFPA standards. However, the purchase of that equipment was not included as part of the bid process, since the department can reduce that cost by purchasing the equipment directly from the supplier. RECOMMENDATION: Staff recommends City Council approval to purchase one (1) new water tanker (with trade -in) from Jon's Mid America Fire Apparatus /KME of Rogersville, Missouri in the amount of $189,424, which would be the net price after the proposed trade -in. ATTACHMENTS: 1. Owasso Fire Department Tanker Purchase Project Report 2. Drawing of Proposed Water Tanker Owasso Fire /EMS Tanker Replacement Project Final Report from the Project Team Prepared by Assistant Chief Mark Stuckey 2/6/2012 Tanker Replacement Project Final Report from Project Team Definition and Background: A water tanker is a specialized emergency response apparatus primarily designed for transporting large volumes of water from a water source to a fire scene, in order to resupply fire suppression apparatus for structure and wildland fires. Water tankers are capable of drafting water from a stream, lake or hydrant. This type of apparatus does not necessarily have enough pumping capacity to power large hose lines (like a fire engine), though it utilizes a smaller pump to draft from bodies of water. Water tankers are used when there is not a working fire hydrant within reach (600 ft) of the fire engines, or a water tanker gives a possibility to supply the fire engine(s) with a very rapid connection to a reliable water source. Utilizing the latest fire apparatus engineering techniques water tankers can also be designed to perform limited secondary fire suppression, such as some wildland, rubbish and vehicle fire extinguishment operations. Water tankers are designed to supplement primary fire suppression apparatus and have limited fire suppression capabilities due to the tankers various factors such as; live weight loads, lower volume water pumps, and limited equipment storage capacity. A water tanker also carries some fire fighting equipment. There are National Fire Protection Association (NFPA) safety standards and recommendations for equipment to be carried on water tankers. Water tankers carry various kinds of hoses and spray nozzles utilized in forest, building, or industrial fires, as well as a portable water tank. In addition, tools like axe, flashlights, portable fire extinguishers, a water extinguisher, a SCBA (Self - Contained Breathing Apparatus), a first aid kit, adapters, and hydrant wrenches are required. The NFPA standards also include safety items such as; occupant air bags, reflective striping, vehicle stabilization features, adequate emergency lighting packages, vehicle data recorders, performance, road worthiness, third party testing and documentation. History: In the early nineteen eighties the City of Owasso Fire Department received a donated cab over type semi truck utilized in the oil fields. The department purchased a water tank and 2 1 P a g e modified the vehicle to be utilized as a water tanker. This vehicle served the department, city and citizens of our community for the next ten years until it became unreliable and operationally non functional for emergency service. After the vehicle was replaced in nineteen ninety four, ownership of the water tank was transferred to the Collinsville Rural Fire Department and the chassis surplused. The fire department purchased a Ford F -700, SEMO brand water tanker in nineteen ninety four. The vehicle has the capacity to carry two firefighters, 1,850 gallons of water and minimal fire equipment. The vehicle was only designed to transport water to a fire scene and does not have the capability to provide any supplemental or secondary fire suppression operations. Current Condition of Tanker: During the last seventeen years of service, the F -700 SEMO brand water tanker's emergency response reliability and functionality has diminished with time. For the past few years the department has annually evaluated the water tanker to determine its suitability for use. Each year the condition of the apparatus continues to degrade. In fact, due to the vehicle's current condition and not meeting the recognized National Fire Protection Association 1901 safety standards it has been downgraded to a non emergency response roll. This results in a much slower response time for an adequate water source to arrive at the fire scene. Plan and Funding: Within the past few years the department has applied for federal funding to replace the aging water tanker. Each year the funding has been denied due to the federal rating schedule utilized to determine priorities and water tankers being given a very low funding priority. We do not anticipate any future change to the current rating schedule. The department has research grant funding opportunities to no avail. The fire departments Fire Apparatus Replacement Schedule and Capital Outlay Plan have anticipated the need to replace this apparatus and programmed funding within the Public Safety Fire Capital Fund. These funds are derived from revenue generated by the City of Owasso Ordinance Number 675, Public Safety Fund. The replacement of the water tanker was included in the City of Owasso Annual Budget, Fire Capital Fund in the amount of $ 225,000. 3 1 P a g e Processes: The department staff formed a project team comprised of now retired Fire Chief Bradd Clark, Fire Chief Chris Garrett, Assistant Chief Mark Stuckey, Captain/Mechanic Joe Wakley, Captains John Bishop and Shane Atwell. The project team conducted several meetings in an effort to arrive at a solution for the aging and obsolete water tanker, which would serve the citizens of Owasso not only now but well into the future. Early on in the process it was determined that the community continues to have a need for the capability afforded by an Owasso Fire Department water tanker. Other response options were explored but were determined to be unsuitable. One option was the use of surrounding agencies with water tankers instead of the City of Owasso purchasing a water tanker. This option would result in an unacceptably long response time. The other agencies response time is negatively affected by uncontrollable variances such as distance, vehicle speed, and lack of available emergency response personnel to bring the vehicle to the fire scene. Utilizing the project teams operational experiences and knowledge; they developed the various operational capabilities that would allow this apparatus not only to function primary as a water tanker but also in a secondary capacity during wildland, rubbish or vehicle fire suppression. These operational capabilities were included in the bid document in the form of purchasing criteria. There were fifty eight criteria or items identified by the project team as being necessary for the efficient use of and increased capabilities of the water tanker. These criteria or items would ensure the apparatus purchased is suitable for service not only presently but well into the future. The project team also chose eight additional criteria or items that could possibly result in a cost savings if the City of Owasso elected to complete these items after the apparatus is delivered to Owasso. After receiving the bid proposals and conducting a review, six of the eight items could be accomplished by the vendor /manufacturer before delivery at a lower cost than the City of Owasso. Furthermore the remaining two items are cost prohibitive and will not be accomplished by the vendor /manufacturer or City of Owasso. To ensure that the water tanker would meet the minimum industrial safety standards, the project team included the requirement that the apparatus adhere to the National Fire Protection Association (NFPA) 1901 Automotive Fire Apparatus Standards relevant to water tanker type apparatus. There were fifty two NFPA criteria or items included in the evaluation of the bid proposals. 4 1 P a g e Bidding: The project team researched various vendors and manufactures of water tenders utilizing the internet, and trade magazines. It was determined that there were vendors who could supply an apparatus that would meet the needs of our community. Most of the advertised prices for water tankers were under the budgeted amount allocated for this project. The project team developed a list of twenty -five potential bidders, from various areas of the country. The bid packages were divided up into three different bid options, to allow the project team an opportunity to identify the most cost effective proposal submitted to the City of Owasso. Bid option number one was for the refurbishment and rechassis of the existing water tanker. Bid option number two required the manufacturer to provide a new water tanker without a trade in. Bid option number three was for a new water tanker with the vendor purchasing the City of Owasso existing water tanker. Each of the twenty -five potential bidders could bid any or all of the included bid options. Bid packages were mailed to the identified twenty -five potential bidders on December 26th' 2011. The bid opening date was set for January 24th, 2012 at City Hall. Four vendors submitted bid proposals, with three of the vendors in attendance at the bid opening. Of the four vendor bid proposals, two vendors submitted bid proposals to provide a new water tanker only, and two vendors bid all three options — resulting in a total of eight bids being received. Bid Evaluation: The project team developed a bid criteria spreadsheet incorporating one hundred and nine different criteria/items contained within the bid packages. Each bid proposal was reviewed for adherence to the specified criteria and the results were documented on the spreadsheets. Each bid proposal was reviewed for completeness, quality, and value. The vendor bid proposals also included manufacturing documents and drawings that were compared to the criteria and utilized by the project team to get an overall design concept of the proposed apparatus to be built. Two of the vendors chose the option to purchase the City of Owasso existing water tanker. One of the vendors does not routinely deal in used apparatus and provided a trade in value of $ 5,000, and the other vendor documented that a $ 28,000 trade in price would be provided to the City of Owasso. The project team felt that the trade in value of $ 28,000 was very good considering the initial purchase price of the water tanker seventeen 5 1 P a g e years ago was approximately $ 70,000. This represents a depreciation rate of only 3.53% per year over the seventeen year life span of this apparatus. Two of the vendors bid the option to refurbish and