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Home My WebLink About2012.02.21_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY RECEIVED TYPE OF MEETING: Regular FEB 1° 1012 V�° DATE: February 21, 2012 TIME: 6:30 p.m. City Clerk's Office PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6;00 p.m. on Friday, February 17, 2012, - z A? Ax z � � Sherry Bish , City Clerk AGENDA Call to Order Chairman Doug Bonebrake 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the February 7, 2012 Regular Meeting and the February 14, 2012 Special Meeting Attachment # 3 -A B. Approval of Claims, Attachment # 3 -B C. Acknowledge receipt of the monthly budget status report Attachment # 3 -C 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 7, 2012 The Owasso Public Works Authority met in regular session on Tuesday, February 7, 2012 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, February 3, 2012. ITEM 1 CALL TO ORDER Chairman Bonebrake called the meeting to order at 8:01 p.m. ITEM 2 ROLL CALL PRESENT Doug Bonebrake, Chairman Bryan Stovall, Vice Chairman Steve Cataudella, Trustee Patrick Ross, Trustee A quorum was declared present STAFF Rodney Ray, Authority Manager ABSENT Charlie Brown, Trustee ITEM 3 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 17, 2012 Regular Meeting B. Approval of Claims Mr. Ross moved, seconded by Mr. Brown, to approve items the Consent Agenda with claims totaling $738,519.03. Also included for review were payroll payment reports for pay periods O1 /14/12 and 01 /28/12. YEA: Stovall, Ross, Cataudella, Bonebrake NAY: None Motion carried 4 -0 ITEM 4 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action required Owasso Public Works Authority February 7, 2012 ITEM 5 CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION 2012 -01 AGREEING TO FILE APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD (THE "OWRB) FOR FINANCIAL ASSISTANCE THROUGH THE STATE PROGRAM, WITH THE LOAN PROCEEDS BEING FOR THE PURPOSE OF REFINANCING CERTAIN INDEBTEDNESS OF THE OWASSO PUBLIC WORKS AUTHORITY, TULSA COUNTY, OKLAHOMA; APPROVING PROFESSIONAL SERVICES AGREEMENTS; AND CONTAINING OTHER PROVISIONS RELATED THERETO Ms. Bishop presented the item recommending Trustee approval of Resolution No. 2012 -01. After discussion, Mr. Cataudella moved, seconded by Mr. Stovall to approve Resolution No. 2012 -01, as recommended. YEA: Cataudella, Ross, Stovall, Bonebrake NAY: None Motion carried 4 -0 ITEM 6 CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION 2012 -02 AUTHORIZING A LOAN FROM THE OKLAHOMA WATER RESOURCES BOARD IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $1,095,000; APPROVING THE ISSUANCE OF A PROMISSORY NOTE IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $1,095,000, SECURED BY A PLEDGE OF REVENUES AND AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT; APPROVING AND AUTHORIZING THE EXECUTION OF A SERIES 2012 SUPPLEMENTAL NOTE INDENTURE; RATIFYING A LEASE, AS AMENDED BY AN AMENDMENT TO LEASE; APPROVING VARIOUS COVENANTS; APPROVING AND AUTHORIZING PAYMENT OF FEES AND EXPENSES; AUTHORIZING DOCUMENTS PERTAINING TO A YEAR -TO -YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; AND CONTAINING OTHER PROVISIONS RELATING THERETO Ms. Bishop presented the item recommending Trustee approval of Resolution No. 2012 -02. After discussion, Mr. Cataudella moved, seconded by Mr. Stovall to approve Resolution No. 2012 -02, as recommended. YEA: Ross, Stovall, Cataudella, Bonebrake NAY: None Motion carried 4 -0 ITEM 7 REPORT FROM OPWA MANAGER No report ITEM 8 REPORT FROM OPWA ATTORNEY No report ITEM 9 NEW BUSINESS None Owasso Public Works Authority ITEM 10 ADJOURNMENT Mr. Ross moved, seconded by Mr. Stovall, to adjourn the meeting. YEA: Ross, Cataudella, Stovall, Bonebrake NAY: None Motion carried 4 -0 and the meeting was adjourned at 8:05 