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Home My WebLink About2012.02.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular FEB T, 2012 DATE: February 21, 2012 City Clerk's Office TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, Friday 17, 2012. Sherry Bishop/ -'City Clerk 1. Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the February 7, 2012 Regular Meeting and the February 14, 2012 Special Meeting Attachment # 3-A B. Approval of Claims Attachment # 3-B C. Acknowledge receipt of the monthly budget status report Attachment # 3-C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 7, 2012 The Owasso Public Golf Authority met in regular session on Tuesday, February 7, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, February 3, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:05 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Bryan Stovall, Vice Chairman Steve Cataudella, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager ABSENT Charlie Brown, Trustee ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 17, 2012 Regular Meeting B. Approval of Claims Mr. Stovall moved, seconded by Mr. Cataudella to approve the Consent Agenda with claims totaling $19,905.37. Also included for review was the payroll payment report for pay period 01/14/12 and 01/28/12. YEA: Cataudella, Stovall, Ross, Bonebrake NAY: None Motion carried 4-0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item ITEM 5 REPORT FROM OPGA MANAGER No report ITEM 6 REPORT FROM OPGA ATTORNEY No report Owasso Public Golf Authority February 7, 2012 ITEM 7 NEW BUSINESS None ITEM 8 ADJOURNMENT Mr. Stovall moved, seconded by Mr. Ross, to adjourn the meeting. YEA: Ross, Cataudella, Bonebrake, Stovall NAY: None Motion carried 4-0 and the meeting was adjourned at 8:05 p.m. Ashley Hickman, Minute Clerk Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING TUESDAY, February 14, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, February 14, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, February 10, 2012. ITEM 1: CALL TO ORDER Mayor Doug Bonebrake called the meeting to order at 6:00 p.m. PRESENT Doug Bonebrake, Mayor/Chairman Bryan Stovall, Vice Mayor/Vice Chairman Steve Cataudella, Councilor/Trustee Charlie Brown, Councilor/Trustee A quorum was declared present ABSENT Patrick Ross, Councilor/Trustee ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Alternative Fuel Vehicle Grant Application B. Budget Calendar and Review Process Ms. Bishop presented each item and discussion was held. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Tanker Truck Purchase B. Lake Valley V Final Plat Mr. Lehr presented each item and discussion was held. It was further explained that each item will be placed on the February 215t agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Fire Department Strategic Plan B. HWY 169 Overlay C. Parking Chapter Amendments D. Council Meeting Voting Procedure E. City Manager Report Chief Chris Garrett presented item A, the Fire Department Strategic Plan, and discussion was held. Bronce Stephenson presented items B and C, discussion was held. Both items will be brought back to the March work session for further discussion. Rodney Ray presented item D and discussion was held. Rodney Ray presented item E. He announced the upcoming CBDG meeting and that Sherry Bishop will be Acting City Manager during his vacation, February 15, 2012 through March 13, 2012. Owasso City Council February 14, 2012 ITEM 5: Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City of Owasso and its attorney, relating to litigation styled Adams vs. City of Owasso, et al; such executive session provided for in O.S. 25, Section 307(B)(4). Mr. Cataudella moved to enter into executive session, seconded by Mr. Brown. YEA: Stovall, Cataudella, Brown, Bonebrake NAY: None Motion carried 4-0. The City Council entered executive session at 8:05 p.m. At 8:30 p.m., the City Council returned from executive session. ITEM 6: REPORT FROM CITY COUNCILORS Mr. Charlie Brown reported street striping and trash issues. ITEM 7: ADJOURNMENT Mr. Cataudella moved for adjournment, seconded by Mr. Stovall YEA: Cataudella, Stovall, Brown, Bonebrake NAY: None Motion carried 4-0. Meeting adjourned at 8:34 p.m. Juliann M. Stevens, Deputy City Clerk Doug Bonebrake, Mayor/Chairman FA Claims List 2/21 /2011 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK REASORS-FOOD 45.64 JPMORGAN CHASE BANK REASORS-FOOD 44.22 JPMORGAN CHASE BANK REASORS-FOOD 