rechassis the current water tanker. One of the bid prices, $ 240,082.24 was above the budgeted amount. The other bid price was for $ 207,126. Since this bid was below the budget amount consideration was given in the final analysis of the bid proposals, but not chosen due to the vehicle not being operationally capable of performing secondary fire suppression, also the other bid proposal prices being lower and of a higher value. Four of the vendors bid proposals were to furnish a new water tanker. The prices ranged from $ 195,493 to $ 269,929, with $ 225,000 being budgeted for this purchase. The project team conducted a very intensive analysis of all the bid proposals in an effort to determine the best value for the City of Owasso and considering the operational needs of the department in order to provide emergency service to the community. The bid proposal from Freedom Fire Equipment of Georgia, in the amount of $ 195,493 indicated that they would meet all of the specified criteria, although many discrepancies were noted throughout the proposal documents supplied by the vendor. The project team and staff indicated that this vendor could not deliver an apparatus that would suit the needs of the City of Owasso. Pierce Fire Apparatus bid a new water tanker in the amount of $ 218,453 base price. This bid was given careful consideration in the final analysis. Although the apparatus would meet the needs of the City of Owasso, the final total cost after considering deductions for prepayment, tanker trade -in and additions for elected options the final total cost would be above the budgeted amount at $ 233,055.24. Ferrara Fire Apparatus of Louisiana bid a new water tanker for the amount of $ 269,929 base price, which was the highest bid price and well above the amount budgeted for this project. Therefore the project team elected not to further consider this bid. 6 1 P a g e Conclusion: The project team and staff determined the best option in the interest of the City of Owasso, would be to purchase a new water tanker from Jon's Mid America Fire Apparatus /KME of Rogersville, Missouri in the amount of $ 189,424. The figure represents the vehicle's base price + options, less the $ 28,000 trade -in value of the current water tanker, and the $ 4,151 for prepaying the vendor for the vehicle. The final apparatus cost of $ 189,424 resulted in an overall cost $ 35,576 below the budgeted amount. 7 1 P a g e 12' 11' 10' -6' 10' 9' -6• 9' B' 7' 6' -6' B' 5' 4' -6' 4' 3• 2' —B' 2' 1' -6' r 6• o• 165' 100' - - - - - -- CHASSIS - - - - - -- CHASSIS: INTERNATIONAL 4400 SBA 4X2 CAB: 4 DOOR ENGINE: TRANSMISSION: FRONT AM: 14,000 LB REAR AXLE: 30,000 LB — — — — — — — PUMP - - - - - -- PUMP: FRONT COMPT. DS DRIVEN SIDE: N A OFFICER SIDE: A FRONT•. �A REAR: /1 DRIVER SIDE: N A OFFICER SIDE: /A OTHEER: f Y�())Ai. -0//4' CROSSLAYS ON REAR BUMPER (E) 1 1400STER REELS - - - - - -- TANK - - - - - -- TAN-: POLY WATME - PARiTED WATER: (2,)300 GALLONS DUMPS: NREAR 12• W AT EAR - - - - - -- BODY - - - - - -- BODY TYPE: LE WETSIDE HINGED MATERIAL: 3/16' ALUMINUM DRrVE SIDE: LO N OFFICE SIDE: LOW SIDE OFFICER SIDE: LOW SIDE DOSEERD SE LO ONE (1) B" DEEP HOSE LOAD: — — — — — — — MISC" - - - - - -- GENERATOR: N/A FOAM 9Y97EY:IIYY /A CUSTOMER APPROVAL: NAME: TITLE: DATE: THIS DRAWING 13 A GENERAL CONFIGURATION AND KAY NOT NXCf89ARMY REFIACT All CONTRACTUAL R79UIRRKQl19. CONTRACT SPECIFICATIONS SHAIT. PREVAIL OVER DRAWING I A I I PmoPaWAL I m ISALES ENGINEER : T.B.D. SO K 00641 Ya /10 /ZYl= — AMRV,FD RY K I WETSIDE TANKER OWASSO FD, OK 0 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson City Planner SUBJECT: Final Plat, Lake Valley V, Phase I DATE: February 17, 2012 BACKGROUND: The City of Owasso received for review and approval a final plat for Lake Valley V, Phase I. The subject property is 20.1632 acres in size and comprised of 78 lots which will be part of the entire Lake Valley development. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction Single Family North RS -3 Residential, Residential Owasso (OPUD 08 -01) Lake Valley Un latted Single Family South RS -3 Residential, Residential Owasso (OPUD 08 -01) Lake Valley I &II Single Family East RS -40 Residential, Residential Rogers Chestnut County Farms Estates RS -3 Single Family West Residential, Residential Owasso Chelsea Park ANALYSIS: The applicant is requesting the review and approval of the final plat consisting of seventy -eight (78) lots in five (5) blocks in order to construct single family homes as part of the Lake Valley development. The use of the property is governed by PUD 08 -01, which allows single family homes. The property adjoins Chestnut Farms Estates to the east, which is comprised of 2.5 acre home sites in Rogers County. The lot sizes in Lake Valley V, Phase I are significantly smaller and average 5,500 to 6,000 square feet. The proposed final plat provides a reserve area on the east side of the property, which allows access to utilities and stormwater drainage features in Reserve Area D. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including, but not limited to, paved streets, landscaping, and sidewalks. The property is subject to all platting fees, which include the Tulsa Technology Center interceptor payback at $1,000 per acre and the storm siren fee at $35 per acre. The property is served water by Washington County Rural Water District #3, and Owasso sanitary sewer, police, fire, and EMS service. Utility easements are established throughout the proposed addition so as to adequately accommodate utility services. All of the lots meet the bulk area requirements of PUD 08 -01. In a regional context, this proposed addition is in conformance with the Owasso 2015 Land Use Master Plan, as the area is shown for residential uses. TECHNICAL ADVISORY COMMITTEE: The Final Plat for Lake Valley V, Phase I was reviewed by the Owasso Technical Advisory Committee at their regularly scheduled meeting held January 25, 2012. At that meeting, utility providers and city staff were afforded the opportunity to comment on the application and request any changes or modifications. The comments from the TAC meeting are attached. PLANNING COMMISSION: The Owasso Planning Commission reviewed this item at their regular meeting on February 13, 2012 and recommended approval. RECOMMENDATION: Staff recommends City Council approval of the final plat for Lake Valley V, Phase I. ATTACHMENTS: A. Final Plat Lake Valley V, Phase I B. Area Map C. Satellite Aerial Map D. TAC Comments —State High way 20 — — �° TBTE HIOHW : ao : :aa' «6 9p ow. 000]ea.cw Axwax«,e«,«. -wmm„a rs,.\:_ uwa« uar,a FART IwTH 31NEET DEVELOPER ael«.wY.r,llro n.,lnr....ml,«eln.,.,.,ea n.n..na 1. 76 Lots- 20.1632 A- e Imm 11 Planned Unit Development No. OPUD 08 -01 Utility Easement Lake Valley Investment Group, L.L.C., ayY «.mT ..« m.eaatl mL a A..« mrx„ 9 p «wAna w «rIn.LYVY«.m Tax.x x.r.e..n peMl. > $I^ UNPIATTED .wmxxr««,.rwr e TractR«�].de YY„anAVCVee TRIO Ili7, Pg 094G) Gmwa•YYn«xrL�w IdrM I,LJ Ppa o2HJ (BaaA' @a rn a� (By separate - $ Instrument �e � w�= Valley V -Phase 1 waH«..a« Kourtis Propny Management, Inc. - - aY Pele KOUHY,Preel M amMauave zol� oYawa_aY.l 9,_ .ProaOWJ/ En�H 1.5A] _ I r �\ ;t \\ 18 2 P.0.0ex 210 Owaxe, g0ahana ]TOSS 910,2)2.3202 county n.wr« 21 r? 22 G b au a •M r? 25 w$ . f f - z ; 'ACS (Black 1; Lots 1 thru 10, Block 2; Block 3; Lot 1 &Lots 12 thru 23, Block 4; Lots 1 thru 5, Blocks 5) RCUtility E f -$ 292 k • 2 e , g �� I \ A Subdivision in the City of Owasso, being a part of the SWA of the NW /4 of Section 10, ENGINEER / SURVEYOR CERTIFICATE OF — — 7 z8 ESCNC " 54 g" Township 21 North, Range 14 East of the Indian Meridian, Rogers County, State of Oklahoma �'�' FINAL PLAT APPROVAL by`, 1 x v 7 8s.a'Iw� 9 9 �LUtO 1 N98'A7tX7 EI Tulsa Engineering d. Planning Associates, Inc. «Lr gryaw d,xa„pr« aYA. o;,a,wGrycxpalmem_awa 31 $ I8$ a ao•m'Oe I « « I O90a9 = $ 0]3]Soulh 05th E. a a t 6 AO 4 . e 1 \' 741MUe TuW.ONaholna ]4133 gY N i r§ o V 910.252.9021 Th�uO mYlavWtll101e aheve Y9nYwalanalantlorcW J L K k uPo L F_ 112th St N $ �I N vallnulMlr�wl.a.n9iexnne..9,n a•�15.`cIHGa,k �:"� �� __ _____ « M9a•wm p.00. He 0090E l o LeW]n91Lla I$ M'e s9 $ ll iw I SNLtL'�I l2 k" 72.98' 011 30 0 0p 120 100 � SCALE: 1'= W FEET g nexewx. 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I S $ g¢ { J 11 1'2 $ $ ® 4. 1$ 119 S $ 5.38' 81 d£G a� y w oa ¢� Z $ East 111th Place North It N LAW E' SP lit e $ _ $ I 1 $ 3 10 1 20 I a x9s $ $ ij Ixa e �a 8 4g 2ra $ � � I ,119a is iF3¢22 I � Location Map R -14-E �° TBTE HIOHW : ao : :aa' «6 9p .r<Y uwa« uar,a FART IwTH 31NEET —TH Section 10 Rogers County 76 Lots- 20.1632 A- a9 z9a : ao : :aa' L U$ ,J � 9p 5299' x9a a 9tl 52aa ae e Imm a—fi rAH Ea..ma I � � as usre uPo . uw u a x ReserV e �13 17 18 2 19 w 20 i� 21 r? 22 G 23 r? 25 w$ 26 el f f meL I �J6' 4 w w R RCUtility E f -$ 292 k awn ¢$ 17— .. jyma j'e m — E — — — — $ Y« MwsR.�Mw 2� - $a�, R. ��s9rmw,dn,ale.9x,A,syx�M s«»a„a rr,n; x -,..s "LAKE VALLEY ll" 'ew d W Ax atce,,a vansim naeaeL*a«a: s�ewaAY«na. Res erve"A" (E3k 1823, Pg 72) \a«YY„ --s- :I ]t«;se,:e.««m,«.- aayslwrwAVxw., "TAKE VALLEY" stormwaterDetention \ 2 Qk 1748. Pg 734) Utility Easement Reserve "B" a ate. II utility Easement [AKE AL1EY Il — — — — - East 106th Street North- — AMFDED (Rk 1945, P� 674) T N - _ Bglan9 ta,a wE - e EYesmxl U. - uOry Eaaemanl FLtrt _ n�lantla�a ®' wm�MaaY aa.m M we Hal n/Ea UIE- ONn aUANry Monument Notes mw mlNUbamdcn u,Rna err +gym me�a.Ilon urlasRi,nw2sr l< ve-L,e-aalxmx L«vama w,gaaxc up sempatl-Rls tzs0•Y �sel YYI bl wmxa aaarxmpMwn onmprwamama L91---nnmd n AM'r tY eatwmaa Ox,YN aYNar, duXOCap aYmrea'B10 I29T1a W «Laarx,w dlmareecea,u nlaalaxx.PoMIeY el Lam ,Itl aax Yn�nl'�baoa PN .pa^ eel « as «awl udaxnelatlYMmx..Yw,ax, wmd °u.nalm °we .m Basis of Bearings .,ana a mwm9sl «wedwY «. Laxa «anxwm.a Ea «e19 eMxwsrnYfxm, . TQt -N, MI£,a NMYin MYldan. M9�sC «nry. elYLN WaAama. am,dnLlaA,.GAaY . em,.nm« .Yw «..I. Benchmark $ ap xa m-U.n Plmm�.duen uaprsau�xa'RLS Ixr a ma Wnl «CSmaral0ealan le, T -2t.M, I ,Ra9,m COU1H,emaq WaReme ax.Aan _x24a H3yn „2. Backflow Preventer Valve • arMY MIY,atl 0e«YaraXm Is I «,ar Ih�an�(11 M«abaw wa ream ae«p'nxaWHla F d axaMeavm avxlvaMa na«gapWl ®R0. inaaarmr.awn.w.MPomaH . an Yian «Yxnnx,av«a,9m. Yrayl,xxHAew Hx« Lake Valley V - Phase 1 : December 14 2011 sheet 1 of 2 G n2ata'rx,riLwa WM V -Paaaa n9T.010 FlnY Hal -LV V PI.awL.lvt¢29t1 -0:0' L-LE aru. ! L U$ ,J � $4¢5 U/1-- 6 x¢27 �D,c 'h a a � U ReserV e �13 Y« MwsR.�Mw 2� - $a�, R. ��s9rmw,dn,ale.9x,A,syx�M s«»a„a rr,n; x -,..s "LAKE VALLEY ll" 'ew d W Ax atce,,a vansim naeaeL*a«a: s�ewaAY«na. Res erve"A" (E3k 1823, Pg 72) \a«YY„ --s- :I ]t«;se,:e.