p.m. Ashley Hickman, Minute Clerk February 7, 2012 Doug Bonebrake, Chairman OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT SPECIAL MEETING TUESDAY, February 14, 2012 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a special meeting on Tuesday, February 14, 2012 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 PM on Friday, February 10, 2012. ITEM 1: CALL TO ORDER Mayor Doug Bonebrake called the meeting to order at 6:00 p.m. PRESENT Doug Bonebrake, Mayor /Chairman Bryan Stovall, Vice Mayor /Vice Chairman Steve Cataudella, Councilor /Trustee Charlie Brown, Councilor /Trustee A quorum was declared present ABSENT Patrick Ross, Councilor /Trustee ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. Alternative Fuel Vehicle Grant Application B. Budget Calendar and Review Process Ms. Bishop presented each item and discussion was held. ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS A. Tanker Truck Purchase B. Lake Valley V Final Plat Mr. Lehr presented each item and discussion was held. It was further explained that each item will be placed on the February 21St agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS A. Fire Department Strategic Plan B. HWY 169 Overlay C. Parking Chapter Amendments D. Council Meeting Voting Procedure E. City Manager Report Chief Chris Garrett presented item A, the Fire Department Strategic Plan, and discussion was held. Bronce Stephenson presented items B and C, discussion was held. Both items will be brought back to the March work session for further discussion. Rodney Ray presented item D and discussion was held. Rodney Ray presented item E. He announced the upcoming CBDG meeting and that Sherry Bishop will be Acting City Manager during his vacation, February 15, 2012 through March 13, 2012. Owasso City Council February 14, 2012 ITEM 5: Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City of Owasso and its attorney, relating to litigation styled Adams vs. City of Owasso, et al; such executive session provided for in O.S. 25, Section 307(B)(4). Mr. Cataudella moved to enter into executive session, seconded by Mr. Brown. YEA: Stovall, Cataudella, Brown, Bonebrake NAY: None Motion carried 4 -0. The City Council entered executive session at 8:05 p.m. At 8:30 p.m., the City Council returned from executive session. ITEM 6: REPORT FROM CITY COUNCILORS Mr. Charlie Brown reported street striping and trash issues. ITEM 7: ADJOURNMENT Mr. Cataudella moved for adjournment, seconded by Mr. Stovall YEA: Cataudella, Stovall, Brown, Bonebrake NAY: None Motion carried 4 -0. Meeting adjourned at 8:34 p.m. Juliann M. Stevens, Deputy City Clerk Doug Bonebrake, Mayor /Chairman Claims List 2/21/2011 Budget Unit Title-7 Vendor Name Payable Description Payment Amouni OPWA JAMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 432.18 TOTAL OPWA 432.18 OPWA ADMINISTRATION JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.49 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 308.41 JPMORGAN CHASE BANK OK DEPT OF TRANS -BOOKS 165.00 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 59.57 JPMORGAN CHASE BANK OWASSO FENCE - SUPPLIES 25.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 78.97 JPMORGAN CHASE BANK JOHNSTONE- BLOWER REPAIR 199.03 JPMORGAN CHASE BANK LOWES - PW TILE REPLAC 12.66 JPMORGAN CHASE BANK LOWES -FLOOR TILES 4.94 JPMORGAN CHASE BANK LOWES -FLOOR TILES 636.94 JPMORGAN CHASE BANK HOME DEPOT -TILE MATERIAL 127.41 JPMORGAN CHASE BANK MILL CREEK -TILE MATERIAL 107.14 JPMORGAN CHASE BANK SAMS INTERNET - TABLE /CHAIR 268.28 JPMORGAN CHASE BANK WALMART- CHARACTER TRNING 132.00 JPMORGAN CHASE BANK WALMART- CHARACTER TRNING 75.30 AT &T LONG DISTANCE LONG DISTANCE SERVICE 64.61 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 10.25 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 29.99 JPMORGAN CHASE BANK LOWES -TAX CREDIT -49.