38.01 JPMORGAN CHASE BANK SYSCO-FOOD 404.18 JPMORGAN CHASE BANK GREAT PLAINS -BEVERAGE 503.67 JPMORGAN CHASE BANK WALMART-FOOD 4.37 JPMORGAN CHASE BANK SYSCO-FOOD 250.45 JPMORGAN CHASE BANK WALMART-FOOD 221.35 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 1,096.45 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 64.86 JPMORGAN CHASE BANK WALMART-FOOD 19.16 BGR DAILY ACCT. REIMB PETTY CASH 417.50 BGR DAILY ACCT. REIMB PETTY CASH 2O9.34 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 87.69 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 213.64 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,049.58 JPMORGAN CHASE BANK WALMART-FOOD 36.61 TOTAL OPGA 4,706.72 CART OPERATIONS JJPMORGAN CHASE BANK ROBERTSON TIRE -TIRES 169.75 TOTAL CART OPERATIONS 169.75 COURSE MAINT JPMORGAN CHASE BANK ORE] LLY-ANTI FREEZE 25.98 JPMORGAN CHASE BANK LOWES-SUPPLIES 30.82 UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 10.85 UNIFIRST HOLDINGS LP JANITORIAL SERVICE 13.00 TUCKER CHEMICAL, INC. SUPPLIES 78.40 UNIFIRST HOLDINGS LP TOWEL SERVICE 10.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE 10.85 UNIFIRST HOLDINGS LP JANITORIAL SERVICE 13.00 TIMMONS OIL COMPANY UNLEADED FUEL 939.68 JPMORGAN CHASE BANK WIN FIELD-PREEMERGENT 1,533.95 JPMORGAN CHASE BANK LUBER BROS-STARTER 745.53 JPMORGAN CHASE BANK LUBER BROS-SEAL KITS 93.30 JPMORGAN CHASE BANK LOWES-HAND TAMP 29.98 JPMORGAN CHASE BANK LOWES-TRASH BAGS 10.48 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 58.55 JPMORGAN CHASE BANK JESCO-BUNKER RAKES 710.02 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 42.96 JPMORGAN CHASE BANK LOWES-HOSE FITTING 3.63 JPMORGAN CHASE BANK HOLLIDAY SAND -SAND 1,157.76 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 143.61 JPMORGAN CHASE BANK LOWES-SUPPLIES 5.10 JPMORGAN CHASE BANK GEMPLER-FACESHIELD/APRON 60.50 Page 1 Claims List 2/21 /2011 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK GEMPLER-BINDER/WALL RACK 30.20 JPMORGAN CHASE BANK WALMART-CLEANING SUPPLIES 5.94 JPMORGAN CHASE BANK LOCKE SUPPLY -FUSES 9.25 JPMORGAN CHASE BANK LOWES-RESPIRATOR 29.87 JPMORGAN CHASE BANK LOWES-PLYWOOD 65.28 JPMORGAN CHASE BANK LOWES-DRAINAGE SUPPLIES 16.71 JPMORGAN CHASE BANK OKLA GOLF COURSE -DUES 75.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 13.97 JPMORGAN CHASE BANK ENLOW TRACTOR -FUEL FILTER 92.49 JPMORGAN CHASE BANK P&K EQUIP-CHAINSAW 422.26 JPMORGAN CHASE BANK P&K EQUIP -PARTS 196.22 TOTAL COURSE MAINT 6,695.56 FOOD & BEV JPMORGAN CHASE BANK HOBBY LOBBY -SUPPLIES 11.97 JPMORGAN CHASE BANK SYSCO-SUPPLIES 72.85 JPMORGAN CHASE BANK GREAT PLAINS -SUPPLIES 53.00 JPMORGAN CHASE BANK WALMART-SUPPLIES 24.01 JPMORGAN CHASE BANK WALMART-SUPPLIES 34.64 TOTAL FOOD & BEV 196.47 GOLF ADMIN THE ROCK DOCTOR, LLC CARPET CLEANING 145.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 439.29 JPMORGAN CHASE BANK COURSETRENDS-MARKETING 355.00 JPMORGAN CHASE BANK SUMOTEXT-TEXT SERVICE 79.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 42.92 TOTAL GOLF ADMIN 1,061.21 FUND GRAND TOTAL 12,829.7 OPGA GRAND TOTAL $12,829.71 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/11/2012 Department Payroll Expenses Total Expenses Golf Shop Operations 2,368.17 3,612.96 Cart Operations 814.01 913.97 Golf Course Operations 6,988.25 10,141.50 Food & Beverage 2,588.81 3,346.05 General & Administration 3,184.22 4,667.67 FUND TOTAL 15,943.46 22,682.15 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2011-2012 Statement of Revenues & Expenses As of January 2012 and 2011 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) January 30, 2012 January 31, 2011 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 20,174 262,121 463,500 56.55% 13,265 198,499 643,500 30.85% 6,807 73,866 185,000 39.93% 3,836 63,053 185,000 34.08% (5,471) (55,069) (140,000) 39.34% (3,418) (48,873) (140,000) 34.91 % 5,963 89,881 185,000 48.58% 1,447 47,579 205,000 23.21% (5,722) (49,513) (72,000) 68.77% (479) (24,410) (72,000) 33.90% 1,535 10,942 39,800 27.49% 2,542 22,325 54,800 40.74% - 3,270 3,600 90.83% - 23,285 50.46% 17,1 22 335,497 664,900 258,171 876,300 29.46% 50,881 414,548 611,150 67.83% 44,293 377,940 626,338 60.34% 8,725 86,991 101,160 85.99% 9,697 89,478 93,060 96.15% 10,160 137,447 128,290 107.14% 6,818 85,125 128,540 66.22% - 24,224 24,300 99.69% 16,575 125,404 55,000 228.01 % - - - 2,357 16,497 28,280 58.33% 69,766 663,209 864,900 76.68% 79,739 694,443 931,218 74.57% (46,480) (200,000) (62,547) (436,271) (327,712) (54,918)