««m,«.- aayslwrwAVxw., "TAKE VALLEY" stormwaterDetention \ 2 Qk 1748. Pg 734) Utility Easement Reserve "B" a ate. II utility Easement [AKE AL1EY Il — — — — - East 106th Street North- — AMFDED (Rk 1945, P� 674) T N - _ Bglan9 ta,a wE - e EYesmxl U. - uOry Eaaemanl FLtrt _ n�lantla�a ®' wm�MaaY aa.m M we Hal n/Ea UIE- ONn aUANry Monument Notes mw mlNUbamdcn u,Rna err +gym me�a.Ilon urlasRi,nw2sr l< ve-L,e-aalxmx L«vama w,gaaxc up sempatl-Rls tzs0•Y �sel YYI bl wmxa aaarxmpMwn onmprwamama L91---nnmd n AM'r tY eatwmaa Ox,YN aYNar, duXOCap aYmrea'B10 I29T1a W «Laarx,w dlmareecea,u nlaalaxx.PoMIeY el Lam ,Itl aax Yn�nl'�baoa PN .pa^ eel « as «awl udaxnelatlYMmx..Yw,ax, wmd °u.nalm °we .m Basis of Bearings .,ana a mwm9sl «wedwY «. Laxa «anxwm.a Ea «e19 eMxwsrnYfxm, . TQt -N, MI£,a NMYin MYldan. M9�sC «nry. elYLN WaAama. am,dnLlaA,.GAaY . em,.nm« .Yw «..I. Benchmark $ ap xa m-U.n Plmm�.duen uaprsau�xa'RLS Ixr a ma Wnl «CSmaral0ealan le, T -2t.M, I ,Ra9,m COU1H,emaq WaReme ax.Aan _x24a H3yn „2. Backflow Preventer Valve • arMY MIY,atl 0e«YaraXm Is I «,ar Ih�an�(11 M«abaw wa ream ae«p'nxaWHla F d axaMeavm avxlvaMa na«gapWl ®R0. inaaarmr.awn.w.MPomaH . an Yian «Yxnnx,av«a,9m. Yrayl,xxHAew Hx« Lake Valley V - Phase 1 : December 14 2011 sheet 1 of 2 G n2ata'rx,riLwa WM V -Paaaa n9T.010 FlnY Hal -LV V PI.awL.lvt¢29t1 -0:0' L-LE aru. ! L U$ ,J � U/1-- 6 x¢27 �D,c 'h a a � U ! /IItg h P! N L Y o ] j meL I �J6' 4 w w R RCUtility E I $ Ja.9o' I 292 k awn ¢$ j'e m IE €iL � $ I ESCNC " Is a k b by`, 1 1 II 7 8s.a'Iw� 9 9 �LUtO 1 1230$ p p. 14 3 31 $ I8$ a ao•m'Oe I « « I O90a9 = $ a a a 1 i�,wn9 u 1 _ _ I 1 i o V ° ";uno w—. L E_«� J n.L_ L J L L ns' i uPo L L un 1 - I I $ $ 29 «-. 1 1 __ _____ V89- 562V - T N - _ Bglan9 ta,a wE - e EYesmxl U. - uOry Eaaemanl FLtrt _ n�lantla�a ®' wm�MaaY aa.m M we Hal n/Ea UIE- ONn aUANry Monument Notes mw mlNUbamdcn u,Rna err +gym me�a.Ilon urlasRi,nw2sr l< ve-L,e-aalxmx L«vama w,gaaxc up sempatl-Rls tzs0•Y �sel YYI bl wmxa aaarxmpMwn onmprwamama L91---nnmd n AM'r tY eatwmaa Ox,YN aYNar, duXOCap aYmrea'B10 I29T1a W «Laarx,w dlmareecea,u nlaalaxx.PoMIeY el Lam ,Itl aax Yn�nl'�baoa PN .pa^ eel « as «awl udaxnelatlYMmx..Yw,ax, wmd °u.nalm °we .m Basis of Bearings .,ana a mwm9sl «wedwY «. Laxa «anxwm.a Ea «e19 eMxwsrnYfxm, . TQt -N, MI£,a NMYin MYldan. M9�sC «nry. elYLN WaAama. am,dnLlaA,.GAaY . em,.nm« .Yw «..I. Benchmark $ ap xa m-U.n Plmm�.duen uaprsau�xa'RLS Ixr a ma Wnl «CSmaral0ealan le, T -2t.M, I ,Ra9,m COU1H,emaq WaReme ax.Aan _x24a H3yn „2. Backflow Preventer Valve • arMY MIY,atl 0e«YaraXm Is I «,ar Ih�an�(11 M«abaw wa ream ae«p'nxaWHla F d axaMeavm avxlvaMa na«gapWl ®R0. inaaarmr.awn.w.MPomaH . an Yian «Yxnnx,av«a,9m. Yrayl,xxHAew Hx« Lake Valley V - Phase 1 : December 14 2011 sheet 1 of 2 G n2ata'rx,riLwa WM V -Paaaa n9T.010 FlnY Hal -LV V PI.awL.lvt¢29t1 -0:0' Lake Valley V, Phase I — .1 Memorial Pack I i t \ �+ i I -I J�•`� � VA f( f l . E rw low ft .I `t 1" 752 ft Note: Map shows general �+ � = area of proposedi 02/01/2012 Lake Valley V This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions_ To be sure of complete accuracy, please contact Owasso staff for the most up-to -date information_ City of Owasso Department of Community Development 111 North Main PO Box 180 Owasso, OK 74055 January 27, 2012 Tulsa Engineering & Planning 6737 South 85th East Avenue Tulsa, OK 74133 Project Title: Lake Valley V — Phase Reference: Final Plat To Whom It May Concern: (918) 376.1540 FAX (918) 376.1597 Inspections: 376.1542 www.cityofowasso.com This letter is to inform you that the Owasso Technical Advisory Committee (TAC) reviewed the final plat application at the January 25, 2012 meeting. At that meeting, utility providers, as well as city staff, are afforded the opportunity to comment on the plan, request any additions and voice any concerns. At the meeting the following items were discussed: PSO: Covenants Section 1, Paragraph 1.2, add "the western perimeter of the subdivision" City of Owasso Comments by Department Community Development - Bronce Stephenson — City Planner — bstephenson(a),CityofOwasso.com • Show the current dates on the Deed of Dedication sheet. David Vinec_ Correct the subdivision name in the Certificate of Survey. Show the location of the subdivision entrance sign. Please address the TAC comments and resubmit three (3) copies to the Owasso Community Development Department at your earliest convenience. Please include the original TAC comments along with each of your responses to each comment. The Final Plat will be heard by the Planning Commission on Monday, February 13, 2012 at 6:00 PM and City Council on Tuesday, February 21, 2012 at 6:30 PM. It remains our goal to provide you with excellent customer service. If you have any questions or if I can be further assistance to you, please feel free to contact me at (918) 376 -1540. Sincerely, Marsha Hensley Assistant City Planner cc: File M# - V The City Wit out Limits. MEMORANDUM TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Adoption of Updated City of Owasso (Rogers County) FEMA Documents FIS and FIRM Data DATE: February 17, 2012 BACKGROUND: The Federal Emergency Management Agency (FEMA) coordinates the federal government's role in preparing for, preventing, mitigating the effects of, responding to, and recovering from all domestic disasters, whether natural or man -made, including acts of terror. The National Flood Insurance Program (NFIP) is a program created by the Congress of the United States in 1968 through the National Flood Insurance Act of 1968 (P.L. 90 -448). The program enables property owners in participating communities to purchase insurance protection from the government against losses from flooding. This insurance is designed to provide an insurance alternative to disaster assistance to meet the escalating costs of repairing damage to buildings and their contents caused by floods. Participation in the NFIP is based on an agreement between local communities and the federal government, which states that if a community will adopt and enforce a floodplain management ordinance to reduce future flood risks to new construction in Special Flood Hazard Areas (SFHA) the federal government will make flood insurance available within the community as a financial protection against flood losses. The SFHAs and other risk premium zones applicable to each participating community are depicted on Flood Insurance Rate Maps (FIRMS) with study details included in the Flood Insurance Studies (FIS). The Mitigation Division within the Federal Emergency Management Agency manages the NFIP and oversees the floodplain management and mapping components of the Program. The intent of this program is to reduce flood damage through community floodplain management ordinances and provide protection for property owners against potential losses through an insurance mechanism that requires a premium to be paid for the protection. In order for a community to continue membership in the NFIP and flood insurance to remain available to residents, adoption of the updated FIRMS and FIS is required. UPDATED FIRMS AND FIS: In early 2011, FEMA issued revised preliminary maps for all communities with land located in Rogers County. The new maps, including maps of the City of Owasso, were generated from new data recorded and revised calculations based on the development in the area plus the approved Letters of Map Revisions (LOMR) that have been approved since the last FIRMs were issued. The public was allowed to comment on the maps and express their concerns. As of October 3, 2011, these maps have been used by City of Owasso staff for floodplain delineations. On October 20, 2011, a letter from FEMA directed the City of Owasso to formally adopt the Preliminary Maps by April 3, 2012 or the City would forfeit their NFIP status. Once adopted, FEMA will approve the maps and issue the final maps for public distribution. EXISTING FLOODPLAIN ORDINANCE: In July 2009, the Owasso City Council adopted Ordinance No. 942, which established a new floodplain ordinance in Chapter 17 of the Owasso Zoning Code. The action adopted new flood damage prevention measures and repealed all ordinances that conflicted with it. The ordinance also adopted the most recent FEMA floodplain maps that delineated the current floodplain areas. The 2009 ordinance referenced the 1997 FIRMs as the basis at that time for floodplain determinations. Now that the new 2011 maps are available, approval of Ordinance No. 1001 would recognize the new maps. RECOMMENDATION: Staff recommends City Council adoption of Ordinance No. 1001, accepting FEMA revised floodplain maps. ATTACHMENTS: 1. Ordinance No. 1001 2. Location Map of Affected Areas 3. Excerpts from the 1997 Rogers County FIRMS showing the incorporated areas 4. Excerpts from the 2011 Rogers County FIRMs showing the updated incorporated areas OWASSO, OKLAHOMA ORDINANCE NO. 1001 AN ORDINANCE RELATING TO CHAPTER 17, FLOOD HAZARD REGULATIONS, OF THE OWASSO ZONING CODE, REPEALING THE SAME IN ITS ENTIRETY AND IN LIEU THEREOF ADOPTING NEW FLOOD DAMAGE PREVENTION MEASURES TO BE CODIFIED AS PART 12, PLANNING, ZONING & DEVELOPMENT, CHAPTER 17, FLOOD HAZARD REGULATIONS, OF THE OWASSO ZONING CODE; AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH. WHEREAS, The Legislature of the State of Oklahoma has in 82 O.S §§ 1601 -1618, as amended, delegated the responsibility to local governmental units to adopt ordinances designed to minimize flood losses; and WHEREAS, The Owasso City Council deems it necessary for the carrying out of the purpose of said acts and of promoting the health, safety and general welfare of the community to enact an ordinance regulating the zoning of land within Owasso; and WHEREAS, Under FEMA regulations, the City of Owasso is mandated to adopt floodplain management measures that meet or exceed national Flood Insurance Program requirements; to include the adoption of new Digital Flood Insurance Rate Maps (DFIRM) for Tulsa and Rogers Counties when they become available from FEMA; and, WHEREAS, All requirements of Oklahoma Statutes, with regard to the adoption of this ordinance have been met. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION ONE (1): The Owasso Zoning Code, Chapter 17, Flood Hazard Regulations, shall be amended to read as follows: CHAPTER 17 ARTICLE I STATUTORY AUTHORIZATION, FINDINGS OF FACT, PURPOSE AND METHODS SECTION A. STATUTORY AUTHORIZATION The Legislature of the State of Oklahoma has in 82 O.S. §§ 1601 -1618, as amended, delegated the responsibility to local governmental units to adopt ordinances designed to minimize flood losses. Therefore, the City of Owasso, Oklahoma, ordains the following, to be effective on and after August 3, 2009: SECTION B. FINDINGS OF FACT 1. The flood hazard areas of the Owasso are subject to periodic inundation, which results in loss of life and property, health and safety hazards, disruption of commerce and governmental services, and extraordinary public expenditures for flood protection and relief, all of which adversely affect the public health, safety and general welfare. 