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 570.74 UNIFIRST HOLDINGS LP UNIFORM RENTAL 40.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 44.50 TOTAL OPWA ADMINISTRATION 2,920.24 UTILITY BILLING CHRISTOPHER JAMES GARCIA METER READER 217.35 KATHLEEN A BALSIGER METER READER 150.30 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 210.00 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,248.12 KATHLEEN A BALSIGER METER READER 532.35 TYRONE EUGENE DINKINS METER READER 284.85 TODD C. KIMBALL METER READER 468.90 TOTAL UTILITY BILLING 4,111.87 WATER CITY GARAGE VEHICLE PARTS RESALE - JA 1,485.39 JPMORGAN CHASE BANK HOME DEPOT -T POSTS 23.34 JPMORGAN CHASE BANK ODOT -SPEC BOOK 55.00 CITY GARAGE LABOR /OVERHEAD - JAN, 201 1,000.00 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 1,861.95 CITY OF TULSA UTILITIES WATER 106,180.29 CITY OF TULSA UTILITIES WATER 35,582.32 JPMORGAN CHASE BANK BUMPER TO BUMPER - GASKET 4.50 Page 1 Claims List 2/21/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.95 SHERWOOD CONSTRUCTION CO, INC CONCRETE 270.00 JPMORGAN CHASE BANK LOWES -T -POSTS 38.90 JPMORGAN CHASE BANK LOWES -WATER NOZZEL 9.64 JPMORGAN CHASE BANK FASTENAL- BOLTS/WASHERS 12.70 JPMORGAN CHASE BANK LOWES- FAUCET 8.98 JPMORGAN CHASE BANK LOCKE -PARTS 23.92 OWASSO TOP SOIL YARD DIRT 40.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 282.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 50.95 JPMORGAN CHASE BANK OWASSO LUMBER - SUPPLIES 32.57 JPMORGAN CHASE BANK BROWN FARMS -SOD 65.00 JPMORGAN CHASE BANK ARMOR PPE - SAFETY GLASSES 70.02 JPMORGAN CHASE BANK ALL BATTERY - FLASHLIGHT 19.90 TOTAL WATER 147,169.07 WASTEWATER TREATMENT JPMORGAN CHASE BANK ARMOR PPE - SAFETY GLASSES 70.02 SCHREIBER CORP BEARING BLOCK 204.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 63.31 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 1,800.77 AT &T LONG DISTANCE LONG DISTANCE SERVICE 15.57 JPMORGAN CHASE BANK LOWES- SUPPLIES 25.72 JPMORGAN CHASE BANK LOWES- CONTAINERS 45.40 JPMORGAN CHASE BANK FORT BEND - POLYMER 4,185.00 JPMORGAN CHASE BANK LOWES -LIGHT 19.96 JPMORGAN CHASE BANK BROKEN ARROW ELEC- BREAKER 584.00 JPMORGAN CHASE BANK NCL -LAB SUPPLIES 275.87 JPMORGAN CHASE BANK LOWES -ROPE 42.02 JPMORGAN CHASE BANK LOWES -TOOLS 125.66 JPMORGAN CHASE BANK GRAINGER -TIRE PLUG KIT 9.28 JPMORGAN CHASE BANK FORT BEND -CHECK VALVE 65.00 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 701.35 CITY GARAGE LABOR /OVERHEAD - JAN, 201 500.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.66 CITY GARAGE VEHICLE PARTS RESALE - JA 623.24 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 277.97 JPMORGAN CHASE BANK HOME DEPOT -TOOLS 259.00 JPMORGAN CHASE BANK HOME DEPOT -PARTS 81.31 TOTAL WASTEWATER TREATMENT 10,022.11 WWTP EXPANSION IGREELEY & HANSEN, LLC LBX 619776 CONSTRUCTION SERVICES 2,501.00 TOTAL WWTP EXPANSION 2,501.00 WASTEWATER COLLECTION; IRA M GREEN CONTRUCTION ELM CREEK MANHOLE REPLACE 23,900.00 Page 2 Claims List 2/21/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION; JPMORGAN CHASE BANK LOWES- BROOMS 102.21 JPMORGAN CHASE BANK LOWES -TOOLS 142.95 JPMORGAN CHASE BANK LOWES- CONCRETE MIX 28.88 JPMORGAN CHASE BANK J AND R EQUIP - REGIST FEES 509.97 JPMORGAN CHASE BANK J AND R EQUIP- TOGGLE SW 42.12 CITY GARAGE VEHICLE PARTS RESALE - JA 102.24 JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 56.82 JPMORGAN CHASE BANK GRAINGER -EMERG LIGHTING 150.08 UNIFIRST HOLDINGS LP UNIFORM RENTAL 31.53 CITY GARAGE LABOR /OVERHEAD - JAN, 201 833.33 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 126.29 FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 1,331.58 JPMORGAN CHASE BANK ATWOODS- TRAILER LOCK 48.49 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 104.89 JPMORGAN CHASE BANK LODGING EXPENSE - FARRIS 288.03 