2. These flood losses are created by the cumulative effect of obstructions in floodplains which cause an increase in flood heights and velocities, and by the occupancy of flood hazards areas by uses vulnerable to floods and hazardous to other lands because they are inadequately elevated, floodproofed or otherwise protected from flood damage. SECTION C. STATEMENT OF PURPOSE It is the purpose of this ordinance to promote the public health, safety and general welfare and to minimize public and private losses due to flood conditions in specific areas by provisions designed to: 1. Protect human life and health; 2. Minimize expenditure of public money for costly flood control projects; 3. Minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; 4. Minimize prolonged business interruptions; 5. Minimize damage to public facilities and utilities such as water and gas mains, electric, telephone and sewer lines, streets and bridges located in floodplains; 6. Help maintain a stable tax base by providing for the sound use and development of flood -prone areas in such a manner as to minimize future flood blight areas; and 7. Insure that potential buyers are notified that property is in a flood area. SECTION D. METHODS OF REDUCING FLOOD LOSSES In order to accomplish its purposes, this ordinance uses the following methods: 1. Restrict or prohibit uses that are dangerous to health, safety or property in times of flood, or cause excessive increases in flood heights or velocities; 2. Require that uses vulnerable to floods, including facilities which serve such uses, be protected against flood damage at the time of initial construction; 3. Control the alteration of natural floodplains, stream channels, and natural protective barriers, which are involved in the accommodation of flood waters; z 4. Control filling, grading, dredging and other development which may increase flood damage; and 5. Prevent or regulate the construction of flood barriers which will unnaturally divert floodwaters or which may increase flood hazards to other lands. ARTICLE II DEFINITIONS Unless specifically defined below, words or phrases used in this ordinance shall be interpreted to give them the meaning they have in common usage and to give this ordinance its most reasonable application. "Accessory structure" - means a structure which is on the same parcel of property as the principal structure and the use of which is incidental to the use of the principal structure. Examples of accessory structures include but are not limited to garages and storage sheds. "Area of special flood hazard" - is the land in the floodplain within the City of Owasso subject to a one percent or greater chance of flooding in any given year. "Base flood" - means the flood having a one percent chance of being equaled or exceeded in any given year. "Base flood elevation" — means the elevation in feet above mean sea level of the base flood or 1 % chance flood. "Basement" - means any area of the building having its floor sub -grade (below ground level) on all sides. "BFE" — means the base flood elevation. "Board" — means the Oklahoma Water Resources Board. "CFR" - means Code of Federal Regulations. "Critical feature" - means an integral and readily identifiable part of a flood protection system, without which the flood protection provided by the entire system would be compromised. "Development" - means any man -made change in improved and unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations or storage of equipment or materials. "Development Permit" - means a permit issued by the City of Owasso Floodplain Administrator which authorizes development in a special flood hazard area in accordance with this ordinance. "Elevated building" - means a non - basement building built, in the case of a building in Zones AE, A, and X, to have the top of the elevated floor adequately anchored so as not to impair the structural integrity of the building during a flood up to the magnitude of the base flood. In the case of Zones AE, A, and X, "elevated building" also includes a building elevated by means of fill or solid foundation perimeter walls with openings sufficient to facilitate the unimpeded movement of flood waters. "Existing construction" - means for the purposes of determining rates, structures for which the "start of construction" commenced before the effective date of the FIRM or before January 1, 1975, for FIRMs effective before that date. "Existing construction" may also be referred to as "existing structures." "Existing manufactured home park or subdivision" - means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed before the effective date of the floodplain management regulations adopted by the City of Owasso. "Expansion to an existing manufactured home park or subdivision " - means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). "FEMA" means the Federal Emergency Management Agency. "FIRM" means Flood insurance Rate Map. "Flood" or "flooding" - means a general and temporary condition of partial or complete inundation of normally dry land areas from: 1. The overflow of inland or tidal waters, or 2. The unusual and rapid accumulation or runoff of surface waters from any source. "Flood Insurance Rate Map" - means an official map of the City of Owasso on which FEMA has delineated both the areas of special flood hazards and the risk premium zones applicable to the City of Owasso. "Flood insurance study" - is the official report provided by FEMA for the City of Owasso which contains flood profiles, water surface elevation of the base flood, as well as the floodway width, section area and mean velocity. "Floodplain Administrator" — means a person accredited by the OWRB and designated by the City Council of the City of Owasso to administer and implement laws, ordinances and regulations relating to the management of floodplains. "Floodplain or flood -prone area" - means any land area susceptible to being inundated by water from any source (see definition of flood). "Floodplain management" - means the operation of an overall program of corrective and preventive measures for reducing flood damage, including but not limited to emergency preparedness plans, flood control works and floodplain management regulations. "Floodplain management regulations° - means zoning codes and ordinances, subdivision regulations, building codes, health regulations, special purpose regulations and ordinances (such as floodplain, grading and erosion control regulations and ordinances) and other applications of police power. The term describes such state or local regulations, in any combination thereof, which provide standards for the purpose of flood damage prevention and reduction. "Flood protection system" - means those physical structural works for which funds have been authorized, appropriated, and expended and which have been constructed specifically to modify flooding in order to reduce the extent of the areas within the City of Owasso subject to a "special flood hazard" and the extent of the depths of associated flooding. Such a system typically includes hurricane tidal barriers, dams, reservoirs, levees or dikes. These specialized flood modifying works are those constructed in conformance with sound engineering standards. " F000dway° - means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than a designated height. A floodway is located within areas of special flood hazard established in Article III, Section B. A floodway is an extremely hazardous area due to the velocity of floodwaters that carry debris and potential projectiles. "Functionally dependent use" - means a use that cannot perform its intended purpose unless it is located or carried out in close proximity to water. The term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and ship building and ship repair facilities, but does not include long -term storage or related manufacturing facilities. "Highest adjacent grade" - means the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure. "Historic structure" - means any structure that is: Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; 2. Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; 3. Individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of Interior; or 4. Individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either: a) By an approved state program as determined by the Secretary of the Interior, or b) Directly by the Secretary of the Interior in states without approved programs. "Levee" - means a man -made structure, usually an earthen embankment, designed and constructed in accordance with sound engineering practices to contain, control, or divert the flow of water so as to provide protection from temporary flooding. "Levee system" - means a flood protection system which consists of a levee or levees and associated structures, such as closure and drainage devices, which are constructed and operated in accordance with sound engineering practices. "Lowest floor" - means the lowest floor of the lowest enclosed area (including basement). An unfinished or flood resistant enclosure, usable solely for parking or vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor; provided that such enclosure is not built so as to render the structure in violation of the applicable non - elevation design requirement of Section 60.3 of Title 44 CFR. "Manufactured home" - means a structure transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when connected to the required utilities. The term "manufactured home" does not include a "recreational vehicle ". "Manufactured home park or subdivision" - means a parcel (or contiguous parcels) of land divided into two or more manufactured home lots for rent or sale. "Mean sea level" - means, for purposes of the National Flood Insurance Program, the North American Vertical Datum (NAVD) of 1988 or other datum, to which base flood elevations shown on the City of Owasso's Flood Insurance Rate Map are referenced. "New construction" - means, for the purpose of determining insurance rates, structures for which the "start of construction" commenced on or after the effective date of an initial FIRM or after December 31, 1974, whichever is later, and includes any subsequent improvements to such structures. For floodplain management purposes, "new construction" means structures for which the "start of construction" commenced on or after the effective date of a floodplain management regulation adopted by the City of Owasso City Council and includes any subsequent improvements to such structures. "New manufactured home park or subdivision" - means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed on or after the effective date of floodplain management regulations adopted by the City of Owasso's City Council. "OWRB" — means the Oklahoma Water Resources Board "Recreational vehicle" - means a vehicle which is: 1. Built on a single chassis; 2. 400 square feet or less when measured at the largest horizontal projections; 3. Designed to be self - propelled or permanently towable by a light duty truck; and 4. Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. "Start of construction" - (for other than new construction or substantial improvements under the Coastal Barrier Resources Act (Public Law 97 -348), includes substantial improvement and means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition, placement, or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation of streets and /or walkways; nor does it include excavation for basement, footings, piers or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building. "Structure" - means a walled and roofed building, including a gas or liquid storage tank that is principally above ground, as well as a manufactured home. "Substantial damage" - means damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. "Substantial improvement" - means any reconstruction, rehabilitation, addition, or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before "start of construction" of the improvement. This includes structures that have incurred "substantial damage ", regardless of the actual repair work performed. The term does not, however, include either: 1. Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary conditions, or 2. Any alteration of a "historic structure" provided that the alteration would not preclude the structure's continued designation as a "historic structure." "Variance" - is a grant of relief by the City of Owasso City Council to a person from the terms of this ordinance when specific enforcement would result in unnecessary hardship. A variance, therefore, permits construction or development in a manner otherwise prohibited by this ordinance. (For full requirements see Section 60.6 of Title 44 CFR.) "Violation" - means the failure of a structure or other development to be fully compliant with this City of Owasso flood damage prevention ordinance. "Water surface elevation" - means the height, in relation to the North American Vertical Datum (NAVD) of 1988 (or other datum, where specified), of floods of various magnitudes and frequencies in the floodplains of coastal or riverine areas. ARTICLE III GENERAL PROVISIONS SECTION A. LANDS TO WHICH THIS ORDINANCE APPLIES This flood damage prevention ordinance shall apply to all areas of special flood hazard within the jurisdiction of the City of Owasso, Oklahoma. SECTION B. BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD The areas of special flood hazard identified by FEMA in a scientific and engineering report entitled, "The Flood Insurance Study for Tulsa County, Oklahoma and Incorporated Areas" dated August 3, 2009, with the accompanying Flood Insurance Rate Map (FIRM) are hereby adopted by reference and declared to be a part of this ordinance. This ordinance shall go into effect on August 3, 2009. The portion balance of the City of Owasso located within Rogers County Identified in a scientific and engineering report entitled, "The Flood Insurance Study for Rogers County; Oklahoma and Incorporated Areas" dated April 3, 2012, with the accompanying Flood Insurance Rate Map (FIRM) are hereby adopted by reference and declared to be a part of this ordinance. This ordinance shall go into effect on April 3, 2012. SECTION C. ESTABLISHMENT OF DEVELOPMENT PERMIT A Development Permit shall be required to ensure conformance with the provisions of this floodplain management ordinance. SECTION D. COMPLIANCE No structure or land shall hereafter be located, altered, or have its use changed without full compliance with the terms of this ordinance and other applicable regulations. SECTION E. ABROGATION AND GREATER RESTRICTIONS This ordinance is not intended to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this ordinance and any other ordinance, easement, covenant, or deed restriction conflict or overlap, whichever imposes the more stringent restrictions shall prevail. SECTION F. INTERPRETATION In the interpretation and application of this ordinance, all provisions shall be: 1. Considered as minimum requirements; 2. Liberally construed in favor of the governing body; and 3. Deemed neither to limit nor repeal any other powers granted under State statutes. SECTION G. WARNING AND DISCLAIMER OR LIABILITY The degree of flood protection required by this ordinance is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. On rare occasions greater floods can and will occur and flood heights may be increased by man -made or natural causes. This ordinance does not imply that land outside the areas of special flood hazards or uses permitted within such areas will be free from flooding or flood damages. This ordinance shall not create liability on the part of the City of Owasso or any official or employee thereof for any flood damages that result from reliance on this ordinance or any administrative decision lawfully made hereunder. 10 ARTICLE IV ADMINISTRATION SECTION A. DESIGNATION OF THE FLOODPLAIN ADMINISTRATOR The City Council of the City of Owasso designates the Public Works Director, or his or her designee, as Floodplain Administrator to administer and implement the provisions of this ordinance and other appropriate sections of National Flood Insurance Program regulations in Title 44 CFR pertaining to floodplain management. SECTION B. DUTIES AND RESPONSIBILITIES OF THE FLOODPLAIN ADMINISTRATOR Duties and responsibilities of the Floodplain Administrator shall include, but not be limited to, the following: 1. Become accredited by the OWRB in accordance with Title 82 O.S. §§ 1601 -1618, as amended. 2. Review permit applications to determine whether the proposed building sites, including the placement of manufactured homes, will be reasonably safe from flooding. 3. Review, approve or deny all applications for Development Permits required by this ordinance. 4. Review proposed development to assure that all necessary permits have been obtained from those Federal, State or local governmental agencies from which prior approval are required. 5. Make the necessary interpretation where interpretation is needed as to the exact location of the boundaries of the areas of special flood hazards (for example, where there appears to be a conflict between a mapped boundary and actual field conditions). 6. Notify, in riverine situations, adjacent communities and the OWRB prior to any alteration or relocation of a watercourse, and submit evidence of such notification to the FEMA. 7. Assure that the flood carrying capacity within the altered or relocated portion of any watercourse is maintained. 8. When base flood elevation data contemplated by Article III, Section B has not been provided by FEMA, the Floodplain Administrator shall obtain, review and reasonably utilize any base flood elevation data and floodway data available from any Federal, State or other source, in order to administer the provisions of Article V. 9. When a floodway has not been designated, the Floodplain Administrator must require that no new construction, substantial improvements, or other development (including fill) shall be permitted within Zone AE as delineated on the Tulsa County FIRM or Rogers County FIRM, unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will 11 not increase the water surface elevation of the base flood more than one foot at any point within the City of Owasso. 10. After a disaster or other type of damage occurrence to structures in the City of Owasso, determine if the residential and non - residential structures and manufactured homes have been substantially damaged, and enforce the substantial improvement requirement. 11. Maintain a record of all actions involving an appeal from a decision of the City Council. 12. Maintain and hold open for public inspection all records pertaining to the provisions of this ordinance. SECTION C. PERMIT PROCEDURES 1. An Application for a Development Permit shall be presented to the Floodplain Administrator on forms furnished by him /her and may include, but not be limited to, plans in duplicate drawn to scale showing the location, dimensions, and elevation of proposed landscape alterations, existing and proposed structures, including the placement of manufactured homes, and the location of the foregoing in relation to areas of special flood hazard. Additionally, the following information is required: 1. Elevation in relation to mean sea level of the lowest floor (including basement) of all new and substantially improved structures; and 2. Description of the extent to which any watercourse or natural drainage will be altered or relocated as a result of proposed development. 