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 245.12 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 25.50 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 668.20 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 5.70 UNIFIRST HOLDINGS LP UNIFORM RENTAL 25.91 LOT MAINTENANCE OF OKLAHOMA, INC. CLEANED LIFT STATIONS 4,800.00 MIKE OZBUN ENTERPRISE INC PUMP REPAIR - MAIN PLANT 3,150.00 JPMORGAN CHASE BANK OWASSO LUMBER - CONCRETE 27.18 JPMORGAN CHASE BANK ARMOR PPE - SAFETY GLASSES 70.04 TOTAL WASTEWATER COLLECTIONS 36,817.06 SANTA FE LIFT STATION W. N. COUCH, INC SANTA FE LIFT STATION 545,370.63 GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 7,982.38 TOTAL SANTA FE LIFT STATION 553,353.01 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN - JAN, 2012 6,413.12 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.71 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 59.57 JPMORGAN CHASE BANK FLUID SPECIALITIES -HOSES 133.96 CITY GARAGE LABOR /OVERHEAD - JAN, 201 3,333.33 JPMORGAN CHASE BANK ACADEMY - SAFETY BOOTS 99.99 JPMORGAN CHASE BANK MCNEILUS- GRIPPER ARM BELT 186.27 JPMORGAN CHASE BANK LENOX WRECKER- TOWING 150.00 JPMORGAN CHASE BANK ALSUMA TRUCK - REPAIRS 2,726.21 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 6.60 CITY GARAGE VEHICLE PARTS RESALE - JA 5,654.12 JPMORGAN CHASE BANK ARMOR PPE - SAFETY GLASSES 70.02 UNIFIRST HOLDINGS LP UNIFORM RENTAL 43.71 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 116.99 JPMORGAN CHASE BANK BUMPER TO BUMPER - COUPLER 7.50 Page 3 Claims List 2/21/2011 Budget Unit Title Vendor Name Payable Description Payment Amouni REFUSE COLLECTIONS... JJPMORGAN CHASE BANK IFRONTIER INT'L -OIL LINE 35.76 TOTAL REFUSE COLLECTIONS 19,080.86 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM RENTAL 11.20 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R /O'S 3,103.20 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 134.99 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLLOFF 400.00 JPMORGAN CHASE BANK HOME DEPOT -PARTS 25.66 CITY GARAGE LABOR /OVERHEAD - JAN, 201 166.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 11.20 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 19.05 OWASSO FENCE CO INSTALL CHAIN LINK FENCE 10,675.00 TOTAL RECYCLE CENTER 14,546.96 FUND GRAND TOTAL 790,954.3 OPWA GRAND TOTAL $790,954.36 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Santa Fe Lift Station Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 2/11/2012 Payroll Expenses Total Expenses 8,348.78 4,421.60 11,532.60 10,582.52 5,898.00 1,950.00 10,106.84 1,054.40 12, 539.39 7,531.60 19,408.85 17,681.33 10,227.48 2,169.97 16,639.15 1,929.54 FUND TOTAL 53,894.74 88,127.31 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2011 -2012 Statement of Revenues & Expenses As of January 31, 2012 OPERATING REVENUES: Water Wastewater Refuse & recycle Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers in Transfers out TOTALTRANSFERS OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt Expenditures of OWRB Debt TOTAL OWRB PROCEEDS AND EXPENDITURES NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET 309,742 3,022,513 4,613,000 65.52% 259,158 1,827,380 3,286,600 55.60% 129,806 1,037,592 1,753,100 59.19% 30,350 233,097 475,700 49.00% 957 373,552 299,900 124.56% 730,013 6,494,133 10,428,300 62.27% 176,239 1,302,558 2,283,411 57.04% 197,507 2,016,963 3,105,610 64.95% 117,203 832,396 1,894,767 43.93% 168,383 545,367 754,225 72.31% 116,378 1,579,163 3,077,036 51.32% 775,711 6,276,447 11,115,049 56.47% (45,697) 217,687 (686,749) - 31.70% - 131,031 249,900 52.43% (89,391) (239,391) (300,000) 79.80% (89,391) (108,359) (50,100) 216.29% 240,392 1,450,462 7,565,432 19.17% (11,413) (1,202,513) (7,565,432) 15.89% 228,979 247,949 - 93,891 357,276 (736,849) 2,973,273 2,973,273 WORKING CAPITAL - Ending Balance 3,330,549 2,236,424