2. Approval or denial of a Development Permit by the Floodplain Administrator shall be based on all of the provisions of this ordinance and the following relevant factors: a. The danger to life and property due to flooding or erosion damage; b. The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner; C. The danger that materials may be swept onto other lands to the injury of others; d. The compatibility of the proposed use with existing and anticipated development; e. The safety of access to the property in times of flood for ordinary and emergency vehicles; f. The costs of providing governmental services during and after flood conditions including maintenance and repair of streets and bridges, and public utilities and facilities such as sewer, gas, electrical and water systems; g. The expected heights, velocity, duration, rate of rise and sediment transport of the flood waters and the effects of wave action, if applicable, expected at the site; h. The necessity to the facility of a waterfront location, where applicable; 12 The availability of alternative locations, not subject to flooding or erosion damage, for the proposed use; and The relationship of the proposed use to the comprehensive plan for that area. 3. The Floodplain Administrator or City Council, as applicable, may approve certain development in Zones A or AE delineated on the Tulsa County FIRM or Rogers County FIRM which increases the water surface elevation of the base flood by more than one foot, provided that the applicant for the Development Permit in that case first complies with 44 CFR Section 65.12. SECTION D. VARIANCES General provisions. a. The City Council of the City of Owasso may grant variances for uses which do not satisfy the requirements of the Oklahoma Floodplain Management Act or this ordinance, if the applicant for the variance presents adequate proof that (i) compliance with this ordinance will result in an arbitrary and unreasonable taking of property without sufficient benefit or advantage to the people and (ii) satisfies the pertinent provisions of this Section D. Provided, however, no variance shall be granted where the effect of the variance will be to permit the continuance of a condition which unreasonably creates flooding hazards. b. Any variance so granted shall not be construed as to relieve any person who receives it from any liability imposed by the Oklahoma Floodplain Management Act or by other laws of the state. C. In no case shall variances be effective for a period longer than twenty (20) years. d. Any person seeking a variance shall file a petition with the City Council, accompanied by a filing fee of Twenty -five Dollars ($25.00). e. Variances may be issued for new construction and substantial improvements to be erected on a lot of one -half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, providing the relevant factors in Section C(2) and provisions of Section D of this Article IV have been fully considered. As the lot size increases beyond the one -half acre, the technical justification required for issuing the variance increases. f. Any person seeking a variance to build a structure below the base flood elevation will be issued a notice signed by the Mayor as authorized by the City Council which states that (i) the cost of flood insurance will be commensurate with the increased risk resulting from permitting the structure to be built lower than the base flood elevation, and (ii) such construction below the base flood level increases risks to life and property. g. At such time as the City Council deems the petition ready for notification to the public, the City Council shall schedule a hearing and direct the applicant to publish notice 13 thereof in a newspaper of general circulation in either Tulsa County or Rogers County, where appropriate, at least thirty (30) days prior to the hearing. h. The City Council shall conduct the hearing and make determinations in accordance with the applicable provisions of this Sectioh D. The City Council shall exercise wide discretion in weighing the equities involved and the advantages and disadvantages to the applicant and to the public at large when determining whether the variance shall be granted. i. Variances shall only be issued upon: (1) A showing of good and sufficient cause; (2) A determination that failure to grant the variance would result in exceptional hardship to the applicant; (3) A determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause fraud on or victimization of the public, or conflict with existing local laws, regulations or ordinances; and (4) A determination that the variance is the minimum necessary, considering the flood hazard, to afford relief. j. Upon consideration of the factors stated in this Section D and the intent of this ordinance, the City Council may attach such conditions to the granting of a variance as it deems necessary to further the purposes and objectives stated in Article I, Section C of this ordinance. k. The Floodplain Administrator shall maintain a record of all variance actions, including justification for their issuance; and a copy of any variance issued by the City Council shall be sent by the Floodplain Administrator to the OWRB and FEMA within fifteen (15) days after issuance of the variance. 2. Special provisions. a. Variances may be issued for the reconstruction, rehabilitation or restoration of structures listed on the National Register of Historic Places or the State Inventory of Historic Places, without regard to the procedures set forth in the remainder of this ordinance. b. Variances shall not be issued within any designated floodway if any increase in flood levels during the base flood discharge would result. C. Variances may be issued for the repair or rehabilitation of historic structures upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as a historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure. d. Variances may be issued for new construction and substantial improvements and for other development necessary for the conduct of a functionally dependent use provided that: (1) The criteria of Section D(1)(e); Section D(1)(i); Section D(2)(b); and Section D(2)(c) of this Article IV are met, and 14 (2) The structure or other development is protected by methods that minimize flood damages during the base flood and create no additional threats to public safety. 15 ARTICLE V PROVISIONS FOR FLOOD HAZARD REDUCTION SECTION A. GENERAL STANDARDS In all areas of special flood hazards the following provisions are required for all new construction and substantial improvements: 1. All new construction or substantial improvements shall be designed (or modified) and adequately anchored to prevent flotation, collapse or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy; 2. All new construction or substantial improvements shall be constructed by methods and practices that minimize flood damage; 3. All new construction or substantial improvements shall be constructed with materials resistant to flood damage; 4. All new construction or substantial improvements shall be constructed with electrical, heating, ventilation, plumbing, and air conditioning equipment and other service facilities that are designed and /or located so as to prevent water from entering or accumulating within the components during conditions of flooding. 5. All new and replacement water supply systems shall be designed to minimize or eliminate infiltration of flood waters into the system; 6. New and replacement sanitary sewage systems shall be designed to minimize or eliminate infiltration of flood waters into the system and discharge from the systems into flood waters; and, 7. On -site waste disposal systems shall be located to avoid impairment to them or contamination from them during flooding. SECTION B. SPECIFIC STANDARDS In all areas of special flood hazards where base flood elevations have been provided or are otherwise determined as set forth in Article III Section B, Article IV Section B(8), or Article V Section C(1), the following provisions are required: 1. Residential Construction - new construction and substantial improvement of any residential structure shall have the lowest floor (including basement) elevated at least one (1) foot above the base flood elevation. A registered professional engineer, architect, or land surveyor shall submit a certification to the Floodplain Administrator that the standard of this subsection is satisfied. 2. Nonresidential Construction - new construction and substantial improvements of any commercial, industrial or other nonresidential structure shall have the lowest floor (including basement) elevated at least one (1) foot above the base flood elevation. A sI registered professional engineer, architect, or land surveyor shall submit a certification to the Floodplain Administrator that the standard of this subsection is satisfied. 3. Enclosures - new construction and substantial improvements, with fully enclosed areas below the lowest floor that are usable solely for parking of vehicles, building access or storage in an area other than a basement and which are subject to flooding shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodwaters. Designs for meeting this requirement must either be certified by a registered professional engineer or architect or meet or exceed the following minimum criteria: (a) A minimum of two openings having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding shall be provided; (b) The bottom of all openings shall be no higher than one foot above grade; and (c) Openings may be equipped with screens, louvers, valves, or other coverings or devices provided that they permit the automatic entry and exit of floodwaters. 4. Manufactured Homes - (a) Require that all manufactured homes to be placed within Zone A shall be installed using methods and practices that minimize flood damage and have the bottom of the I -beam elevated at least thirty -six (36) inches above grade or at least at or above the base flood elevation. For the purposes of this requirement, manufactured homes must be elevated and anchored to resist flotation, collapse, or lateral movement. This requirement is in addition to applicable State and local anchoring requirements for resisting wind forces. The home shall be installed by a licensed installer according to Oklahoma state law and compliance herewith shall be certified in writing to the Floodplain Administrator by said installer prior to habitation of the manufactured home. (b) Require that manufactured homes that are placed or substantially improved within Zone AE on sites (i) outside of a manufactured home park or subdivision, (ii) in a new manufactured home park or subdivision, (iii) in an expansion to an existing manufactured home park or subdivision, or (iv) in an existing manufactured home park or subdivision on which a manufactured home has incurred "substantial damage" as a result of a flood, be elevated on a permanent foundation such that the bottom of the I -beam for the manufactured home is elevated at least one feet above the base flood elevation and be securely anchored to an adequately anchored foundation system to resist flotation, collapse, and lateral movement. A licensed installer shall install the home in accordance with state law and compliance herewith shall be certified in writing to the Floodplain Administrator by said installer prior to habitation of the manufactured home. (c) Require that manufactured homes be placed or substantially improved on sites in an existing manufactured home park or subdivision within Zone AE that are not subject to the provisions of paragraph (4) of this section be elevated so that the bottom of the I -beam of the manufactured home is at least one foot above the base flood elevation and be securely anchored to an adequately anchored foundation system to resist flotation, collapse, and lateral movement. A licensed installer shall install the home 17 in accordance with state law and compliance herewith shall be certified in writing to the Floodplain Administrator by said installer prior to habitation of the manufactured home. 5. Recreational Vehicles - Require that recreational vehicles placed on sites within Zones A and AE either: (a) Be on the site for fewer than 180 consecutive days, (b) Be fully licensed and ready for highway use, or (c) Meet the permit requirements of Article IV, Section C, and the elevation and anchoring requirements for "manufactured homes" in paragraph (4) of this section. A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices, and has no permanently attached additions. 6. Accessory Structure — Accessory structures to be placed on sites within Zones A and AE shall comply with the following: (a) The structure shall be unfinished on the interior; (b) The structure shall be used only for parking and limited storage; (c) The structure shall not be used for human habitation. Prohibited activities or uses include but are not limited to working, sleeping, living, cooking, or restroom use; (d) Service facilities such as electrical and heating equipment must be elevated to or above the BFE; (e) The structure shall be constructed and placed on the building site so as to offer the minimum resistance to the flow of floodwaters; (f) The structure shall be designed to have low flood damage potential and constructed with flood resistance materials; (g) The structure shall be firmly anchored to prevent flotation, collapse, and lateral movement; (h) Floodway requirements must be met in the construction of the structure; (i) Openings to relieve hydrostatic pressure during a flood shall be provided below the BFE; and Q) The structure shall be located so as not to cause damage to adjacent and nearby structures. 18 SECTION C. STANDARDS FOR SUBDIVISIONS The applicant for a Development Permit for any subdivision located in Zones A and AE which is 51 or more lots or greater than 5 acres shall generate the base flood elevation data for that subdivision. 2. All subdivisions including the placement of manufactured home parks and subdivisions shall have adequate drainage provided to reduce exposure to flood hazards. 3. All subdivisions including the placement of manufactured home parks and subdivisions shall have public utilities and facilities such as sewer, gas, electrical and water systems located and constructed to minimize or eliminate flood damage. SECTION D. FLOODWAYS The following provisions shall apply to floodways: Encroachments, including but not limited to fill, new construction, substantial improvements and other development are prohibited within the adopted floodway unless it has been demonstrated through hydrologic and hydraulic analyses performed in accordance with standard engineering practice that the proposed encroachment would not result in any increase in flood levels within the City of Owasso during the occurrence of the base flood discharge. 2. If Article V, Section D.1 above is satisfied, all new construction and substantial improvements shall comply with all applicable flood hazard reduction provisions of Article V. 3. The City of Owasso may permit encroachments within the adopted floodway that would result in an increase in base flood elevations, provided that the applicant for the Development Permit complies with all of 44 CFR Section 65.12. 19 ARTICLE VI PENALTIES FOR NONCOMPLIANCE No structure or land shall hereafter be constructed, located, extended, converted, or altered without full compliance with the terms of this ordinance and other applicable regulations. A structure or other development without the elevation certificate or other certifications required in this ordinance is presumed to be in violation until such time as that documentation is provided. Violation of the provisions of this ordinance by failure to comply with any of its requirements (including violations of conditions and safeguards established in connection with conditions) shall constitute a misdemeanor. Any person who violates this ordinance or fails to comply with any of its requirements shall upon conviction thereof be fined not more than $500.00 or imprisoned for not more than one year or both, for each violation, and in addition shall pay all costs and expenses involved in the case. Nothing herein contained shall prevent the City Council of the City of Owasso or its City Attorney from taking such other lawful action as is necessary to prevent or remedy any violation. SECTION TWO (2): REPEALER All ordinances or parts or ordinances or other sections in the Owasso Zoning code in conflict with this amendment are repealed to the extent of the conflict only. SECTION THREE (3): SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FOUR (4): DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION FIVE (5): CODIFICATION The City of Owasso Zoning Code, Chapter 17, Flood Hazard Regulations, as codified in the Owasso Code of Ordinances, Part 12, Planning, Zoning and Development, is hereby amended by repealing the existing language and adopting a new chapter in its entirety as provided above. APPROVED THIS DAY OF , 2012. Attest: City Clerk Approved as to form and legality: City Attorney 20 Mayor the undersigned City Clerk of the City of Owasso, hereby certify that the above is a true and correct copy of a flood damage prevention ordinance duly adopted by the City Council of the City of Owasso at a regular meeting of said City Council duly convened and held on 2009. I further certify that the Oklahoma Open Meeting Act was complied with in all respects for such meeting. City Clerk, City of Owasso (SEAL) 21 CITY OF OWASSO CORPORATE LIMITS IN ROGERS COUNTY i yy i r ltuvl 3upenmposeu on Aenai rnoto CITY OF OWASSO 2/14!1012 Legend © 111 Main Street FLOOD PLANE AREA - NO ELEVATION DETERMINED P.O. O Box 180 CITY OF OwASSO CORPORATE LIMITS NnrFh Owasso, OK 74055 r i -IM., E l I 918.376.1500 �s ncruaAC:v. 01-ki i ._ 1997 FIRM Superimposed on Aerial Photo CITY OF OWASSO 2/112012 Legend j FLOOD PLAIN AREA- NO ELEVATION DETERMINED O riillJ_�n FLOODWAY -1997 _ 111 Maio Street r 100 -YEAR FLOOD PLANE -1997 P.O . Box 180 80 - - -- -- -- CITY OF OWASSO CORPORATE LIMITS North Owasso, OK 74055 F1[S Mf�P IS POR 1NY "ORM.ATION PURPOSI ONLY ANU 15 NOT 1NTENDEIJ Ttl "PHIS 918.376.1500 PRESENT AN ACCURATE - TRUE SCALE. USE OF NLAP IS WITEEOUT AI2RAN'IY OR Rl?PRIiSE?NTA "LION EY c- OP OWAS.S`O OP i-1'S- AG'CURACV. 1J. j y *Woo jLm a • a m • r • r j: AE f r 1 w ffliNo Fuf 1 . • � S 'ham' x . a T ZOINE AE 6 s/ CITY OF v"Wz Legend JIUA i 400210 FLOODWAY ar ae�':��• t o k p;ol10 ,, • a r r _ g; • M . •.4 a 6 s/ a — "ll i 011 FMM CITY OF v"Wz Legend i 'i a — "ll i 011 FMM CITY OF v"Wz Legend 0 FLOODWAY o k p;ol10 ,, 911M Md� The City Wit out Limits. TO: Honorable Mayor and City Council City of Owasso FROM: John W. Feary Project Administrator SUBJECT: Tulsa County Inter -local Agreement 2011-2012 CIP Street Rehabilitation DATE: February 17, 2012 BACKGROUND: Included in FY 2011 -2012 Budget, the Capital Improvements Fund allows for the expenditure of funds for the repair and /or resurfacing of residential and non - residential roadways throughout the city. Rehabilitation sites have been evaluated and prioritized in a comprehensive assessment of roadway conditions (both residential and non - residential). The selection process aims to maximize return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety. In order to further maximize return on investment, in December 2011, the City of Owasso requested assistance from Tulsa County in the completion of several roadway projects. Specifically, the request included the use of County labor and equipment for the paving and /or resurfacing of the previously selected roadway sections. The use of such equipment and labor is anticipated to significantly reduce overlay costs. In order to formalize responsibilities an Agreement has been drafted with Tulsa County (see Attachment A) that includes the following: • The City of Owasso shall provide traffic control through its authorized agent /contractor; • Tulsa County shall provide all necessary trucking, labor cost, and asphalt cement; • Duration of the Agreement shall be for a period equal to the time necessary to complete the project. RECOMMENDATION: Staff recommends City Council approval of an Inter -local Agreement with Tulsa County for paving assistance and authorization of the Mayor to execute the Agreement. ATTACHMENT: A: Overlay Sites (Blue) B: Tulsa County Inter -local Agreement 4 INTERLOCAL AGREEMENT THIS AGREEMENT, made the day of , 20125 by and between the Board of County Commissioners of Tulsa County, Oklahoma, hereinafter called "County" and the City of Owasso, Tulsa County, Oklahoma, hereinafter called "City ". WITNESSETH: WHEREAS, by virtue of 69 O.S., 1981, Section 1903, the Board of County Commissioners is authorized to enter into agreements with municipalities to construct, improve, and repair any of the streets of such municipalities, and; WHEREAS, by virtue of 74 O.S. §1008, the parties are authorized to enter into a contract for governmental services under the Interlocal Cooperation Act which sets forth the purposes, powers, rights, objectives and responsibilities of the contracting parties; WHEREAS, the County is desirous of participating in projects and the provision of services mutually advantageous to the County and other units of government; THEREFORE, in consideration of the covenants and conditions hereinafter contained, the parties hereto agree as follows: 1. The duration of this Agreement shall be from the date of execution of this Agreement until the project is complete. 2. The purpose of this Agreement shall be to provide street resurfacing reimbursement for asphalt at various locations within the city limits of Owasso per the Owasso street repair at various locations project for FY 2011 -2012. 3. The City shall provide traffic control. 4. The County shall provide trucking of asphalt and labor cost for installation of asphalt. 5. This Agreement shall be effective from and after the date of execution hereof and is intended only for the purpose described in section 2 above. 6. The rights, duties and obligations under or arising from this Agreement shall not be assigned by either party hereto without the express written consent of the other ply. 1 IN WITNESS WHEREOF, the parties have hereunto set their hands and seal this day of 12012. ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY ATTEST: COUNTY CLERK CITY OF OWASSO MAYOR BOARD OF COUNTY COMMISSIONERS TULSA COUNTY, OKLAHOMA CHAIRMAN 4 0 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Larry Langford Director of Recreation and Culture SUBJECT: Declare Skate Park Items Surplus, Establish Minimum Values, and Authorize eBay Auction DATE: February 17, 2012 BACKGROUND: The modular equipment now being utilized at the Owasso Skate Park will be replaced with permanent structures in 2012 using CDBG funding approved by the City Council on July 15th 2011. Considering the outdated style and condition of the equipment, staff is recommending the equipment be declared surplus and sold at auction, according to the city's surplus procedures. The following Items are being recommended to be declared surplus by the City Council: ➢ Quarter Pipe 4' x 8' ➢ Mellow Bank 5'x 8' ➢ Quarter Pipe 5' x 8' ➢ Spine 3' x 8' ➢ Half Pipe 4' x 12' ➢ Bank to Bank 2' ➢ Half Pipe 5' x 20' ➢ Funbox 2'w/ bench ➢ Flat Bank 3' x 8' ➢ Funbox 3'w/ hips & bench ➢ Mellow Bank 4'x 8' ➢ Step bench 2' x 6' Typically, when the City of Owasso declares an item surplus, an approximate worth for the individual items are submitted to the City Manager (if valued at less than $500) or City Council (if valued at $500 or greater), along with the list for approval. Staff has reviewed the Finance Department's "Book Value" of the items, and values from any available auction history to determine a minimum value for each item. The following is the minimum value that has been determined for the items: ➢ Quarter Pipe 4' x 8' $100.00 ➢ Mellow Bank 5'x 8' $100.00 ➢ Quarter Pipe 5' x 8' $100.00 ➢ Spine 3'x 8' $100.00 ➢ Half Pipe 4' x 12' $300.00 ➢ Bank to Bank 2' $100.00 ➢ Half Pipe 5' x 20' $300.00 ➢ Funbox 2'w/ bench $100.00 ➢ Flat Bank 3' x 8' $100.00 ➢ Funbox 3'w/ bench $200.00 ➢ Mellow Bank 4'x 8' $100.00 ➢ Step bench 2'x 6' $ 50.00 eBay AUCTION: eBay is an online auction tool used by the City to obtain the highest resale or salvage price for items that have outlived their useful lifespan and have no foreseeable value to the City of Owasso. Auctioning surplus equipment on eBay has been used periodically since first approved by the City Council in 2002. HOW IT WORKS: ➢ City Council declares items surplus and declares a minimum value for each item. ➢ Staff gathers identification information, writes descriptions, and takes digital pictures for each item to be auctioned. ➢ Staff also determines whether the item can be shipped or will need to be picked up by the purchaser /buyer. If the City is responsible for shipping, staff will add shipping cost into the bidding specifications on the auction site. ➢ Items are placed on auction for 10 days (allowing the auction to occur over two weekends). ➢ When the item is added to the eBay auction site, advertising of the auction is also done on the City of Owasso's webpage and through other appropriate social media. ➢ During the auction period, prospective bidders may e -mail the designated staff member to ask any questions they may have about the items being auctioned. The questions and answers are posted on the item's auction page, and item descriptions can be amended and /or corrected during the auction. ➢ At the close of the auction, eBay notifies the designated staff member of the highest bidder and provides their e -mail address. ➢ Staff notifies the highest bidder, and arrangements for payment by credit card, check, or cash are handled through the Utility Billing Window, and /or through the internet using "PayPal ". ➢ Arrangements are made for pick -up or shipping of the item once a deposit has been made. Items are released or shipped once payment is received. ➢ A deposit is required within 2 business days; payment in full is required within 7 days; and removal must be completed within 15 days of the auction close. In this case, every effort will be made to coordinate the pick -up of the items around the Skate Park construction schedule so that the use of the modular units will be extended as long as practically possible. eBay FEES: Each Item Listing Fee $ 1.00 10 day listing $ .40 Scheduled listing $ .10 Reserve Fee $ 3.00 Extra pictures $ .30 Estimated total cost $ +/- 4.80 per item listed RECOMMENDATION: Staff recommends City Council declare the following Items as surplus to the needs of the City of Owasso and approve the accompanying amount as a minimum value to be utilized for eBay auctioning: ➢ Quarter Pipe 4' x 8' $100.00 ➢ Mellow Bank 5'x 8' $100.00 ➢ Quarter Pipe 5' x 8' $100.00 ➢ Spine 3' x 8' $100.00 ➢ Half Pipe 4' x 12' $300.00 ➢ Bank to Bank 2' $100.00 ➢ Half Pipe 5' x 20' $300.00 ➢ Funbox 2'w/ bench $100.00 ➢ Flat Bank 3' x 8' $100.00 ➢ Funbox 3'w/ bench $200.00 ➢ Mellow Bank 4'x 8' $100.00 ➢ Step bench 2'x 6' $ 50.00 ATTACHMENT: A. Skate Park modular equipment diagram B. Skate Park modular equipment list S K A T E P A R K Owasso Skate Park Equipment List 1. Ramp Armor Quarter Pipe 3'11 " x 8'W with Deck 2. Ramp Armor Quarter Pipe 4' 1 1 " x 8'W with Deck 3. Ramp Armor Bank Flat 3' H x 8'W with Deck 4. Ramp Armor Bank Mellow 4'H x 8'W with Deck 5. Ramp Armor Mellow 5'H x 8'W with Deck 6. Ramp Armor Spine 3' H x 8'W 7. Ramp Armor Bank to Bank 2'H 8. Ramp Armor Funbox 2' with Deluxe Bench 9. Ramp Armor Funbox 3' with Hips and Deluxe Bench 10. Ramp Armor Half Pipe 4'H x 12'W with Deck 11. Ramp Armor Half Pipe 5'H x 20'W with Deck 12. Step Bench 2' H x 6'W The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Julie Trout Lombardi City Attorney and General Counsel SUBJECT: Settlement Conference in Adams v. The City of Owasso, et al. and proposed Resolution 2012 -02 DATE: February 17, 2012 BACKGROUND: A lawsuit was filed against the City of Owasso, and City Manager Rodney Ray and Chief of Police Dan Yancey in both their official and personal capacities, on June 21, 2011, by the Plaintiff, Aaron Adams. This action, brought under 42 U.S.C. § 1983 and Title VII of the Civil Rights Act of 1964, arises out of Mr. Adams termination as a probationary police officer on October 6, 2010. Upon receipt of Mr. Adams' Complaint, counsel for the City of Owasso determined that Mr. Ray and Chief Yancey were at all times acting fully within the scope of their employment and respective positions in all actions relating to Mr. Adams and thereby were entitled to receive legal defense and liability coverage in this litigation. The Federal Code of Civil Procedure requires attendance at a settlement conference by a person vested with full settlement authority on behalf of any organization or entity named as a party in a federal lawsuit. Although a representative cannot be compelled to settle a case, all parties are required to confer full settlement authority upon a representative to be used at the representative's discretion during the settlement conference. The Court has issued an order in this case scheduling a settlement conference for the Plaintiffs, Defendants and their respective attorneys on April 17, 2012, at 12:30 p.m. at the federal courthouse, and has compelled attendance and participation by all parties. Consequently, it is necessary for the City of Owasso to confer full settlement authority upon a representative to attend the settlement conference on behalf of the City and the two employees named as Defendants. PROPOSED ACTION: Approval of proposed Resolution 2012 -02 conferring full and complete settlement authority upon the City Manager as the City's representative at the settlement conference. RECOMMENDATION: Staff recommends that the City Council designate the City Manager, Rodney J. Ray, as the authorized settlement representative for the Defendants in the case of Adams v. City of Owasso et al., through approval of proposed Resolution 2012 -02 memorializing the same. ATTACHMENTS: A. Proposed Resolution 2012 -02 B. Settlement Conference Order OWASSO CITY COUNCIL RESOLUTION NO. 2012-02 A RESOLUTION OF THE OWASSO CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, DESIGNATING THE CITY MANAGER AS THE SETTLEMENT REPRESENTATIVE FOR THE SETTLEMENT CONFERENCE SCHEDULED TO BE HELD ON APRIL 17, 2012, IN THE LITIGATION STYLED ADAMS v. CITY OF OWASSO, ET AL., AND ADDITIONALLY GRANTING FULL AND FINAL SETTLEMENT AUTHORITY IN THIS ACTION TO THE CITY MANAGER FOR PURPOSES OF THE SETTLEMENT CONFERENCE. WHEREAS: The above -named City of Owasso, Rodney Ray and Chief Dan Yancey are Defendants in litigation currently filed in the United States District Court for the Northern District of Oklahoma captioned as Aaron Adams v. City of Owasso, Rodney Ray and Dan Yancey, United States District Court for the Northern District of Oklahoma, Case No. 11 -CV- 385- CVE -FHM, and, WHEREAS: The Defendants have been ordered to attend a settlement conference by the Court to occur on the 17th day of April, 2012, at the United States Courthouse in Tulsa, Oklahoma, and to bring an authorized representative possessing full settlement authority to be used at his or her discretion during the settlement conference, and, WHEREAS: The City of Owasso wishes to vest full and final settlement authority in the City Manager, Rodney J. Ray, for purposes of the settlement conference, THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Rodney J. Ray, in his capacity as City Manager, is hereby designated as the settlement representative of the City of Owasso for purposes of the above - described settlement conference, AND, BE IT FURTHER RESOLVED THAT: Rodney J. Ray is hereby vested with full and final settlement authority on behalf of the City of Owasso for purposes of the settlement conference to be held on April 17, 2012, or at such other time as may be scheduled by the Court. APPROVED AND ADOPTED this 21st day of February, 2012, by the City Council of the City of Owasso, Oklahoma. Doug Bonebrake, Mayor Attest: Sherry Bishop, City Clerk Approved As To Form: Julie T. Lombardi, City Attorney Case 4:11 -cv- 00385 -CVE -FHM Document 24 Filed in USDC ND /OK on 11/03/11 Page 1 of 1 UNITED STATES DISTRICT COURT FOR THE NORTHERN DISTRICT OF OKLAHOMA Aaron Adams, City of Owasso, et al., Plaintiff(s), Case No.: 11 -cv- 385- CVE -FHM Defendant(s). ORDER RESCHEDULING SETTLEMENT CONFERENCE Defendants' Motion to Reschedule Settlement Conference (dkt. # 21) was granted by Minute Order (dkt. # 23) on November 2, 2011. IT IS THEREFORE ORDERED AS FOLLOWS: Plaintiff's Settlement Conference Statement due by 04/03/2012; Defendant's Settlement Conference Statement due by 04/10/2012; Settlement Conference Rescheduled for 04/17/2012 at 12:30 p.m. FURTHER, all mandatory guidelines set forth in the Court's original Settlement Conference Order shall remain in effect. SO ORDERED this 3rd day of November, 2011. T. Lane Wilson United States Magistrate Judge Attachment "B" Order Rescheduling Settlement Conference (SC -05 I I 110)